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Home My WebLink AboutSR - HA25760 CO4 - Laguna Palms Apt. Exterior Renov.PALM DESERT HOUSING AUTHORITY STAFF REPORT REQUEST: APPROVE CHANGE ORDER NO. 4 TO CONTRACT NO. HA-25760 (PORTRAIT HOMES, INC.) IN THE AMOUNT OF $115,774.31 FOR BUILDING, PLUMBING, AND MISCELLANEOUS UPGRADES FOR THE HOUSING AUTHORITY PROPERTY KNOWN AS LAGUNA PALMS SUBMITTED BY: MARTIN ALVAREZ, REDEVELOPMENT MANAGER CONTRACTOR: PORTRAIT HOMES, INC. 265 N. JOY ST., STE. 200 CORONA, CA 92879 DATE: NOVEMBER 8, 2007 CONTENTS: CHANGE ORDER NO. 4 TO CONTRACT HA-25760 Recommendation: By Minute Motion, that the Housing Authority: 1. Approve Change Order No. 4 to Contract No. HA-25760 with Portrait Homes, Inc., in the amount of $115,774.31 for items not included in the original contract; 2. Authorize the Chairman to execute the said documents; and 3. Authorize the Finance Director to transfer $115,774.31 from contingency to base for Change Order No. 4. Executive Summary: The Laguna Palms rehabilitation project is approximately 75 percent complete. Approval of staff's recommendation will authorize Change Order No. 4 in the amount of $115,774.31 to provide building upgrades, improvements to the south perimeter wall, plumbing modifications, and miscellaneous upgrades to countertops and sidewalks at Laguna Palms. The proposed modifications will improve the project's over-all functionality, safety, and architectural design. Attached please find a summary table with itemized costs: Building/Block Wall Modifications: Plane ceiling joist members within Building E to ensure proper application of drywall, texture and paint. Remove and replace portions of damaged sub -flooring areas in Building E's upstairs units Modifications to south perimeter wall to achieve a 6-foot height across the entire length with stucco to match the buildings (previous credit of $86,325.25 received as part of Change Order No.1). Cost $4,145.75 $3,830.00 $68,607.00 Staff Report Approve Change Order No. 4 to Contract No. HA-25760 — Laguna Palms Renovations Page 2 of 4 November 8, 2007 Plumbing Modifications: Camera investigation of existing waste line in Building CR and connection to sewer system / raising top grade elevations of proposed drywells. Addition of second main pool drain, re -plaster, and modifications to existing pool to comply with current California Building Code. Miscellaneous Upgrades: Increase sidewalk width from 4 feet to 5 feet along Santa Rosa Way to improve accessibility and safety. Install transoms over exterior storage doors to allow doors to open without obstruction of overhangs in Clusters C and CR Upgrade all countertops to using a "Milano Brown" plastic laminate to match standardized color/material used in other housing properties. Architectural upgrade to NC unit grilles (Clear anodized aluminum finish) Addition of fiberglass acoustical batt insulation/furring channels to improve soundproofing to between 1st and 2"d story units and 151 floor manager's office. 1 Total Discussion: 1 Cost 1 $ 2,596.46 $16,709.00 $1,926.00 $5,775.00 $1,052.10 $5,646.00 $5,487.00 $115,774.31 The 48-unit Laguna Palms renovation project continues to make progress and is approximately 75 percent complete. The project is scheduled for completion in early 2008. As one of the Housing Authority's major renovation projects, staff has encountered challenges and opportunities to make Laguna Palms a successful and appealing project. The proposed change order addresses minor modifications within three categories. The categories consist of building/block wall modifications, plumbing modifications, and miscellaneous upgrades. Building Modifications/Block Wall Modifications: The first change under this category consists of modifications to the bottom ceiling joints within the two-story building (Building E). As part of the renovation, all drywall was removed to allow the installation of structural beams to support the second floor. In order to achieve a smooth transition/finish when installing new drywall, the existing ceiling joists and beams have to be "planed" (smoothed out) to achieve an even application of drywall, texture and paint. The cost to accomplish this work is $4,145.75. The second modification in this category is the removal and replacement of damaged sub - flooring in Building E's upstairs studio units. This damage was discovered when the building's second floor support beams were installed. Delaminated plywood within all four upstairs units was found which creates an unsafe condition when additional weight is added. This modification is required to provide the safe installation of new flooring and the total cost is $3,830.00. G \rda\Mana Hunt \WPDATA\Alvarez\Staff Rpts\110807CO4PortraitHomesLP doc Staff Report Approve Change Order No. 4 to Contract No. HA-25760 — Laguna Palms Renovations Page 3of4 November 8, 2007 The final modification proposed under this category is a change order in the amount of $71,043 to provide improvements to the south perimeter wall to achieve a 6-foot barrier across the entire length of the south property line. As part of Change Order No. 1, an $86,325 credit was given to the Agency that would have built a new 6-foot block wall across the south property line. This credit was applied to Change Order No. 1. In order to address the appearance and height of the existing wall, a new scope is proposed with the following specifications: • Increasing the height of approximately 180 feet to 6-foot using 3-D paneling/shotcrete with stucco texture. • Adding approximately 90 feet of 3-foot planter wall in front a portion of the existing wall, and stuccoing the entire length of the wall to match other textured walls found within the project. The cost to implement this new scope is $71,043.00. Plumbing Modifications: Under this category the following modifications are proposed as part of Change Order No. 4 in order to achieve a properly functioning sewer system and improve the existing pool's safety. 1. Camera investigation of existing waste line in Building CR and connection to sewer system / raising top -grade elevations of proposed drywells ($2,596.46). 2. Addition of a second pool drain to the existing pool, re -plastering and modifications to the existing pool filter/connections to comply with current California Building Code ($16,709.00). Miscellaneous Upgrades: The current sidewalk design identifies a 4-foot sidewalk across the east and west ends of Santa Rosa Way. Staff proposes to modify the width to 5 feet for approximately 240 linear feet. This width will be consistent with the width designed for the center of the Santa Rosa frontage and will improve pedestrian accessibility and safety. The cost to implement this change is $1,926.00. The second modification under this category includes the installation of door transoms which are required to allow several of the exterior storage room doors to open without interference with building overhangs. The cost for this modification is $5,775.00. The final modification in this category includes an upgrade to all countertop surfaces that will enhance the appearance and durability of the units. The project's specifications call for standard plastic laminate surface on all countertops. The Architect, Construction Manager, and staff agree that using a tan colored laminate surface with a pattern that resembles granite will enhance the project's appearance and will match the standardized countertops used in other housing properties. The cost to upgrade the countertop surfaces is $1,052.10. G\rda\Mana Hunt\W PDATA\Alvarez\Staff Rpts\110807CO4PortratHomesLP.doc Staff Report Approve Change Order No. 4 to Contract No. HA-25760 — Laguna Palms Renovations Page 4 of 4 November 8, 2007 Staff believes that the proposed modifications proposed in Change Order No. 4 address items that will improve the Laguna Palms project safety, functionality and architectural appearance. Therefore, staff recommends approval of Change Order No. 4 in the amount of $115,774.31. The amount of this change order will be applied against the contingency, which will leave a contingency balance of $83,806.90. Submitted by: Martin Alvarez, Redevelopment Manager Department Head: .6ain/ Janet M Moore, Director of Housing Dave Yrigoye r. of Red./Housing Approval: Carlos L. Orteg Department Head: McCarthy,<v redevelopment xecutive Director Paul S. Gibson, Director of Finance 6 ved BY HOUSG AUTH C- C ON . I I -- O% VERIFIED BY: e /n i r7 � Original on file with City Clerk's Offirr G:\rda\Maria Hunt\W PDATA\Alvarez\Staff Rpts\110807CO4PortraitHomesLP.doc CC O 7 O N O 0 o e,D Q % � 2 r 00 Sul 10v ei v 06 U? 1-4 Lul Q c roc 4 0- N O i a 0 0 C w