HomeMy WebLinkAboutAGENDA 24 APR 2008 (2)
POSTED AGENDA
PALM DESERT HOUSING AUTHORITY MEETING
THURSDAY, APRIL 24, 2008
CIVIC CENTER COUNCIL CHAMBERS
I. CALL TO ORDER
II. ROLL CALL
III. CONSENT CALENDAR
ALL MATTERS LISTED ON THE CONSENT CALENDAR ARE CONSIDERED TO BE
ROUTINE AND WILL BE ENACTED BY ONE ROLL CALL VOTE. THERE WILL BE NO
SEPARATE DISCUSSION OF THESE ITEMS UNLESS MEMBERS OF THE CITY COUNCIL
OR AUDIENCE REQUEST SPECIFIC ITEMS BE REMOVED FROM THE CONSENT
CALENDAR FOR SEPARATE DISCUSSION AND ACTION UNDER SECTION XI, CONSENT
ITEMS HELD OVER, OF THE AGENDA.
A. MINUTES of the Housing Authority Meeting of March 27, 2008.
Rec: Approve as presented.
B. HOUSING COMMISSION MINUTES for the Meeting of March 12, 2008.
Rec: Receive and file.
IV. CONSENT ITEMS HELD OVER
V. RESOLUTIONS
None
VI. NEW BUSINESS
A. REQUEST FOR AWARD OF CONTRACT FOR CITYWIDE PALM TREE
PRUNING AND REMOVAL PROGRAM 2008 (CONTRACT NO. C27430,
PROJECT NO. 931-08) (JOINT CONSIDERATION WITH THE PALM
DESERT CITY COUNCIL).
Rec: By Minute Motion: 1) Waive the bid document's irregularity and award
Contract No. C27430 for the Citywide Palm Tree Pruning and
Removal Program 2008 to Tree Rite, Bermuda Dunes, California, in
the total amount of $86,268 (City - $76,356, Housing Authority -
$9,912); 2) authorize the Director of Finance to set aside an
additional 10% contingency in the amount of $8,626.80 (City -
POSTED AGENDA
PALM DESERT HOUSING AUTHORITY MEETING APRIL 24, 2008
$7,635.60, Housing Authority - $991.20); 3) authorize the Director of
Finance to appropriate $9,912 of the total contract amount to the
respective Housing Authority Landscape Maintenance Budget line
items, plus set aside $991.20 of the total contingency to the
respective Housing Authority Landscape Maintenance Budget; 4)
authorize the Mayor to execute said contract.
Action:
B. REQUEST FOR AWARD OF CONTRACT FOR CITYWIDE TREE PRUNING
PROGRAM 2008 (CONTRACT NO. C27440, PROJECT NO. 932-08)
(JOINT CONSIDERATION WITH THE PALM DESERT CITY COUNCIL).
Rec: By Minute Motion: 1) Award Contract No. C27440 for the Citywide
Tree Pruning Program 2008 to West Coast Arborist, Inc., Anaheim,
California, in the total amount of $64,850 (City - $55,252.20, Housing
Authority - $9,597.80); 2) authorize the Director of Finance to set
aside an additional 10% contingency in the total amount of $6,485
(City - $5,525.22, Housing Authority - $959.78); 3) authorize the
Director of Finance to appropriate $9,597.80 of the total contract
amount to the respective Housing Authority Landscape Maintenance
Budget line items, plus set aside $959.78 of the total contingency to
the respective Housing Authority Landscape Maintenance Budget; 4)
authorize the Mayor to execute said contract.
Action:
C. REQUEST FOR AWARD OF CONTRACT FOR CITYWIDE TREE
REMOVAL PROGRAM 2008 (CONTRACT NO. C27450, PROJECT NO.
933-08) (JOINT CONSIDERATION WITH THE PALM DESERT CITY
COUNCIL).
Rec: By Minute Motion: 1) Reject lowest bidder's proposal as non-
responsive; 2) waive the second lowest bidder's documents'
irregularity and award Contract No. C27450 for the Citywide Tree
Removal Program 2008 to Tree Rite, Bermuda Dunes, California, in
the total amount of $23,640 (City - $18,840, Housing Authority -
$4,800); 3) authorize the Director of Finance to set aside an
additional 10% contingency in the total amount of $2,364 (City -
$1,884, Housing Authority - $480); 4) authorize the Director of
Finance to appropriate $4,800 of the total contract amount to the
respective Housing Authority Landscape Maintenance Budget line
items, plus set aside $480 of the total contingency to the respective
Housing Authority Landscape Maintenance Budget; 5) authorize the
Mayor to execute said contract.
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POSTED AGENDA
PALM DESERT HOUSING AUTHORITY MEETING APRIL 24, 2008
Action:
D. REQUEST FOR RATIFICATION OF AN ADJUSTMENT TO THE
MANAGEMENT FEE PURSUANT TO SECTION C-27 (IV) OF THE
AGREEMENT FOR PROPERTY MANAGEMENT SERVICES BY AND
BETWEEN THE PALM DESERT HOUSING AUTHORITY AND RAY,
DOUGLAS, ANN, AND PATRICK INC., A.K.A. RPM COMPANY
(CONTRACT NO. HA25970).
Rec: By Minute Motion: 1) Ratify an adjustment to the Management Fee
pursuant to the subject Agreement for Management Services by and
between the Palm Desert Housing Authority and Ray, Douglas, Ann,
and Patrick Inc., a.k.a. RPM Company, from $34 to $35 per door; 2)
approve continuation of Management Services for Country Village
Apartments (Contract No. HA23240A) in the amount of $750 per
month plus 10% supervision fee on all Agency-approved
replacements and capital repair costs.
Action:
VII. CONTINUED BUSINESS
None
VIII. OLD BUSINESS
A. UPDATE ON THE CITY OF PALM DESERT, PALM DESERT
REDEVELOPMENT AGENCY, AND PALM DESERT HOUSING
AUTHORITY STRATEGIC OBJECTIVES (JOINT CONSIDERATION WITH
THE PALM DESERT CITY COUNCIL AND THE PALM DESERT
REDEVELOPMENT AGENCY).
Rec: By Minute Motion, receive and file the Update on the City of Palm
Desert, Palm Desert Redevelopment Agency, and Palm Desert
Housing Authority Strategic Objectives.
Action:
IX. PUBLIC HEARINGS
None
X. REPORTS, REMARKS, AND AGENCY BOARD ITEMS REQUIRING ACTION
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POSTED AGENDA
PALM DESERT HOUSING AUTHORITY MEETING APRIL 24, 2008
A. EXECUTIVE DIRECTOR
B. AUTHORITY COUNSEL
C. CHAIRMAN AND MEMBERS OF THE AUTHORITY
XI. ADJOURNMENT
I hereby certify, under penalty of perjury under the laws of the State of California, that the foregoing
agenda for the Palm Desert City Council was posted on the City Hall bulletin board not less than
th
72 hours prior to the meeting. Dated this 18 day of April, 2008.
RACHELLE D. KLASSEN, CITY
CLERK
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