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Home My WebLink AboutPRELIM - HA - 01/10/08� , � � PRELIMINARY MINUTES PALM DESERT HOUSING AUTHORITY MEETING THURSDAY, JANUARY 10, 2008 CIVIC CENTER COUNCIL CHAMBER 73510 FRED WARING DRIVE, PALM DESERT, CA 92260 I. CALL TO ORDER Chairman Benson convened the meeting at 3:01 p.m. II. ROLL CALL Present: Member Jim Ferguson Member Cindy Finerty Member Richard S. Kelly Vice Chairman Robert A. Spiegel Chairman Jean M. Benson Also Present: Carlos L. Ortega, City Manager/RDA Executive Director David J. Erwin, City Attorney Homer Croy, ACM for Development Services Justin McCarthy, ACM for Redevelopment Stephen Y. Aryan, Assistant to the City Manager Rachelle D. Klassen, City Clerk Bo Chen, City Engineer Russell Grance, Director of Building & Safety Lauri Aylaian, Director of Community Development Paul S. Gibson, Director of Finance/City Treasurer Janet M. Moore, Director of Housing David Yrigoyen, Director of Redevelopment & Housing Frankie Riddle, Director of Special Programs Jorge Rodriguez, Battalion Chief, Palm Desert Fire/Riverside Co. Fire Dept./CalFire Frank Taylor, Asst. Chief, Palm Desert Police/Riverside Co. Sheriff's Dept. Grace L. Mendoza, Deputy City Clerk Upon a motion by Ferguson, second by Spiegel, and 5-0 vote of the Authority Board, Chairman Benson adjourned the meeting to Closed Session of the City Council and Redevelopment Agency at 3:05 p.m. She reconvened the meeting at 4:00 p.m. � � �� PRELIMINARY MINUTES PALM DESERT HOUSING AUTHORITY MEETING JANUARY 10, 2008 III. CONSENT CALENDAR A. MINUTES of the Housing Authority Meeting of December 13, 2007. Rec: Approve as presented. B. HOUSING COMMISSION Meeting Minutes for November 7, 2007. Rec: Receive and file. C. REQUEST FOR APPROVAL of Amendment No. 3 to Contract No. HA23010A— Phase II Architectural Design Services and Development of Project Scope for Rehabilitation of the Laguna Palms Housing Development. Rec: By Minute Motion: 1) Approve Amendment No. 3 in an amount not to exceed $35,575 to the subject contract with Prest Vuksic, Inc., Palm Desert, California, for additional architectural design and construction administration services — funds are available in the FY 2007/08 Capital Improvement Budget, Account No. 871-8610-466-4001; 2) authorize additional reimbursables in the amount of $2,500; 3) authorize the Executive Director and Chairman to execute all documents necessaryto implementthe assignment and amendment request. Upon motion by Kelly, second by Ferguson, and 5-0 vote of the Authority Board, the Consent Calendar was approved as presented. IV. CONSENT ITEMS HELD OVER V. RESOLUTIONS None VI. NEW BUSINESS None VII. CONTINUED BUSINESS None 2 r�, ,� �' �. ,� : ,�d . 3z_ , � , � is PRELIMINARY MINUTES PALM DESERT HOUSING AUTHORITY MEETING JANUARY 10, 2008 VIII. OLD BUSINESS A. REQUEST FOR APPROVAL OF CHANGE ORDER NO. 5 TO CONTRACT NO. HA25760 — EXTERIOR RENOVATION AND SITE IMPROVEMENTS AT LAGUNA PALMS APARTMENTS, 73-875 SANTA ROSA WAY, PALM DESERT. Responding to question as to why there were so many change orders, Mr. Ortega said most change orders were attributed to rehabilitation properties. Mr. McCarthy pointed out $50,000 was to correct a deficiency on another project adjacent to the property; staff found a wall that was unsafe. Approximately $68,000 of this change order was related to work the Agency had planned to have done through RPM, but for warranty purposes, it was more efficient to transfer the work to the contractor. Vice Chairman Spiegel moved, by Minute Motion: 1) Approve Change Order No. 5 in the amount of $144,699.98 to the subject contract with Portrait Homes, Inc., Corona, California, for items not included in the original contract; 2) authorize the Chairman to execute same; 3) appropriate $121,758 to base contract from Unobligated Housing Funds to cover the additional of scope at Laguna Palms for flooring and repair of eastern block wall; 4) authorize the Director of Finance to transfer $22,941.98 from contingency to base contract for this project. Motion was seconded by Finerty and carried by a 5-0 vote. IX. PUBLIC HEARINGS None X. REPORTS, REMARKS, AND AGENCY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR None B. AUTHORITY COUNSEL None C. CHAIRMAN AND MEMBERS OF THE AUTHORITY 3 ` � �� PRELIMINARY MINUTES PALM DESERT HOUSING AUTHORITY MEETING JANUARY 10, 2008 XI. ORAL COMMUNICATIONS - C 1►C•TiLa XII. ADJOURNMENT Upon a motion by Spiegel, second by Finerty, and unanimous vote of the Authority Board, Chairman Benson adjourned the meeting at 5:50 p.m. to Tuesday, January 15, 2008, at 8:00 a.m. at the Desert Springs J. W. Marriott Resort & Spa, 74-855 Country Club Drive, Palm Desert. JEAN M. BENSON, CHAIRMAN ATTEST: RACHELLE D. KLASSEN, SECRETARY PALM DESERT HOUSING AUTHORITY C�