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HomeMy WebLinkAboutHousing Csm - Mtg of 07/08/09PALM DESERT REDEVELOPMENT AGENCY INTEROFFICE MEMORANDUM TO: RACHELLE KLASSEN, CITY CLERK FROM: PATTY LEON, RECORDING SECRETARY p DATE: SEPTEMBER 10, 2009 SUBJECT: HOUSING COMMISSION MINUTES Attached is the following Housing Commission Meeting Minutes approved at the Housing Commission meeting held September 9, 2009: ➢ July 8, 2009 Please submit to the Housing Authority Board. Thank you. QC_C'I �LV BY N —0 ON aq- cc: John M. Wohlmuth, Executive Director VERIFIED BY RJ 'l z` C17� Original on file with City Jerk's Office CITY OF PALM DESERT HOUSING COMMISSION MINUTES JULY 8, 2009 I. CALL TO ORDER Verna Smith, Housing Commission Chair, convened the meeting at 3:30 p.m. II. ROLL CALL Present: Members Absent: Donna Lewis Natalie Russo Verna Smith Wade Tucker Jane Turner Also Present: Richard S. Kelly, Councilmember Liaison Justin McCarthy, ACM for Redevelopment Dave Yrigoyen, Director of RDA/Housing Martin Alvarez, Redevelopment Manager Jessica Gonzales, Management Analyst James Conway, Project Coordinator Patty Leon, Recording Secretary Guest(s): Teresa Vakili, RPM Company Veronica Tapia, Redevelopment Accountant II Cathy Walker, Senior Management Analyst III. ORAL COMMUNICATIONS IV. CONSENT CALENDAR A. MINUTES of the Regular Housing Commission meeting of June 10, 2009. With a Motion made by Commissioner Russo and seconded by Commissioner Tucker the minutes of June 10, 2009 were unanimously approved. 1 Housing Commission Minutes JULY 8, 2009 Jane Turner inquired on Mr. Reuel Young's responsibility at Country Village. Cathy Walker, Senior Management Analyst, stated that the schematic design process and feasibility of the project as presented at the Housing ADHOC subcommittee by Mr. Young was the initial process of the project. At this time, the Agency is requesting proposals for architectural services for the design development of Country Village's site. V. REPORTS AND REMARKS A. COMMISSION REPORTS B. SUMMARY OF CITY COUNCIL, REDEVELOPMENT AGENCY, AND HOUSING AUTHORITY AGENDA ITEMS AND ACTIONS The summary was reviewed by the Commission. Jessica Gonzales referenced the Request for Proposals (RFP) for Self -Help Affordable Housing Development attached to the summary of agenda/action items and offered to answer any questions. She stated that a notice will be published in the newspaper on July 9th with respect to the RFP. C. MONTHLY OCCUPANCY STATUS REPORT RPM WEEKLY ACTIVITY STATISTICS The Commission reviewed the Monthly Occupancy Status Report and Weekly Activity Statistics for May. Teresa Vakili stated that the properties are stable and are continuing their qualifying efforts. D. REPORT #1 - MONTHLY OCCUPANCY AND AVERAGE RENT STATEMENT The Commission reviewed the Monthly Occupancy and Average Rent Statement for May. Donna Lewis referenced the report and questioned the "percent of total" column for the properties and asked at what percentage is considered a concern. 2 Housing Commission Minutes JULY 8, 2009 Teresa Vakili stated that based on the stipulation in place there is a certain number of income levels allocated for each property. She noted the income brackets between the 55% and 75% levels are difficult to fill. When units at the 55 and 75% levels are difficult to lease, the property manager will lease the units at the lower level. E. REPORT #2 — MONTHLY NET OPERATING INCOME STATEMENTS The Commission reviewed the Monthly Net Operating Income Statements for May. F HOUSING AUTHORITY PROPERTIES UPDATE The update on the Housing Authority properties was reviewed by the Commission. James Conway summarized the update, stating that there is a lot of activity at the properties due to the fiscal year end. Donna Lewis asked if there was a specific service request at One Quail Place, noting that One Quail Place had 160 service requests. Mr. Conway stated that One Quail Place is the oldest, largest apartment complex with 384 units. He compared the percentages of the other complexes and noted that the service calls at One Quail are typical. Verna Smith asked if the request for bids for the Taos Palms project was made public. Mr. Conway stated the bid package will be available within the next few weeks for a 5 to 6 week period and anticipates awarding a contract in September. Mrs. Smith asked if the Commission meeting canceled in August would conflict with the time line of the project. Mr. Conway replied no, stating that the time frame would allow new interested parties the opportunity to submit bids. Mrs. Smith referenced the update and asked if the tree trimming activity listed on the update was part of the tree trimming project recently approved by the Commission; Mr. Conway replied yes. VI. NEW BUSINESS 3 Housing Commission Minutes JULY 8, 2009 A. PALM DESERT LANDSCAPE MAINTENANCE SERVICES Rec: By Minute Motion: Action: Motion was made by Commissioner Turner and seconded by Commissioner Lewis to forward the recommendation to the Housing Authority to award of contract to Sierra Landscape Company, in the amount of $222,006 for annual landscape maintenance services for thirteen (13) Housing Authority Properties; and Authorize the Executive Director to execute any documents necessary to facilitate the contract award and implementation. James Conway reviewed the staff report, stating that Liberty Landscape has been the landscape company at the Palm Desert Housing Authority properties for a very long time. He noted that nine companies submitted bids; all being very competitive. Richard Kelly, Councilmember Liaison, mentioned that most companies listed on the staff report were not successful at the parks and are now competitive to landscape opportunities. Wade Tucker asked if the flowers that are changed throughout the year are part of their contract. Mr. Conway stated that the specification packet calls for 2000 flats twice annually and should be the same amount of flowers at the properties as previous years. B. IDENTITY THEFT PREVENTION PROGRAM Rec: By Minute Motion: Action: Motion was made by Commissioner Russo and seconded by Commissioner Tucker to forward the recommendation to the Housing Authority to approve the resolutions adopting an Identity Theft Prevention Program for the City of Palm Desert, Palm Desert Redevelopment Agency, Palm Desert Housing Authority, and Palm Desert Financing Authority. Veronica Tapia, Redevelopment Accountant, stated that the Identity Theft Prevention Program is mandatory set forth by the Federal Trade Commission. The Director of Finance will be responsible for reporting on behalf of the City. 4 Housing Commission Minutes JULY 8, 2009 The Investment and Finance Committee will be in charge of implementing and administering the program. VII. CONTINUED BUSINESS VIII. INFORMATIONAL ITEMS A. AGENCY HOME IMPROVEMENT PROGRAM UPDATE An update on the Home Improvement Program (HIP) was provided to the Commission for review. James Conway summarized the report; stating that 9 applications are in review, 12 homes have been completed, 2 are nearing completion, and a total of 17 applicants were either denied or withdrew the application. He noted that there was an emergency applicant with AC issues that was recently completed. Verna Smith inquired on the administration assistance with the Program. It was explained that Debbie Bradley, Housing Technician for the City, is the initial contact who determines eligibility, and depending on the applicant's approval status James Conway and Janet Moore forward to Rancho Housing Alliance to facilitate the scope of work until close out. Wade Tucker inquired on the funding sources of the HIP program. Jessica Gonzales stated that the funds are provided by the Redevelopment Agency's 20% tax increment housing set -aside. Financial assistance includes grants, low -interest loans that require monthly payments, and deferred loans where the applicant does not have to make payments. The deferred loans are considered silent second trust deed loans recorded against the properties. With regard to delinquent loans, Veronica Tapia mentioned that there is one loan in default and the Agency is working with the homeowner. Natalie Russo referenced the report and asked on the newly added column "Paid to". Mr. Conway stated that the "Paid To" column will track the contractor working with the applicant. At this time, Verna Smith thanked Jessica Gonzales for attending as the Liaison in Janet Moore's absence. 5 Housing Commission Minutes JULY 8, 2009 Richard Kelly, Councilmember Liaison, reported that Dave Yrigoyen will no longer attend the Housing Commission meetings due to his retirement, noting that Dave is a very valuable employee to the City. Commission members expressed their appreciation and wished Mr. Yrigoyen good luck. IX. NEXT MEETING DATE — September 9, 2009 ADJOURNMENT With a Motion made by Commissioner Turner and seconded by Commissioner Lewis, Verna Smith, Housing Commission Chair adjourned the Housing Commission meeting at 3:51 p.m. to September 9, 2009. (Regularly scheduled meeting of August 12, 2009 was canceled by action of the Housing Commission on June 10, 2009) �r Y'uc3u Patty Leong Recording Secretary 6