The URL can be used to link to this page

Home My WebLink AboutR29410A - Architectual Svcs for the Carlos Ortega Villas Contract No. R29410A PALM DESERT REDEVELOPMENT AGENCY AND PALM DESERT HOUSING AUTHORITY STAFF REPORT REQUEST: AUTHORIZATION TO NEGOTIATE AND FINALIZE A PROFESSIONAL SERVICES AGREEMENT FOR ARCHITECTURAL SERVICES FOR THE CARLOS ORTEGA VILLAS SUBMITTED BY: Catherine Walker, Senior Management Analyst CONTRACTOR: Interactive Design Corporation 199 S. Civic Drive, Suite 10 Palm Springs, CA 92262 DATE: April 8, 2010 CONTENTS: 1. Interactive Design Proposal 2. Affirmation Recommendation By Minute Motion: 1. Authorize staff to negotiate and finalize a Professional Services Agreement, Contract No.R2941OAsubstantially as to form with Interactive Design Inc. for architectural services for the Carlos Ortega Villas in an amount not-to-exceed $734,450 along with reimbursable expenses in an amount not-to-exceed $36,722. 2. Authorize the Director of Finance establish a contingency in an amount not-to-exceed $75,000 for the purpose of design modification and investigation/implementation of energy efficiency/sustainability measures not identified at the time of contract execution (use of contingency requires additional Agency action); and 3. Authorize the Chairman to sign and the Executive Director to implement the Agreement. Funds are available in the Palm Desert Housing Authority Capital Budget for the Carlos Ortega Villas, Account No. 871-8691-466-4001. Contract No. R29410A Staff Report Professional Services for the Carlos Ortega Vilas April 8, 2010 Page 2 of 3 Commission Recommendation The Housing Commission will review the recommendation at its adjourned meeting of April 7, 2010. Staff will provide a verbal report upon request at the Authority Board. Executive Summary Approval of staff's recommendation authorizes staff to negotiate an agreement for professional architectural services in an amount not-to-exceed $734,450; a contingency in an amount not-to-exceed $75,000 for modifications to the design and energy efficiencies not identified at the time of contract execution; and an additional amount not-to-exceed $36,722 for reimbursable expenses for the Carlos Ortega Villas. The architectural firm selection was based on both qualifications and interviews conducted by staff and members of the housing subcommittee. Background On June 11, 2009, the Agency Board authorized the Palm Desert Redevelopment Agency to solicit Statements of Qualifications and Fee Proposals from qualified architects and architectural firms for the preliminary: design, engineering, landscape design, and entitlements for the Carlos Ortega Villas. Through the Request for Proposals (RFP) process, the Agency sought qualified architectural firms to assist in taking the project from its current conceptual design through preliminary design and entitlements for the project. The response was extensive with 31 proposals received for consideration. Each of the responses received from the firms was objectively evaluated on the basis of the qualifications, of the firm's location, history of work experience on similar projects in size and nature, responsiveness to the proposal, rates and estimated fees, special considerations including experience with LEED, and sustainable "green" construction. A committee of staff members from four departments participated in an objective review process, evaluating all responses to the RFP, and recommended that the top four ranked firms be invited to interview. The second portion of the review was based on interviews specifically related to the firms' understanding of the conceptual project and the process by which they would complete it. The interview panel consisted of representatives from Planning, Redevelopment, Housing, and the Housing Sub- Committee. On December 10, 2009, the Agency Board authorized staff to enter into negotiations with KTGY, and finalize the Agreement for professional services for the Carlos Ortega Villas. On March 11, 2010, the Agency Board formally accepted KTGY's declination of the contract. The interview panel consisting of representatives from Planning, Redevelopment, Housing, and the Housing Sub-Committee once again conducted three interviews from the remaining list of proposers and selected the Interactive Design Corporation as the architecture team to design the Carlos Ortega Villas. Interactive G.\rda\Cathy Walker\Word Data\Stf Rpt RFP Ancotect Selection IDC.doc Contract No. R29410A Staff Report Professional Services for the Carlos Ortega Vilas April 8, 2010 Page 3 of 3 Design Corporation fully understands and accepts the terms and conditions of the Professional Services Agreement. Please refer to the attached Affirmation. Fiscal Analysis The Carlos Ortega Villas project was budgeted as part of Fiscal Year 2009-2010, the cost of this contract has been taken into consideration within that budget. Therefore, the budgeted cost of the project is the immediate fiscal impact; however, upon completion of the entire project there will be the requirement to operate the property. Submitted By: 4/41U/t/t/l( pkaA4 . k1/ Catherine Walker, Sr. Management Analyst in Alvarez, Redevelopment Manager Department Head: /ili / t_ , , teLce J cCarthy, ACM f• ' -• -velopment.110(411 Ja` t Pdl'oore, Director of Housing 4.1 44-22::_ed,.... BY RDA 5-0 Paul S. Gibson, Director of Finance ON / VERIFIED BY 2OK Ap royal: Original an file with City Clerk's Office J n . Wohlmuth, Executive Director 2(0 BY HOUSG AUTH 5` 6 ON Sf - ,90/0 VERIFIED BY: /20K Thy, Original on file with City Clerk's Office G:\rda\Cathy Walker\Word Data\Stf Rpt RFP Arhcitect Selection IDC.doc T_ N ice z.? � ar' It f . Q., , t Palm Desert Redeveloment Agency RESPONSE TO REQUEST FOR PROPOSAL FOR PROFESSIONAL DESIGN TEAM SERVICES FOR THE COUNTRY VILLAGE AFFORDABLE SENIOR HOUSING DEVELOPMENT August 28, 2009 199 S. Civic Drive, Suite 10 Palm Springs, California 92262 T: 760.323.4990 F:760.322.5308 www.interactivedesigncorp.com ■■■ ■■■ ■■ Interactive Design Corporation iownscape -i archiieciare 4 place Tir PPP • JJ 1� wr • It h Pet '•. 1 37W*•.• �••`•....••••.. r PALM DESERT REDEVELOPMENT AGENCY REQUEST FOR PROPOSALS (RFP) PROFESSIONAL SERVICES ACKNOWLEDGMENT OF RECEIPT OF ALL ADDENDA FOR or THE COUNTRY VILLAGE AFFORDABLE SENIOR HOUSING DEVELOPMENT JUNE 2009 wp ACKNOWLEDGEMENT OF RECEIPT OF ALL ADDENDA IS REQUIRED IN ORDER FOR A PROPOSAL TO BE CONSIDERED RESPONSIVE. PLEASE COMPLETE THIS FORM AND wp SUBMIT IT WITH YOUR PROPOSAL. THE ARCHITECT/FIRM/PERSON ACKNOWLEDGES RECEIPT OF ALL 7 (insert total number of addenda received) ADDENDA ISSUED FOR THIS RFP. wp 6,,. Addendum No. 1 dated June 30, 2009 Addendum No. 2 dated June 30, 2009 Addendum No. 3 dated July 6, 2009 �. Addendum No. 4 dated July 8, 2009 Addendum No. 5 dated July 16, 2009 wp Addendum No. 6 dated July 29, 2009 Addendum No. 7 dated August 20, 2009 Reuel A. Young, AIA wp Name wp Signature ..: August 28, 2009 Date riP ■EN ��N Interactive Design Corporation townscape + architecture + place 199 S. Civic Drive, Suite 10 Palm Springs,CA 92262 T: 760.323.4990 F: 760.322.5308 E: mail@interactivedesigncorp.com August 28, 2009 Catherine Walker, Senior Management Analyst Palm Desert Redevelopment Agency 73-510 Fred Waring Drive Palm Desert, CA 92260 Dear Ms. Walker: In response to the Request for Proposal dated June 19, 2009, and Addenda No. 1 through 7 inclusive, we are pleased to submit our statement of qualifications and express our interest in providing professional design team services for the Country Village Affordable Senior Housing Development. We are especially pleased to have the opportunity to re-think decisions taken by the team during the conceptual phase. The pause taken to issue this RFP will enable the entire project team (client, staff and designers) to improve what has been done by drawing on previous discussions, and looking afresh at the project. Our design team is the same that designed Wolff Waters Place in La Quinta (anticipated to qualify for LEED Silver.) We know our professions; we know the LEED process; we know how to work together; and we know this type of project. We would be proud to be part of the team to make Country Village Apartments a wonderful place to live, and to demonstrate Palm Desert's commit- ment to the environment. On behalf of MSA Consulting, Inc. RGA Landscape Architects, Inc. Grayner Engineering, Inc. MRC Engineering, Inc. EquitySpec Consulting Engineers, Inc. Thank you for allowing us to present our qualifications and sincere interest. Sincerely, Reuel A. Y g, Presi nt C10974 Interactive Design Corporation FIRM INFORMATION 1 IDC was founded to serve public clients on projects which Location: address important social values. Projects such as affordable 199 South Civic Dr. Suite 10 housing, community, recreational, and special needs facilities Palm Springs,CA 92262 have been a prominent part of our portfolio. As long ago T: 760.323.4990 as 1993, we worked with Southern California Edison the F: 760.322.5308 "Emerging Technologies Showcase Projects," and the Palm Founded: Desert Visitor Center is the first LEED certified building in 1981 the Coachella Valley. Legal Form: Overall, we approach projects with a pragmatic and California Corporation collaborative attitude, but we are guided by philosophical ideals - architecture is both art and science. We see our Principals: role as an orchestrator of the interdisciplinary design process Reuel A.Young, AIA,SARA CA License#C10974 necessitated by today's complex network of regulations, Maria Song,AIA,LEED AP aspirations and client needs. CA License#C30566 As we have matured individually, professionally, and as an Professional Team: organization, we have been fortunate to increasingly focus Tim Ruzic,Const.Admin our efforts on projects that support the social fabric of our Audrey Savin,CAD communities. The diversity of housing projects we have Professional Liability: designed include multi-family housing, single resident Zurich North America occupancy, special needs housing for tenants with AIDS and E0C930859401 other health challenges, senior housing, and single family housing. General Liability: Zurich North America Interactive Design is currently a firm of six people - two PAS35262204 licensed architects, two interns and two staff. IDC has been in business for 28 years; we have prospered through good Tools for Production: oCAD times and bad by responding to our client's needs. A Sketch-up 3D AutoCAD Our individual resources are greatly enhanced by the Accurender relationships we have established with our design team consultants; each relationship has matured and developed on large and small projects, on projects that were profitable and some that were not. Mutual respect has been earned. The specific lengths of relationshi p are as follows: MSA Consulting (civil & entitlements): 25 years, 8 projects Grayner Engineering (structural) 22 years, 30 projects EquitySpec Consulting (mechanical): 12 years, 12 projects MRC Engineers (lighting/electrical): 12 years, 14 projects RGA Landscape Architects (landscape): 22 years, 9 projects www.interactivedesigncorp.com ■■■ ■111■ ■■ Interactive Design Corporation townscape + architecture + place KEY PERSONNEL E ARCHITECT Interactive Design Corporation Palm Springs, CA T: 760.323.4990 Reuel A. Young, AIA Princi pal Architect, CA License C10974 Mr. Young, AIA, is the team leader. He is actively involved in the programming and design of every project, authoring the initial design concepts and the overall building systems approach. He does not do this in a vacuum; all projects are collaborative, and the design team as a whole shapes, tweaks, and challenges the ideas and designs. Mr. Young's role is to nurture and develop the team's understanding and commitment. It is his role to challenge, tease and coax from the team members their best efforts. Mr. Young is the architect of record on 22 special needs housing projects, comprising of more than 1,350 units. In addition, he is the architect on a number of unique community projects including the Fountain of Life and the Cathedral City Town Square, the Tribal Building for the Agua Caliente Band of Cahuilla Indians, the Palm Desert Visitor Center, and the Wolff Waters Place apartments in La Quinta. p, Mr. Young is a life-long student of architecture and has taught design and architectural history at COD. He is a member of the Congress for the New Urbanism, the National Trust for Historic Preservation, and the US Green . Building Council. Maria Song, AIA, LEED AP r Project Architect, CA License C30566 Ms. Song has a command of organization, CADD and clarification. She complements Mr. Young's strengths, and in her own right is a superb architect. "" Ms. Song will use her management and organizational skills to sustain commu- nications between the Client, the design team, and review agencies. Ms. Song is the director of operations at IDC, and possesses the skills to create a strong successful team with clear lines of communication. She has led teams in the development of construction documents, and carried those through p construction administration. Her projects include public facilities, CDBG-funded program projects, and multi-family housing projects throughout the Coachella Valley. Ms. Song was the project architect on the Palm Desert Visitor Center, the first LEED certified (Silver) building in the desert. She is currently completing the p' punchlist for Wolff Waters Place, a 218-unit affordable housing project in La Quinta, which is anticipated to qualify for LEED Silver certification. ■M■ ■O■ p ■■ Interactive Design Corporation townscape + architecture + place 1. KEY PERSONNEL 2 CIVIL ENGINEER MSA Consulting, Inc. CA License C26401 Rancho Mirage, CA T: 760.320.9811 Robert S. Smith, PE President/CEO Mr. Smith will lead and oversee the civil engineering effort of his multi- disci pline firm. MSA will partici pate from the very earliest phase of the project. Mr. Smith has been a practicing engineer for 32 years working on a variety of projects for both private industry and public agencies. His firm, MSA Consulting, Inc., has successfully completed over 1,700 projects in Southern California, and has built a reputation for performance that brings clients back again and again. Julian A. De La Torre, PE Vice-President / Princi pal Engineer Mr. De La Torre leads the civil engineering design effort. He has more than 25 years of experience as design engineer and project manager. Among many diverse projects, he is the Project Manager for the 218-unit affordable housing project Wolff Waters Place, La Quinta, and the 1,200-home residential and golf resort Escena, Palm Springs. Bruce Kassler, LEED AP Director of Production Services / Senior Project Manager Mr. Kassler graduated with a Bachelor of Architecture. He is a Certified Environmental Inspector, an ICBO certified Building Inspector, and a General Contractor. His diverse skills and background makes him uniquely qualified to follow the project through from kick-off to completion, and makes sure it is coordinated, complete and correct. Simply put, Mr. Kassler makes it happen. ■■■ ■MI ■■ Interactive Design Corporation townscape + architecture + place KEY PERSONNEL STRUCTURAL ENGINEER George Grayner, SE Grayner Engineering, Inc. CA License SE1809 Temecula, CA T: 951.676.2529 Mr. Grayner personally authors the structural design of every project; he determines the structural system, authors the specific design criteria and the relevant design details. He personally oversees and reviews production of all working drawings and calculations. His primary focus is identifying and quickly resolving problems during the design development phase. Throughout each project he maintains close contact with the client, code officials, consultants, and contractors to ensure that the client's objectives are achieved and the integrity of the design is maintained. Mr. Grayner possesses over 36 years experience as a structural engineer. Relevant project experience includes more than a dozen Type V affordable and special-needs housing projects with IDC, and includes numerous modern schools, religious and health-care facilities throughout Southern California. ELECTRICAL ENGINEER Ralph Raya MRC Engineering, Inc. CA License E13453 Palm Desert, CA T: 760.340.9005 w Mr. Raya will evaluate the electrical service system design and distribution alternatives, design the unit-specific and common area lighting, power and data, and provide system specifications for PV and fuel-cell generation systems. Mr. Raya is the electrical and lighting designer for both Vista Dunes (LEED platinum) and Wolff Waters P/ace (antici pated LEED Silver) affordable housing projects in La Quinta. Mr. Raya has been in the electrical engineering practice since 1970 and *` possesses multiple years managing and engineering a broad variety of electrical projects throughout the Coachella Valley, Southern California and multi ple international locations. Mr. Raya is an accomplished lighting designer having designed lighting systems for residences, corporate offices, major landscape lighting projects, munici pal lighting projects, clubhouse facilities, and LEED accredited projects. MRC's LEED AP team members include Randall V. Moss, Princi pal & Project Engineer, Victor Leon, Senior Associate Project Engineer, Jim GConnor, Mechanical Engineer, and Nicolas Herrera, Electrical Designer. ■■■ ■■■ ■■ Interactive Design Corporation townscape + architecture + place KEY PERSONNEL 2 MECHANICAL / PLUMBING ENGINEER Dave Celmer, PE EquitySpec Consulting Engineers, Inc. CA License 22768 San Bernardino, CA T: 909.881.72 78 Mr. Celmer's role is crucial to the success of this project. He will provide guidance in terms of energy conservation, HVAC systems, LEED design and systems credits. He will assist in evaluating water conservation strategies, water heating alternatives, and Title-24 compliance alternatives. Affordable housing, schools, churches, recreation centers, gymnasiums—he has done them all. He solves problems in a way that is practical and construction- savvy, but he is formidable in defending the "good-engineering" solution. He has worked on more than a dozen projects for IDC. LANDSCAPE ARCHITECT RGA Landscape Architects, Inc. CA License #1532 Palm Desert, CA T: 760.568.3624 Ronald B. Gregory, ASLA President/CEO Mr. Gregory will guide the design effort for the landscape and hardscape of the Country Village Apartments. His contribution is the orchestrating of the design and water conservation efforts of his staff. In his own right, Mr. Gregory has over 31 years experience in providing landscape architectural services in the Coachella Valley. He is a recognized expert in the design of water efficient landscapes as well as design of hardscape elements such as monument signs, water features and plazas. He has excellent and long-term working relationships with Palm Desert city staff and with the Coachella Valley Water District (CVWD.) Rob Parker, ASLA Princi pal/Designer Mr. Parker pulls the ideas together into a composition of textures, colors and forms expressed in the plant and tree palettes, the layout and accents of the landscape and hardscape plans, and the site amenities. He has broad experi- ence in balancing beauty and water conservation. Luke Taylor, Designer & Irrigation Specialist, is RGA's LEED AP certified team member, and performs most construction administration services for the firm. ■■■ ■■■ ■■ Interactive Design Corporation townscape + architecture + place pp X/p t r � �hf"�R#l�lstCIE GEEL PLACE 3990 Reynolds Road Riverside, California PROIECT DETAILS -2.2 acre; special needs housing with 45 studio apartments for Riverside County Mental Health Clients -Two-story wood frame apartments { # 4 ;x -Occupancy May 2004 - $2,450,000 hard costs for site, landscape, and • buildings - Tax credit & County EDA funding CONTACTS Riverside County EDA T: 951.955.8916 Brian Beck, Project Manager Client: Coachella Valley Housing Coalition T: 760.347.3157 John Mealey, Executive Director Mary Ann Ybarra, Project Manager Contractor: Buster Construction T: 909.793.3806 Billy Buster, Superintendent PROJECT TEAM Civil: Fomotor Engineering Structural: Knapp & Tang HVAC: EquitySpec Engineers Electrical: Bentsen/Hui Engineering Landscape: Michael Buccino Associates �! 111011441t_ 'fir.. . I so 1111111 III illiil frPS I I ■■■ ■■ Interactive Design Corporation townscape + architecture + place PAST EXPERIENCE 3 LAS HACIENDAS Miles Avenue Indio, California PROJECT DETAILS - 1.5 acres; permanent supportive housing ,�� , tf for mentally disabled clients; 32 single • "' occupant resident units -One- and two-story wood frame facility -Occupancy 1994 - - $1,443,000 hard costs for site, landscape, and buildings - Tax credit & EDA funding CONTACTS Riverside County EDA T: (760) 863-2537 , ; '��r•r ,u _ Anna Rodriguez, Project Manager Client: Coachella Valley Housing Coalition T: 760.347.3157 John Mealey, Executive Director TIERRA DEL SOL Buddy Rogers Road between A and B Streets Cathedral City, California PROJECT DETAILS -2.5 acres, affordable senior housing project with 75 one-bedroom apartments -Three-story wood frame building : ... _ -Occupancy: May 2006 - $10,000,000 hard costs for site, landscape, x and buildings - HUD funding CONTACTS City of Cathedral City T: 760.770.0340 Warren Bradshaw, Housing Program Manager Client: Mercy Housing T: 213.743.5825 Lupe Cortez, Project Manager ■■■ ■■ Interactive Design Corporation townscape + architecture + place „. ., PAST EXPERIENCE WOLFF WATERS PLACE NW corner of Dune Palms & Ave 48 La Quinta, California • wr' rs .may. .g PROJECT DETAILS - 14 acres; Affordable multi-family housing ...„, , _ 4 complex with 218 units ,aa ”' -One-, two-, and three-story building arranged , • , ' ■ �� around courtyards ; -Three-story apartment building atop a • g • I . 1 concrete underground garage for 110 cars. �' - "" - Under construction: occupancy January 2010 "`` �` - $58,000,000 hard costs for site, landscape, — t ,:+ ^- _' _ ,. and buildings + - Tax credit & RDA funding , t, � 6- ; ,„' # 1 � CONTACTS 1Y._ R a �-,'s ,R i �� City of La Quinta ,! ►" ._ f a —`' `` `° , T. 760.777.7125 ti!, r` ,, �' 1j,ti Doug Evans, Assistant City Manager � ' 'j Les Johnson, Planning Manager "��`�� ,z q , , Client: Coachella Valley Housing Coalition .4 -• , ;t�1, ' !• "I T: 760.347.3157 . Jtr '�*' ( 1 1 John Mealey, Executive Director *, `i ) `1 , Brian Peulicke, Project Manager rtr .., f r� ',Contractor: Brown Construction, Inc. T: 916.373.9300 Ron T. Brown, President & CEO h Mike Troth, Superintendent . e r i �g ,, rjJf Lk- PROJECT TEAM 41,' `?y. ' Civil: MSA Consulting, Inc. , + F Its Structural: Grayner Engineering, Inc. x �, ,.., HVAC: EquitySpec Engineers Electrical: MRC Engineering, Inc. _ Landscape: RGA Landscape Architects "`" `` "' ■■■ ■■■ p ■■ Interactive Design Corporation townscape + architecture + place PAST EXPERIENCE 3 WAREHOUSE AT CREEKSIDE 48821 Third Street Temecula, California a rr e,..7:ripm rip r, , . .1____.r _____. r p . f B Ni r PROJECT DETAILS ` f -One half acre; mixed-use building with 32 one and two bedroom affordable units ---- -Two-story wood frame apartments over Type 1 concrete and masonry podium °,J - Under construction: Occupancy April 2010 1 - $8,000,000 hard costs for site, landscape, .. -- -�"' and buildings 2...► - OPA funding through RDA CONTACTS City of Temecula T: 951.694.6444 „�,, , Bob Johnson, Assistant City Manager c , , F John Meyer, (former) RDA Director ' C: (951) 541-7704 . f r Patrick Richardson, Princi pal Planner _ Y Client & Contractor: Dalton Properties % T: 951.440.8326 Bill Dalton, President "lit PROJECT TEAM �a Civil: HLC Engineering Structural: Grayner Engineering, Inc. k z * ' HVAC: EquitySpec Engineers �- riff/1'ft'.. Electrical: MRC Engineering Landscape: Ray Martin Design ■■■ MEIN ■■ Interactive Design Corporation townscape + architecture + place PAST. EXPERIENCE RELEVANT EXPERIENCE by DESIGN TEAM MSA CONSULTING ENGINEERS, INC. Wolff Waters Place; La Quinta, CA Hovely Gardens Apartments; Palm Desert, CA Falcon Crest, Palm Desert, CA Coyote Run I and II; Palm Springs, CA Nuestro Orgullo; Mecca, CA 62-Unit Mult-Family Apartment Complex; Desert Hot Springs, CA San Jacinto Villas Apartments; San Jacinto, CA RGA LANDSCAPE ARCHITECTS Wolff Waters Place; La Quinta, CA Atria Hacienda; Palm Desert, CA Beverly Convalescent Care Center; Palm Desert, CA Catalina Gardens; Palm Desert, CA Falcon Crest; Palm Desert, CA Hacienda de Monterey; Rancho Mirage, CA Miraflores; La Quinta, CA MRC ENGINEERING, INC. Wolff Waters Place; La Quinta, CA City Pointe Apartments; Fullerton, CA Miracal Mile; Los Angeles, CA Stadium Park, LEED certified; Anaheim, CA Sunset Lofts; Los Angeles, CA Laguna Dune Palms, LEED certified; La Quinta, CA EQUITYSPEC CONSULTING ENGINEERS, INC. Wolff Waters Place; La Quinta, CA Warehouse at Creekside; Temecula, CA Villa Oscar Romero; Mecca, CA Belardo Gardens; Palm Springs, CA Coyote Run II; Palm Springs, CA Casitas del Valle; Moreno Valley, CA Escondido Silvercrest; Escondido, CA GRAYNER ENGINEERING, INC. Wolff Waters Place; La Quinta, CA Warehouse at Creekside; Temecula, CA Tierra Del Sol; Cathedral City, CA Yucai pa Crest; Yucai pa,CA Coyote Run I and II; Palm Springs, CA Fuente de Paz; Coachella, CA Paseo de los Heroes; Mecca, CA ■■■ ■■■ ■■ Interactive Design Corporation townscape + architecture + place RATES 4 DESIGN TEAM RATES Fully burdened hourly rates and employee classifications differ among the Design Team, but the table before presents the relevant information. HOURLY RATE (BURDENED) SCHEDULES MSA RGA GG MRC EQTY IDC PRINCIPAL - $ 195 $ 225 $ 145 $ 175 $ 145 $ 165 LICENSED $ 135 $ 135 $ 120 $ 125 $ 125 MANAGER $ 120 - - $ 95 - $ 105 CAD $ 90 $ 80 $ 75 $ 60 $ 75 $ 80 STAFF $ 60 $ 60 - $ 50 - $ 55 DESIGN TEAM FEE This table represents the total professional fr,s for the services outlined in the RFP and addenda. However, there are certain phases and specific services which have variables that cannot be determined without further input from the Client. These include the specific engineering costs for alternative and exotic building systems, certain parcel and legal services related to the land disposition/ assembly. These are relatively minor within the overall services, but they may affect the engineering processes and time. RGA MSA MRC EQTYSP GRYNR IDC SUBTOTAL TESTS % Initial Planning 2,600 6,500 0 0 0 8,500 17,6004\ 7,500 2.4% Schematic Plan 3,250 16,000 4,000 4,000 2,500 16,500 46,250 6.4% Design Development 11,500 64,000 4,500 8,000 10,500 88,000 186,500 3,000 25.8% Drawings & Specs 9,800 123,500 10,000 21,650 26,500 132,500 323,950' 44.7% Construction Docs 4,250 8,500 1,250 1,750 3,500 6,500 25,750 3.6% Bidding 1,500 3,000 1,000 2,600 2,500 5,500 16,100 2.2% Construction* 12,500 10,500 3,500 4,200 9,800 54,500 95,000 13.1% As-Built Drawings 1,000 2,500 0 650 650 4,500 9,300 1.3% Warranty Period 600 0 0 500 2,400 3,500 0.5% TOTAL 47,000 234,500 24,250 43,350 55,950 318,900 723,950 10,500 ■■■ ■■■ ■■ Interactive Design Corporation townscape + architecture + place SPECIAL �. TAKE A FRESH LOOK AND BENEFIT FROM CONTINUITY In most cases project momentum simply does not lend itself to MID-STREAM V RE-EVALUATION. However, in the case of Country Village, we have the chance to take a fresh look, bring NEW INFORMATION, new questions, AND also draw upon the IMPLICIT KNOWLEDGE from past meetings and review. The temporary interruption of Country Village actually provides the Agency with the opportunity to have a second bite at earlier decisions. Now all members of the Project Team - Client and Designers - have a chance to reflect on their previous efforts, make revisions, and improvements. ALTERNATIVE DESIGN EXPLORATION During the Design Development phase we will explore LEED qualified credit opportunities as well as alternative design approaches to evaluate what offers the highest impact for least cost. FRAMING: • Off-site fabrication of roof trusses and wall panels (used at Wolff Waters) • High-efficiency framing and seismic system design • Structural insulated panels for roof and walls WINDOWS: • Fiberglass frames with low-e (soft sputter coating) glazing options • Proprietary screen mesh that increases solar heat gain coefficient • Clerestory windows for "thermal chimney" natural ventilation and day- light • Solartube skylighting HVAC SYSTEMS: • Wall units, though less efficient than split systems (lower SEER), provide most direct control and least-cost installation. This is a counter-intuitive approach that intrigues us • PTAC hotel-type units • Daikin, Fugitsu, or Mitsubishi small scale split system (ducted or ductless) • Ground-source heat pump system for the community building WATER SYSTEM: • Grey water systems combined with on-site storm-water storage and high-efficiency irrigation system. ON-SITE GENERATION OF ELECTRICITY: • Roof-mounted hybrid photovoltaic panel system • Fuel cell on-site micro-generation of electricity (and hot water) ■■■ ■■ Interactive Design Corporation townscape + architecture + place SPECIAL CONSIDERATIONS 5 WORKING WITH GOVERNMENTAL AGENCIES & MULTIPLE COMMITTEES Patience, flexibility, integrity, passion - these are the qualities we have developed working with governmental and non-profit clients over the past twenty years on projects of social significance. These projects are the core of our practice. We recognize that every project is a mix of different view points, different goals, and different challenges. What we do is help clarify the priorities and princi pies for each of the various partici pants. Inevitably, there are issues that must be discussed and explored more deeply, and our role is to offer alternatives that satisfy seemingly conflicting views. During the past 20 years we have developed long-term relationshi ps with a wide range of governmental agencies and non-profits. The individual listed below can provide you with insight about our work, our attitude and our performance: City of La Quinta: 760.777.7041 Doug Evans, Assistant City Manager Les Johnson, Planning Manager City of Palm Springs: 760.323.8299 Craig Ewing, Director of Planning Services Dale Cook, Community Development Administrator Sharon Heider, Director of Parks and Recreation City of Cathedral City: 760.770.0340 Warren Bradshaw, Housing Program Manager Riverside County EDA: 951.955.6619 Emilio Ramirez, Deputy Director of Housing Agua Caliente Band of Cahuilla Indians: 760.325.3400 Tom Davis, Chief Planning & Development Officer Margaret Park, Director of Planning Martha's Village and Kitchen: 760.347.4741 John Wolohan, Executive Director Gloria Gomez, Co-founder & Executive Director Coachella Valley Housing Coalition: 760.347.3157 John Mealey, Executive Director Brian Peulicke, Project Manager ■■■ ■■■ ■■ Interactive Design Corporation townscape + architecture + place SPECIAL CONSIDERATIONS ENERGY & DESIGN INNOVATION INNOVATION - panelized framing system: The entire wall and roof-framing system for Wolff Waters was pre-engineered and pre-fabricated off-site. Strict review of shop-drawings and coordination with MP&E systems made the framing stage highly effective, reducing time, waste, material degradation and loss, and smaller on-site staging areas. INNOVATION - site design/off-site delivery of storm water: Wolff Waters project collects storm water in an underground storm drainage system, filters it, and then delivers the run-off to the nearby evacuation channel. INNOVATION - site design/underground parking: The La Quinta City Council determined through life-cycle cost and quality of life analyses that open space and added site amenities outweighed the first cost premium to park 100 cars under the three-story apartment building at Wolff Waters. INNOVATION - SIP roof panels: Structural insulated panels were used to achieve a thin roof profile and high internal volumes in a large home with a maximum ridge height of 13'. INNOVATION - building remodel/retrofit for energy conservation: "Emerging Technologies Show Case" by SCE, remodel of the Palm Springs Chamber of Commerce building. We worked with SCE and Lawrence Berkeley Laboratory to design the custom glazing and skylights using proprietary films, coatings and tints, and a custom HVAC system using a two-stage in-direct/direct evaporative cooling system. HIGHLY VISIBLE PROJECTS Our core work is about social relevance - whether grand or modest. We work on $50,000 CDBG improvements to kitchens and bathrooms with the same commitment to effective design as we bring to the $58,000,000 Wolff Waters apartments. The value of high-profile projects is to demonstrate progress toward solving the big problems we face in our society. 0 ■■■ ■M■ ■■ Interactive Design Corporation townscape + architecture + place SPECIAL CONSIDERATIONS 5 LEED CERTIFICATION EXPERIENCE DE-CONSTRUCTION: IDC prepared the documents and provided contract ad- ministration services for the de-construction and recycling of the original build- ings on the Country Village site. All documentation and oversight were done to enhance the LEED credits for the eventual new construction. NEW CONSTRUCTION: Maria Song, AIA, LEED AP, was the Project Architect and LEED provider for the Palm Desert Visitor Center, the first LEED certified (Silver) building in the Coachella Valley. NEW CONSTRUCTION: Wolff Waters Place Apartments in La Quinta is nearing completion, and will be submitted for certification; we fully antici pate Silver rating, and are currently two points more than necessary for Gold. The same design team presented here (MSA, RGA, MRC, EquitySpec, Grayner and IDC) also designed Wolff Waters. Maria Song, AIA, LEED AP, is the Project Architect on this project, assisted by Tim Ruzic and Audrey Savin both of IDC. LEED certification is an integrated and dynamic process. Based upon the current Schematic Design (Site, Building and Unit), our initial review confirms that the project will exceed Title 24 by more than 15% and will comfortably meet LEED criteria for Silver certification. The project already qualifies for substantial credits due to the size of units, the site characteristics, and what are standard practices for the design team for water management and landscape design. Qualifying for Gold or Platinum, to a great extent, will be determined by the amount of electricity and hot water generated from the sun - PV panels and solar collectors respectively. Of course these options are also expensive in terms of first-cost. The process of fulfilling LEED certification requires that the project team (client, management, designers and contractors) regularly review the project to confirm that all requirements are being met for each credit. In addition, during the design phase, the client and design team must evaluate which credits are too costly or burdensome to pursue. ■■■ ■■■ ■■ Interactive Design Corporation townscape + architecture + place SPECIAL CONSIDERATIONS LEED for HOMES CHECKLIST The entire Design Team has LEED experience. Our initial review of probable credits (excluding prerequisites and non-applicable) are noted in the abbreviated checklist below. Apply Innovation and Design Process (ID) 1.2 Integrated Project Team ✓ 1.3 Professional Credentialed with Respect to LEED for Homes ✓ 1.4 Design Charrette ✓ 2.4 Third-Party Durability Inspection 3 Innovative or Regional Design Location and Linkages (LL) 2 Site Selection ✓ 3.1 Select Edge Development Site 3.2 OR Select Infill Site ✓ 3.3 AND/OR Select Previously Developed Site ✓ 4 Site within 1/2 Mile of Existing Water and Sewer ✓ 5.1 Basic Community Resources ✓ 5.2 Extensive Community Resources ✓ 5.3 Outstanding Community Resources 6 Within 1/2 Mile of Public) Accessible Green S•aces Sustainable Sites (SS) 1.2 Minimize Disturbed Area of Site ✓ 2.2 Basic Landscaping Design ✓ 2.3 AND/OR Limit Turf ✓ 2.4 AND/OR Drought Tolerant Plants ✓ 2.5 OR Reduce Overall Irrigation Demand by at least 20% ✓ 3 Locate and Plant Trees to Shade Hardscapes ✓ 4.1 Design Permeable Sites (not including area under roof) ✓ 4.2 Design and Install Permanent Erosion Controls ✓ 4.3 Management of Runoff from Roof ✓ 5 Select Insect and Pest Control Alternatives from List ✓ 6 Moderate Densi ✓ 1.1 Rainwater Harvesting System 1.2 Grey Water Re-Use System 2.1 Select High Efficiency Measures from List ✓ 2.2 AND/OR Third Party Inspection of Irrigation System ✓ 2.3 OR Reduce Overall Irrigation Demand by at Least 45% ✓ ■■■ N MI ■■ Interactive Design Corporation townscape + architecture + place SPECIAL CONSIDERATIONS 5 LEED for HOMES CHECKLIST iv;Iwo 3.1 Hi:h Efficienc Fixtures ✓ 3.2 Ve Hi:h Efficienc Fixtures a and y t osPb!!n...a n,...,. re`. ,.. .,. .. ,. ..s;SS .} ,. 'w,::;.*+' �' .. »�,: 41 1.2 Exceeds ENERGY STAR for Homes ✓ 7.1 .� ✓ 7.2 Pi•e Insulation ✓ II Minimize Ozone De ✓Deletion and Global Warmin: Contributions Materials a als and Resources }] J�` A41X.; g#'4 a`xu{3`' s.- 1.2 Advanced Framin: Techni.ues ✓ 1.3 Detailed Cut List and Lumber Order 1.4 AND/OR Framin: Efficiencies ✓ 1.5 OR Off-site Fabrication ✓ 2.2 Select Environmental) Preferable Products from List ✓ 3.2 Waste Reduction ✓ , or Environmental Quality, (I `_ ? w fi I Meets ENERGY STAR w/ Indoor Air Packa:e (IAP) 2.2 Enhanced Combustion Ventin: Measures ✓ 3 Anal r - •' - •. . . I - l . stem (i ► - -• -•) 4.2 E . 01 ••• A V- I. • (••/ H-. R- • _ 4.3 Third-Pa Testin: of Outdoor Air Flow Rate into Home ✓ 5.2 Timer / Automatic Controls for Bathroom Exhaust Fans ✓ 5.3 Third-Part Testin: of Exhaust Air Flow Rate Out of Home ✓ 6.2 Third-Pa Testin: of Su• •I Air Flow into Each Room in Home 7.2 Install Filters of MERV 10 or better, w/ Adequate S stem Air Flow ✓ 7.3 Install Filters of MERV 13 or better, w/ Adequate S stem Air Flow 8.1 Seal-Off Ducts Durin: Construction ✓ 8.2 Indoor Contaminant Control ✓ 8.3 Flush Home Continuousl for I Week with Windows O•en ✓ 9.2 Install Radon Resistant Construction if Home is not in EPA Zone I 10.2 Minimize Polllutants from Gara:e ✓ 10.3 AND/OR Exhaust Fan in Garage 10.4 OR Detached Garage or No Garage ✓ Awareness en s.and education ..;(A:), 1.2 Enhanced Trainin: ✓ 1.3 Public Awareness of LEED Home ✓ 2 Education of Buildin: Mana:er ✓ ■■■ ■■■ ■■ Interactive Design Corporation townscape + architecture + place HOW TO GETT NET ZERO si REDUCE DEMAND PASSIVE STRATEGIES for BUILDINGS THERMAL ENVELOPE - NATURAL VENTILATION - DAYLIGHTING - SHADE WINDOWS & WALLS - WINTER ` ,.. \ sun/ DAYLIGHT from —- clerestory windows SUMMER OPERABLE clerestory sun windows for natural -COOL ROOF ventilation RADIANT BARRIER SIP R-38 ROOF "`< , SOLAR ATTIC FAN h �� A, r --1 ,:,.: ,. s ___t__. _ . i y _ / --li w TYPICAL SECTION AT 5-UNIT BUILDING OPERABLE windows for , privacy, ventilation & daylight i' 36" DEEP overhang to shade east, south & west windows_____----- s SHADED outdoor patio ■■■ ■■■ "` ■■ Interactive Design Corporation townscape + architecture + place HOW TO GET TO NET ZERO 5 REDUCE DEMAND BUILDING SYSTEMS ■ --- -- SOLAR COLLECTOR r i E 1 x} h 1 s lk k. 1 HOT WATER STORAGE - -- --'- - Evacuated-tube, direct circulation solar collector system - Approximately 4' x 8' panel per 5-unit building - Natural gas back-up - Alternative: waste heat from fuel cell micro-generation DOMESTIC HOT WATER • - Solar irrigation controller - LED fixtures - Occupancy sensors - Energy Star appliances -"Smart" receptacles - Alternative: "Smart" metering - Alternative: on-site fuel cell (5 KW system) generation POWER & LIGHTING • - Natural ventilation - Ceiling fans -"Right size" equi pment - Ground source heat pump (Community building) HVAC • ■■■ ■.. ■■ Interactive Design Corporation townscape + architecture + place HOW TO SET TO NET ZERO ON-SITE GENERATION PHOTO VOLTAIC • — Typical average unit kWh usage: 808 kWh/month or 9696 kWh/year per unit average (ref Consumer Power Inc. kWh calculator) — 71 units kWh usage: 688,416 kWh/year — 200 watts per panel, 6 hours of operation / 365 days/year = 438 kWh/year of production per panel — 25 panels per unit / 1775 panels for the project (plus common areas) — 5 KW PV system average required for each unit — Utility cost before solar = $1,056/year. Utility cost after PV solar = $-26.00/year (ref SunWize Solar cost calculator at 100% load generated by PV) — Total panels required to meet 100% electrical load: 1,800 200 watt hybrid panels PROJECT ELECTRICAL DEMAND • — Total south facing roof area = 17,350 SF — Panels at 75% coverage 200 watt, hybrid panels; 32" x 62" approximately 16 SF (mono crystalline wafers surrounded by thin amorphous silicon layers) — South-Facing Roofs: approximately 811 PV panels BUILDING GENERATION — Total south facing roof area = 7,965 SF — Panels at 85% coverage 200 watt, hybrid panels; 32" x 62" approximately 16 SF (mono crystalline wafers surrounded by thin amorphous silicon layers) — Carports: approximately 423 PV Panels CARPORT GENERATION — Approximately 1200 PV panels at 438 kWh/year — Total Power Generated: 525,600 kWh/year 75% of total load generated on-site TOTAL GENERATION • MIME ■■ Interactive Design Corporation townscape + architecture + place HOW TO GET TO NET ZERO 5 ON-SITE GENERATION PHOTO VOLTAIC C r,�-----\„,_. o r ." C .—!,—, r-d:'• :t.—. ��.• ., . CARPORT at 85% roof area coverage r---_ATI_T-3 I A_ i I! rT1J-----p 1 _ . rf. . I cr- - a J I i u ' AO filk ~ l y �'i ‘.. ,.. •r+. BUILDING at 75% I1 I �� ,.'• „ i , , south-facing roof area coverage 11 , i 21 ■■■ ■■■ ■■ Interactive Design Corporation townscape + architecture + place ►G HOW TO GET TO NET ZERO f ON-SITE GENERATION PHOTO VOLTAIC � TOTAL SOUTH-FACING ROOF AREA Approximately 17,350 SF @ 75% Coverage — 13,025 SF PV Panels @ 16 SF = 811 PV Panels BUILDINGS II Yr' TOTAL CARPORT ROOF AREA Approximately 7,965 SF @ 85% Coverage — 6,770 SF PV Panels @ 16 SF = 423 PV Panels CARPORTS II ■■■ MEE ■■ Interactive Design Corporation townscape + architecture + place HOW TO GET TO NET ZERO` in ON-SITE GENERATION ROOF-MOUNTED PHOTO VOLTAIC PANELS II This table represents the first approximation of possible generating capacity from roof-mounted PV panels. # of Panels # of Panels BUILDINGS Roof Sq. Ft. at 75% at 90% Coverage Coverage A 1,465 (4,395) 206 247 B 1,570 73 88 C 1,665 78 93 D 150 7 8 E 150 7 8 F 1,515 71 85 G 1,515 71 85 H 1,515 71 85 I 1,515 71 85 J 150 7 8 K 1,515 71 85 L 1,365 63 76 Maint. 330 15 18 Subtotal 17,350 811 971 CARPORTS 1 810 37 45 2 810 37 45 3 540 25 30 4 540 25 30 5 945 44 53 6 405 18 22 7 945 44 53 8 675 31 37 9 810 37 45 10 810 37 45 11 675 31 37 Subtotal 7,965 366 442 TOTAL 25,315 1,177 1,413 % of PV Electrical 65% 79% load for project ■■■ ■M■ ■■ Interactive Design Corporation townscape + architecture + place Interactive Design Corpo ation March 9, 2010 Page 2 of 2 AFFIRMATION The undersigned acknowledges, as an authorized agent for the architectural firm ,IJ1g2-Ps tVM (" IL "), hereby affirms that the contents of the proposal submitted on ZSP& c r by (pG for the project known as Carlos Ortega Villas, is valid as proposed. Should t Q r✓ be selected tD G intends to enter into the agreement attached to the RFP in its substantial form. understands that the terms of the professional services agreement are established and will not be changed. Dated: i51Rt0 Interactive Design Corporation By: Authorized Ag POND DESERT REDEVELOPMENT AGENCY G:\rda\Monica Loredo\Word\Walker12010\Correspondence\Interactive Design Corp 3-9-10.doc