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HomeMy WebLinkAboutDepartmental Budget - Presented at 4/9/10 Mtng CITY OF PALM DESERT ..•• • •.. II/14 DEPAR TMENTAL BUDGET STUDY SESSION Friday, April 9, 2010 1:00 p.m. Monday, April 26, 2010 9:00 a.m. Friday, April 30, 2010 1:00 p.m. ADMINISTRATIVE CONFERENCE ROOM ************** i � CITY OF PALM DESERT NV/ ti CITY MANAGER'S OFFICE INTEROFFICE MEMOR ANDUM To: Honorable Mayor and City Councilmembers From: John M. Wohlmuth, City Manager Date: April 2, 2010 Subject: FY 2010/11 General Fund Budget Proposal Presented for your consideration are the proposed Fiscal Year 2010-2011 operational budget expenditures for the City of Palm Desert. The economic downturn being experienced nationally, and here locally in Palm Desert, does impact our budget. As the City of Palm Desert prepares for the next fiscal year, we do so under the realization of the current economic condition. Departments were asked to continue participating in a zero-based budgeting approach that would reduce their expenditures. Within the attached spreadsheet are additional columns reflecting budget adjustments enacted by me upon meeting with departments and the subsequent revised amount, as in this example: Account Department Request City Manager Revised FY 2010-2011 Number 2010-2011 Adjustments Budget Amount Program A $200,000 I am not recommending any new positions, as the City of Palm Desert currently has a hiring freeze and twelve employees were recently laid-off. The City and its employee organization have approved deferral of this year's cost of living adjustment until July 1, 2011. Although staff is estimating relatively static revenues for next fiscal year, the cost saving measures enacted citywide resulted in a temporary surplus of$272,963, which will fund retiree health contributions the City deferred for the last two is action effectively eliminates any budget surplus, but the City will still maintain ahbalanced budget for FY 2010/11. C.iUserslraryan iAppDatalLocatMicrosoftl if indons'Tempotnry Internet FileslConlent.OullookigNCOAETE'20/0 General Fund Budget Message(4)dot FY 2010/11 General Fund Budget Proposal April 2, 2010 Page 2 of 3 relv The Palm Desert Police budget reflects an approximately seven percent increase attributable to a retroactive 3.98% increase in the patrol rate for sworn personnel in FY 2009/10 and an anticipated 3.5% increase in that same rate for FY 2010/11. Please note that staff proposes a police budget reduction of $235,202.16 through the following recommendations: 1. Closing the Washington Street Substation ($6,500) 2. Elimination of one vacant Community Services Officer I Position ($74,702.16) 3. Reducing the overtime budget by fifty percent ($154,000) The City's Public Safety Commission approved these recommendations along with the elimination of a currently filled Community Services Officer I position, which is an additional $74,702.16 in savings. The proposed Fire Department budget has remained relatively flat and reflects a $46,952 decrease over last year. This reduction is primarily attributable to a position reclassification and no longer having to budget start-up costs for the new medic unit based out of Indian Wells Fire Station No. 55. Palm Desert's total proposed operational expenses for FY 2010-2011 amount to a ten percent (10%) reduction from the prior year's expenditures as follows: Fiscal Year Fiscal Year . 2009-2010 Percent General Fund 2010-2011 Decrease Expenditures 10% $46,957,546 $42,637,037 ($4,320,509) Anticipated revenue impacts relating to a downturn in real estate transactions, a drop in hotel room bookings, and a decrease in retail sales are being experienced, which affects Palm Desert's top three revenue streams. When these decreases are partnered with increasing costs for labor, fuel, utilities, and materials, a situation is created that requires ongoing fiscal attention. However, the following revenue enhancements are being enacted: 1. Utilizing AB 939 (Recycling) funds for street maintenance (i.e. rubberized asphalt), purchasing recycled capital equipment for City efforts, solid waste/recycling code compliance enforcement, and akportionketing of the City's Sustainability Coordinator's salary. 2. Utilizing AB 2766 (Rideshare) funds to offset the Bus Shelter Program. 3. The recently approved increase to the Fire Protection Tax provided approximately $400,000 in additional revenue to the Fire Fund. However, Fire `9 Fund Reserves will be depleted at the end of the next fiscal year. FY 2010/11 General Fund Budget Proposal April 2, 2010 Page 3 of 3 The total 2010/11 General Fund revenues are anticipated to be $42,910,000, which is an 8.4% decrease from the $46,840,703 in revenues budgeted during FY 2009-2010. The following table illustrates the decreases within some of the City's significant revenue sources: Revenue Source Fiscal Year Fiscal Year Percent 2009-2010 2010-2011 Decrease Sales Tax $15,900,000 o $13,200,000 17/o Transient Occupancy Tax $8,000,000 $6,700,000 17% Property Tax $5,700,000 $5,200,000 9% Building & Grading Permits $950,000 $670,000 30% Staff is mindful that the budget process is dynamic and anticipates ongoing economic issues that will require monitoring as we progress through next fiscal year. That being said, the City is committed to fiscal responsibility, coupled with effective resource management, to provide the highest level of service to the community. I wish to thank the Mayor and City Council for their continued direction and input toward the preparation of this budget. I wish to also extend my personal gratitude to all Palm Desert employees for their collective hard work towards minimizing costs and maintaining the level of public service Palm Desert prides itself on. J . Wohlmuth ity Manager JMW:SYA:sya PALM DESERT ESTIMATED REVENUES, Exhibit 1 Actual Actual Actual Budget Projected Budget ,;;, CATEGORY/FUND FY 06-07 FY 07-08 FY 08-09 FY 09-10 FY 09-10 FY 10-11 General Fund: 1. Sales tax 17,918,375 17,195,742 14,474,933 15,900,000 13,600,000 13,200,000 2. Transient occupancy tax 8,627,221 8,605,714 7,030,048 8,000,000 6,700,000 6,700,000 3. Property tax 5,380,481 5,648,626 4,895,863 5,700,000 5,200,000 5,200,000 4. Interest&Rental Income(Energy Loans) 4,740,689 4,758,617 2,142,915 1,295,000 1,530,000 1,576,000 5. Transfers in(Gas, Starwood, Office, Int.) 1,130,024 1,101,610 2,684,568 2,586,000 2,684,000 2,700,000 6 Franchises 2,907,062 2,887,727 2,818,729 2,950,000 2,800,000 2,800,000 7. State subventions(VLF) 3,998,005 3,944,569 4,054,502 3,700,000 3,700,000 3,725,000 8. Building, grading&other permits 2,551,181 1,747,864 1,076,708 950,000 550,000 670,000 9. Reimbursements 3,212,520 5,402,027 3,323,620 2,626,000 3,032,000 2,993,000 10. Business license tax 1,294,466 1,349,962 1,258,688 1,325,000 1,200,000 1,200,000 11. Timeshare mitigation fee 782,739 881,350 949,871 900,000 1,000,000 1,000,000 12. Plan check fees 617,999 562,930 389,770 300,000 200,000 200,000 13. Property transfer tax 671,806 604,236 324,817 500,000 350,000 350,000 14. Other revenues 77,398 163,303 1,415,671 250,000 500,000 597,000 Totals General Fund 53,909,966 54,854,277 46,840,703 46,982,000 43,046,000 42,910,000 Fire Tax Fund: 1. Structural Fire Tax 5,077,402 5,516,542 5,381,363 5,270,000 5,270,000 5,100,000 2. Prop.A. Fire Tax 1,592,526 1,620,168 1,628,841 2,039,000 2,039,000 2,039,000z. Reimbursements 682,547 662,882 755,975 716,212 756,000 756,000 4. Interest Income 115,203 165,729 82,677 50,000 50,000 50,000 5. Interfund Transfers In 1,852,000 1,650,000 _ Totals Fire Tax Fund 9,319,678 9,615,321 7,848,856 8,075,212 8,115,000 7,945,000 TOTAL FIRE AND GENERAL FD 63,229,644 64,469,598 54,689,559 55,057,212 51,161,000 50,855,000 AGENDA DEPARTMENTAL BUDGET STUDY SESSION Friday, April 9, 2010— 1 p.m. Administrative Conference Room REVIEW OF BUDGET ITEMS BY DEPARTMENT PAGE # 1. Police Department 1 2. Fire Department 12 3. City Manager a. City Council 17 b. City Clerk 18 c. Legislative Advocacy 19 d. Elections 20 e. City Attorney 21 f. Legal Special Services 22 g. City Manager 23 h. Community Services-Admin 24 i. Human Resources 25 4. Community Development 26 a. Animal Control 27 b. Art in Public Places 28 5. Building & Safety 29 6. Recycling 30 7. Finance a. Finance Department 31 b. Audit 32 c. General Services 33 d. Information Technology 34 e. Unemployment Insurance 35 f. Insurance 36 g. Interfund Transfers 37 h. Outside Agency 38 ••••.••.....•.......••. • T •• 44, : "RI ,vd •.............. • PALM DESERT POLICE SERVICES BUDGET FY 10/11 f= w -� . CITY OF PALM DESERT IRO PUBLIC SAFETY COMMISSION 1. it. .., _ � iSf,,ti�, STAFF REPORT To: Palm Desert Public Safety Commission From: Stephen Y. Aryan, Assistant to the City Manager Date: March 24, 2010 Subject: City Manager Recommendation: FY 2010/11 Police Department Budget On March 12, 2010, the City Manager met with Palm Desert Police Department personnel to review their submitted FY 2010/11 budget request. As you will recall, the budget amount indicated to maintain the current level of police services for FY 2010/11 was $16,439,096.29, representing an increase of $1,055,800.29 from the prior fiscal year's adjusted budget. As part of their budget request, the Police Department presented various recommendations and options that the Commission could consider that would reduce the budget by eliminating various positions. The City Manager is recommending the following action concerning the Police Budget: Action Fiscal Impact Notes Close the Washington Street Substation $6,500 The new Sheriff Station (Gerald Ford/Monterey) will be occupied in June 2010. The existing Civic Center station will be the new substation. Eliminate a vacant CSO I position $74,702.16 This action would leave one remaining CSO I position to staff the Civic Center substation. Although hours will be limited, the public will have significant access. The Department also indicated that for the first six months after vacating the Civic Center substation, it would have full office hours (M-F from 8AM-5PM) as the community transitioned to the new station. The additional support to maintain full hours would be provided by an existing CSO II position. There would be a temporary impact to patrol services; however, this would only occur one day a week. After six months, the substation would have limited hours. Reduce the overtime budget by 50% $154,000 Threllansetcktsalary savings is estimate budget. Inlieu of reducing salaries, staff recommends a reduction of the overtime budget, as it is a more manageable cost. If the need arises to increase overtime based on usage, it can be discussed at (y , the mid-year budget review. Total Recommended Reduction: $235,202.16 Police Department Budget Recommendation March 24, 2010 Page 2 of 2 If the City Manager's recommendations are implemented, the Police Department budget as originally presented would be reduced by $235,202.16. The Assistant Chief of Police was requested to submit a new FY 2010/11 detailed budget appropriation request spreadsheet, which reflects the aforementioned contingency and overtime budget reductions. This document is attached for your review, Staff respectfully requests that the Commission provide the City Manager with their independent recommendation on the FY 2010/11 Police Department Budget as summarized. Please note that the City Council will review the Police Budget on April 9, 2010. Attachment: 1. Revised FY 2010/11 Police Department Budget Proposal S 1Fd, PALM DESERT POLICE DEPA RTMENT Served by the Riverside County Sheriffs Department Stanley Sniff, Sheriff- Coroner TO: City Council-City of Palm Desert DATE: March 15,2010 FROM: Lieutenant Andrew Shouse SUBJECT: Palm Desert Police Department-Budget Proposal FY 10/11 (Revised 3/15/10) Attached, for your review and consideration, are the proposed budget scenarios for FY 10/11. Attachment I discusses the current level of service and itemized costs associated with maintaining that level of service. The information following includes several "Options" submitted for Council consideration. These items are areas in which Council may choose to reduce police services in an effort to reduce expenditures. This budget proposal has been reviewed by the City Manager and forwarded with his recommendation. Backeround The Palm Desert Police Department currently operates with 80 sworn staff(65 dedicated positions, 15 support) and had a budget of $15,383,296 for FY 09/10. Classified staff consists of 17 personnel (10 dedicated positions, 7 support). As part of that classified staff the Palm Desert Police Department funds a portion of our Cove Commission Crime Analyst and Cove Commission Office Assistant at approximately 52% each. The remaining costs of these positions are funded by the cities of Rancho Mirage and Indian Wells. Last years' budget included the addition of a Narcotic Task Force officer. No additional funding was requested for high cost equipment purchases,assets or personnel. FY 09/10 saw a patrol officer rate increase of 3.98% by the Sheriff's Department. This increase was primarily caused by increases in salary to employees of the various bargaining units employed within the Sheriff's Department. At this time, it is anticipated that the patrol officer rate will increase again for FY 10/11 as both sworn bargaining units have increases scheduled in their contracts that will affect rates through FY 11/12. With regard to maintaining a balanced city budget in FY 10/11, while also anticipating reductions in revenue, the Sheriff's Department recognizes the need to reduce costs. The Sheriff's Department too has been struggling with the need to reduce expenditures while maintaining our public safety obligations. It is the desire of the Sheriff's Department to maintain a close working relationship with the City of Palm Desert. We recognize the need of the city to reduce expenditures as a result of reduced revenue. With that in mind, the Police Department cannot make significant reductions in expenditures without reducing personnel. Our goal is to ensure that any potential reductions in funding, or staffing, result in minimal impact on police y.» services. Officers on the streets, handling calls, reducing collisions and suppressing crime will continue to be our priority. Our current city population is approximately 51,5091 over approximately 25 square miles. With our current sworn police force of 80.36 sworn officers, the officer/population ratio of the Palm Desert Police Department is 1.56/1,000. Attachment I (Pane 1)—Current Level of Service This spreadsheet presents a detailed breakdown of the estimated cost of staffmg for the existing level of service. This spreadsheet is also broken out with cost per individual position. The proposed cost for the current level of service for FY 10/11 is $16,278,596.29, an increase of $895,300.29 from the adjusted FY 09/10 budget. As discussed above, this increase is primarily attributed to a retroactive 3.98% increase in the patrol rate for sworn personnel in FY 09/10 and an anticipated 3.5% increase in that same rate for FY 10/11. The increase includes a previously unbudgeted overtime category. Overtime (extended officer shifts, Investigations Bureau call outs, and Central Homicide Unit overtime, etc.) was previously unbudgeted in the police budget. This was primarily due to consistent vacancy levels that existed in the Sheriff's Department for the last several years as it struggled to fill positions. As the Sheriff's Department was unable to fill 100% of the requested positions, there remained sufficient salary savings to more than cover any tA> overtime expenditures. However, with the change in economic conditions, it is anticipated that vacant positions will be increasingly rare and perhaps non-existent in coming years. There are simply less peace officer positions to fill throughout the region, state and nation due to contracting government budgets. As our budget becomes increasingly tight it is vital that the Police Department accurately budget for each and every cost as there is little room for flexibility. This includes the necessity to capture and measure overtime usage and expenditures. The initial overtime request was$308,000.00, but was reduced 50% by the City Manager based on anticipated salary savings in other police positions carried throughout the year. In addition,the increase in budgeted costs this FY reflect and anticipated 10%increase in the mileage rate and an estimated 16% increase in total mileage driven. It is believed that the increase in mileage is as a result of our ability to maintain filled officer positions in recent months. Other costs such as Station Facility Fees, Cal ID Fees, and Jail Booking Fees have also increased. Attachment I (Pane 2&3)—Options This spreadsheet contains a detailed breakdown of Options for FY 10/11. "Options" are areas where, should additional reductions to the police budget be necessary; Council could choose to make additional adjustments. These items are listed beginning with those having the least amount of operational impact and progressing to those areas that would result in more significant operational impact. Based on population estimates provided by California Department of Finance Demographic Research Unit's for 1/1/2009. Option#1: Eliminate one(1) Community Service Officer I position-VACANT ($74,702.16). Initial plans of the Police Department were to move both CSO I's to the Civic Center Substation once the new Palm Desert Sheriffs Station opens in May 2010. This would allow the Police Department to maintain office hours at the Civic Center Substation, Monday-Friday, 8:00 AM to 5:00 PM. Having two CSO I's at this location would provide consistent coverage when one officer was sick, on vacation, at training, etc. Maintaining these office hours will provide Palm Desert residents with access to limited police services from the Civic Center complex. Elimination of one position would provide reduced access by limiting some office hours. However, staffing this location with one officer will still provide significant access to the public. Option#2: Eliminate an additional(1)Community Service Officer I position ($74,702.16). Elimination of both CSO I's would preclude the Police Department from maintaining office hours at any of our substations. The public would still be able to access police services by calling for services (911 or non-emergency phone numbers) or going to the new Palm Desert Sheriff Station on Gerald Ford Drive. However, a police presence could still be maintained at the Civic Center Substation when patrol officers and other police staff use the office to write police reports,make telephone calls,use the facilities, etc. Option#3: Eliminate three(3)Community Service Officer II positions($270,865.29). These Officers provide support to sworn patrol staff. Officers conduct prisoner transports to the jail and juvenile hall, take non-criminal police and traffic reports, man road closures and checkpoints, and perform other support functions as necessary. Elimination of these positions will negatively affect operations as sworn personnel will often be called upon to handle these responsibilities. For example, should no CSO be available to transport a prisoner to jail, the officer will be required to conduct the transport him/herself causing the officer to remain unavailable for regular patrol functions. This will result in increased response times, report completion times, etc. One position would be eliminated from the Traffic Team and two from patrol. Option#4: Eliminate one(1)School Resource Officer at Palm Desert Middle School ($124,852.67). This Officer handles calls for service, criminal and administrative investigations, participates in various programs and acts in some capacity as a mentor to middle school students. Elimination of this position will negatively affect operations as staff and students of the middle school will have reduced access to law enforcement personnel. In addition, calls for service at the middle school, previously handled by the SRO, will now be handled by patrol staff taking them out of the field. However, the Police Department still recommends maintaining an SRO at Palm Desert High School which could be used to some extent at the middle school on a limited basis, thereby maintaining a police presence. qC) Option#5: Eliminate both(2) Multi-Jurisdictional Task Force Officers. ($246,021.98). *14 These Officers participate in both the regional Gang Task Force(CVVCGTF) and Narcotic Task Force (CVNTF). They conduct complex investigations of cross- boundary offenders(gang members and narcotic traffickers). Elimination of these officers would negatively affect operations as the investigations they conduct on a daily basis would have to be conducted by station Investigations Bureau personnel or Palm Desert Police Special Enforcement Team staff. In addition, for the cost of two officers (reduced task force officer rate), the City of Palm Desert gets the benefit and resources of both teams(approximately 20 officers and staff). Option#6A: Eliminate four(4)Traffic Team Officers($898,821.32). These Officers conduct traffic and DUI enforcement patrols and operations. They handle fatal, injury and non-injury traffic collision investigations and provide support to patrol personnel. One(1) Officer is assigned as a Commercial Vehicle Enforcement Officer. The function of this position is to conduct patrols focusing on commercial vehicle traffic traveling within and through the city. Elimination of one or more of these positions will negatively affect operations as traffic collisions and investigations previously handled by these officers will now be handled by patrol or motorcycle enforcement officers. Option #6B: Eliminate one(1)Dedicated Traffic Sergeant position($177,433.78). , This Supervisor oversees daily operations of the traffic enforcement officers and Community Service Officer assigned to the Traffic Team. Other duties include management of equipment assigned to the team, review of traffic collision reports, preparing operation plans for special events, management of various OTS grants and other duties as assigned. Without officers to supervise, this position is not essential. Option#7: Eliminate two(2)Motor Officers($466,289.94). The mission of these officers is to reduce traffic collisions, specifically injury and fatal collisions, throughout the city. This is achieved by enforcement of traffic laws, conducting special enforcement operations and maintaining a high level of visibility. These Officers act as a support to patrol staff and can be deployed as regular patrol officers should the need arise. Over the last five years the Palm Desert Police Department,working cooperatively with other city departments, has gradually reduced collisions in the city from 758 in 2005 to 635 in 2009 (a 16% decrease). In 2009, the Police Department issued approximately 77% more citations over 2008. This can be mainly attributed to the increase in staffmg of our Motor Officer positions. A reduction in staffing of these positions will negatively affect operations as it is anticipated that collision numbers will increase. In addition, these Officers allow for a variety of deployment options as they may be deployed in a patrol vehicle to handle routine calls for service if necessary. However,a reduction in these two positions is recommended prior to a reduction in regular patrol staffing levels. (7) Attachment 11—Sheriff Sniff Letter - .° In this letter, Sheriff Sniff attempts to address the increase in the patrol rate and additional budgetary concerns as they relate to the Sheriffs contract and our current economic environment. Cc: John Wohlmuth, City Manager Paul Gibson, Finance Director : q. e M et M U) et n 0)M et C)C)N N 0) O - 0O0 M 001[)000 0) O MN (hn C)C)M 0)0)OM Al Al 0OD OOr-OOof 000 N N Or- r-FUj U)Ui 000jae}}Nn OIL 0i 6OD C ON000 MD N N N O0)N O N M O0 r- r-0 et N CD CD W 0 r'. it 0. 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O o c p ,.52 7. n t o ees co'v • . co '° •EH < aS� C CO CO COO H uh ° a � a 0, o I- as - 6 80 H A � ea In 1n t1 y.; M 0 �t .0 a at U ; j, co N N N N N N ELl 01 a) 2 o O o O O O o O U C O ° O O O O O O O O co o � voo o rn rnvo o. ; ? 9 > > >' N j >a m CO m CD CO m CO.o E. n y c o ,c o co CO o a° a° a° a° a° a° O. a° 0o 3 co o a • ° ° 00000Q al wi 0 al t- I- F- I- F I•- I- : .,. , : : loti..)„., will, icy : / * al, \ • Iry • 4`I/ i .••••.(119:3 . ��.• PALM DESERT FIRE SERVICES BUDGET FY 10/11 i CITY OF PALM DESERT % 70 �� PUBLIC SAFETY COMMISSION sr STAFF REPORT To: Palm Desert Public Safety Commission From: Stephen Y. Aryan, Assistant to the City Manager Date: March 24, 2010 Subject: City Manager Recommendation: FY 2010/11 Fire Department Budget On March 12, 2010, the City Manager met with Palm Desert Fire Department personnel to review their FY 2010/11 budget request. Minor modifications were recommended to this budget, as it has remained relatively flat when compared to last year's request. As you will recall, the budget amount requested is $9,351,340.06 (a $46,952 reduction from FY 2009/10). In addition to this funding amount, the Fire Department also requested $17,300 for the following capital equipment: ITEM AMOUNT Mini Muster Supplies $3,000 Fire Marshal's Office Code Updates $8,700 Box Springs/Mattresses @ Station No. 67 $3,000 Mattresses @ Station No. 71 $2,600 The City Manager would like to remove the $5,600 requested for bedding. I was able to identify $7,000 in grant funds that the Palm Desert Redevelopment Agency has already obtained, which can be used to pay a portion of the mattresses. The remaining beds can be replaced in this year's budget cycle as there is enough savings this fiscal year, or they can be funded next fiscal year, if it is determined they are in satisfactory condition. These grant funds will also be used to (1) purchase a new computer for Fire Station No. 67 and (2) for replacing carpeting at the proposed City Hall location where the Fire Marshall will be relocated. In an effort to improve internal/external customer service, staff is exploring the feasibility of relocating the Fire Marshal's office to City Hall. Preliminary estimates are that this move will require approximately $2,000 and City personnel to assist in the relocation. Staff is still compiling this information and a more comprehensive cost/benefit analysis will be provided to the Commission at their April meeting, after the City Council's budget review scheduled for April 9, 2010. Staff respectfully requests that the Commission provide the City Manager with their independent recommendation on the FY 2010/11 Fire Department Budget as summarized. • CITY OF PALM DESERT i toll" 11 PUBLIC SAFETY COMMISSION - •, STAFF REPORT To: Palm Desert Public Safety Commission From: Stephen Y. Aryan, Assistant to the City Manager Date: March 10, 2010 Subject: FY 2010/11 Fire Department Budget Proposal Contents: Budget Estimates Spreadsheet White Papers Recommendation Review and make appropriate recommendation(s) to the City Manager on the FY 2010/11 proposed Palm Desert Fire Department Budget. t Background The FY 2010/2011 Fire Department Budget is presented as two distinct funding scenarios. The first is called the "Schedule A Budget Estimate" reflecting CalFire's policy of budgeting at the top salary tier for all employees. Such a measure is done to produce a more conservative accounting estimate based on State rules. The other scenario, the "Anticipated Budget Estimate," is a more pragmatic forecast that takes into account the Fire Department's best estimate of actual salary levels. The City Manager will present this amount as the FY 2010/11 budget request for consideration by the Public Safety Commission and City Council. Any necessary fiscal adjustments can be made to this budget, if necessary, during the annual mid-year budget review process. The two funding scenarios for FY 2010/11 are outlined below: Funding Scenario Amount Notes (Before Truck Reimbursements/ Fire Tax Credits) Schedule A Budget Estimate $9,976,407.00 Top Salary Tier Anticipated Budget Estimate Estimate $9,351,340.06 A $46,952 reduction from FY 2009/10 � ry Please note that in Fiscal Year 2009/10 the Public Safety Commission and City Council recommended an "Anticipated Budget Estimate" of $9,398,292 (this amount excludes the truck reimbursements and estimated fire tax credits), along with various capital requests. • Fire Department Proposed FY 2010/11 Budget March 10, 2010 Page 2 of 2 0 The City Council also provided direction last year to move forward with the addition of a fourth medic unit at Indian Wells Station No. 55, to alleviate increased service demands for medical-aid within the City's northeastern boundary. The FY 2010/11 Fire Budget retains this medic unit (Medic 255) to serve the City. Standard ambulance staffing consists of one Engineer(FAE)/Medic and five Firefighter II/Medics for a total of six (6) positions. The engineer position is included as a higher rank, as this individual has some oversight responsibilities over EMS/Medic functions and is necessary at each station. However, there is already a FAE/Medic assigned to Fire Station No. 55. Therefore, the Fire Department would like to change this position (currently unfilled) to a FFII/Medic position. This modification results in a slight cost savings to the City (approximately $20,000 at top step), with the understanding that the FAE/Medic position would be filled if a new fire station is introduced in Palm Desert. The total FY 2010/2011 "Anticipated Budaet Estimate"recommended for approval is $9,351,340.06. This amount excludes budget reductions resulting from the ladder truck reimbursement and estimated Fire Tax Credits. These reimbursements and credits result in a net estimate of $3,396,568.06. The half percent decrease from last years budget is attributable to no longer budgeting start-up costs for the new medic unit (Medic 255) and from reclassification of the FAE/Medic position as outlined above. White Paper Requests The Fire Department also requests funding of the following equipment as part of their budget request totaling $17,300: ITEM AMOUNT Mini Muster Supplies $3,000 Fire Marshal's Office Code Updates $8,700 Box Springs/Mattresses @ Station No. 67 $3,000 Mattresses @ Station No. 71 $2,600 Fire Marshal Office Relocation In an effort to improve internal/external customer service, staff is also exploring the feasibility of relocating the Fire Marshal's office from the Parkview Office Complex to City Hall. This move will improve customer service, both internally and externally, as it provides a one stop shop for permit/plan approval for developers and homeowners. Staff is currently working on the costs associated with the move, including potential revenue from lease of the previous office location. Once these costs are known, staff will provide this information to the Commission as either a staff report or informational item. Staff respectfully requests that the Commission provide the City Manager with their recommendation on the FY 2010/11 Fire Department Budget as presented. The City Manager will review this matter with staff on March 12, 2010, before bringing the item to the City Council in April 2010. PALM DESERT BUDGET Page 1 2010/11 ITEM Exhibit"A"* Anticipated" Staffon 33 Estimated Estimated Engine $506,221.00 $470,785.53 Medic Unit $817,876.00 $760,624.68 Station 55 Medic Unit $797,803.00 $741,956.79 Station 67 Engine $645 963 Medic $600,745.59 Unit $684,909.00 $636,965.37 Station 71 Engine $762,635.00 $709,250.55 Medic Unit $817,876.00 $760,624.68 Relief $639,188.00 $594,444.84 Station Staffing Total $5,672,471.00 $5,275,398.03 Truck Staff $1,587,876.00 $1,476,724.68 Truck Supoort $232,947.00 $221,299.65 Truck Total $1,820,823.00 $1,698,024.33 Fire Marshal $446,726.00 $431,301.00 Support Services $1,711,806.00 $1,626,215.70 Estimated Direct Charges $276,431.00 $272,251.00 Fire Engine Use Agreement $48,150.00 $48,150.00 $9,978,407.00 $9,381,340.06 Truck Cost reimbursement -$733,944.00 -$733,944.00 $9,242,483.00 $8,617,396.06 Estimated Fire Tax Credits Structural Fire Tax -$2,889,302.00 -$2,889,302 00 Redevelopment Pass Thru -$3,284,204.00 $3,284,204.00 Total contract trasfer $952,678.00 $952,678.00 Net Estimated Budget $4,021,638.00 $3,396,568.08 Update 03/04/10-Based on"Exhibit-A"Dated 3/04/10&"Exhibit A-1"Dated 2/10/10 "Exhibit"A"is an estimate calculated with assigned employees at top pay step """Anticipated"is an estimate based on historical estimate-to-actual expenditures 0e F. j Nio o T N O .= N , N N N Cr3 T ttf N C O ip jO C7 ^ O t o o 0 o LOIN CV r T T Ali 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0`0 r+ M O ' CD 1' CO a0 to 0 to O O O O N to O O to O N. 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LU Pa LU 84 4 83 ff i Lj C3 l'i ' Z5 wula ce 4 3a a co co 2 N a: 2 c) _-) z a o 1- a v o T N U1 CO O T U) O T U) O U) O O O O O U) 0 I. 1 O 1 O T T T N N N N CA CA T N O N N- T T '- Co d a . . 1 . 1 1 . . 1 . 1 . 1 1 I 1 1 1 1 1 �i J t O O O T T T CO U) U) CD cD CD CA 0) 0 Q 2. '- N CO CO CO CO CO CO CO CO CO CO CO Cr) et f" '' cM r) I M CO Co CO CO •C) Co Cc C7 C� M Co Co CO Cl) Co co Co CM r) CM 0 U) U) U) iU) U) U) LO Mtn U) U) U) U) U) .U) to U) U) U) U) U) U) U) U) CD CO CD CO CO CD CD CD CO CD CO CO CD CD CO Ca CO CO CO 1CO CO CO CO tt d' a' et I. er et I. I. et 1. et I. I et vr I I. et er 1 1 1 1 I. 1 1 1 I I. 1 1 I I I. I. 1 1 1 I. I. I 1 O O O O O O O O 0 0 0 O O O O O O O O O O O 0 4 AGENDA DEPARTMENTAL BUDGET STUDY SESSION Friday, April 30, 2010 — 1 p.m. Administrative Conference Room REVIEW OF BUDGET ITEMS BY DEPARTMENT PAGE # 1. Redevelopment Agency a. Project Area #1 - Legal 61 b. Project Area #1 —Administration 62 c. Business Center 63 d. Energy Department 64 e. Community Promotions 65 f. Marketing 67 g. Visitor Center 68 h. Project Area #2 - Legal 69 i. Project Area #2 —Administration 70 j. Project Area #3 — Legal 71 k. Project Area #3 —Administration 72 I. Project Area #4 — Legal 73 m. Project Area #4 —Administration 74 n. Debt Service — 1,2,3,4 Project Areas 75 o. Housing Fund 79 p. Housing Authority 80 i. California Villas 82 ii. Candlewood 83 iii. Catalina Gardens 84 iv. Carlos Ortega Villas 85 v. Desert Pointe Apartments 86 vi. Laguna Palms 87 vii. LaRocca Villas 88 viii. Las Serenas 89 ix. Neighbors Garden Apartments 90 x. One Quail Place 91 xi. Palm Village 92 xii. The Pueblos 93 xiii. Sagecrest 94 xiv. Taos Palms 95 i 0 Q O i h ram„ r CC)) O N t s. t) g 0 0 0 0 N N- v 4C! T CV r R / *- O O T O Co O O Co F r N M T CV i.,.) A .it LU = I— N gNeg o 0 0 0 ° 1 :¢ TN N^ 5 I— .- V cis O n 4111‘ CVCD CV T a. m r M O CV u. m p >,. ii5.J CC 0 Q 0 r- W 1 aWc a cc rut,. 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'- N_ to (n A I- t L T W W LO H *'= o v 0 0 'tnoo O W CC T to O T T a)r3 O c l • s ' c LU , , c(co 0 co (0 cM c O o (cp .g: ' G cv cD CL n A N. T co rn U. CONI 3 Cr) 0 >. 0 1 i LIJ 0 cn cc O 0O. 2 a W 0 cc u:, cc n. 0 > O 2 0 O T N CO co O 0 C 0 O 0 ,0 1- N Q 11 c'7 CO eO M M CO 1— CO CD ,cO CO CD CD T 0 CS0 0 0 0 0 0 2010-11 SPECIAL EVENTS BREAKDOWN E 20Ot#f1O Bu Requested 2010/11 Budget ed , = 2010/11 Budget Savings ity Produced Events-3061 gs. .., . , Tatar . M ''''.','4ATHENA Awards 3 - -- 18,000 T - Cinco de Mayo -- 18,000 _Fourth of July -- 2,500 t _ 2,500 128,288 Music&Movie Madness.' - i 105,000 (23,288� 57,375 35,000 ! Veterans Day(No Fly Over)' I - - (22,375)^ 12,750 (5,750� Wreath Lighting Ceremony2 8,000 j _ Cit�r Sponsored Events-3062 --- ----- - -___�000) - - 167,500 CDMOD Duck Pluck ' - 1,500 __ -- - Choreography Festival(McCallum)OA Funding 10,000 - - --00 - - - _Desert Rose Society Pruning Demo/Show - 1 2,375 � 2,375 ' - - -- - --- Desert Senior Inspiration Awards 2,500 i- - - Fashion Week 50,000- 2,500 ----- 50,000 Golf Cart Parade 54,965 " - -- Int'I Sports Festival (14,965)1 40,000 , _ _ 26,700 26,000 , Jackie Cochran Air Show (700) 5,000 ! 5,000 ` Junior/Senior Golf Tournament(Tfer to Cmty Svc) 1,000 ' - Open Call(McCallum)OA Funding 20,000 i - (20,000) Palm Desert Senior Cup Tennis _ , '-----__ -- - 4000 � - 4,000 _ ". RSVP Recognition Luncheon - -- ------ - --- - _ ._ ------ -- �-- I __142,375_ ADDITIONAL EVENTS FOR CONSIDERATION -- Canine Trials _._____"_-_ �___ Family Safety Festival 2,000 -- - - 2,000 2,000-estaurant Week t -: - Turkey Trot 2,000 1 2,000 - - --- --- - 2500 f Total Budget Requested ,45 407 -3 } 2,500 _ .__-- -_---- 318,375 1 (89,078) 318,375 ADDITIONAL EVENTS EXCLUDED IN PRIOR YEAR -- - Easter Bowl Jr.Tennis - Founders Day(Historical Socie - - KCET Film Festival -Living Desert Wild Lights - ' National Date Festival - - • • Virginia Waring Piano Comp, - -""- EXPENSES NOW FUNDED THROUGHC0 M M_UNITY SERVICES After School Prog Event Expenses I 7-- ' 000) OUTSIDE EVENTS REQUIRING STAFF TIME ONLY - Dinah Shore Golf Tournament Parkin ' International Sports Festival -- -----Our Lady of Guadalupe Procession - - - Pete Carlson Golf Expo_Desert Willow -- -" Putt Putt on El Paseo --'- --- - RSO 5K Valle Wide Race _ f " - - - Tour de Palm S rin s -- - • ' ---- Unforjettable March _ -� Total Budget Requested 412 453t -- ----"i - 318,375 , (94,0T8)j 318,375 (. Total Decrease to 2010.11 Budget ( (94,078) otes: I 1-Includes budget for staff over-time. 2-Goes away with Option 2 at Visitors Center. 3-Primarily funded through sponsorships/ticket sales;however overages will have to be covered by the General Fund. (06 4-Staff time is paid out of department budgets(not included in Special Events budget). § to 8 7:3 5 , „ . N . NT § •r, § § NCI 21.01.0 N 0081,00 (:) g i- o 1:71 44 H--- ,---. 15' IS 16' o 5'1••••• 11) . 1 0 e 0 e 0 0 e e e co Al : 1 I II 1 0000000k. 0000000000 I ir) I o o o o o (0 ,- cv ,0 0 0 cv Lo r,_. , 8 1,1=2 0 0 0 0 to to 0 0 ,..., 0 0 0 0 4- N V) CO • N cri c5 u5 tri 115 115 c:i ci I co r.. N 1- N. N. 1- I's co R CO0 0 00000 „- t0000000g a 000 00 (0000 N- 000000 , cf) in cr) . co o co o.. o r, co o o 0 , u.) 0 0 ,i cci c‘i c\i o tri Nr 4 tri cci 4 c5 (Ci CNI ' 1- tt) 0) 1- 1- C7) 1- 0) N. 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N. r` r` r r` r` Ps r` N r- r` r` r` r` N- r` r` r` P. N. N. N. N. C0100 CO CO CO CO 00 CO CO CO CO CO CO CO CO CO 00 CO CO CO CO CO CO CO CO 100 CO CO CO 00 CO CO II N h. o O IO O O O 0 coO1 O o O O COO p Ti IO O i- O CJ N Lo l[) r r N b r 0 0 0 u) 0 in a COo 0 o c(0 o rn _ o ooMtn tn IllW W 7 N + ' COO O O 0 0 COO_ CC w o o r N N W O I- W o � CO cc ,N- N aD A. am o >- . >- z e v _ a i 6., W i H- e, w cc a z L cr _ I g- i ! E 4 � Z o Q y Ui 0 0�. a. Z J r ,..so N ,O H 0 0 o O c) 0 II Ir M M M ''' H- jc0 6 6 cG cC ,co/ co (0 co (1)1,:r I I 'uS LI) LC) l!) LI) 0) Cr) '0) a) O) Totals for All Properties Budget Comparison Budget 2009.2010 2009.2010 2010.2011 Year to Year Budget. Actual" Budget Comparison Increase(Decreass) GROSS POTENTIAL 5,120,106 5,010,476 4,728,416 (391,690) TOTAL RENTAL INCOME 95,570 99,666 95,195 (375) OTHER RENTAL INCOME _ TOTAL INCOME $ 5,215,676 $ 5,110,142 $ 4,823,611 $ (392,065) PAYROLL EXPENSE 1,715,200 1,659,778 1,648,918 (66,282) OTHER ADMINISTRATIVE 580,095 580,798 579,693 (402) ADVERTISING/PROMOTIONAL 36,850 31,180 28,672 (8,178) CONTRACTED SERVICES 654,132 623,804 509,458 (144,674) UTILITY SERVICES 933,608 895,041 898,415 (35,192) REPAIRS/MAINTENANCE 749,995 724,305 743,356 (6,639) CONTROLLABLE ". $ 4488t . $ 4,914,90i $:. 4,408,512 C261, NET PROFIT AND LOSS,, $ $ �.. : 4, 415s094,.. # (1so ,8971 items below are Capital improvements and therefore not considered part of the Cost of Operations. CAPITAL EXPENSES-RPM 150,000 (181) 75,000 (75,000) RESERVE EXPENSE 541,799 510,209 444,100 (97,699) Rammed AFTER Ems $ (146,004 $ 1 ,208 $. ~ (104,001): 4 3/2/2010 1:35 PM (7) California Villas Budget Comparison 2009.2010 2009.2010 2010-2011 Budget Actual* Budget GROSS POTENTIAL 743,556 728,402 677,412 TOTAL RENTAL INCOME 718,044 680,119 636,328 OTHER RENTAL INCOME 8,120 9,635 8,820 TOTAL INCOME $ 726,164 $ 689,754 $ 645,148 PAYROLL EXPENSE 183,593 176,037 181,356 OTHER ADMINISTRATIVE 75,764 77,236 75,015 ADVERTISING/PROMOTIONAL 4,200 3,006 2,940 CONTRACTED SERVICES 84,240 73,450 69,713 UTILITY SERVICES 94,260 105,533 112,533 REPAIRS/MAINTENANCE 50,032 50,653 50,192 CONTROLLABLE EXPENSES $ 0 $ 41$" $ 491,74E IkET PIANO LOS ?. F:` $ 15,409 Items below are Capital Improvements and therefore not considered part of the Cost of Operations. CAPITAL EXPENSES-RPM RESERVE EXPENSE 9,000 17,740 9,000 REMAN ING AFTEREXPENSES $ 228175 $-‘ 186,090 (CAPITAL EXPENSES-RDA** $ 582,546 $ 151,102 $ - "(Funding from other sources) 3/2/2010 1:41 PM r;. Candlewood Apartments Budget Comparison 2009-2010 2009.2010 2010-2011 Budget Actual Budget GROSS POTENTIAL 114,720 113,876 107,366 TOTAL RENTAL INCOME 110,130 109,970 98,066 OTHER RENTAL INCOME 2,540 2,693 2,460 TOTAL INCOME $ 112,670 $ 112,062 $ 100,526 PAYROLL EXPENSE 53,292 51,129 54,427 OTHER ADMINISTRATIVE 16,372 17,099 16,700 ADVERTISING/PROMOTIONAL 2,710 2,116 1,680 CONTRACTED SERVICES 20,940 19,391 16,100 UTILITY SERVICES 28,440 26,366 27,420 REPAIRS/MAINTENANCE 32,817 30,134 32,477 j= CONTOOLtABLE $ ° 1 1 w $ ' mos= Items below are Capital Improvements and therefore not considered part of the Cost of Operations. CAPITAL EXPENSES-RPM _ RESERVE EXPENSE 45,700 31,760 41,700 REMAIII14 AMA apetisEs: so:- CAPITAL EXPENSES-RDA" $ _ "(Funding from other sources) 3/2/2010 1:41 PM Catalina Gardens Apartments Budget Comparison 2009-2010 2009-2010 2010-2011 Budget Actual* Budget GROSS POTENTIAL 265,500 268,847 269,375 TOTAL RENTAL INCOME 267,528 269,692 274,031 OTHER RENTAL INCOME 2,425 2,629 2,400 TOTAL INCOME $ 269,953 $ 272,321 $ 276,431 PAYROLL EXPENSE 113,285 113,592 114,225 OTHER ADMINISTRATIVE 43,830 43,238 44,740 ADVERTISING/PROMOTIONAL 7,040 5,631 5,460 CONTRACTED SERVICES 54,444 53,068 48,972 UTILITY SERVICES 61,620 59,367 59,100 7pY REPAIRS/MAINTENANCE 43,890 41,921 47,146 CONTROLLABLE EXPENSES $ 324,109 $ 316,817 $ 319,643 NET PROFIT AND LOSS: $ (54,156) $ (43,214 ., Items below are Capital Improvements and therefore not considered part of the Cost of Operations. CAPITAL EXPENSES-RPM - - - RESERVE EXPENSE 47,500 36,028 47,500 REMAINING AFTER EXPENSES $ (101456) $ (80,524) CAPITAL EXPENSES-RDA" $ - $ - $ - "(Funding from other sources) 3/2/2010 1:41 PM Carlos Ortega Villas Budget Comparison • 2009.2010. 2009.2010 • 2010-2011 Budget • • Actual's-- Budget - GROSS POTENTIAL(LESS:VACANCIES) TOTAL RENTAL INCOME OTHER RENTAL INCOME TOTAL INCOME $ - $ $ PAYROLL EXPENSE OTHER ADMINISTRATIVE ADVERTISING/PROMOTIONAL CONTRACTED SERVICES UTILITY SERVICES REPAIRS/MAINTENANCE CONID,COENSE.4.-, - $ . , , , . • . I " . 1 , KIP111'00111440 40601.:: ;1 1 rL:T Items below are Capital Improvements and therefore not considered pad of the Cost of Operations. CAPITAL EXPENSES-RPM RESERVE EXPENSE REMAINING AFTER EXPENSES $ •.. . • , . • CAPITAL EXPENSES-RDA** $ 20,000,000 $ 25,000 $ **(Funding from other sources) 3/2/2010 1:41 PM Desert Pointe Apartments Budget Comparison 2009-2010 2009.2010 2010-2011 Budget Actual* Budget GROSS POTENTIAL 263,172 267,539 263,637 TOTAL RENTAL INCOME 242,022 243,120 228,497 OTHER RENTAL INCOME 6,305 6,666 4,875 TOTAL INCOME $ 248,327 $. 249,78 2333,372 PAYROLL EXPENSE 113,544 110,430 92,741 OTHER ADMINISTRATIVE 38,812 37,775 38,624 ADVERTISING/PROMOTIONAL 1,980 1,674 1,140 CONTRACTED SERVICES 50,016 48,359 42,972 UTILITY SERVICES 53,520 51,372 50,971 REPAIRS/MAINTENANCE 57,657 53,507 53,677 CONTROLLABLE EXPENSES $ 31d $" $ 111 $ 280,12 NET PROM AND LOSS $ ouzo' $ (5 )' $ OOP Items below are Capital Improvements and therefore not considered part of the Cost of Operations. CAPITAL EXPENSES-RPM RESERVE EXPENSE 60,200 62,487 41,200 mimeo AFTER EXPENSES (121,402 $ (115,8114. CAPITAL EXPENSES-RDA** **(Funding from other sources) 3/2/2010 1:41 PM Laguna Palms Budget Comparison 2009-2010 2009-2010 2010.2011 Budget Actual* Budget GROSS POTENTIAL 244,272 246,047 215,960 TOTAL RENTAL INCOME 234,276 226,991 195,960 OTHER RENTAL INCOME 2,165 3,555 5,320 TOTAL.I[COME 236444 $ 230,546 $ 201,280 PAYROLL EXPENSE 59,491 61,098 89,922 OTHER ADMINISTRATIVE 28,345 30,091 29,420 ADVERTISING/PROMOTIONAL 1,830 1,527 1,320 CONTRACTED SERVICES 19,440 18,948 15,785 UTILITY SERVICES 39,720 39,039 45,480 REPAIRS/MAINTENANCE 24,277 23,230 22,842 CONTROLLABLE 17 ,4 :- 47�: $, 20478i NET P tO `ANt?L " .. 63,3 't$> ) Items below am Capital Improvements and therefore not considered part of the Cost of Operations. CAPITAL EXPENSES-RPM - 815 - RESERVE EXPENSE 2,000 1,333 2,000 REMAINING AFTER EXPENSE; ! 61,E_ $ . $ 46; CAPITAL EXPENSES-RDA** $ 388,931 $ 25,000 $ - "(Funding from other sources) 3/2/2010 1:41 PM La Rocca Villas Budget Comparison 2009-2010 2009-2010: 2010-2011 Budget Actual* Budget GROSS POTENTIAL 127,068 129,928 134,771 TOTAL RENTAL INCOME 122,184 124,665 130,421 OTHER RENTAL INCOME 530 691 615 TOTAL INCOME $ 122,714 $ 125,356 $ 131,036 PAYROLL EXPENSE 30,904 31,920 47,021 OTHER ADMINISTRATIVE 14,427 14,435 13,406 ADVERTISING/PROMOTIONAL 840 633 600 CONTRACTED SERVICES 20,760 17,912 7,442 UTILITY SERVICES 31,020 24,777 28,361 REPAIRS/MAINTENANCE 12,803 10,486 11,890 CONTROLLABLE EXPENSES $;': . 118,T `: $ 100,40 108, NET Pam`NC LOBS $ 11,960"-. $ 1 $ Awe Items below are Capital Improvements and therefore not considered part of the Cost of Operations. CAPITAL EXPENSES-RPM RESERVE EXPENSE 2,500 3,167 2,500 REMAINING AFTER EXPENSES= $ 9,460 $ 22,02 CAPITAL EXPENSES-RDA** $ - $ - $ _ **(Funding from other sources) 3/2/2010 1:41 PM (3 Las Serenas Apartments Budget Comparison 2009-2010 2009.2010 2010 2011 Budget Actual" Budget GROSS POTENTIAL 661,656 673,478 690,516 TOTAL RENTAL INCOME 669,400 665,945 700,831 OTHER RENTAL INCOME 3,840 5,681 5,820 TOTAL INCOME $ 673,240 $ 671,626 $ 706,651 PAYROLL EXPENSE 141,871 148,422 165,021 OTHER ADMINISTRATIVE 73,780 73,274 79,699 ADVERTISING/PROMOTIONAL 7,430 7,339 6,680 CONTRACTED SERVICES 80,100 78,184 73,652 UTILITY SERVICES 113,940 111,689 121,320 a REPAIRS/MAINTENANCE 90,875 78,924 87,910 CONTROLLABLE EXPENSES $ 507,996 $ 497►83$ ` $ 54252 NET PROFIT AND LOSS $ 165,244 $ 173794 $ 172,369 Items below are Capital Improvements and therefore not considered part of the Cost of Operations. CAPITAL EXPENSES-RPM - RESERVE EXPENSE 78,800 - 70,689 58,000 REMAINING AFTER EXPENSES $ 86,444 $ 103,105 'CAPITAL EXPENSES-RDA's - - - I "(Funding from other sources) :3 3/2/2010 1:41 PM WI (3,„ Neighbors Apartments Budget Comparison 2009�2010 2000.2010. 2010.2011: • Budget Actual* Budget GROSS POTENTIAL 131,962 132,792 102,632 TOTAL RENTAL INCOME 114,926 106,542 82,812 OTHER RENTAL INCOME 3,390 3,116 2,800 TOTAL INCOME, $ " = 118;316 $: 10,658: $ _ 85,$12' PAYROLL EXPENSE 41,209 35,535 34,845 OTHER ADMINISTRATIVE 14,018 13,037 14,446 ADVERTISING/PROMOTIONAL 540 430 540 CONTRACTED SERVICES 15,012 14,758 9,754 UTILITY SERVICES 21,200 18,943 21,660 REPAIRS/MAINTENANCE 36,187 39,875 40,510 CONTROLLABLE 12 ' $ izwa, 121 .; NET AttiFITANDf.010 (9) tmv.84 Items below are Capital Improvements and therefore not considered part of the Cost of Operations. CAPITAL EXPENSES-RPM 50,000 - 75,000 RESERVE EXPENSE 45,200 53,210 31,000 Re/AMIN-AM EXPENSES (105,050.1 1 CAPITAL EXPENSES-RDA** $ - $ - $ - "(Funding from other sources) 3/2/2010 1:41 PM to One Quail Place Apartments Budget Comparison 2009.2010 2009-2010 2010-2011 Budget Actual* Budget . GROSS POTENTIAL 2,315,826 2,283,102 2,094,552 TOTAL RENTAL INCOME 2,272,550 2,226,636 2,030,368 OTHER RENTAL INCOME 61,900 59,703 56,040 TOTAL INCOME .$ 2,334,450 $ 2,288,339 $ 2,086,408 PAYROLL EXPENSE 803,088 769,781 726,914 OTHER ADMINISTRATIVE 218,500 218,575 219,288 ADVERTISING/PROMOTIONAL 6,980 6,541 5,780 CONTRACTED SERVICES 235,500 236,604 196,368 UTILITY SERVICES 402,900 380,709 371,040 REPAIRS/MAINTENANCE 335,867 337,858 339,364 CONTROLLABLE EXPENSES- 2,000$5 1^000 t- :AM8;104 t4T PROFIT AND 3*V $ 227o6$4 Items below are Capital Improvements and therefore not considered part of the Cost of Operations. CAPITAL EXPENSES-RPM RESERVE EXPENSE 172,300 174,695 141,500 REMAMAFTEREXPENSFAr"., $ 1590115 1e1,578. 'CAPITAL EXPENSES-RDA** $ - $ - $ 1 **(Funding from other sources) 3/2/2010 1:41 PM 9! '''1(3 Palm Village Apartments Budget Comparison 2009.2010` 2009.2010 2010.2011 Budget Actual* Budget GROSS POTENTIAL 192,684 193,539 188,352 TOTAL RENTAL INCOME 170,992 174,315 168,652 OTHER RENTAL INCOME 2,920 4,105 4,275 TOTAL,INCOME $ 173,912 $ 178,420 172,927 PAYROLL EXPENSE 54,102 48,855 51,613 OTHER ADMINISTRATIVE 19,122 19,886 19,396 ADVERTISING/PROMOTIONAL 640 511 660 CONTRACTED SERVICES 13,500 13,122 8,942 UTILITY SERVICES 29,980 26,232 26,260 REPAIRS/MAINTENANCE 11,650 13,556 13,540 CONTROLLABLE EXPEND $ _. 1 $" 1 $ ' 120 NET PROFte LO S 4018 $ . $ $ Items below are Capital Improvements and therefore not considered part of the Cost of Operations. CAPITAL EXPENSES-RPM _ - - RESERVE EXPENSE 11,700 7,800 9,200 REMAINING AFTER EXPENSES $ 33,218 CAPITAL EXPENSES-RDA" $ - $ - $ - "(Funding from other sources) I 3/2/2010 1:41 PM `la (3 Pueblos Apartments Budget Comparison 2009.2010 2009.2010. 2010-2011 Budget Actual* Budget GROSS POTENTIAL 89,160 88,723 88,644 TOTAL RENTAL INCOME 58,660 54,270 55,344 OTHER RENTAL INCOME 195 177 60 TOTAL INCOME $ 58,85E $ 54,447 $ 55,404. PAYROLL EXPENSE 31,567 30,607 28,445 OTHER ADMINISTRATIVE 10,531 10,240 10,878 ADVERTISING/PROMOTIONAL 1,400 852 840 CONTRACTED SERVICES 15,960 13,790 6,842 UTILITY SERVICES 11,760 10,785 11,174 4 REPAIRS/MAINTENANCE 17,963 15,762 17,383 CONTROLLABLE EXPENSES: $ 81X181 $ $8 $ 75,,E NET PROW AND LOSS " $ ( $ Mott ' $ (20359) Items below are Capital Improvements and therefore not considered part of the Cost of Operations. CAPITAL EXPENSES-RPM - RESERVE EXPENSE 45,700 36,254 22,500 REMAINING AFTER EXPEL: $ (76,020 $ (63.843 (CAPITAL EXPENSES-RDA" $ - $ - $ - **(Funding from other sources) I r; 3/2/2010 1:41 PM 93 Sagecrest Apartments Budget Comparison 2009.2010 2009.2010 2010.2011 Budget Actual* Budget GROSS POTENTIAL 225,156 231,060 59,059 TOTAL RENTAL INCOME 87,862 82,236 51,559 OTHER RENTAL INCOME (330) (156) 145 TOTAL.INCOME $ 87,532 $ 82,080 $ 51,704. PAYROLL EXPENSE 59,316 54,259 34,811 OTHER ADMINISTRATIVE 17,166 17,732 8,520 ADVERTISING/PROMOTIONAL 540 360 552 CONTRACTED SERVICES 30,480' 24,269 6,248 UTILITY SERVICES 29,288 25,088 9,000 REPAIRS/MAINTENANCE 20,720 15,737 9,240 CONTROLLABLE S $s 167,510 $ WAlit- $ 4072 Ner PROFIT AND lost (61 $ (55,30 . Items below are Capital Improvements and therefore not considered part of the Cost of Operations. CAPITAL EXPENSES-RPM 100,000 (996) - RESERVE EXPENSE - - 5,500 REMAINING AFTER EXPENSES $- . (169, t _ 'CAPITAL EXPENSES-RDA** $ - $ - $ - "(Funding from other sources) I 0 3/2/2010 1:41 PM 9\4 Taos Palms Apartments Budget Comparison • 2009.2010 2009-2010 2010.2011 Budget Actual* Budget GROSS POTENTIAL 80,256 103,648 82,176 TOTAL RENTAL INCOME 51,532 45,975 75,548 OTHER RENTAL INCOME 1,570 1,171 1,565 TOTAL INCOME 53,102 $. 47,146 $ 77,113` PAYROLL EXPENSE 29,937 28,113 27,578 OTHER ADMINISTRATIVE 9,428 8,180 9,561 ADVERTISING/PROMOTIONAL 720 560 480 CONTRACTED SERVICES 13,740 11,949 6,667 UTILITY SERVICES 15,960 15,141 14,096 REPAIRS/MAINTENANCE 15,257 12,662 17,185 CONTROLLABLE EXPENSES. $51042 : 75 561 MET PROFff AND L - $ PI $ (21 $ 1„e46 Items below are Capital Improvements and therefore not considered part of the Cost of Operations. CAPITAL EXPENSES-RPM - - - RESERVE EXPENSE 21,200 15,046 32,500 •.EST EN must $ ( • 'CAPITAL EXPENSES-RDA** $ 544,036 $ 543,594 - $ "(Funding from other sources) 3/2/2010 1:41 PM 96 - - r N ` a d p ! 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