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HomeMy WebLinkAboutPrelim - HA - 12/10/09 EtistN, PRELIMINARY MINUTES PALM DESERT HOUSING AUTHORITY MEETING THURSDAY, DECEMBER 10, 2009 CIVIC CENTER COUNCIL CHAMBER 73510 FRED WARING DRIVE, PALM DESERT, CA 92260 I. CALL TO ORDER - 3:00 P.M. Chairman Spiegel convened the meeting at 3:00 p.m. II. ROLL CALL Present: Member Jean M. Benson Member Ferguson Vice Chairman Cindy Finerty Member Richard S. Kelly Chairman Robert A. Spiegel Also Present: John M. Wohlmuth, City Manager/RDA Executive Director David J. Erwin, City Attorney Justin McCarthy, ACM for Redevelopment Stephen Y. Aryan, Assistant to the City Manager Rachelle D. Klassen, City Clerk Bo Chen, City Engineer Russell Grance, Director of Building & Safety Lauri Aylaian, Director of Community Development Paul S. Gibson, Director of Finance/City Treasurer Janet M. Moore, Director of Housing Mark Greenwood, Director of Public Works Frankie Riddle, Director of Special Programs Bill Hunley, Battalion Chief, Palm Desert Fire/Riverside Co. Fire Dept./Cal Fire Andrew Shouse, Asst. Chief, Palm Desert Police/Riverside Co. Sheriff's Dept. Grace L. Mendoza, Deputy City Clerk On a motion by Ferguson, second by Finerty, and 5-0 vote of the Authority Board, Chairman Spiegel adjourned the meeting to Closed Session of the City Council and Redevelopment Agency at 3:01 p.m. He reconvened the meeting at 4:00 p.m. PRELIMINARY MINUTES PALM DESERT HOUSING AUTHORITY MEETING DECEMBER 10, 2009 Note: Upon returning to the regular City Council Meeting, Mayor Pro Tem/Vice Chairman Finerty had been appointed Mayor/Chairman for the coming year, and Councilman/Member Ferguson had been appointed to serve as Mayor Pro Tem/Vice Chairman. III. CONSENT CALENDAR A. MINUTES of the Housing Authority Meeting of October 22, 2009. Rec: Approve as presented. B. HOUSING COMMISSION MINUTES for the Meeting of October 7, 2009. Rec: Receive and file. C. REQUEST FOR APPROVAL of the 2010 Master Consultants' List of Qualified Professional Services Consultants(Joint Consideration with the Palm Desert City Council and Palm Desert Redevelopment Agency). Rec: By Minute Motion: 1) Approve the 2010 Master Consultants' List appended to the accompanying staff report; 2) authorize staff to negotiate agreements and contract amendments with the qualified consultants listed therein for up to $25,000, and authorize City Manager/Executive Director to execute same; 3) approve the proceedings for selection and award of contract as set forth in the staff report authorized by Section 3.32.090 of the Palm Desert Municipal Code. Upon a motion by Benson, second by Ferguson, and 5-0 vote of the Authority Board, the Consent Calendar was approved as presented. IV. CONSENT ITEMS HELD OVER None V. RESOLUTIONS None 2 PRELIMINARY MINUTES PALM DESERT HOUSING AUTHORITY MEETING DECEMBER 10, 2009 VI. NEW BUSINESS A.. REQUEST FOR AUTHORIZATION TO NEGOTIATE AND FINALIZE A PROFESSIONAL SERVICES AGREEMENT FOR ARCHITECTURAL SERVICES FOR THE CARLOS ORTEGA VILLAS (CONTRACT NO. R29410 (JOINT CONSIDERATION WITH THE PALM DESERT REDEVELOPMENT AGENCY). Vice Chairman Ferguson moved to, by Minute Motion: 1)Authorize staff to negotiate and finalize a Professional Services Agreement with KTGY Group Inc., Irvine, California, for architectural services for the Carlos Ortega Villas; 2) approve subject contract substantially as to form; 3) authorize the Executive Director to approve and execute the Professional Services Agreement in an amount not to exceed$785,000, plus reimbursable expenses in an amount not to exceed $39,250. Funds are available in the Palm Desert Housing Authority Capital Budget for the Carlos Ortega Villas, Account No 871-8691-466- 4001. Member Spiegel asked why the Agency was contracting with a company in Irvine, California. Senior Management Analyst Catherine Walker responded staff conducted a Request for Proposal (RFP) process and received 31 respondents, 4 of whom were local. In the qualification's process they were given additional points for locality; however, in the final ranking process, the top four firms happen to be out of the area. Motion was seconded by Spiegel and carried by a 5-0 vote. B. REQUEST FOR AUTHORIZATION TO USE NAMED VENDORS FOR PURPOSES OF PROVIDING RECURRING, ROUTINE SERVICES, SUPPLIES, AND MAINTENANCE TO THE HOUSING AUTHORITY PROPERTIES. Member Benson moved to, by Minute Motion, authorize the use of vendors on the accompanying Palm Desert Housing Authority Vendor List for the purposes of providing recurring, routine services, supplies, and maintenance to the Housing Authority Properties pursuant to Section 3.32.110 of the Palm Desert Municipal Code. Motion was seconded by Spiegel and carried by a 5-0 vote. VII. CONTINUED BUSINESS None 3 PRELIMINARY MINUTES PALM DESERT HOUSING AUTHORITY MEETING DECEMBER 10, 2009 VIII. OLD BUSINESS None IX. PUBLIC HEARINGS None X. REPORTS, REMARKS, AND AUTHORITY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR None B. AUTHORITY COUNSEL None C. CHAIRMAN AND MEMBERS OF THE AUTHORITY None XI. ORAL COMMUNICATIONS - C None XII. ADJOURNMENT Upon a motion by Spiegel, second by Ferguson, and 5-0 vote of the Authority Board, Mayor Finerty adjourned the meeting at 6:21 p.m. CINDY FINERTY, MAYOR ATTEST: RACHELLE D. KLASSEN, SECRETARY PALM DESERT HOUSING AUTHORITY 4