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Home My WebLink AboutPrelim - HA - 07/08/2010t�� :� � - � ,3 - .� c i <; . _ i�'r�a�� l�' :-1�1: .� c� i �� ' F��T�i 2�� ,��4�.._„�.,. . r�LIMINARY MINUTES �....,. ..,,. _. �,.,,...,.. .. , .., PALM DESERT HOUSING AUTHORITY MEETING THURSDAY, JULY 8, 2010 ClVIC CENTER COUNCIL CHAMBER 73510 FRED WARING DRIVE, PALM DESERT, CA 92260 I. CALL TO ORDER - 3:00 P.M. Chairman Finerty convened the meeting at 3:01 p.m. II. ROLL CALL Present: Member Jean M. Benson Vice Chairman Jim Ferguson Member Robert A. Spiegel Chairman Cindy Finerty �_. . r. Excused Absence: Member Richard S. Kelly Upon a motion by Spiegel, second by Ferguson, and 4-0 vote of the Authority Board, Member Richard S. Kelfy's absence from today's meeting was excused. Also Present: John M. Wohlmuth, City Manager/RDA Executive Director David J. Erwin, City Attorney Justin McCarthy, ACM for Redevelopment Stephen Y. Aryan, Assistant to the City Manager Rachelle D. Kfassen, City Cferk Bo Chen, City Engineer Russel( Grance, Director of Building & Safety Mark Greenwood, Director of Public Works Frankie Riddle, Director of Special Programs J. Luis Espinoza, Assistant Finance Director Dorian Cooley, Chief, Palm Desert Fire/Riverside Co. Fire Dept./Cal Fire Andrew Shouse, Asst. Chief, Palm Desert Police/Riverside Co. Sheriff's Dept. Grace L. Mendoza, Deputy City Clerk On a motion by Spiegel, second by Ferguson, and 4-0 vote of the Authority Board, with Kelly ABSENT, Chairman Finerty adjourned the meeting to Closed Session of the City Council and Redevelopment Agency at 3:03 p.m. She reconvened the meeting at 4:00 p.m. PRELiMtNARY MINUTES PALM DESERT HOUSING AUTH�RITY MEETING I11. CONSENT CALENDAR DRAFT JULY 8, 2010 A. MiNUTES of the Housing Authority Meeting of June 24, 2010. Rec: Approve as presented. Upon a motion by Ferguson, second by Spiegel, and 4-0 vote of the Authority Board, with Kelly ABSENT, the Consent Calendar was approved as presented. IV. CONSENT ITEMS HELD OVER None V. RESOLUTIONS None VI. NEW BUSINESS � REQUEST FOR AUTHORIZATION TO SUBMIT AN APPLICATION FOR A CLIMATE SHOWCASE COMMUNITIES GRANT OFFERED BY THE ENVIRONMENTAL PROTECTION AGENCY IN THE AMOUNT OF $500,000 AND TO ALLOW THE CITY MANAGER TO SIGN AS THE AUTHORIZED REPRESENTATIVE FOR THIS PURPOSE (JOINT CONSIDERATION WITH THE PALM DESERT CITY COUNCIL AND THE PALM DESERT REDEVELOPMENT AGENCY). Mr. Wohlmuth stated the grant application was reviewed by Planning Department staff and their Sustainability Coordinator Missy Grisa, and they identified areas within the City where existing projects can be matched. He knew there was a concern for the use of additional General Fund revenues in the amount of $500,000 if the grant was received, and his first response is that it wouldn't hurt to apply and staff can return to the Council with the specifics if the grant is awarded to the City. Secondly, all of the programs already exist that are sustainability in nature in the areas identified between Monterey Avenue, Portola Avenue, Fred Waring Drive, and Highway 111. Some of the programs that can be used to match the funds are the Turf Buy-Back Program, Community Gardens, Fruit Share Program, and the Affordable Net-Zero Demonstration Homes along Alessandro Alleywhere the City was purchasing lots and could use the remnant parcels for affordable net-zero demonstrations. He reiterated the City had existing programs it can match to the $500,000 federal grant if received. 2 PRELIMINARY MiNUTES DRAFT PALM DESERT HOUSING AUTHORITY MEETING JULY 8, 201Q Mayor/Chairman Finerty asked if what the City considered a match was also what the Environmental Protection Agency (EPA) considered a match. Assistant Planner Missy Grisa responded the EPA considered a match with stafftime, volunteertime, donations, and in-kind cantributians to the project. She said staff time alone wouid contribute a great portion as well as contributions the City can obtain from members of the US Green Building Council by volunteering their time to give tours of the Net-Zero Demonsfrations or col(aborations the City may have with students at College of the Deser�. The City can use student time as a donation at a minimum wage rate, and when you calculate those all out, it would be more than enough fo reach the 50% match. Further responding, she confirmed General Funds would not be required, but potentiaily recycling or housing funds may be requested, which were aiready set aside, but at this time staff was not anticipating using them. Mayor Pro TemNice Chairman Ferguson moved to, by Minute Motion, authorize staff to submit an application for a Climate Showcase Communities Grant offered by the Environmental Protection Agency in the amount of $500,000 and to allow the City Manager to sign as the authorized representative. Motion was seconded by Benson and carried by a 4-0 vote, with Kelly ABSENT. B. REQUEST FOR AWARD OF CONTRACT TO PINNACLE LANDSCAPE COMPANY IN THE AMOUNT OF $255,444 FOR ANNUAL LANDSCAPE MAINTENANCE SERVICES AT 13 HOUSING AUTHORITY PROPERTIES (CONTRACT NO. HA29820). Member Ferguson moved to, by Minute Motion, authorize: 1) Award of the subject contract to Pinnacle Landscape Campany, Santa Ana, California, in the amount of $255,444 plus the extra work pricing schedule for Annual Landscape Maintenance Services for 13 Housing Authority Properties; 2) Executive Director to finalize and the Chairman to execute said contract and any documents necessary to faciiitate the contract award and implementation — funds are available in the respective Contract Services Accounts in the 2010-2011 Housing Authority Operating Budget. Motion was seconded by Spiegel and carried by a 4-0 vote, with Kelly ABSENT. VII. CONTINUED BUSINESS None VIII. OLD BUSINESS None 3 PRELIMINARY MINUTES DRAFT PALM DESERT HOUSING AUTHORITY MEETING JULY 8, 2010 IX. PUBLIC HEARINGS None X. REPORTS, REMARKS, AND AUTHORITY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR Please see comments made by Mr. Wohlmuth that were related to the City's Energy Independence Program Loans on the City Council Meeting Minutes of this date, Section XVIII - Reports and Remarks, Item E- City Council Committee Reports, Number 1. Please see comments made by Mr. McCarthy related to the Redevelopment Agency Project Area No. 4- Palm Desert Country Club Undergrounding Project that appear on the Redevelopment Agency Meeting Minutes of this date, Section XIII - Reports and Remarks, Item A- Executive Director. B. AUTHORITY COUNSEL None C. CHAIRMAN AND MEMBERS OF THE AUTHORITY None XI. ORAL COMMUNICATIONS - C MR. ALAN WOODRUFF, Race Director for the "Turkey Trot on EI Paseo," asked for confirmation that his event had been approved. Chairman Finerty affirmed that the event was approved on the City Council Consent Calendar earlier in the meeting. MR. WOODRUFF continued that he was asking because he wanted some help with the event. In 2009, the City appropriated $3,000 from a fund to help the Desert Cities Track Club. Chairman Finerty further affirmed that a$3,000 expenditure of funds had also been approved this time. � PRELIMINARY MINUTES DRAFT PALM DESERT HOUSING AUTHORITY MEETING JULY 8, 2010 MR. WOODRUFF asked to expand use of that fund for not only the traffic barriers but also for the traffic control that is coordinated each year by Tops N Barricades. Last year Jacobsson Construction provided the water barriers and their time to place them, with the City and Desert Cities Track Club being charged $450. Chairman Finerty asked Mr. Woodruff to work with City staff on how to expend the appropriated funds for the 2010 "Turkey Trot," and he agreed. XII. ADJOURNMENT Upon a motion by Spiegel, second by Ferguson, and 4-0 vote of the Authority Board, with Kelly ABSENT, Chairman Finerty adjourned the meeting at 5:24 p.m. CINDY FINERTY, CHAIRMAN ATTEST: RACHELLE D. KLASSEN, SECRETARY PALM DESERT HOUSING AUTHORITY 5