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HomeMy WebLinkAboutHousing Cms Minutes - 06/09/10PALM DESERT REDEVELOPMENT IGEINC INTEROFFICE MEMORANDUM TO: RACHELLE KLASSEN, CITY CLERK FROM: PATTY LEON, RECORDING SECRETAR DATE: SEPTEMBER 9, 2010 SUBJECT: HOUSING COMMISSION MINUTES I; 3 c,"7.L1 C.7) t.P.L LI UAW 'TOP 41.11,.."5,111: Attached are two (2) Housing Commission Meeting Minutes approved at the regular Housing Commission meeting held September 8, 2010 as follows: June 9, 2010 July 7, 2010 Please submit to the Housing Authority Board. Thank you. cc: John M. Wohlmuth, Executive Director 6 \ rda \ Patty LeonHousing CommissiodMiscellaneous\Memos\Mernos to City Clerk HC\HAC - Minutes doc CITY OF PALM DESERT REGULAR HOUSING COMMISSION MEETING MINUTES JUNE 9, 2010 I. CALL TO ORDER Jane Turner, Housing Commission Vice -Chair, convened the meeting at 3:30 p.m. II. ROLL CALL Present: Gene Colombini Donna Lewis Wade Tucker Jane Turner Also Present: Richard S. Kelly, Councilmember Liaison Justin McCarthy, ACM for Redevelopment Janet Moore, Director of Housing Jessica Gonzales, Management Analyst James Conway, Project Coordinator Patty Leon, Recording Secretary Guest(s): Teresa Vakili, RPM Company Members Absent: Natalie Russo III. ORAL COMMUNICATIONS IV. CONSENT CALENDAR A. MINUTES of the Regular Housing Commission meeting of May 12, 2010. With a Motion made by Commissioner Tucker and seconded by Commissioner Colombini the minutes of May 12, 2010 were unanimously approved. 1 Housing Commission Minutes June 9, 2010 V. REPORTS AND REMARKS A. COMMISSION REPORTS None B. SUMMARY OF CITY COUNCIL, REDEVELOPMENT AGENCY, AND HOUSING AUTHORITY AGENDA ITEMS AND ACTIONS Janet Moore stated that a copy of the Replacement Housing Plan was provided to the Commission as informational. The property in question of disposition is located 'on the corner of Santa Rosa Way and San Pascual. It was determined that this property cannot be rehabilitated and therefore the Agency is going to move forward to deconstruct in the future. She noted that in order to deconstruct a property a relocation and replacement housing plan must be in place to show how the Agency intends to replace those units. C. MONTHLY OCCUPANCY STATUS REPORT RPM WEEKLY ACTIVITY STATISTICS The Commission reviewed the Monthly Occupancy Status Report and Weekly Activity Statistics for April. D. REPORT #1 - MONTHLY OCCUPANCY AND AVERAGE RENT STATEMENT The Commission reviewed the Monthly Occupancy and Average Rent Statement for April. E. REPORT #2 — MONTHLY NET OPERATING INCOME STATEMENTS The Commission reviewed the Monthly Net Operating Income Statements for April. F. HOUSING AUTHORITY PROPERTIES UPDATE The update on the Housing Authority properties was reviewed by the Commission. James Conway summarized the report. 2 Housing Commission Minutes June 9, 2010 Jane Turner asked if the properties were affected by the power outages. Mr. Conway stated that the properties were not but will be affected. Southern Edison Company (SCE) scheduled service outages during the next week and will affect properties off Santa Rosa Way. Upon question of the time frames of the outages, Mr. Conway replied that SCE provided a range of times to those being affected and will most likely take place in the evenings. Mr. Tucker commented that there was an unexpected outage at Manor Care during the day and inquired on the time frames. Janet Moore stated that SCE will provide a range of time to allow those being affected plenty of time to plan to be away from their home. She noted that the City of Palm Desert set up cooling centers for those residents who were affected on Country Club Drive at the last power outage, the Red Cross was available as well in the event residents needed to spend the night. Cooling Centers were not scheduled to open until June 15th but due to the emergency situation opened early. SCE is hoping that on planned outages those people affected should make arrangements not to be home or visit relatives. Nine cooling centers were mentioned for Palm Desert to include the mall and library. A press release is scheduled to go out that will include locations and times of the cooling centers. Justin McCarthy stated that some facilities such as the mall will be open during the day only but the City does have the capability to open emergency centers at night. VI. NEW BUSINESS A. HOUSING AUTHORITY PROPERTIES — LAUNDRY SERVICES A revised draft was distributed to the Commission at the meeting. Janet Moore stated that the Agency received WEB's proposal today and therefore a change was made to the staff report to include ten Housing Authorities properties under this agreement as well as cost comparisons from the existing contracts to the new proposal. She noted that by extending a contract for five years with WEB, they have agreed to install brand new front loading machines and dryers which will maximize water conservation and reduce energy costs. California Villas and Las Serenas are in contract with another vendor. At such time as those contracts expire, 3 Housing Commission Minutes June 9, 2010 they will be reviewed on a case by case basis and possibly be placed on a month to month term until further review. Jane Turner asked if the five year contract allowed for additional properties to be added in the event the Agency acquires a property or will a separate contract be in place. Teresa Vakili stated that WEB Company has been very flexible in terms of adding properties or doing month to month options. Ms. Turner commented on the difficulties staff had with the laundry services contract at Country Village and expressed she was pleased this agreement was being done in this manner. Mrs. Moore mentioned that one of the key components with this particular provider was that they are willing to not have an automatic renewal clause. Most providers have an automatic renewal clause and that was the issue with the provider at Country Village where the Agency has no rights. Motion was made by Commissioner Turner and seconded by Commissioner Lewis to forward the recommendation to the Housing Authority to authorize RPM Company to enter into a modified agreement with WEB Multi -Family Laundry Systems in order to provide laundry services to ten Housing Authority Properties. VII. CONTINUED BUSINESS VIII. INFORMATIONAL ITEMS A. AGENCY HOME IMPROVEMENT PROGRAM UPDATE An update on the Home Improvement Program (HIP) was provided to the Commission for review. James Conway summarized the report stating there are 26 total HIP applications, 10 completed, 9 in the application stages, and 6 in construction. He noted that one property is ready to receive a Notice to Proceed. At this time, Janet Moore reported that the current landscape contractor, Sierra Landscape, has indicated that they are not interested in renewing their contract for another year based on the current contract terms. The landscape contract is out to bid and should have a recommendation to award a new contract at the next Housing Commission meeting. The new contract will be effective September 1, 2010. 4 Housing Commission Minutes June 9, 2010 Gene Colombini asked if Sierra Landscape had indicated their reasons for not renewing their contract. James Conway stated that Sierra was losing money, approximately $30,000 below where they needed to be. He noted that Sierra has intentions to rebid the project again. With regard to the current contract, the Housing Authority has the ability to withhold monies in the event they don't perform to the level required. A 3-day notice to perform will be issued to Sierra Landscape within the next few days. Wade Tucker commented that Sierra does half the work that Liberty used to do. Mr. Conway replied that a full time irrigator inspects the properties on a daily basis per a requirement of the contract. Weekly reports are provided to staff that show water usage. IX. NEXT MEETING DATE Jane Turner stated that a recommendation is being made to cancel the meeting of August 11, 2010 due to the City Council's summer schedule. Mr. Richard Kelly, Councilmember Liaison, reported that the Council will meet the first meeting in July (July 8th) and the second meeting in August (August 26th). Janet Moore stated that if the Commission decides to cancel the August meeting, action items will be brought forward in September. In the event there is an action item that is time sensitive, a special meeting may be called. Motion was made by Commissioner Tucker and seconded by Commissioner Lewis to cancel the August 11, 2010 meeting; all members present were in favor. ADJOURNMENT Jane Turner, Housing Commission Vice -Chair, adjourned the Housing Commission meeting at 3:50 p.m. to 3:30 p.m., July 7, 2010. -� atl�.-I �ur� Patty Leon, Recording Secretary 5