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PRELIMINARY MINUTES
PALM DESERT HOUSING AUTHORITY MEETING
THURSDAY, MARCH 22, 2012
CIVIC CENTER COUNCIL CHAMBER
73510 FRED WARING DRIVE, PALM DESERT, CA 92260
I. CALL TO ORDER - 3:00 P.M.
Chairman Spiegel convened the meeting t 3:00 p.m.
II. ROLL CALL
Present:
Member Jean M. Benson
Member Cindy Finerty
Member Jan C. Harnik
Vice Chairman William R. Kroonen
Chairman Robert A. Spiegel
Also Present:
John M. Wohlmuth, Executive Director
David J. Erwin, City Attorney
Justin McCarthy, Assistant City Manager
Rachelle D. Klassen, Secretary
Bo Chen, City Engineer
Russell Grance, Director of Building & Safety
Lauri Aylaian, Director of Community Development
Paul S. Gibson, Director of Finance/City Treasurer
Janet M. Moore, Director of Housing
Frankie Riddle, Director of Special Programs
Bill Sullivan, Asst. Chief, Palm Desert Police/Riverside Co
Stephen Y. Aryan, Risk Manager
Grace L. Mendoza, Deputy City Clerk
Sheriffs Dept.
Upon a motion by Kroonen, second by Benson, and 4-0 vote of the Authority Board,
with Finerty ABSENT, Chairman Spiegel adjourned the meeting to Closed Session of the
City Council at 3:02 p.m. He reconvened the meeting at 4:00 p.m.
PRELIMINARY MINUTES
PALM DESERT HOUSING AUTHORITY MEETING
III. CONSENT CALENDAR
MARCH 22, 2012
A. MINUTES of the Housing Authority Meeting of March 8, 2012.
Rec: Approve as presented.
B. CLAIMS AND DEMANDS AGAINST THE AUTHORITY TREASURY
Warrant Nos. 200-Housing, 206-Housing, 201 HA, and 207HA.
Rec: Approve as presented.
C. HOUSING COMMISSION MINUTES for the Meeting of February 8, 2012.
Rec: Receive and file.
* D. REQUEST FOR APPROVAL of Contract with White Nelson Diehl Evans LLP
to Perform a Special Audit of the Palm Desert Redevelopment Agency and
Palm Desert Housing Authority for the Period Ended January 31, 2012
(Contract No. C27540A) (Joint Consideration with the SuccessorAgency
to the Palm Desert Redevelopment Agency).
Rec: By Minute Motion, approve the subject contract with White Nelson
Diehl Evans LLP, Irvine, California, to perform a Special Audit of the
Palm Desert Redevelopment Agency and Palm Desert Housing
Authority for the period ended January 31, 2012.
Upon a motion by Finerty, second by Benson, and 5-0 vote of the Authority Board,
the Consent Calendar was approved as presented.
* Responding to question relating to Consent Calendar Item D, Mr. Wohlmuth
stated White Nelson Diehl Evans has been the City's auditor forthe past four
years. This particular audit is on the former Redevelopment Agency as a
requirement placed by the County and the State Department of Finance.
The City has worked with this firm because it is familiarwith AB 1 X 26, which
has many interpretations. He said this was a specialized field, and he would
feel uncomfortable conducting a Request for Proposal (RFP) for these
services; therefore, staff recommended using this firm for this audit.
Mr. Gibson added staff will leave it at the direction of the President of the
Corporation to execute the contract, because the Los Angeles County
indicated they had discussions with the State, and the State has stated it
may not be required. He said the Executive Director will decide on whether
to go forward with the audit depending on what the States decides.
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PRELIMINARY MINUTES DRAFT
PALM DESERT HOUSING AUTHORITY MEETING MARCH 22, 2012
Mayor/Chair Spiegel noted the question came up as to why the City was
using a vendor from out of town.
Mr. Gibson responded this was a very specialized audit relating to
Redevelopment.
IV. CONSENT ITEMS HELD OVER
None
V. RESOLUTIONS
None
VI. NEW BUSINESS
A. REQUEST FOR AWARD OF CONTRACT TO RELIABLE TREE CARE IN
THE AMOUNT OF $71,407.80 FOR THE CITYWIDE PALM TREE
PRUNING PROGRAM (CONTRACT NO. C31400, PROJECT NO. 931-12)
(JOINT CONSIDERATION WITH THE PALM DESERT CITY COUNCIL).
Councilmember/Member Finerty moved to, by Minute Motion: 1) Waive minor
irregularity and award subject contract for the Citywide Palm Tree Pruning Program to
Reliable Tree Care, Coachella, California, in the total amount of $71,407.80 (City -
$63,782.40; Housing Authority - $7,625.40); 2) authorize the Director of Finance to set
aside an additional 10% contingency for the contract in the total amount of $7,140.78 (City
- $6,378.24; Housing Authority- $762.54); 3) authorize the Mayor/Chairman to execute the
contract — funds are available for portion of the contract relative to the City and
Assessment Districts in Parks and Recreation Account Nos. 110-4610-453-3320,
110-4611-453-3320, and 110-4611-453-3371; Repair/Maintenance Medians Account
No.110-4614-453-3370, and Assessment District Fund 200 Accounts; and forthe Housing
Authority, funds are set aside in the 2011-2012 Housing Authority Operating Budget.
Motion was seconded by Kroonen and carried by a 5-0 vote.
VII. CONTINUED BUSINESS
None
VIII. OLD BUSINESS
None
IX. PUBLIC HEARINGS
None
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PRELIMINARY MINUTES DRAFT
PALM DESERT HOUSING AUTHORITY MEETING MARCH 22, 2012
X. REPORTS, REMARKS, AND AUTHORITY BOARD ITEMS REQUIRING ACTION
A. EXECUTIVE DIRECTOR
None
B. AUTHORITY COUNSEL
None
C. CHAIRMAN AND MEMBERS OF THE AUTHORITY
None
XI. ORAL COMMUNICATIONS - C
None
XII. ADJOURNMENT
On a motion by Kroonen, second by Finerty, and 5-0 vote of the Authority Board,
Chairman Spiegel adjourned the meeting at 5:24 p.m.
ATTEST:
RACHELLE D. KLASSEN, SECRETARY
PALM DESERT HOUSING AUTHORITY
ROBERTA. SPIEGEL, CHAIRMAN
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