HomeMy WebLinkAboutC32330 - Rjct Bids and Rebid - 2013 Tree Pruing 932-13 Contract No. C32330
CITY OF PALM DESERT/PALM DESERT HOUSING AUTHORITY
STAFF REPORT
REQUEST: REJECT ALL BIDS FOR CONTRACT NO. C32330 FOR THE 2013
CITYWIDE TREE PRUNING PROGRAM (PROJECT NO. 932-13)
AND AUTHORIZE STAFF TO RE-BID THE PROJECT
SUBMITTED BY: Mark Greenwood, P.E., Director of Public Works
Janet M. Moore, Director of Housing
DATE: December 13, 2012
Recommendation
By Minute Motion:
1. Reject all bids for Contract No. C32330 for the 2013 Citywide Tree
Pruning Program (Project No. 932-13); and
2. Authorize staff to re-bid the project.
Background
On November 2 and 8, 2012, staff advertised a Notice Inviting Sealed Bid for the 2013
Citywide Tree Pruning Program. Three bids were received and on November 20, 2012,
the bids were opened and publicly read aloud. The results are as follows:
Contractor Location Bid Amount
The Original Mowbray's Tree Svc. San Bernardino, CA $ 71,760
West Coast Arborists, Inc. Anaheim, CA $103,960
TreeRite Bermuda Dunes, CA $145,000
The apparent low bidder was The Original Mowbray's Tree Service, Inc., and the next
low bidder was West Coast Arborists, Inc. Staff reviewed both bids and found them to
be non-responsive. The contract specifications required the bidder to have completed
three similar municipal projects within the last five years, with two of those projects
including pruning desert palette trees. Neither company's bid documents indicated that
they had met these requirements. In addition, the arborist listed in Mowbray's bid was
shown on the ISA website as having his arborist's ISA certification registered to another
company, and he is not listed as a sub-contractor in their bid documents.
Staff Report
Award Contract No. C32330 to West Coast Arborists
Page 2 of 2
December 13, 2012
The third bidder was TreeRite, a division of Vintage Associates, Inc., and their
documentation was reviewed by staff and appears in order; however, their bid price is
considered excessive.
Fiscal Analysis
There is no fiscal impact to the City at this time.
Prepared by: Depart n ad:
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S Fencer 1 night Lndscape Manager Mark Gr e wood, .E.
4 Director f Public Works
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Janet . Moore, sector of Housing
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Paul Gibson Vector of Finance
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n M. Wohlmuth
ity Manager/Executive Director