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Home My WebLink About2012 PD Housing Auth - Vendor List PALM DESERT HOUSING AUTHORITY STAFF REPORT REQUEST: AUTHORIZE THE USE OF NAMED VENDORS FOR PURPOSES OF PROVIDING RECURRING, ROUTINE SERVICES, SUPPLIES,AND MAINTENANCE TO THE HOUSING AUTHORITY OPERATED RESIDENTIAL RENTAL PROPERTIES SUBMITTED BY: Janet Moore, Director of Housing DATE: February 23, 2012 CONTENTS: 2012 Palm Desert Housing Authority Vendor List Recommendation By Minute Motion, authorize the use of vendors on the attached Palm Desert Housing Authority Vendor List for the purposes of providing recurring, routine services, supplies, and maintenance to the Housing Authority operated residential rental properties pursuant to Section 3.32.110 of the Palm Desert Municipal Code to be effective March 1, 2012. Commission Recommendation The Housing Commission reviewed this recommendation at its regular meeting of February 8, 2012. Staff will provide a verbal report upon request of the Authority Board. Executive Summary By authorizing the use of the attached updated vendor list for the Housing Authority ("Authority")residential rental properties,the Authority's contracted management company will be able to utilize the companies for services and supplies at an accelerated efficiency due to their immediate accessibility. The list is updated and amended as needed to ensure quality, availability and competitive pricing. Background The Authority operates approximately 1,000 residential rental units. Pursuant to Section 3.32.110 of the Municipal Code, the Authority may obtain routine and recurring services, supplies, and maintenance by adopting a procedure approved by the City Manager. By creating the attached list, vendors may be utilized by the contracted management company in order to provide routine, recurring services, supplies and maintenance to the properties. As a responsibility to obtain the best prices the contracted management STAFF REPORT 2009-2010 Palm Desert Housing Authority Vendor List February 23, 2012 Page 2 company routinely obtains quotes depending on the type of supply, service or maintenance to be completed. Quotes are requested of local providers as well as outside the area to ensure competitive pricing. This list does not preclude any vendor or service provider from providing pricing for their services during the time the list is active. The attached list supersedes all previous vendor lists and amendments. Generally, more than one provider has been listed to ensure availability and competitive pricing. Several service providers have a maximum per occurrence in order for recurring maintenance to be accomplished routinely and in a timely manner. Staff will request changes to the list from time to time as is necessary to ensure quality, reliability, and availability of service, supplies and maintenance providers. Staff requests approval of this request to facilitate the continued routine, recurring maintenance of the properties. Fiscal Analysis There is no direct fiscal impact with the approval of the request. Nonetheless, not having a vendor list established may potentially result in a loss of revenue due to the timing constraints associated with scheduling routine maintenance items from vendors who have not previously provided pricing. Submitted by: Department Head: affrb 1. aoMoore, Director of Housing us in McCarthy, Assis t ity Manager JMM:pl;jg Approval: F )1 aul S. Gibson, Director of Finance (1pprrI! ti..F3Y --1 . uSG AUTH VERIF ED 'Sy':......AIL4„..,., .____ :(i/ �- Original K.ei? tile °.T1cB h C, t,/ C, c:.r!~, a Ci St.t. John M'Wohlmuth, Executive Director 0:1rda\Patty Leorni Atstaf report12012 PDHA Vendors List-Staff Rpt 2-23-12.doc P.D.H.A.VENDOR LIST VENDOR LOCATION SERVICE PROVIDED Palm Desert Vendors 3-D Panel North Inc. Palm Desert,CA Interior/Exterior Repairs&Construction* A-1 Window Tinting Palm Desert,CA Window Tinting Advantage Golf Cars, Inc Palm Desert,CA Electric Car Equipment/Maintenance Andy's Landscape Plus Inc Palm Desert,CA Landscape/Tree Service Aquatic Pump Services, Inc Palm Desert,CA Pond Supplies Arnold's A/C&Heating Services Palm Desert,CA Service/Repairs/Supplies HVAC B.G. Structural Engineering, Inc. Palm Desert,CA Engineering Services Brian K Stemmer Construction Palm Desert,CA Interior/Exterior Repairs&Construction* Coachella Valley Security Inc. Palm Desert,CA Courtesy Patrol Comtron Systems, Inc Palm Desert,CA Fire Alarm Monitoring Cove Electric Palm Desert, CA Service/Repairs/Supplies Daniel's DKI(Danroy Corp.) Palm Desert,CA Repair and Restoration Desert Alarm Patrol Inc. Palm Desert,CA Security Alarm System/Courtesy Patrol Desert Solutions Palm Desert,CA Interior/Exterior Repairs&Construction* DTRT Consulting Palm Desert,CA Arborist Duct Pros Palm Desert,CA Air Duct Cleaning&Sanitizing GLS Architecture Group Inc Palm Desert, CA Architect HRS USA/Costco Palm Desert,CA Supplies ICI Dulux Paint Centers Palm Desert,CA Painting Supplies JHA Engineering Palm Desert,CA Engineering Johnstone Supply Palm Desert,CA Service/Repairs/Supplies M&M Signs Palm Desert,CA Signage Maple Leaf Plumbing&Heating Palm Desert,CA Service/Repairs/Supplies HVAC Maple Leaf Plumbing&Heating Palm Desert,CA Service/Repairs/Supplies Master Pools&Spas Palm Desert,CA Pool Service&Repairs Palm Desert Air Conditioning Palm Desert,CA Service/Repairs/Supplies HVAC Palm Desert Printing Palm Desert,CA Printing Service Palms to Pines Towing Palm Desert,CA Towing Powerstride Battery Company Palm Desert, CA Electric Car Equipment/Maintenance Prest Vuksic Architects Palm Desert, CA Architect Reliable Roofing Palm Desert,CA Replacement/Repairs Roof Tile Specialty Inc Palm Desert,CA Replacement/Repairs Servpro of Palm Desert Palm Desert,CA Restoration Services Sierra Landscape Co Palm Desert,CA Landscape Contractor Sign-A-Rama Palm Desert,CA Signage Signs By Tomorrow Palm Desert,CA Signage Southwest Aquatics Palm Desert,CA Pond Maintenance Staples Palm Desert,CA Copier Equipment/Repair/Supplies Sylvia's Cleaning Palm Desert,CA Cleaning Service Terminex Palm Desert,CA Pest Control The Lock Shop Palm Desert,CA Keys/Lock Repair VM Pool Service Palm Desert,CA Pool Service&Repairs Zeus Construction Palm Desert, CA Exterior Construction* Coachella Valley Vendors A-1 Restoration and Repair Cathedral City,CA Resurfacing Counter Tops,bathtubs,etc. AA Max Quality Construction Indio,CA Interior/Exterior Repairs&Construction* ABS Cathedral City,CA Cleaning Service Al Miller&Sons Roofing Cathedral City Replacement/Repairs ALCO Services/South Bay Security Gates Cathedral City/Gardena,CA Security Entry Systems All Star Tile&Carpet Care Cathedral City,CA Carpet Cleaning/Maintenance All Valley Air Conditioning Indio,CA Service/Repairs/Supplies Amen Air, Inc. Cathedral City,CA Service/Repairs/Supplies American Leak Detection Palm Springs, CA Service/Repairs/Supplies Note: 2012 PDHA Vendor List-HC.xls *Up to$1,000 per occurrence. Page 1 2/2/2012 P.D.H.A.VENDOR LIST VENDOR LOCATION SERVICE PROVIDED Ana Rosa's Paint&Cleaning Indio,CA Cleaning Service Aspen Tree Environmental Desert Hot Springs,CA Tree Service Atlas Awning Co Palm Springs,CA Carport Repair* Best In The West Palm Springs, CA Service/Repairs/Supplies Best Signs, Inc. Palm Springs,CA Signage California Desert Nursery Bermuda Dunes,CA Desert Plant Supplier CMS Resurfacing Palm Springs,CA Concrete Repair/Restoration Courtmaster Sports North Palm Springs,CA Sport Court Resurfacing Del's Pest Control La Quinta Pest Control Demo Unlimited, Inc. Indio,CA Demolition Contractor Desert Fire Extinguisher Palm Springs, CA Fire Extinguisher Replacement/Repair Dropshades La Quinta,CA Sun Shades Dunn Edwards Corp Cathedral City/Bermuda Dunes,CA Painting Supplies Dunphy's Extermapest Cathedral City,CA Pest Control Elite Floor Care&Air Duct Cleaning Cathedral City,CA Cleaning Service Esser Air Conditioning&Heat Cathedral City,CA Service/Repairs/Supplies E-Z Sliding Doors and Windows Palm Springs,CA Wardrobe Doors/Broken Glass First Quality Svc., Inc. La Quinta,CA Asbestos Abatement Flooring Innovations(WDN Enterprises Cathedral City, CA Floor Covering Get Alarmed Security Indio,CA Security Alarm System/Monitoring Gus's Tree Service Thousand Palms, CA Tree Service H&H Ornamental Iron Cathedral City,CA Welding Repairs/Section Replacement* Henry's Glass and Mirror Bermuda Dunes, CA Glass Repair Horizon Professional Landscape Coachella, CA Landscape/Tree Service Imperial Sign Co. Indio, CA Signage J&H Environmental, Inc. Indio, CA Environmental Services KleenKing, Inc Indio,CA Cleaning Service Laguna Falls Custom Pools/Spas Indio,CA Pool Service&Repairs Leon's Landscaping&Tree Svc. Thousand Palms, CA Landscape/Tree Service Long Electric, Inc. La Quinta,CA Service/Repairs/Supplies Love 40 Tennis Courts Palm Springs,CA Sport Court Resurfacing M.C.Builder Palm Springs,CA Interior/Exterior Repairs&Construction* Maid to Perfection of the Desert Palm Springs,A Cleaning Service Masters Environmental Indio, CA Environmental Testing Mister Fire Protection Inc Yucca Valley,CA Fire Extinguisher Replacement/Repair Mowers Plus, Inc Bermuda Dunes,CA Landscape Equipment Parts Nicole's Computer Works Rancho Mirage,CA Computer Install/Repair/Services Palm Springs Welding Palm Springs,CA Welding Repairs/Section Replacement* Palms to Pines Mirror&Glass Indio,CA Mirror Repairs&Installation Patio Furniture Doctor, Inc. Cathedral City,CA Pool Furniture Repair Patton Door&Gate Palm Springs,CA Gate Installation/Repair/Services Primavera Heating&Air Cond Thermal,CA Service/Repairs/Supplies Retrotel Palm Springs,CA Phone Products/Repair/Services RJS Concrete Thousand Palms,CA Interior/Exterior Repairs&Construction* Sam's Fence Company Thermal,CA Fence/Siding Specialist Signs of the Desert Indio, CA Signage Southwest Plumbing Thousand Palms Service/Repairs/Supplies Sun Appliance Service Palm Springs, CA Appliance Repair/Parts Sun Appliance Service Palm Springs, CA Appliance Parts The Home Depot Supply-CRC Rancho Mirage/La Quinta,CA Hardware/Supplies The Screenmobile Inc Thousand Palms,CA Screen Replacement/Repair Valley Lock and Safe Cathedral City,CA Keys/Lock Repair Valley Office Equipment Cathedral City,CA Office Supplies/Equipment Valley Plumbing Indio,CA Service/Repairs/Supplies Vintage Associates,Tree Rite Bermuda Dunes, CA Landscape/Tree Service Vintage Golf Carts Indio,CA Electric Car Equipment/Maintenance Note: 2012 PDHA Vendor List-HC.xls *Up to$1,000 per occurrence. Page 2 2/2/2012 P.D.H.A.VENDOR LIST VENDOR LOCATION SERVICE PROVIDED Riverside County Vendors Competitive Asphalt Coatings Norco,CA Asphalt Repair Curtis Allen FloorCovering Corona,CA Floor Covering Dave Bang Associates Inc. Tustin,CA Playground Equipment Debinaire Co., Inc. Corona,CA Service/Repairs/Supplies Fire&Ice Heating&Air Conditioning Norco,CA Service/Repairs/Supplies Har-Bro Incorporated Riverside,CA Restoration Services Inland Empire Shred-It Corona,CA Shreds Documents(On-Site) Kraftmeister Construction Riverside,CA Interior/Exterior Repairs&Construction* Liberty Landscaping Riverside,CA Landscape Contractor Litelines, Inc. Menifee,CA Light Fixture Contractor Pacific Sun Casual Furniture Hemet, CA Pool Furniture Repair and Replacement Pacific Verticals Inc. Lake Ellsinore,CA Window Coverings Quality Carpentry Unlimited Hemet,CA Carpentry Services RPG Construction Hemet,CA Interior/Exterior Repairs&Construction* The Professional of the Inland Empire Riverside,CA Carpet Cleaning&Repair Services Town and Country Golf Cars Hemet,CA Golf Carts Statewide Vendors 24/7 Carpet Care Redlands,CA Carpet Cleaning/Maintenance Aavco Electric Whittier,CA Service/Repairs/Supplies ABC Supply Co. Ontario, CA Roofing/Siding/Window Allan Michaels Construction, Inc. National City, CA Interior/Exterior Repairs&Construction* Alliance Environmental Grp.Inc Azusa,CA Environmental Testing Allied Refrigeration Long Beach,CA Service/Repairs/Supplies Alvarez Refinishing Inc. Fullerton, CA Resurfacing Counter Tops,bathtubs,etc. Amtech Elevator Services Anaheim,CA Elevator Service and Repairs Brian's Maintenance Loma Linda,CA Cleaning Service Brian's Maintenance Loma Linda, CA Interior/Exterior Repairs&Construction* Buck's Stair Treads Fontana,CA Stair Treads Capital Cabinet Corporation Ontario,CA Interior Cabinets-MFG&Installation Coast Appliance Parts&Supply S. El Monte,CA Appliance Parts Contract Carpet Corp. Fullerton,CA Floor Covering Crime Scene Steri-Clean LLC Rancho Cucamonga, CA Cleaning Service Downey Sign&Lighting Downey,CA Pool Signs Empire Waterproofing, Inc. Fontana,CA Resurfacing of Wooden Decks Energy Efficient Co. Buena Park,CA Light Fixture Contractor Executive Environmental Arcadia,CA Environmental Testing Grand Design Kitchens Ramona, CA Interior Cabinets-MFG&Installation Haulaway Storage Containers Stanton,CA Storage Containers HD Supply Facilities Maintenance San Diego,CA Hardware/Supplies Hydropoint Data Systems, Inc Petaluma,CA Water Sprinkler Monitor International Paving Services(IPS) San Bernardino,CA Concrete Repair/Restoration Jayco Industries Apple Valley,CA Mailboxes JJJ Enterprises Escondido,CA Fire Alarm Monitoring J&M Appliance Redlands,CA Appliance Repair/Parts Muzak Los Angeles,CA Property Phone Advertising Pinnacle Landscape Co Santa Ana,CA Landscape Contractor Steri-Clean Rancho Cucamonga, CA Hazmat Cleaning The Home Depot Supply San Diego,CA All Appliances Service/Repairs/Supplies Tree Elements, Inc. Anaheim,CA Tree Service Vista Paint Corp Fullerton,CA Painting Supplies W.C. Integrity Restoration Rancho Cucamonga,CA Interior/Exterior Property Services* Waxie Sanitary Supply San Diego,CA Janitorial Supplies Note: 2012 PDHA Vendor List-HC.xls *Up to$1,000 per occurrence. Page 3 2/2/2012 P.D.H.A.VENDOR LIST VENDOR LOCATION SERVICE PROVIDED Web Service Company El Segundo,CA Laundry Machine Service West Coast Arborists, Inc. Anaheim,CA Tree Service Zep Manufacturing Los Angeles,CA Chemical Cleaning Supplies Out of State Vendors American Messaging Lewisville,TX Pager Service/Repair Arrowhead Mountain Spring Water Louisville,KY Bottle Water Delivery Asplundh Tree Expert Co. Willow Grove, PA Tree Service Great American Business Mail Order-Houston,TX Replacement Flags/Door Mats/Etc. Illustratus Overland,KS News Letters Just For You Hansville,WA Name Tags-Mail Order Metalcraft, Inc. Mason City, IA ID Plates and Labels Peachtree Business Products Mail Order-Atlanta,GA Replacement Flags/Door Mats/Etc. Playground Gallery,LLP Arlington,WA Playground Equipment Protection One Alarm Monitoring, Inc. Lawrence KS Security Alarm System/Monitoring Robertson Industries, Inc. Phoenix,AZ Playground Surfacing Sears Commercial Des Moines, IA Appliances Supplier Sundrella Casual Furniture Phoenix,AZ Pool Furniture Repair and Replacement Upbeat, Inc. Mail Order-St. Louis, MO Replacement Flags/Door Mats/Etc. Welcome Home America, Inc. Holly Springs, GA Apartment Marketing Products Zee Medical Chesterfield, MO First Aid Kits Note: 2012 PDHA Vendor List-HC.xls *Up to$1,000 per occurrence. Page 4 2/2/2012