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Home My WebLink AboutPrelim - HA - 07-11-2013�a PRELIMINARY MINUTES PALM DESERT HOUSING AUTHORITY MEETING THURSDAY, JULY 11, 2013 CIVIC CENTER COUNCIL CHAMBER 73510 FRED WARING DRIVE, PALM DESERT, CA 92260 I. CALL TO ORDER - 3:00 P.M. Chairman Harnik convened the meeting at 3:00 p.m. 11. ROLL CALL Present: Absent: Vice Chairman Jean M. Benson Member Van G. Tanner Member Robert A. Spiegel Member Susan Marie Weber Chairman Jan C. Harnik Also Present: John M. Wohlmuth, Executive Director Robert W. Hargreaves, Assistant City Attorney Rachelle D. Klassen, Secretary Bo Chen, City Engineer Lauri Aylaian, Director of Community Development Martin Alvarez, Director of Economic Development Janet M. Moore, Director of Housing Mark Greenwood, Director of Public Works Frankie Riddle, Director of Special Programs J. Luis Espinoza, Assistant Finance Director Stephen Y. Aryan, Risk Manager Jason Finley, Supervising Plans Examiner Bill Sullivan, Asst. Chief, Palm Desert Police/Riverside Co. Sheriff's Dept. Grace L. Mendoza, Deputy City Clerk I11. ADJOURN TO CLOSED SESSION Reauest for Closed Session: A. Conference with Real Property Negotiator pursuant to Government Code Section 54956.8: PRELIMINARY MINUTES DRAFT PALM DESERT HOUSING AUTHORITY MEETING JULY 11, 2013 1) Property: 74719 King Fisher Circle (APN 624-440-027), Palm Desert Negotiating Parties: Agency: John M. Wohlmuth/Janet M. Moore/City of Palm Desert/ Palm Desert Housing Authority Property Owner: Jerry White and Diana M. Corica Under Negotiation: x Price x Terms of Payment 2) Property: 42148 Verdin Lane (APN 624-440-003), Palm Desert Negotiating Parties: Agency: John M. Wohlmuth/Janet M. Moore/City of Palm Desert/ Palm Desert Housing Authority Property Owner: Justin E. and Patricia Mansker Under Negotiation: x Price x Terms of Payment With Authority Board concurrence, Chairman Harnik adjourned the meeting to Closed Session at 3:02 p.m. She reconvened the meeting at 4:01 p.m. IV. RECONVENE REGULAR MEETING - 4:00 P.M. A. REPORT ON ACTION FROM CLOSED SESSION. None V. CONSENT CALENDAR A. MINUTES of the Housing Authority Meeting of June 27, 2013. Rec: Approve as presented. B. CLAIMS AND DEMANDS AGAINST THE AUTHORITY TREASURY - Warrant Nos. 241-Housing, 244-Housing, 242HA, 246HA, and 249HA. Rec: Approve as presented. C. REPORT Pursuant to Section 33433(c) of the California Health and Safety Code. Rec: Receive and file. 041 PRELIMINARY MINUTES DRAFT PALM DESERT HOUSING AUTHORITY MEETING JULY 11, 2013 D. REQUEST FOR AUTHORIZATION to Issue a Request For Proposals (RFP) from Licensed Real Estate Agents for Listing of Residential, Single-family Properties Owned by the Palm Desert Housing Authority (Contract No. HA32990). Rec: By Minute Motion, authorize staff to issue an RFP, soliciting proposals from qualified real estate agents for the listing of residential, single-family properties owned by the Palm Desert Housing Authority. Upon a motion by Spiegel, second by Benson, and 4-0 vote of the Authority Board, with Tanner ABSENT, the Consent Calendar was approved as presented. VI. CONSENT ITEMS HELD OVER None VII. RESOLUTIONS None VIII. NEW BUSINESS A. REQUEST FOR APPROVAL OF DOWN PAYMENT ASSISTANCE LOANS FROM ANY AVAILABLE FUNDING SOURCE RESTRICTED FOR THIS PURPOSE IN AN AMOUNT NECESSARY TO SECURE AN AFFORDABLE HOUSING COST ASSOCIATED WITH A DIRECT SALE IN FALCON CREST (JOINT CONSIDERATION WITH THE PALM DESERT CITY COUNCIL). Ms. Moore stated staff currently didn't have a buyer for this particular property, but given the summer schedule of the Council, staff would like authorization in the event one is identified that can be provided down payment assistance up to $80,000 for this property. Mayor Pro Tem/Vice Chairman Benson moved to, by Minute Motion: 1) Approve silent Down Payment Assistance Loans associated with a direct sale in Falcon Crest, not to exceed $80,000 in accordance with the Falcon Crest Sales Program and documents, to ensure an affordable housing cost pursuant to California Health and Safety Code Section 50052.5 for qualified low- or moderate -income households from any available funding source restricted for such purpose (Low and Moderate Income Housing Asset Fund, BEGIN Fund, and Housing Mitigation); 2) authorize the use of the Falcon Crest Sales Program and documents, including the restrictive covenant and loan documents for the applicable funding source, and authorize the Mayor to execute; 3) authorize the 3 PRELIMINARY MINUTES DRAFT PALM DESERT HOUSING AUTHORITY MEETING JULY 11, 2013 Director of Finance to draw monies from the relative funds to facilitate the transaction; 4) authorize the Authority Chairman and/or the Authority's Executive Director, or his designee, to finalize and execute any ancillary documents necessary to effectuate the actions taken herewith — monies are available in the appropriate account in the Low and Moderate Income Housing Asset Fund, BEGIN Fund, and Housing Mitigation Fund. Motion was seconded by Spiegel and carried by a 4-0 vote, with Tanner ABSENT. B. REQUEST FOR APPROVAL OF THE USE OF THE ENERGY SAVINGS ASSISTANCE PROGRAM THROUGH SOUTHERN CALIFORNIA EDISON AND SOUTHERN CALIFORNIA GAS COMPANY FOR THE PURPOSE OF PROVIDING WEATHERIZATION, ENERGY -EFFICIENT APPLIANCES, AND INSTALLING NEW H.V.A.C. SYSTEMS AT THE AUTHORITY'S AFFORDABLE HOUSING RENTAL COMPLEXES. Ms. Moore stated the contractor that was approved by Southern California Edison approached staff about one it's properties and asked to do a quick review of the equipment, and at the conclusion of that review, they indicated if tenants applied for the program they would qualify. As a result, a couple of tenants applied to get new energy -efficient HVAC System and had them installed. They are now interested in looking at the entire property, and if the tenants are interested, they would be invited to apply for the program. Therefore, staff is seeking authorization to participate, because there will be a co -payment amount of $500 for each one that is replaced, plus the cost to connect to the hot water system that is a heat water coil, which is not covered by Edison. This connection will eliminate the need to switch from heat to cool twice a year. Additionally, the City has been approved for 30 free refrigerators for tenants. Responding to question about the total cost, she said the current estimate is about $72,000 for 85 tenants that have been approved for that property. She said the funds are in the Replacement Reserve Account for that property. Mr. Wohlmuth pointed out that many of these units are more than 10 years old, so at some point in the near future, some will likely have to be replaced. If they are replaced by the City, the cost is considerably more than $500 per unit. He said Edison and The Gas Company only do this for inefficient units, and compared to the newer models, they are inefficient. Staff views this as a future savings on current housing products throughout the City, and it was well worth paying $72,000 for new units that won't have to be replaced at full cost in the midterm future; therefore, this was a benefit to the City. Chairman Harnik stated that in addition to having HVAC's installed, at La Serena's there are 30 tenants who are getting new refrigerators for free, which she thought was great. 2 PRELIMINARY MINUTES DRAFT PALM DESERT HOUSING AUTHORITY MEETING JULY 11, 2013 Member Spiegel moved to, by Minute Motion:1) Approve use of the Energy Savings Assistance Program, coordinated through Southern California Edison and Southern California Gas Company, for the purpose of providing weatherization, energy -efficient appliances, and to install new HVAC systems at the Authority's affordable housing rental complexes; 2) authorize the expenditure for the co -pays as well as coil replacements, if necessary, from the Replacement Reserve Accounts for the respective properties; 3) authorize the Authority's Property Manager, RPM Company, to authorize the work and execute documents necessary to facilitate the installations — monies are available in the individual properties' Replacement Reserve Budgets. Motion was seconded by Benson and carried by a 4-0 vote, with Tanner ABSENT. IX. CONTINUED BUSINESS None X. OLD BUSINESS None XI. PUBLIC HEARINGS None XII . REPORTS, REMARKS, AND AUTHORITY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR None B. AUTHORITY COUNSEL None C. CHAIRMAN AND MEMBERS OF THE AUTHORITY None PRELIMINARY MINUTES DRAFT PALM DESERT HOUSING AUTHORITY MEETING JULY 11, 2013 XIII. ORAL COMMUNICATIONS - C None XIV. ADJOURNMENT On a motion by Spiegel, second by Weber, and 4-0 vote of the Authority Board, with Tanner ABSENT, Chairman Harnik adjourned the meeting at 4:50 p.m. ATTEST: RACHELLE D. KLASSEN, SECRETARY PALM DESERT HOUSING AUTHORITY JAN C. HARNIK, CHAIRMAN n