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Home My WebLink AboutEnergy Savings Pgrm - HVAC Systems Rntl Cmplxs PALM DESERT HOUSING AUTHORITY STAFF REPORT REQUEST: APPROVAL OF THE USE OF THE ENERGY SAVINGS ASSISTANCE PROGRAM THROUGH SOUTHERN CALIFORNIA EDISON AND SOUTHERN CALIFORNIA GAS COMPANY FOR THE PURPOSE OF PROVIDING WEATHERIZATION, ENERGY EFFICIENT APPLIANCES, AND INSTALLING NEW HVAC SYSTEMS AT THE AUTHORITY'S AFFORDABLE HOUSING RENTAL COMPLEXES SUBMITTED BY: Janet M. Moore, Director of Housing DATE: July 11, 2013 CONTENTS: PROGRAM INFORMATION Recommendation By Minute Motion, that the City Council 1) Approve the use of the Energy Savings Assistance Program, coordinated through Southern California Edison and Southern California Gas Company for the purpose of providing weatherization, energy efficient appliances, and installing new HVAC systems at the Authority's affordable housing rental complexes; and 2) Authorize the expenditure for the co-pays as well as coil replacements, if necessary, from the replacement reserve accounts for the respective properties; and 3) Authorize the Authority's property manager, RPM Company, to authorize the work and execute documents necessary to facilitate the installation. Monies are available in the individual property's replacement reserve budgets. Executive Summary Southern California Edison (SCE) and Southern California Gas Company (SCGC) participate in the Energy Savings Assistance Program (ESAP), sanctioned by the California Public Utilities Commission, for income qualified customers to provide weatherization, energy efficient appliances, and installation of new energy efficient HVAC systems for those systems that are over 10 years old, or systems that have an energy efficiency rating (SEER) of 10 or under. Since the Authority's complexes are restricted to households of lower incomes, the tenants are eligible to apply for these energy efficiency upgrades provided the owner authorizes the installation and pays the applicable co-pay. Background SCE and SCGC participate in the ESAP program for income qualified customers to provide weatherization, energy efficient appliances, and installation of new energy efficient HVAC systems for those systems that are over 10 years old, or systems that have an energy efficiency rating (SEER) of 10 or under. Staff Report Approval of the use of the Energy Savings Assistance Program July 11, 2013 Page 2 of 2 The program was recently recommended to a senior tenant to replace an aging, but still operable, HVAC system provided the Authority pay the co-pay of $500. Typically the Authority would 'repair' a system unless it was completely inoperable. Repairs range from $250 to $1,000 with a full replacement estimated to be $4,000 per system (including permits and testing). The program utilizes SCE-approved contractors with a small co-payment amount that the owner pays to change out the system. The tenant is the actual applicant for the program, but the owner of the property 'owns' the equipment and authorizes the installation. Under the program the co-pay for a new HVAC system is $500, however, we are also opting to replace the water coils at a cost of approximately $400 per unit since the program doesn't cover the cost of the added part. The addition of the coil will allow the tenant to control the system between heat and A/C. This is preferable to the Authority because otherwise a maintenance service call is required twice a year to switch between heat and air and vice- versa. The program co-pay and water coil costs are less than 25% of what a new system ($4,000) would cost the Authority. One HVAC system has been installed so far and the Authority has been given a verbal confirmation that it appears there could be 80-85 more units that qualify. Annually there are monies set aside to replace systems that become so inefficient or inoperable that they must be replaced. Staff recommends utilizing the program for qualified units provided there are sufficient monies available in replacement reserve. The replacements will not only save the tenant money on utilities, it will significantly reduce the Authority's costs for HVAC replacements. In addition, the tenants have also benefitted from free appliances. For example, 30 tenants at Las Serenas have qualified to have their refrigerators replaced for free. Many other tenants have taken advantage of weatherization. Fiscal Impact The fiscal impact of this request will be the cost of the co-pay and water coil for each unit that qualifies. For example, if 80 units qualify then the cost would be approximately $72,000. Monies are available in the individual property's replace ent reserve budgets. Submitted by: Finance De rtment: t°1 r6 00,/ , M. Moore, Director of Housing Paul ibson, Director of Finance Approval: —6' H®USG AUTHX7-0/)ix ON J n M. Wohlmuth, Executive Director VERIFIED BY: 0 is M:pl Original On file ‘Nith City Clerk's Office :\HOUSINGUANET MOORE\DRAFTS\STAFF REPORTS\SR-ENERGY SAVINGS ASSISTANCE PROGRAM 7-11-13.DOCX Print Letters Page 1 of 3 Aiii ...II RN (At II ORNI\ Energy Savings ED ' J v ' ` Assistance Program \n I Ui\(,\ I\II I1\ I IIO\ ii 10m1\un: 5/16/2013 PALM DESERT HOUSING AUTHORITY 73315 COUNTRY CLUB DR PALM DESERT, CA 92260 Dear PALM DESERT HOUSING AUTHORITY, An enrollment application has been received and accepted for your tenant, residing at 73315 COUNTRY CLUB DR,Unit: 121. Based on the accepted application,your tenant has been approved for the services shown below. As the owner of the appliance(s) in the residence, a co-payment in the amount shown below must be paid to the installation contractor before the installation(s)can be completed. Service Co-Pay Amount Installation Contractor Address Phone Number HVAC $500.00 John Harrison Contracting,Inc. 1143 W Lincoln ST Banning,CA 92220 (888)215-6330 Thank you very much for participating in Southern California Edison's Energy Savings Assistance Program. If you have any questions,please call Southern California Edison, Monday through Friday between 8:00 a.m. and 5:00 p.m. at our toll-free number, 1-800-736-4777. A customer specialist will be ready to assist you. Sincerely, Southern California Edison https://www.emaprogramonline.com/Letters/PrintLetters.aspx?Id=27453 5/30/2013 Print Letters Page 2 of 3 SOU II IF RN C AIM ORNI.1 E D I S O N Energy Savings Assistance Program \n rr)lw\ l\/I R:\ IIrU\ II c.,aun;u;. 5/16/2013 Dear Southern California Edison Customer, Thank you for participating in Southern California Edison's("SCE")Energy Savings Assistance Program. We are pleased to inform you that we have determined that you are eligible to receive additional Program services. We have referred your name to the following SCE- approved contractor(s),who will contact you soon to schedule an appointment for the delivery of the approved services(each a "Contractor"): Service Installation Contractor Address Phone Number Refrigerator Replacement John Harrison Contracting,Inc. 1143 W Lincoln ST Banning,CA 92220 (888)215-6330 Weatherization John Harrison Contracting,Inc. 1143 W Lincoln ST Banning,CA 92220 (888)215-6330 HVAC John Harrison Contracting,Inc. 1143 W Lincoln ST Banning,CA 92220 (888)215-6330 Please keep this letter for reference. A representative for the Contractor will contact you within 30 days from the date of this letter to schedule an appointment for an service crew to visit your home. If you have recently moved or changed your telephone number,please contact the Contractor(s)as soon as possible to provide them with the correct new address or phone information. At the time of the appointment: • You or a member of the household who is 18 years of age or older(a legal adult)must be present. • You will need to read and agree to the terms and conditions,and sign the Form confirming receipt of the services. • The Contractor will: • Determine if it is feasible to complete the service(s); • Estimate the time it will take(hours or days)to complete the job; • Explain the energy efficiency benefits of receiving the service(s)and if applicable how to operate any installed new appliance(s); • Provide information on appliance and/or installation warranties; • Furnish you with a written guarantee and/or warranty for the Contractor's work. After installation: • If you have any problems with the services provided,you should contact the Installation Contractor as soon as possible,or call SCE. • A SCE-approved inspection agency representative may contact you to inspect the quality and safety of the services provided. • You may receive a customer satisfaction survey from SCE in the mail. If so,please complete the survey at your earliest convenience and mail it back in the postage paid envelope. IMPORTANT:Please note that as a renter/tenant who does not own the appliance(s),the installation of the service(s)noted above is contingent upon a co-payment that will be paid by the owner of the appliance. Thank you very much for participating in Southern California Edison's Energy Savings Assistance Program.If you have any questions, please call Southern California Edison,Monday through Friday between 8:00 a.m.and 5:00 p.m.at our toll-free number,1 800 736 4777. A customer specialist will be ready to assist you. Sincerely, https://www.emaprogramonline.com/Letters/PrintLetters.aspx?Id=27453 5/30/2013 From: M Blanco [mailto;MJBftjhcontract ng.corn] Sent: Wednesday, June 12, 2013 5:06 PM To: 'Las Serenas' Subject: Las Serenas Apartments Shirley, We have received the information you requested for the coils to replace the existing water coils at Las Serenas Apartments. These hot water coils will be connected to the new equipment provided through Southern California Edison's ESA program,which consists of a new two-ton air handler,a two-ton condensing unit,and when applicable a programmable thermostat. The new equipment to be installed in each unit is as follows: Type Brand Model Est.Material Cost Est.Labor Cost Condensing Unit Kenmore N4A324AKB200 Cost paid by SCE Cost paid by SCE Air Handler Kenmore FSM4P2400A1 Cost paid by SCE Cost paid by SCE Hot Water Coil First Co.Heating& HWC1520 S390.00(includes tax and No charge when replaced with Air Air freight) Handler The ESA Program covers the cost to purchase and install the air conditioning equipment(air handler,condensing unit and when applicable a programmable thermostat),duct test and seal accessible ducts. In renter occupied dwellings,the ESA Program requires property-owners to pay a$500.00 co-pay per unit prior to commencing the work. The$500.00 co-pay is paid directly to our company,John Harrison Contracting(JHC),Inc. If you would like JHC to purchase hot water coils,the cost to replace the HVAC equipment for each unit will be$890.00, inclusive of the co-pay and new hot water coil. Alternatively,we can arrange for RPM to purchase the coils directly from the supplier. Based on the information we have collected during the enrollment process,we estimate that 80-85 units qualify for air conditioner replacement services through the ESA Program.We can place the order for the hot water coils upon receiving your written commitment. Please note that the hot water coils require a 3-4 week lead-time for delivery. Upon receiving the equipment and payment for the co-pay and coil,we will begin scheduling the work. Should you have any questions,please feel free to contact me at 760-322-2653. Thank you, Mauricio Blanco Harrison Contracting, Inc This e-mail message is being sent solely for use by the intended recipient(s)and may contain confidential information.Any unauthorized review,use, disclosure or distribution is prohibited.if you are not the intended recipient,please contact the sender by phone or reply by e-mail,delete the original message and destroy all copies. Thank you. Energy Savings Assistance Program I Help With Your Bill I Your Home I Home - SCE Page 1 of 3 Your Home Home>Your Home>Help With Your Bill>Energy Savings Assistance Program My Account Benefits Savings&Incentives Energy Savings Assistance Program Help With Your Bill CARE/FERA Energy Assistance Fund Energy Savings Assistance Program Medical Baseline �' Making Your Home More Efficient _ ,; Electric Vehicles Generating Your Own Power Rates Your Family's Safety Schedule of Events ., CARE/FERA Save on your electricity bill t you quality �c 1-800-737 f l Learn More} 141.4, r r IUUG Brighten Someone's Day Play Mute o:ooro 00 cc Round Up Your Bill& Let the Energy Savings Assistance Program help you conserve energy and save money.For income-qualified customers, Donate the Difference ' = __, well provide free appliances"and installation of energy-efficient refrigerators,air conditioners and more,as well as home Enroll Now> efficiency solutions like weatherization that will help you save energy and money every day. in some instances you may be required to pay a co-payment High Bill Helper e. Are You Eligible for Free Appliances? 144 We can help you understand your bill and if you qualify,we'll cover the costs—including installation—of new energy-efficient provide payment options i4k appliances. Apply Now Athr. � Financial Payment About Your Assistance Options Bill Does Your Household Qualify? Energy Savings Assistance To be eligible for the program,you must meet the qualifications below: Program Video Guzzler ■ Be a homeowner or renter who receives electric services through a residential meter ■ Have an active SCE service account a Meet the program eligibility requirements,including the installation requirements ' ,e ■ Meet the income qualifications listed below Maximum Household Income Effective From June 1,2013 to May 31,2014 Related Links Number of Persons in Household Total Combined Annual Income ■ Energy Savings Assistance Program 1 Up to$22,980 Related Documents 2 Up to$31,020 • Large Font Instructions 3 Up to$39,060 4 Up to$47,100 5 Up to$55,140 Up to$63,180 7 Up to$71,220 https://www.sce.com/wps/portal/home/residential/assistance/energy-saving-program/!ut/p/... 6/17/2013 Energy Savings Assistance Program I Help With Your Bill I Your Home I Home - SCE Page 2 of 3 8 Up to$79,260 Each additional person $8,040 How Can I Verify If The Field Employee Is Approved By SCE? Employees of contracted service providers certified to represent the ESA Program must present a valid,SCE- assigned badge containing the following information On the front of the badge: ■ Picture and name of the employee • Name of the service provider • Badge number On the back of the badge: • Name and contact information for the field personnel's employer(service provider) • SCE's toll-free number • Mailing address so that the badge may be returned to SCE in the event that it is lost or damaged Customers with concerns about the field employee's identity or with general questions about the visit may call (800)736-4777 to speak to an SCE representative.The representative will be able to verify the field employee's identity and if the employee is certified to represent the ESA Program. How Does the Program Work? There are three stages in the program.Each stage is delivered by respected community organizations and building contractors.Participate in this program by following the three steps outlined below. 1. Outreach&Assessment Find out if you're eligible for the program,according to the following criteria: • All customers must provide proof of income • Homeowners must provide proof of ownership • Renters must provide the property owner's written permission Check your home to see if the recommended products or services will work.(For example,if a recommended refrigerator won't fit in your kitchen,SCE will not install it.) 2. Installation Install appliances or implement other recommendations.The California Public Utilities Commission requires installers to: • Meet or exceed existing codes and regulations • Follow accepted building practices 3. Inspection An inspection will be performed in your home to see if the contractor has completed the work up to standards.If the work is not done properly,it will be redone at no cost to you. What Appliances or Services Could You Get? Qualified SCE customers are eligible for a number of appliance upgrades or energy-saving services: Cooling Measures A qualified customer who has a working refrigerated air conditioning unit that is permanently installed may receive one or more of the following: ■ in climate zones 10-15,a replacement energy-efficient window or wall air conditioner.The existing unit must he at least 15 years old. • In climate zones 10-16,an energy-efficient evaporative cooler(also called a"swamp cooler"). ■ In climate zones 14-15,replacement energy-efficient central air conditioning.The existing unit must have a SEER rating of 10 or less,OR must he at least 10 years old. Refrigerator Replacement If you have a working electric refrigerator that was manufactured before 1999 and is at least 10 cubic feet in size, you may qualify to receive a free,new,more energy-efficient replacement. Pool Pump Replacement If you reside in a single-family home with an in-ground pool,you may be eligible to receive a free,energy-efficient replacement pool pump. Weatherization Services https://www.sce.com/wps/portal/home/residential/assistance/energy-saving-program/!ut/p/... 6/17/2013 Energy Savings Assistance Program I Help With Your Bill I Your Home I Home - SCE Page 3 of 3 If you use electric space heating,you may be eligible to receive free weatherization services.SCE will make repairs or improvements that will help keep your home warmer in winter and cooler in summer. Lighting If you qualify,you may be able to receive: • Compact fluorescent light bulbs(CFLs),which use up to 70%less energy than ordinary incandescent bulbs and last 7-8 times longer ■ Replacement outdoor fixtures with CFLs • If you have a working incandescent or halogen torchiere,you may receive a replacement that's more energy efficient Energy Savings Assistance Program Agencies 8 Contractors SCE has recently added new organizations to its network of service providers to address the program's increased demand,SCE will continue to monitor and evaluate the ability of the existing network to meet the program goals. In areas where potential gaps exist,we will utilize the Energy Savings Assistance Program vendor/contractor interest list to identify potential organizations to fill the void. If you are an organization who would like to be added to the interest list,please send the following information via e-mail to emaprogram@sce.com: • Company background,including years in service providing energy efficiency-related services to low-income customers ■ Information for the primary contact and the address to the office/headquarters ■ Staffing plan-current structure including organization chart and outreach staff capacity • Summary of qualifications,including skills,abilities and licenses(include CSLB#) ■ Summary of insurance coverage ■ E-copy of your WMDVBE Certificate(if applicable) ■ Summary of any other California utility contract,including goals and service area,and breakdown of productivity by ZIP code ■ Contact information for three professional references ■ Description of joint ventures or affiliation with any existing SCE low-income service provider Upon review and acceptance of this information,SCE,in its sole discretion,will add you to the Energy Savings Assistance Program vendor/contractor interest list.Receipt of the above information does not represent a commitment by SCE to your organization to add your organization to the Energy Savings Assistance Program vendor/contractor interest list or to issue any type of contract,work,or employment.SCE reserves the right to award one or more contracts to as many organizations as required to ensure service delivery throughout SCE's service territory. For additional energy efficiency contracting opportunities,please visit Register Now. For further information please call 1-800-736-4777-Monday through Thursday 8 AM-5 PM. This program is funded by California utility customers and administered by Southern California Edison under the auspices of the California Public Utilities Commission. https://www.sce.com/wps/portal/home/residential/assistance/energy-saving-program/!ut/p/... 6/17/2013 SoCalGas - Energy Savings Assistance Program Page 1 of 2 English Espanol .. Service Requests Help Center Search or Ask a question here Home Residential Assistance Dap For Your Home Self Service Options Energy Savings Assistance Program Your Gas Bill Save Money Wizard Overview of the Energy Savings Assistance Program Did you know? Bill Assistance Southern California Gas Company(SoCalGas)offers no-cost energy-saving home Rebates improvements and furnace repair or replacement services for qualified limited-income You can pay your SoCalGas bill and Buyer's Guide to Energy renters and homeowners. schedule appliance service orders Savings&Conservation online through My Account.Sign up EnergySavingsInclude: -} today for 24/7 access to your account. 9 Available Energy-Saving Services May Include Gas Prices Explained • Attic insulation • Pipe insulation • In the Community • Builder Services • Door weather-stripping • Faucet aerators Additional Languages • • Caulking • Minor repairs to exterior doors and/or Help Center windows • Moving • • Low flow shower heads and • Energy Education faucet aerators • • • Water heater blankets • Furnace and water heater repair or replacement(owner-occupied only) • • • Evaporative cooler covers • High-efficiency clothes washers and more. • and AIC covers Online Form If you already know about Energy Savings Assistance Program requirements and would like a program representative to contact you:please fill out the online form, Request Energy Savings Assistance Program information or call 1-800-331-7593. There Are Two Ways To Qualify 1. If you or another person in your household receives benefits from any of these programs: Medicaid/Medi-Cal Healthy Families Categories A&B Women,Infants,and Children Program(WIC) Temporary Assistance for Needy Families(TANF)or Tribal TANF Food Stamps/SNAP Low Income Home Energy Assistance Program(LIHEAP) Supplemental Security Income(SS!) National School Lunch Program(NSLP) Bureau of Indian Affairs General Assistance (BIA GA) Head Start Income Eligible-Tribal Only OR 2. Total income for all persons in your household meets the following income guidelines: Number of 1 or 2 3 4 5 6 persons in household 0 Total yearly $31,300 636,800 $44,400 $52,000 $59,600 household income t. no more than" u tl For each additional person in your household add 57,600. These income guidelines are effective June 1,2010 thru May 31,2011. "ALL income—taxable and non-taxable—including but not limited to child support, spousal support,disability or veteran's benefits,rental income,Social Security,pensions and all social welfare programs before any deductions are made. http://www.socalgas.com/residential/assistance/dap/index.shtml 6/17/2013 SoCalGas - Energy Savings Assistance Program Page 2 of 2 Recently Unemployed? If you are recently unemployed,your household income will be calculated from the date of your unemployment.All other provisions on determining income.,described above,still apply. For more information Residential Customers Contractors If you are a homeowner or renter Currently we are not accepting inquiries for potential contractor • Request Energy Savings Assistance opportunities.If you have already Program information or submitted a request,prior to April • Call 1-800-331-7593 24,2010,you have been included on our distribution list. Updated 1/2011 About Us I Newsroom I Regulatory I Accessibility Center I Terms&Conditions I Privacy Policy I Privacy Notice I Newsletter Sign Up I Site Map Connect with us: Southern California Gas Company is a subsidiary of Sempra Energy?;.Eu 1998-20t3 Southern California Gas Company.SoCalGas®is a registered trademark of Southern California Gas Company The trademarks used herein are the property of their respective owners.Ni rights reserved. 0 http://www.socalgas.com/residential/assistance/dap/index.shtml 6/17/2013