HomeMy WebLinkAboutFY13-14 - Materials and Supplies - HD Supply PALM DESERT HOUSING AUTHORITY
STAFF REPORT
REQUEST: AUTHORIZE THE USE OF HD SUPPLY FACILITIES MAINTENANCE
FOR PURCHASE OF MATERIALS AND SUPPLIES FOR THE PALM
DESERT HOUSING AUTHORITY OWNED RESIDENTIAL RENTAL
PROPERTIES, FOR FY 2013/2014 IN AN AMOUNT NOT TO EXCEED
$100,000.00
SUBMITTED BY: Jessica Gonzales, Management Analyst - Housing
DATE: October 10, 2013
Recommendation
By Minute Motion, that the Authority Board,
1. By Minute Motion, authorize the use of HD Supply Facilities Maintenance for the
purchase of materials and supplies for the Palm Desert Housing Authority owned
residential rental properties pursuant to Section 3.32.110 of the Palm Desert
Municipal Code, for FY 2013/2014 in an amount not to exceed $100,000.00;
2. Elect to participate with U.S. Communities ("U.S. Communities"); and
3. Authorize the Palm Desert Housing Authority's Executive Director or his
designee to execute any documents necessary to effectuate the action taken
herewith.
Monies have been approved as part of the Palm Desert Housing Authority's 2013/2014
Budget.
Executive Summary
By authorizing the use of HD Supply Facilities Maintenance ("HD Supply") for the Palm Desert
Housing Authority ("Authority") residential rental properties, by RPM Company, the Authority will
be able to establish an account to purchase materials and and supplies at an accelerated
efficiency during the 2013/2014 fiscal year. HD Supply is located 73600 Dinah Shore, Palm
Desert, CA.
Background
The Authority owns and operates approximately 1,000 residential rental units. Annually the
Authority purchases materials, supplies, maintenance items and other routine items that are of a
continuing nature for ongoing activities related to the Authority owned residential rental
properties from local vendors. To assist the Authority's contracted management company, RPM
Company, to operate more efficiently and effectively, the Authority would like use HD Supply as
a supplier through the government purchasing cooperative under the U.S. Communities ("U.S.
Communities").
STAFF REPORT
2013-2014 Palm Desert Housing Authority - HD
October 10, 2013
Page 2
U.S. Communities is a cooperative purchasing organization, established through a collaborative
effort to assist public agencies and non-profits across the United States with the specific
purpose of reducing procurement costs by leveraging group volume. U.S. Communities
accomplishes this by soliciting proposals and awarding contracts that are held by a principal
procurement agency for commonly purchased products and services at prices that have been
assessed to be fair, reasonable, and competitive.
Under the provisions set forth in the City of Palm Desert Municipal Code, Section 3.32.110 of
the Municipal Code, the Authority may obtain routine and recurring services, supplies, and
maintenance by adopting a procedure approved by the City Manager. The Authority is hereby
electing to participate with U.S. Communities.
HD Supply is a vendor that will be utilized by the contracted management company for varying
items (including but not limited to paints, building materials, plumbing, hardware, janitorial, hand
held general purpose tools and any other miscellaneous maintenance, repair and operating
supplies). Supplies are typically being procured from the local Palm Desert HD Supply location
for the desired supplies and services due to their immediate accessibility.
Staff recommends approval of this request to facilitate the continued routine, recurring
maintenance of the properties.
Fiscal Analysis
Approval of staff's recommendation would result in an expenditure in an amount not to exceed
$100,000.00.
Submitted by: Department Head:
()_ v , Q , a)14_42.-Le
Jes- - Gonzales, I na�ge nt Analyst- Housing J net . Moore, Director of Housing
Finance Department:
Y HOUSG AUTH 5 J
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P Gibson, Director of Finance
VERIFIED SY: ->
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Original on file with City erk's Office
hn M. Wohlmuth, Executive Director
G:IHOUSING\Patty Leon\JMMlstaff report\HOUSING AUTHORITY12013 PDHA HD-Supplies_Staff Rpt 10-10-13.doc