HomeMy WebLinkAboutFY 2014-15 - PDHA - HD Supply Facilities Maint PALM DESERT HOUSING AUTHORITY
STAFF REPORT
REQUEST: AUTHORIZE THE USE OF HD SUPPLY FACILITIES MAINTENANCE
FOR PURCHASE OF MATERIALS AND SUPPLIES FOR THE PALM
DESERT HOUSING AUTHORITY OWNED RESIDENTIAL RENTAL
PROPERTIES, FOR FY 2014/2015 IN AN AMOUNT NOT TO EXCEED
$125,000.00
SUBMITTED BY: Jessica Gonzales, Management Analyst - Housing
DATE: April 24, 2014
Recommendation
By Minute Motion, that the Authority Board,
1. By Minute Motion, authorize the use of HD Supply Facilities Maintenance for the
purchase of materials and supplies for the Palm Desert Housing Authority owned
residential rental properties pursuant to Section 3.32.110 of the Palm Desert
Municipal Code, for FY 2014/2015 in an amount not to exceed $
125,000.00; and
2. Authorize the Palm Desert Housing Authority's Executive Director or his
designee to finalize any documents necessary to effectuate the action taken
herewith.
Monies have been included in the FY 2014/2015 proposed Palm Desert Housing
Authority's operating budget, in the appropriate Authority account.
Housing Commission Recommendation
The Housing Commission reviewed this item at its regular meeting of April 9, 2014 and
recommended approval.
Executive Summary
By authorizing the use of HD Supply Facilities Maintenance ("HD") for the Palm Desert Housing
Authority ("Authority") residential rental properties, by RPM Company, the Authority will be able
to maintain an account to purchase materials and supplies at an accelerated efficiency during
the 2014/2015 fiscal year. The Authority's annual purchase includes items such as garbage
disposals, light fixtures, NC compressors, plumbing supplies, plumbing parts (toilet seats,
stoppers, faucet spouts, etc.), hardware, bathroom fixtures (toilets, sinks, vanities, medicine
cabinets), janitorial supplies (gloves, vacuum bags, cleaners, etc.), light bulbs, thermostat
controls, NC filters, general building items, small tools and other routine items.
Background
The Authority owns and operates approximately 1,000 residential rental units. Annually the
STAFF REPORT
FY 2014-2015 Palm Desert Housing Authority - HD
April 24, 2014
Page 2
Authority expends approximately $125,000.00 in purchases of materials, supplies, maintenance
items and other routine items that are of a continuing nature for ongoing activities related to the
Authority owned residential rental properties. To assist the Authority's contracted management
company, RPM Company, to operate more efficiently and effectively, the Authority would like
use HD as a supplier through the government purchasing cooperative under the U.S.
Communities ("U.S. Communities").
U.S. Communities is a cooperative purchasing organization, established through a collaborative
effort to assist public agencies and non-profits across the United States with the specific
purpose of reducing procurement costs by leveraging group volume. U.S. Communities
accomplishes this by soliciting proposals and awarding contracts that are held by a principal
procurement agency for commonly purchased products and services at prices that have been
assessed to be fair, reasonable, and competitive.
Under the provisions set forth in the City of Palm Desert Municipal Code, Section 3.32.110 of
the Municipal Code, the Authority may obtain routine and recurring services, supplies, and
maintenance by adopting a procedure approved by the City Manager. The Authority is hereby
electing to participate with U.S. Communities.
HD is a vendor that will be utilized by the contracted management company for varying items
(including but not limited to paints, building materials, plumbing, hardware, janitorial, hand held
general purpose tools and any other miscellaneous maintenance, repair and operating
supplies). Supplies are typically being procured from the local Palm Desert HD's location for the
desired supplies and services due to their immediate accessibility.
Staff recommends approval of this request to facilitate the continued routine, recurring
maintenance of the properties.
Fiscal Analysis
Approval of staff's recommendation would result in an expenditure in an amount not to exceed
$125,000.00.
Submitted by: Department Head:
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Jes c Gonzales, Min ment Analyst- Housing anet . Moore, Director of Housing
Financ De artm nt:
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Paul ibson, Director of Finance a4 (j - . UL(
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J n M. Wohlmuth, Executive Director f�y'c5;
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