HomeMy WebLinkAboutFY 2014-15 - PDHA - Lowes PALM DESERT HOUSING AUTHORITY
STAFF REPORT
REQUEST: AUTHORIZE THE USE OF LOWES FOR PURCHASE OF MATERIALS
AND SUPPLIES FOR THE PALM DESERT HOUSING AUTHORITY
OWNED RESIDENTIAL RENTAL PROPERTIES, FOR FY 2014/2015 IN
AN AMOUNT NOT TO EXCEED $40,000.00
SUBMITTED BY: Jessica Gonzales, Management Analyst - Housing
DATE: April 24, 2014
Recommendation
By Minute Motion, that the Authority Board,
1. By Minute Motion, authorize the use of Lowes for the purchase of materials and
supplies for the Palm Desert Housing Authority owned residential rental
properties pursuant to Section 3.32.110 of the Palm Desert Municipal Code, for
FY 2014/2015 in an amount not to exceed $40,000.00; and
2. Elect to participate with The Cooperative Purchasing Network ("TCPN"); and
3. Authorize the Palm Desert Housing Authority's Executive Director or his
designee to execute any documents necessary to effectuate the action taken
herewith.
Monies have been included in the FY 2014/2015 proposed Palm Desert Housing
Authority's operating budget, in the appropriate Authority account.
Housing Commission Recommendation
The Housing Commission reviewed this item at its regular meeting of April 9, 2014 and
recommended.
Executive Summary
By authorizing the use of Lowes for the Palm Desert Housing Authority ("Authority") residential
rental properties, by RPM Company, the Authority will be able to establish an account to
purchase materials and and supplies at an accelerated efficiency during the 2014/2015 fiscal
year.
Background
The Authority owns and operates approximately 1,000 residential rental units. Annually the
Authority purchases materials, supplies, maintenance items and other routine items that are of a
continuing nature for ongoing activities related to the Authority owned residential rental
properties from local vendors. To assist the Authority's contracted management company, RPM
Company, to operate more efficiently and effectively, the Authority would like use Lowe's Home
STAFF REPORT
FY 2014/2015 Palm Desert Housing Authority Lowe's
April 24, 2014
Page 2
Centers, Inc. (Lowe's) as a supplier through the government purchasing contract under The
Cooperative Purchasing Network ("TCPN").
TCPN is a cooperative purchasing organization, established through a collaborative effort to
assist public agencies and non-profits across the United States with the specific purpose of
reducing procurement costs by leveraging group volume. TCPN accomplishes this by soliciting
proposals and awarding contracts that are held by a principal procurement agency for
commonly purchased products and services at prices that have been assessed to be fair,
reasonable, and competitive.
Under the provisions set forth in the City of Palm Desert Municipal Code, Section 3.32.110 of
the Municipal Code, the Authority may obtain routine and recurring services, supplies, and
maintenance by adopting a procedure approved by the City Manager. The Authority is hereby
electing to participate with TCPN.
Lowe's is a vendor that will be utilized by the contracted management company for varying
items (including but not limited to paints, building materials, plumbing, hardware, janitorial, hand
held general purpose tools and any other miscellaneous maintenance, repair and operating
supplies). Supplies are typically being procured from the local Palm Desert Lowe's location for
the desired supplies and services due to their immediate accessibility.
Staff recommends approval of this request to facilitate the continued routine, recurring
maintenance of the properties.
Fiscal Analysis
Approval of staff's recommendation would result in an expenditure in an amount not to exceed
$40,000.00.
Submitted by: Department Head:
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