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HomeMy WebLinkAboutMinutes - Housing Commission 11/13/2013PALM DESERT HOUSING AUTHORITY INTEROFFICE MEMORANDUM TO: RACHELLE KLASSEN, CITY CLERK FROM: PATTY LEON, RECORDING SECRETARY DATE: DECEMBER 12, 2013 SUBJECT: HOUSING COMMISSION MINUTES Attached is the following Housing Commission Meeting Minutes approved at the regular Housing Commission meeting held November 13, 2013 as follows: (x) November 13, 2013 Please submit to the Housing Authority Board. Thank you. - P.(1)4r LBY HOUSG AUTH ON VERIFIED BY:K L._ Original on file with City Clerk's Offic€ G sHOUSING\Patty Leon\Housing Commission \Miscellaneous'Memos\Memos to City Clerk HC\HAC - Minutes.doc CITY OF PALM DESERT REGULAR HOUSING COMMISSION MEETING MINUTES NOVEMBER 13, 2013 I. CALL TO ORDER Natalie Russo, Housing Commission Vice -Chair, convened the meeting at 3:30 p.m. II. ROLL CALL Present: Absent: Robert Nevares, Chair Natalie Russo Jane Turner Wade Tucker Others Present: Janet Moore, Director of Housing Jessica Gonzales, Management Analyst Teresa Vakili, RPM Company Patty Leon, Recording Secretary Tom Hayes, Guest Christina Bojar, Guest III. ORAL COMMUNICATIONS Guests, Tom Hayes and Christina Bojar introduced themselves to the Commission. IV. APPROVAL OF MINUTES MINUTES of the Regular Housing Commission meeting of June 12, 2013: Commissioner Wade Tucker moved, by Minute Motion, to approve the minutes of the June 12th, 2013 meeting. Motion was seconded by Commissioner Jane Turner and passed 4-0. V. NEW BUSINESS 1 Housing Commission Minutes NOVEMBER 13, 2013 A. Receive and File the approved staff reports from the Housing Authority Board meeting of July 11, 2013: 1) Requests for Proposals from Licensed Real Estate Agents; 2) Report pursuant to Section 33433 (c) of the Health and Safety Code; and 3) Approval of the use of the Energy Savings Assistance Program through Southern California Edison and Southern California Gas Company Janet Moore summarized the staff reports. Motion was made by Commissioner Jane Turner to receive and file the approved staff reports from the Housing Authority Board meeting of July 11, 2013: 1) Requests for Proposals from Licensed Real Estate Agents; 2) Report pursuant to Section 33433 (c) of the Health and Safety Code; and 3) Approval of the use of the Energy Savings Assistance Program through Southern California Edison and Southern California Gas Company and seconded by Commissioner Wade Tucker; Motion was carried by all members. B. Receive and File the approved staff reports from the Housing Authority Board meeting of August 22. 2013: 1) Sash Program Update Report Janet Moore stated that a significant number of homes at Desert Rose were approved for the SASH program. Motion was made by Commissioner Jane Turner to receive and file the approved staff report from the Housing Authority Board meeting of August 22, 2013: 1) Sash Program Update Report and seconded by Commissioner Wade Tucker. Motion was carried by all members. C. Receive and File the approved staff report from the Housing Authority Board meeting of September 12. 2013: 1) Reject all bids received for the removal, demolition and backfill of nine ponds at One Quail Place and authorize staff to re -bid the project. Janet Moore stated that the bids submitted for this project were non- responsive and therefore staff had to reject the bids and re -bid the project; Mrs. Moore anticipates awarding a contract in December. Motion was made by Commissioner Wade Tucker to receive and file the approved staff report from the Housing Authority Board meeting of September 12, 2013: 1) Reject all bids received for the removal, demolition and backfill of nine ponds at One Quail Place and 2 Housing Commission Minutes NOVEMBER 13, 2013 authorize staff to re -bid the project and seconded by Commissioner Jane Turner. Motion was carried by all members. D. Ratify the approved staff reports from the Housing Authority Board meeting of October 10. 2013: 1) Authorize the use of Lowes for Purchase of Materials and Supplies for the Palm Desert Housing Authority owned Residential Rental Properties, for FY 2013/2014 in an amount not to exceed $25,000.00; 2) Authorize the use of Home Depot U.S.A., Inc. for Purchase of Materials and Supplies for the Palm Desert Housing Authority owned Residential Rental Properties, for FY 2013/2014 in an amount not to exceed $25,000.00; and 3) Authorize the use of HD Supply Facilities Maintenance for Purchase of Materials and Supplies for the Palm Desert Housing Authority owned Residential Rental Properties, for FY 2013/2014 in an amount not to exceed $100,000.00 Jessica Gonzales summarized the staff reports. Janet Moore stated that all three vendors provide government pricing which means staff does not have to go out to bid for supplies, however, staff does have to give the City Council a maximum amount of expenditures for each vendor. Motion was made by Commissioner Jane Turner to ratify the approved staff reports from the Housing Authority Board meeting of October 10, 2013: 1) Authorize the use of Lowes for Purchase of Materials and Supplies for the Palm Desert Housing Authority owned Residential Rental Properties, for FY 2013/2014 in an amount not to exceed $25,000.00; 2) Authorize the use of Home Depot U.S.A., Inc. for Purchase of Materials and Supplies for the Palm Desert Housing Authority owned Residential Rental Properties, for FY 2013/2014 in an amount not to exceed $25,000.00; and 3) Authorize the use of HD Supply Facilities Maintenance for Purchase of Materials and Supplies for the Palm Desert Housing Authority owned Residential Rental Properties, for FY 2013/2014 in an amount not to exceed $100,000.00 and seconded by Commissioner Wade Tucker. Motion was carried by all members. E. Informational Report on the Authority's Participation in the Energy Savings Assistance Program Janet Moore summarized the report. Commissioner Wade Tucker moved, by Minute Motion, to forward a recommendation to the Palm Desert Housing Authority Board to receive and file the informational report on the Authority's 3 Housing Commission Minutes NOVEMBER 13, 2013 participation in the Energy Savings Assistance Program. Motion was seconded by Commissioner Robert Nevares and passed 4-0 F. Agreement with Century 21 Osborne Realty Janet Moore stated that 2 proposals were received. One respondent did not provide sufficient proof of government experience in terms of deed restricted homes. She noted that Century 21 Osborne Realty has worked with the City of Blythe and City of Palm Desert as well as with HUD properties. Mrs. Moore also noted that only a certain number of homes will be listed at a time to allow homeowners willing to sell their homes the opportunity to utilize the Housing Authority's interest list. The intent is to encourage participation at both communities through this program in order to keep covenants in place. There are currently 2 homes in inventory that are not in sellable condition; staff was not able to do any renovations due to the elimination of redevelopment agencies. Commissioner Natalie Russo asked for further explanation on the covenant agreements recorded against the properties with regard to resales. Mrs. Moore explained that when a homeowner is interested in selling their home, a written notice is required, per the agreement. Once a notification to sell is received, the Authority has either 45 days or 60 days, depending on the community, to either identify a buyer from the interest list or purchase the property. If the timeframe expires and the Authority does not exercise their option to purchase the property, the homeowner may sell the home in the open market which means the Authority will lose the covenant. Commissioner Jane Turner inquired if the broker would only sell to qualified buyers. Mrs. Moore responded yes explaining that Century 21 will list the properties however any broker or agent can sell them with the understanding that the commission will be restricted. Mr. John Osborne has offered to negotiate the commission fees to keep the purchase price low, if he happens to be the listing agent as well. Commissioner Turner asked if the objective of the Authority is to purchase the properties back to avoid losing the covenants if there are no qualified buyers. Mrs. Moore stated that each property is reviewed on an individual basis. Staff will ask the Authority Board for their input on whether a purchase is necessary depending on the circumstances. Currently there are 11 vacant homes at Falcon Crest and 2 at Desert Rose; 3 properties were recently sold. Ms. Turner also asked if there was an easier process for selling a home without affecting an agent's commission and/or sales 4 Housing Commission Minutes NOVEMBER 13, 2013 price of home. Mrs. Moore stated that the process is more complicated than an open market transaction because of state regulation requirements. Councilmember Liaison Jean Benson asked if any documentation is required from the broker/agent that the prospective buyers understand the guidelines of the program. Mrs. Moore stated that in most cases, staff has multiple opportunities to speak directly with the buyers explaining the restrictions and the buyers do sign the restrictive agreement but there have been situations in the past when buyers say they are unaware. Mrs. Moore also noted that Desert Rose is easier to sell and in most cases, staff will attempt to sell those homes directly from a homeowner to a buyer to avoid a 45 year covenant recorded against the property, pursuant on State Law if the Authority owns the property. Upon question of language barrier with buyers, Mrs. Moore stated that Patty Leon and Jessica Gonzales are fluent in Spanish both verbal and written which have been very instrumental in assisting. Commissioner Jane Turner moved, by Minute Motion, to forward a recommendation to the Palm Desert Housing Authority Board to approve an agreement with Century 21 Osborne Realty to list several properties owned by the Palm Desert Housing Authority in Desert Rose and Falcon Crest for sale to income qualified households. Motion was seconded by Commissioner Wade Tucker and passed 4-0 G. Adopt Resolution No. HA , as Housing Successor to the Former Palm Desert Redevelopment Agency, determining that planning and administrative costs incurred during fiscal year 2012-2013 and Paid for the Moneys in the Low and Moderate Income Housing Asset Fund are necessary for the production, improvement, and/or preservation of Low and Moderate Income Housing Janet Moore summarized the report. Commissioner Jane Turner moved, by Minute Motion, to forward the recommendation to the Palm Desert Housing Authority Board waive further reading and adopt Resolution No. HA- , determining that planning and general administrative expenses paid for with monies in the Low and Moderate Income Housing Asset Fund for Fiscal Year 2012-2013 were necessary for the production, improvement, and/or preservation of Low and Moderate Income Housing. Motion was seconded by Commissioner Wade Tucker and passed 4-0 VI. CONTINUED BUSINESS 5 Housing Commission Minutes NOVEMBER 13, 2013 VII. REPORTS AND REMARKS A. COMMISSION REPORTS Janet Moore reported on Carlos Ortega's Villas project. She noted that a staff report will be or has been presented to the City Council asking to authorize the Housing Authority to advance permit fees and costs for plan check to avoid a delay in the project. Once the recognized obligated payment schedule is approved by the Department of Finance, the Housing Authority will be reimbursed from bond funds. Because the project is funded by bond funds the successor agency is taking action on this project; however, the Housing Authority will advance those monies. The Housing Commission will receive monthly updates regarding this project as previously discussed. The final design of this project has not changed. B. SUMMARY OF CITY COUNCIL, SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY, AND HOUSING AUTHORITY AGENDA ITEMS Jessica Gonzales summarized the memo provided to the Commission for review. C. MONTHLY OCCUPANCY STATUS REPORT The Commission reviewed the Monthly Occupancy Status Report for May, June, July, August, and September. Teresa Vakili reported that the properties remain at the 99% occupancy level. She also noted that the average rent below 30% of the income level is $225; currently there are 217 units below 30% at the multi -family properties. D. REPORT #1 — MONTHLY OCCUPANCY AND AVERAGE RENT STATEMENT The Commission reviewed the Monthly Occupancy and Average Rent Statement for May, June, July, August, and September. Upon question, Janet Moore reported that the Executive Director agreed to an implementation program for existing tenants to avoid overburdening tenants paying max rents. The rent setting policy will be modified to address rent increases once HUD releases the new income limits. E. REPORT #2 — MONTHLY NET OPERATING INCOME STATEMENTS 6 Housing Commission Minutes NOVEMBER 13, 2013 The Commission reviewed the Monthly Net Operating Income Statements May, June, July, August, and September. Commissioner Natalie Russo inquired if the energy expenditures will be listed on the report. Teresa Vakili stated that the copays will show under Replacement and Reserve. Co -pays were $500 for Kenmore 13 SEER units with the exception of Las Serenas where coils had to be replaced as well. F HOUSING AUTHORITY PROPERTIES UPDATE Teresa Vakili summarized the report. Commissioner Jane Turner inquired if there was any damage at the properties due to the recent flooding/storm. Mrs. Vakili stated a few trees were lost; creek beds at One Quail Place were filled up; and very few roof leaks. G. AGENCY HOME IMPROVEMENT PROGRAM UPDATE An update on the Home Improvement Program (HIP) was provided to the Commission for review. Janet Moore summarized the reports. With regards to advertising, Mrs. Moore stated that the program is advertised in the Brightside; the Joslyn Senior Center is also notified. Given that there are limited funds available for emergency grants, we don't advertise in the newspaper. CVAG is working on a regional solar program, for those interested in solar systems. IX. NEXT MEETING DATE — DECEMBER 11, 2013 X. ADJOURNMENT With Commission concurrence the meetin• was adjourned at 4:33 p.m. to December 11th, 2013 at 3:30 p.m. Patty Leon, R4cording Secretary 7