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Home My WebLink AboutPrelim - HA - 05-22-2014V---A PRELIMINARY MINUTES DRAFT PALM DESERT HOUSING AUTHORITY MEETING THURSDAY, MAY 22, 2014 CIVIC CENTER COUNCIL CHAMBER 73510 FRED WARING DRIVE, PALM DESERT, CA 92260 I. CALL TO ORDER - 3:00 P.M. Chairman Tanner convened the meeting at 3:00 p.m. II. ROLL CALL Present: Member Jean M. Benson Member Jan C. Harnik Member Robert A. Spiegel Vice Chairman Susan Marie Weber Chairman Van G. Tanner Also Present: Rudy P. Acosta, Acting Executive Director David J. Erwin, City Attorney Rachelle D. Klassen, Secretary Lauri Aylaian, Director of Community Development Martin Alvarez, Director of Economic Development Paul S. Gibson, Director of Finance/City Treasurer Janet M. Moore, Director of Housing Mark Greenwood, Director of Public Works Frankie Riddle, Director of Special Programs Stephen Y. Aryan, Risk Manager Casey Hartman, Battalion Chief, Palm Desert Fire/Riverside Co. Fire Dept./Cal Fire Bill Sullivan, Asst. Chief, Palm Desert Police/Riverside Co. Sheriff's Department Grace L. Mendoza, Deputy City Clerk III. ADJOURN TO CLOSED SESSION Request for Closed Session: None PRELIMINARY MINUTES DRAFT PALM DESERT HOUSING AUTHORITY MEETING MAY 22, 2014 With Authority Board concurrence, Chairman Tanner adjourned the meeting to Closed Session of the City Council at 3:00 p.m. He reconvened the meeting at 4:00 p.m. IV. RECONVENE REGULAR MEETING - 4:00 P.M. A. REPORT ON ACTION FROM CLOSED SESSION. None V. CONSENT CALENDAR A. MINUTES of the Housing Authority Meeting of April 24, 2014. Rec: Approve as presented. B. CLAIMS AND DEMANDS AGAINST THE AUTHORITY TREASURY. - Warrant Nos. 214-Housing, 215HA, 220HA, 216HAF, 221 HAF, and 225HAF. Rec: Approve as presented. Upon a motion by Spiegel, second by Weber, and 5-0 vote of the Housing Authority, (AYES: Benson, Harnik, Spiegel, Weber, and Tanner; NOES: None), the Consent Calendar was approved as presented. VI. CONSENT ITEMS HELD OVER None VII. RESOLUTIONS None V111. NEW BUSINESS A. REQUEST FORAPPROVALOF DOWN PAYMENT ASSISTANCE LOANS FROM ANY AVAILABLE FUNDING SOURCE RESTRICTED FOR THIS PURPOSE IN AN AMOUNT NECESSARY TO SECURE AN AFFORDABLE HOUSING COST ASSOCIATED WITH A DIRECT SALE IN DESERT ROSE,75475 ORANGE BLOSSOM LANE (JOINT CONSIDERATION WITH THE PALM DESERT CITY COUNCIL). Management Analyst Jessica Gonzales stated this item is for approval of a down payment assistance loan to a qualified income buyer in a direct sale of the property located in the Desert Rose Community in order to ensure an affordable housing cost. i!, PRELIMINARY MINUTES DRAFT PALM DESERT HOUSING AUTHORITY MEETING MAY 22, 2014 Councilmember/Member Harnik moved to, by Minute Motion: 1) Approve a silent down payment assistance loan associated with a direct sale in Desert Rose for 75475 Orange Blossom Lane, not to exceed 40% of the sales price of the home, to ensure an affordable housing cost pursuant to California Health and Safety Code Section 50052.5 for a qualified low- or moderate -income household from any available funding source restricted for such purpose (Low and Moderate Income Housing Asset Fund, BEGIN Fund, and Housing Mitigation); 2) authorize use of the Desert Rose Sales Program and documents, including the restrictive covenant and loan documents for the applicable funding source, and authorize the Mayor to execute; 3) authorize the Director of Finance to draw monies from the relative funds to facilitate the transaction; 4) authorize the Authority Chairman and/or the Authority's Executive Director, or his designee, to finalize and execute any ancillary documents necessary to effectuate the actions taken herewith — monies are available in the appropriate account in the Low and Moderate Income Housing Asset Fund, BEGIN Fund, and Housing Mitigation Fund. Motion was seconded by Weber and carried by a 5-0 vote (AYES: Benson, Harnik, Spiegel, Weber, and Tanner; NOES: None). B. REQUEST FOR APPROVAL OF THE REPLACEMENT HOUSING PLAN FOR THE PROPERTY KNOWN AS ADOBE VILLAS, 45330 OCOTILLO DRIVE (JOINT CONSIDERATION WITH THE SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY). Ms. Moore stated that back in 2011 before Redevelopment was eliminated, the Redevelopment Agency had contemplated building a parking lot for which a funding agreement was approved by Council on an earlier item on the agenda. The parking lot was to be on a property that housed an apartment complex, and whenever the Redevelopment Agency removed housing units that were available to low -and moderate -income housing, staff had to create a Relocation Plan, identify the amount for the relocation of the tenants, and create a Replacement Housing Plan (RHP). The RHP had to identify units that would either be used from existing inventory or units that would be developed in the future to cover the ones being destroyed. Unfortunately, both plans were presented, and the Relocation Plan was adopted prior to the Governor taking action that said the City/Agency could not enter or adopt those plans. What was caught in the middle was the Replacement Housing Plan. This Replacement Housing Plan was noticed in 2011 and placed on the July 2011 agenda, but because the Governor actually signed legislation after the June Council meeting, staff had to continue the item to a date uncertain. Because it was the former Agency and City that noticed the Plan, staff provided a notice in the newspaper for the last two weeks indicating that the Successor Agency to the Redevelopment Agency and the Palm Desert Housing Authority would be taking over those responsibilities as the successor to those two entities. Therefore, before the Council is the Replacement Housing Plan, which was done under the name of the Redevelopment Agency in 2011. In order to contemplate and/or carry out the project identified at the Ocotillo Drive site, 3 PRELIMINARY MINUTES DRAFT PALM DESERT HOUSING AUTHORITY MEETING MAY 22, 2014 the proposed Plan would have to be adopted and wait 30 days for that approval. Responding to question, she confirmed the property is vacant and has been for several years. Director/Member Spiegel moved to waive further reading and adopt: 1) Resolution No. SA -RDA 034, approving the Replacement Housing Plan forAdobe Villas, substantially as to form; 2) Resolution No. HA - 63. approving the Replacement Housing Plan for Adobe Villas, substantially as to form. Motion was seconded Harnik and carried by a 5-0 vote (AYES: Benson, Harnik, Spiegel, Weber, and Tanner; NOES: None). C. REQUEST FORAPPROVAL.OF A $25,000 INCREASE TO THE ALLOWED AMOUNT FOR THE USE OF HD SUPPLY FACILITIES MAINTENANCE FOR PURCHASE OF MATERIALS AND SUPPLIES FOR THE PALM DESERT HOUSING AUTHORITY -OWNED RESIDENTIAL RENTAL PROPERTIES FOR FISCAL YEAR 2013-2014, MAKING THE ANNUAL TOTAL FOR THE YEAR NOT TO EXCEED $125,000. Ms. Moore stated the Board previously approved an amount of $100,000 for the properties. However, with increase turnover at the locations, and the fact that staff has been able to do some deferred maintenance, it was not sufficient. Staff is asking for a $25,000 increase for the remainder of the year. Responding to question, she said funds will come from Operations from the Housing Authority properties. Member Spiegel moved to, by Minute Motion, authorize an increase of $25,000 in the allowed amount for the use of HD Supply Facilities Maintenance for the purchase of materials and supplies for the Palm Desert Housing Authority -owned residential rental properties, FY 2013-2014, making the annual total for the year not to exceed $125,000 — monies have been approved as part of the Palm Desert Housing Authority's FY 2013-2014 Budget. Motion was seconded by Weber and carried by a 5-0 vote (AYES: Benson, Harnik, Spiegel, Weber, and Tanner; NOES: None). D. REQUEST FOR APPROVAL OF LOWE'S HOME CENTERS, INC., FOR PURPOSES OF PROCURING, DELIVERING, AND RECYCLING APPLIANCES FOR THE PALM DESERT HOUSING AUTHORITY -OWNED RESIDENTIAL RENTAL PROPERTIES FOR FISCAL YEAR 2014-2015 IN AN AMOUNT NOT TO EXCEED $42,000. Member Spiegel asked about last year's request. Ms. Moore explained last year's request was about $39,000, but staff was able to take advantage of programs such as Southern California Edison (SCE) that actually replaced some refrigerators for free. Therefore, staff is requesting a $3,000 increase in order to accomplish same. Cl PRELIMINARY MINUTES DRAFT PALM DESERT HOUSING AUTHORITY MEETING MAY 22, 2014 Member Spiegel moved to, by Minute Motion: 1) Authorize the use of Lowe's Home Centers, Inc., for the purpose of procuring, delivering, and, whenever appropriate, hauling away, and recycling appliances for the Palm Desert Housing Authority -owned residential rental properties, pursuant to Section 3.32.110 of the Palm Desert Municipal Code, for FY 2014-2015 in an amount not to exceed $42,000; 2) Authorize the removal of inefficient, damaged, obsolete, and non-functioning appliances, and, at such time as the appliances are removed from the property, declare as surplus, and authorize disposal as appropriate; 3) Elect to participate with The Cooperative Purchasing Network (TCPN); 4) Authorize the Palm Desert Housing Authority's Executive Director, or his designee, to execute any documents necessary to effectuate the action taken herewith — monies have been included in the FY 2014-2015 proposed Palm Desert Housing Authority's Operating Budget in the appropriate Authority Account. Motion was seconded by Weber and carried by a 5-0 vote (AYES: Benson, Harnik, Spiegel, Weber, and Tanner; NOES: None). IX. CONTINUED BUSINESS None X. OLD BUSINESS None XI. PUBLIC HEARINGS None XII . REPORTS, REMARKS, AND AUTHORITY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR None B. AUTHORITY COUNSEL None C. CHAIRMAN AND MEMBERS OF THE AUTHORITY None 5 PRELIMINARY MINUTES DRAFT PALM DESERT HOUSING AUTHORITY MEETING MAY 22, 2014 XIII. ORAL COMMUNICATIONS - C XIV. ADJOURNMENT On a motion by Weber, second by Tanner, and 5-0 vote of the Authority Board (AYES: Benson, Harnik, Spiegel, Weber, and Tanner; NOES: None), Chairman Tanner adjourned the meeting at 6:24 p.m. ATTEST: RACHELLE D. KLASSEN, SECRETARY PALM DESERT HOUSING AUTHORITY VAN G. TANNER, CHAIRMAN A