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Home My WebLink AboutAGENDA 27 MAR 2014 (2) POSTED AGENDA PALM DESERT HOUSING AUTHORITY MEETING THURSDAY, MARCH 27, 2014 CIVIC CENTER COUNCIL CHAMBER 73510 FRED WARING DRIVE, PALM DESERT, CA 92260 I. CALL TO ORDER - 3:00 P.M. II. ROLL CALL III. ADJOURN TO CLOSED SESSION None IV. RECONVENE REGULAR MEETING - 4:00 P.M. A. REPORT ON ACTION FROM CLOSED SESSION. Action: Reports and documents relating to each of the following items listed on the agenda, including those received following posting/distribution, are on file in the Office of the City Clerk and are available for public inspection during normal business hours, Monday- Friday, 8:00 a.m. – 5:00 p.m., 73510 Fred Waring Drive, Palm Desert, CA 92260, telephone (760) 346-0611. V. CONSENT CALENDAR ALL MATTERS LISTED ON THE CONSENT CALENDAR ARE CONSIDERED TO BE ROUTINE AND WILL BE ENACTED BY ONE ROLL CALL VOTE. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS MEMBERS OF THE SUCCESSOR AGENCY BOARD OF DIRECTORS OR AUDIENCE REQUEST SPECIFIC ITEMS BE REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION AND ACTION UNDER SECTION VII, CONSENT ITEMS HELD OVER, OF THE AGENDA. A. MINUTES of the Housing Authority Meeting of March 13, 2014. Rec: Approve as presented. B. CLAIMS AND DEMANDS AGAINST THE AUTHORITY TREASURY - Warrant Nos. 174-Housing, 177-Housing, 188-Housing, 189HA, 175HAF, 184HAF, and 190HAF. Rec: Approve as presented. POSTED AGENDA PALM DESERT HOUSING AUTHORITY MEETING MARCH 27, 2014 C. HOUSING COMMISSION MINUTES for the Meeting of January 8, 2014. Rec: Receive and file. VI. CONSENT ITEMS HELD OVER VII. RESOLUTIONS None VIII. NEW BUSINESS A. REQUEST FOR AWARD OF CONTRACT TO ANDY'S LANDSCAPE & TREE SERVICE, INC., IN THE AMOUNT OF $67,008.80 FOR THE 2014 CITYWIDE PALM TREE PRUNING PROGRAM (CONTRACT NO. C33290, PROJECT NO. 931-14) (JOINT CONSIDERATION WITH THE PALM DESERT CITY COUNCIL). Rec: By Minute Motion: 1) Award subject contract for the 2014 Citywide Palm Tree Pruning Program to Andy's Landscape & Tree Service, Inc., Palm Desert, California, in the total amount of $67,008.80 (City - $59,947.20; Housing Authority - $7,061.60). 2) Authorize the Director of Finance to set aside an additional 10% contingency in the total amount of $6,700.88 (City - $5,994.72; Housing Authority - $706.16). 3) Authorize the Mayor/Chairman to execute the agreement - funds are available for the portion of the contract relative to the City and Assessment Districts in Parks & Recreation Account Nos. 110-4610-453-3320, 110-4611-453-3320, 110- 4610-453-3371, and Repair/Maintenance Medians Account No. 110-4614-453-3370, and Assessment District Fund 200 Accounts; for the Housing Authority, funds are set aside in the FY 2013-2014 and proposed FY 2014-2015 Housing Authority Operating Budgets for this purpose. Action: POSTED AGENDA PALM DESERT HOUSING AUTHORITY MEETING MARCH 27, 2014 B. REQUEST FOR APPROVAL OF AN AMENDMENT TO THE PROCEDURE FOR SETTING AND IMPLEMENTING HOUSING AUTHORITY RENTAL RATES. Rec: 1) Waive further reading and adopt Housing Authority Resolution No. HA-62, rescinding Resolution No. HA-51 and amending the procedure for setting and implementing rental rates. 2) By Minute Motion, authorize the Executive Director to take any other action which he deems necessary to facilitate, modify, establish, and implement annual rent increases so long as such action is not inconsistent with the procedures in the aforementioned Resolution. Action: IX. CONTINUED BUSINESS None X. OLD BUSINESS A. REQUEST FOR AWARD OF CONTRACT TO WEST COAST ARBORISTS, INC., IN THE AMOUNT OF $106,392 FOR THE 2014 CITYWIDE TREE PRUNING PROGRAM (CONTRACT NO. C33200, PROJECT NO. 932-14) (JOINT CONSIDERATION WITH THE PALM DESERT CITY COUNCIL). Rec: By Minute Motion: 1) Declare the bid received from Liberty Landscaping, Inc., as non-responsive. 2) Award subject contract for the 2014 Citywide Tree Pruning Program to West Coast Arborists, Inc., Grand Terrace, California, in the total amount of $106,392 (City - $76,736; Housing Authority - $29,656). 3) Authorize the Director of Finance to set aside an additional 10% contingency in the total amount of $10,639.20 (City - $7,673.60; Housing Authority - $2,965.60). 4) Authorize the Mayor/Chairman to execute the agreement - funds are available for the portion of the contract relative to the City and Assessment Districts in Parks & Recreation Account Nos. 110-4610-453-3320, 110-4611-453-3320, 110- 4610-453-3371, and in Repair/Maintenance Medians Account No. 110-4614-453-3370, and Assessment District Fund 200 Accounts; for the Housing Authority, funds are set aside in FY 2013-2014 and proposed FY 2014-2015 Housing Authority Operating Budgets for this purpose. Action: POSTED AGENDA PALM DESERT HOUSING AUTHORITY MEETING MARCH 27, 2014 XI. PUBLIC HEARINGS None XII. REPORTS AND REMARKS A. EXECUTIVE DIRECTOR B. AGENCY COUNSEL C. CHAIRMAN AND MEMBERS OF THE AUTHORITY XIII. ORAL COMMUNICATIONS – C Any person wishing to discuss any item not scheduled for public hearing may address the City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Housing Authority Boards at this point by stepping to the lectern and giving his/her name and address for the record. Remarks shall be limited to a maximum of three minutes unless additional time is authorized by the City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Housing Authority Boards. Because the Brown Act does not allow the City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Housing Authority Boards to take action on items not on the Agenda, members will not enter into discussion with speakers but will instead refer the matter to staff for report and recommendation at a future City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Housing Authority meeting. XIV. ADJOURNMENT I hereby certify, under penalty of perjury under the laws of the State of California, that he foregoing agenda for the Palm Desert Housing Authority was posted on the City Hall bulletin st board not less than 72 hours prior to the meeting. Dated this 21 day of March, 2014. Note: This agenda is subject to amendment up to 72 hours in advance of the meeting. _________________________ Rachelle D. Klassen, City Clerk