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HomeMy WebLinkAboutPrelim - HA - 10-09-2014 DRAFT PRELIMINARY MINUTES PALM DESERT HOUSING AUTHORITY MEETING THURSDAY, OCTOBER 9, 2014 CIVIC CENTER COUNCIL CHAMBER 73510 FRED WARING DRIVE, PALM DESERT, CA 92260 I. CALL TO ORDER - 3:00 P.M. Chairman Tanner convened the meeting at 3:00 p.m. II. ROLL CALL Present: Member Jean M. Benson Member Jan C. Harnik Member Robert A. Spiegel Vice Chairman Susan Marie Weber Chairman Van G. Tanner Also Present: John M. Wohlmuth, Executive Director David J. Erwin, City Attorney Rudy P. Acosta, Assistant City Manager Rachelle D. Klassen, Secretary Russell Grance, Director of Building & Safety Lauri Aylaian, Director of Community Development Martin Alvarez, Director of Economic Development Paul S. Gibson, Director of Finance/City Treasurer Janet M. Moore, Director of Housing Mark Greenwood, Director of Public Works Frankie Riddle, Director of Special Programs Bo Chen, City Engineer Stephen Y. Aryan, Risk Manager Kevin Vest, Chief, Palm Desert Police/Riverside Co. Sheriffs Department David Adams, Sgt., Palm Desert Police/Riverside Co. Sheriff's Department Grace L. Mendoza, Deputy City Clerk III. ADJOURN TO CLOSED SESSION Request for Closed Session: None PRELIMINARY MINUTES DRAFT PALM DESERT HOUSING AUTHORITY MEETING OCTOBER 9, 2014 With Authority Board concurrence, Chairman Tanner adjourned the meeting to Closed Session of the City Council and Housing Authority at 3:07 p.m. He reconvened the meeting at 4:00 p.m. IV. RECONVENE REGULAR MEETING - 4:00 P.M. A. REPORT ON ACTION FROM CLOSED SESSION. None V. CONSENT CALENDAR A. MINUTES of the Housing Authority Meeting of September 25, 2014. Rec: Approve as presented. B. CLAIMS AND DEMANDS AGAINST THE AUTHORITY TREASURY - Warrant Nos. 79HA, 85HA, 78-Housing, 84-Housing, 80HAF, and 86HAF. Rec: Approve as presented. Upon a motion by Harnik, second by Benson, and 4-0-1 vote (AYES: Benson, Harnik, Weber, and Tanner; NOES: None; ABSTAINING: Spiegel)the Consent Calendar was approved as presented. VI. CONSENT ITEMS HELD OVER None VII. RESOLUTIONS None VIII. NEW BUSINESS None IX. CONTINUED BUSINESS None 2 PRELIMINARY MINUTES DRAFT PALM DESERT HOUSING AUTHORITY MEETING OCTOBER 9, 2014 X. OLD BUSINESS A. REQUEST FOR RATIFICATION OF CHANGE ORDER NO. 1 — CONTRACT NO. HA29410B - CONSTRUCTION OF THE CARLOS ORTEGA VILLAS PROJECT (PROJECT NO. 825-11). Mr. Alvarez stated the Carlos Ortega Villas Project is well underway with the grading and public utilities completed, and the footing for approximately eight buildings has been poured. The item before the Council is a ratification of a change order to address an unforeseen condition, which was an old septic tank and a seepage pit found in the southern portion of the site. Member Spiegel moved to, by Minute Motion: 1) Ratify Change Order No. 1 in the total amount of $10,194.53 to the subject contract with Optimus Construction, Inc., Glendale, California, for septic removal; 2)authorize the transfer of $10,194.53 from contingency to base for the contract; 3)authorize the Chairman to execute Change Order No. 1 — funds are available in Housing Authority Capital Improvements Account No. 871-8691-466-4001. Motion was seconded by Harnik and carried by a 5-0 vote (AYES: Benson, Hamik, Spiegel, Weber, and Tanner; NOES: None). B. REQUEST FOR APPROVAL OF CHANGE ORDER NO. 2 — CONTRACT NO. HA29410B - CONSTRUCTION OF THE CARLOS ORTEGA VILLAS PROJECT (PROJECT NO. 825-11). Mr. Alvarez recalled for the Council that on September 8 there was a little rain, which caused damage along the perimeter of the project, in particular, Avenue of the States. Since the damage was out of the control of the contractor's scope, this change order will allow for the necessary work to be done to bring the site back into shape. Member Spiegel moved to, by Minute Motion: 1) Approve Change Order No. 2 in the total amount of $4,713.82 to the subject contract with Optimus Construction, Inc., Glendale, California,for storm damage repairs; 2)authorize the transfer of$4,713.82 from contingency to base for the contract; 3)authorize the Chairman to execute Change Order No. 2 — funds are available in Housing Authority Capital Improvements Account No. 871-8691-466-4001. Motion was seconded by Harnik and carried by a 5-0 vote (AYES: Benson, Hamik, Spiegel, Weber, and Tanner; NOES: None). C. REQUEST FOR APPROVAL OF PAYMENT TO COACHELLA VALLEY WATER DISTRICT (CVWD) FOR WATER AND SEWER DEVELOPMENT FEES RELATED TO THE CARLOS ORTEGA VILLAS PROJECT (PROJECT NO. 825-11). Mr. Alvarez stated approval of this item will allow staff to move forward with CVWD payment of fees. 3 PRELIMINARY MINUTES DRAFT PALM DESERT HOUSING AUTHORITY MEETING OCTOBER 9, 2014 Member Spiegel questioned why this wasn't done at the onset. Mr.Alvarez explained that in order for CVWD to calculate the fees, plans had to be completed and fully ready to be bid, and staff didn't have those plans available at the time. Further responding, he said the fees in total will be in excess of$100,000, stating staff was still finalizing the number with CVWD. He confirmed funds are included in the budget. Mr. Wohlmuth explained this wasn't all just fees, because CVWD actually installed the water and sewer lines to all the buildings, and there are fees associated to that work. Additionally, CVWD did work on behalf of the City to get the water and sewage to all the buildings. Member Spiegel moved to, by Minute Motion: 1) Approve payment to CVWD for Water and Sewer Development Fees related to construction of the Carlos Ortega Villas Project; 2) authorize the Executive Director to execute necessary documents for this purpose — funds are available in Housing Authority Capital Improvements Account No. 871-8691-466-4001. Member Benson noted these items went before the Housing Commission, and they were all approved. Member Harnik seconded the motion and it carried by a 5-0 vote (AYES: Benson, Harnik, Spiegel, Weber, and Tanner; NOES: None). XI. PUBLIC HEARINGS None XII . REPORTS, REMARKS, AND AUTHORITY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR In regard to Section X - Old Business, Item B, above, Mr. Wohlmuth commented that there was more than "a little rain" received on September 8, with over 31 inches of it being received on the site of the future Carlos Ortega Villas Project in only 45 minutes' time. B. AUTHORITY COUNSEL None C. CHAIRMAN AND MEMBERS OF THE AUTHORITY None 4 PRELIMINARY MINUTES DRAFT PALM DESERT HOUSING AUTHORITY MEETING OCTOBER 9, 2014 XIII. ORAL COMMUNICATIONS - C None XIV. ADJOURNMENT On a motion by Weber, second by Tanner, and 5-0 vote of the Authority Board (AYES: Benson, Hamik, Spiegel, Weber, and Tanner; NOES: None), Chairman Tanner adjourned the meeting at 5:00 p.m. VAN G. TANNER, CHAIRMAN ATTEST: RACHELLE D. KLASSEN, SECRETARY PALM DESERT HOUSING AUTHORITY 5