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HomeMy WebLinkAboutPrelim - HA - 09-23-2014 DRAFT PRELIMINARY MINUTES PALM DESERT HOUSING AUTHORITY MEETING THURSDAY, SEPTEMBER 25, 2014 CIVIC CENTER COUNCIL CHAMBER 73510 FRED WARING DRIVE, PALM DESERT, CA 92260 I. CALL TO ORDER - 3:00 P.M. Chairman Tanner convened the meeting at 3:00 p.m. II. ROLL CALL Present: Absent: Member Jean M. Benson Member Robert A. Spiegel Member Jan C. Harnik Vice Chairman Susan Marie Weber Chairman Van G. Tanner Also Present: John M. Wohlmuth, Executive Director David J. Erwin, City Attorney Rudy P. Acosta, Assistant City Manager Rachelle D. Klassen, Secretary Russell Grance, Director of Building & Safety Lauri Aylaian, Director of Community Development Martin Alvarez, Director of Economic Development Paul S. Gibson, Director of Finance/City Treasurer Janet M. Moore, Director of Housing Frankie Riddle, Director of Special Programs Bo Chen, City Engineer Stephen Y. Aryan, Risk Manager Casey Hartman, Battalion Chief, Palm Desert Fire/Riverside Co. Fire Dept./Cal Fire Bill Sullivan, Asst. Chief, Palm Desert Police/Riverside Co. Sheriff's Department Grace L. Mendoza, Deputy City Clerk III. ADJOURN TO CLOSED SESSION Request for Closed Session: None With Authority Board concurrence, Chairman Tanner adjourned the meeting to Closed Session of the City Council and Successor Agency at 3:05 p.m. He reconvened the meeting at 4:00 p.m. PRELIMINARY MINUTES DRAFT PALM DESERT HOUSING AUTHORITY MEETING SEPTEMBER 25, 2014 IV. RECONVENE REGULAR MEETING - 4:00 P.M. A. REPORT ON ACTION FROM CLOSED SESSION. None V. CONSENT CALENDAR A. MINUTES of the Housing Authority Meeting of September 11, 2014. Rec: Approve as presented. B. CLAIMS AND DEMANDS AGAINST THE AUTHORITY TREASURY - Warrant Nos. 44HA, 53HA, 57HA, 59HA, 62HA, 43-Housing, 48-Housing, 52-Housing, 61-Housing, 69-Housing, 74-Housing, 76-Housing, 45HAF, 54HAF, 63HAF, 66HAF, and 70HAF. Rec: Approve as presented. C. HOUSING COMMISSION MINUTES for the Meeting of July 9, 2014. Rec: Receive and file. Upon a motion by Weber, second by Harnik, and 4-0 vote of the Authority Board (AYES: Benson, Harnik, Weber, and Tanner; NOES: None; ABSENT: Spiegel), the Consent Calendar was approved as presented. VI. CONSENT ITEMS HELD OVER None VII. RESOLUTIONS None 2 PRELIMINARY MINUTES DRAFT PALM DESERT HOUSING AUTHORITY MEETING SEPTEMBER 25, 2014 VIII. NEW BUSINESS A. REQUEST FOR APPROVAL OF THE USE OF HD SUPPLY FACILITIES MAINTENANCE FOR REPAIR AND/OR RENOVATION OF FOUR (4) APARTMENT UNITS AND THREE (3) HOMES OWNED BY THE PALM DESERT HOUSING AUTHORITY IN AN AMOUNT NOT TO EXCEED $247,337 (CONTRACT NO. HA33920). Ms. Moore stated staff is asking authorization to use HD Supply Facilities to renovate four units in the Authority's apartment complex and three homes at Desert Rose. She noted that when the State eliminated Redevelopment Palm Desert Housing Authority wasn't able to do anything, which left homes on inventory, two units down to the studs, and two units needing to be renovated. Because the Authority has buyers on the table for the Desert Rose homes, staff opted to get proposals from HD Supply Facilities, which is a government contractor under the US Communities Government Purchasing Alliance in order to expedite these renovations. She said the Authority is already a member of the US Communities Government Purchasing Alliance; therefore, staff should be able to execute this quickly. The only caveat is that she will delay renovating the home in Falcon Crest to the end of the process, even though there is a 120-day turnaround, because staff already has two homes there ready to sell. Councilmember Harnik moved to, by Minute Motion: 1)Authorize use of HD Supply Facilities Maintenance for the repair and/or renovation of four(4)apartment units and three (3) homes owned by Palm Desert Housing Authority, utilizing the US Communities Government Purchasing Alliance contract and rates, in a total amount not to exceed $247,337 (includes: proposed work estimated to be $216,508, permits estimated to be $8,344, and contingency of$22,485); 2) approve the draft agreement, substantially as to form, and authorize Authority Counsel to finalize; 3) authorize the Palm Desert Housing Authority's Executive Director, or his designee, to finalize any documents necessary to effectuate the action taken herewith — monies have been included in the FY 2014-2015 Palm Desert Housing Authority Budget, in the appropriate Authority Replacement Reserve and/or Rehabilitation Accounts. Motion was seconded by Benson and carried by a 4-0 vote (AYES: Benson, Harnik, Weber, and Tanner; NOES: None; ABSENT: Spiegel). IX. CONTINUED BUSINESS None X. OLD BUSINESS None 3 PRELIMINARY MINUTES DRAFT PALM DESERT HOUSING AUTHORITY MEETING SEPTEMBER 25, 2014 XI. PUBLIC HEARINGS None XII . REPORTS, REMARKS,AND AUTHORITY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR None B. AUTHORITY COUNSEL None C. CHAIRMAN AND MEMBERS OF THE AUTHORITY None XIII. ORAL COMMUNICATIONS - C None XIV. ADJOURNMENT On a motion by Harnik, second by Weber, and 4-0 vote of the Authority Board (AYES: Benson, Harnik, Weber, and Tanner; NOES: None; ABSENT: Spiegel), Chairman Tanner adjourned the meeting at 4:46 p.m. VAN G. TANNER, CHAIRMAN ATTEST: RACHELLE D. KLASSEN, SECRETARY PALM DESERT HOUSING AUTHORITY 4