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Home My WebLink AboutFY 2013-14 Budgt Year-end Adjstmnts CITY OF PALM DESERT Palm Desert Housing Authority FINANCE DEPARTMENT STAFF REPORT 2014 - 79 Request: Adopt Resolution Nos. HA _ 67_, authorizing the fiscal year budget amendment to provide transfer, appropriation and estimated revenues of unobligated funds from the General Fund, Equipment Replacement fund, Retiree Health fund, Housing Asset fund, Air Quality fund Palm Desert Recreation Facilities Corporation fund and the Building Maintenance fund as of June 30, 2014. (Joint Consideration with Housing Authority) Date: September 1 1 ,2014 Resolution No. 2014 - 79 Contents: Resolution No. HA - 67 Recommendation Waive further reading and adopt the following Resolutions, amending the FY 2013-2014 Budget as a result of Year-end Adjustments: 1) City Council Resolution No. 2014 - 79 2) Housing Authority Resolution No. HA - 67 Executive Summary Due to Transient Occupancy Tax increase over budget by $950,000 (including short term rental revenues $450.000), Property Tax revenue ($200,000), Building Permits/Plan check/Subdivision revenue of $950,000 and expenditures of 94% of budget (estimated expenses at $44,000,000), staff is recommending placing the excess funds in Equipment Replacement Fund ($1,000,000), Building Maintenance ($300,000), and Retiree Health Fund/Compensation Balances ($2,700,000). Background Staff has completed a year-end analysis of 2013/14 fiscal year budget and financial position of the City. The estimated revenues for the General Fund are $50 million versus estimated expenditures of $44 million plus $4 million transfer out. The following is an explanation of either the increase in revenue or increase in appropriation for various funds: Staff Report Approve Resolution Authorizing FY2013-2014 Budget Amendment for Appropriations September 12, 2014 Page 2 of,a Fiscal Impact This resolution will allow the Director of Finance to make the budget adjustments and transfers for fiscal year 2013/14 as of June 30, 2014. Submitted by: Approval: Paul S. Gibson, Finance Director John M. Wohlmuth, City Manager CITY COUNCIL ACTION APPROVED ✓ DENTED RECEIVED OTH ,R Art ne4- Qes No . ac714 -7 MEETING DATE L 4D I AYES: ,peie elf U))foer Winer' NOES: Nine ABSENT: NPlie ABSTAIN: 1J011 VERIFIED BY: R-O« 1 ri inal on File with City g Clerk's Rice A �?BY HOUSG AUTH ON 01 l 0-Ott-I- ON •f�1/ VERIFIED BY:—.E11 481-122". Original on tile with City Clerk's Office H:\WP51\BUDGET\SR-approp to budget 2013-14.docx Staff Report Approve Resolution Authorizing FY2013-2014 Budget Amendment for Appropriations September 12, 2014 Page ? of? Special Programs 21,600 Health Premium Finance 29,000 Health Premium, Supplies, Printing, Salaries General Services (103,000) Lower cost of SB2557 Property Tax charge Independent Audit 6,400 Extra TOT audit work Unemployment Insurance (25,000) Lower unemployment claims Insurance (78,000) Lower Workers Comp/Liab. premiums Inter fund Transfers Out 4,000,000 Transfer to Equip. Replacement 1 M, Retiree Health 2.7M, Building Maintenance .3M Public Building Maint. (120,000) Lower Salaries/Benefits, Janitorial, Utilities NPDES 5,000 Higher Storm Water Permit Marketing (130,000) Lower Advertising Visitor Center (64,000) Lower Salaries, Cost of Goods R/M Building Police Department (550,000) Lower Sheriff cost Auto Fleet/ Equipment (60,000) Lower fuel & maintenance costs Public Works Admin. (60,000) Lower Salaries/Insurance Capital Outlay 90,000 Capital Outlay—GASB 34 Allocation Striping (245,000) Minimal Striping — performed by slurry Economic Development (30,000) Lower dues and Health Benefits Comm. Development (100,000) Salary/Retirement savings Street Maintenance 80,000 Repair & Maintenance higher/ Overtime Equipment Replacement 1,000,000 Revenue from Transfer In-Ladder Truck Revenue Transfer In PW- Parks Maintenance 15,000 Repair & maintenance & Utilities Civic Center Park 10,000 Repair & maintenance PW— Landscaping Service 35,000 Repair & maintenance Air Quality Fund 1,000 Additional payment made to CVAG Retiree Health Revenue- 2,700,000 To cover annual OPEB ARC payment and to Transfer In cover for future compensation balances Building Maintenance Rev. 300,000 To cover future building maintenance Transfer In including Fire Stations, City Hall, Sheriff Revenue Adjustment to: Adjust revenue estimates based on final Transient Occupancy, 950,000 estimates of accruals. Building Permits, 950,000 Property Taxes 200,000 Public Safety Police 25,000 Additional expenditures on grants. Grants Fund Economic Development 5,600 Loans on Façade enhancement Palm Desert Fac. Corp 18,000 Restaurant costs that increased due to higher volumes. Housing Asset Fund 1,245,000 New Fund required by State DOF. (New) Appropriations moved from Housing Authority fund 871 to fund 873. H:\WP51\BUDGETISR-approp to budget 2013-14.docx RESOLUTION NO. 2014- 79 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, AMENDING THE FISCAL YEAR 2013-14 BUDGET AS A RESULT OF YEAR-END ADJUSTMENTS WHEREAS, as a result of a mid-year review of the budget, it is desirable to revise the 2013-14 Budget; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm Desert, California, that the 2013-14 Budget is hereby revised as follows: 1. The amounts shown in the column entitled "Revised Appropriations" in the table entitled "City of Palm Desert, Year-End 2013-14 Budget Review, Revised Appropriations Operating Budget", attached hereto as Exhibit "A", are hereby appropriated to the departments, activities and projects identified therein as the Operating Budget for 2013-14. 2. The amounts shown in the column entitled "Revised Estimated Revenue" in the table entitled "City of Palm Desert, Year-End 2013-14 Budget Review, Revised Estimated Revenues", attached hereto as Exhibit "B", are hereby accepted as the Estimated Revenues for the 2013-14 Fiscal Year for each fund and revenue source. PASSED, APPROVED AND ADOPTED at the regular meeting of the Palm Desert City Council held on this _ day of September, 2014, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: VAN TANNER, MAYOR ATTEST: RACHELLE KLASSEN, CITY CLERK CITY OF PALM DESERT, CALIFORNIA RESOLUTION NO. 2014-79 City of Palm Desert Year-End Budget Adjustments Exhibit A Fiscal Year 2013-2014 Proposed Budget Department Category Adjustment Account Number Special Programs Health Benefits $ 21,600 110-4132-411-1121 Total Special Programs $ 21,600 Finance Salaries $ 13,500 110-4150-415-1001 Health Benefits $ 5,700 110-4150-415-1121 Office Supplies $ 4,300 110-4150-415-2110 Workers Comp $ 1,500 110-4150-415-1125 Printing&Duplicating $ 4,000 110-4150-415-3610 Total Finance $ 29,000 General Services Prof.-County Property Tax Charge $ (103,000) 110-4159-415-3648 Total Independent Audit $ (103,000) Independent Audit Prof.-Accounting/Auditing $ 6,400 110-4151-415-3020 Total Independent Audit $ 6,400 Unemployment Insurance Unemployment Insurance $ (25,000) 110-4191-419-1126 Total Unemployment $ (25,000) Insurance Liab&Prop Damage $ (78,000) 110-4192-419-3710 Total Insurance $ (78,000) Interfund Transfers Out Interfund Transfers Out $ 4,000,000 110-4199-499-5010 Total Interfund Transfers $ 4,000,000 Public Works Admin. Salaries $ (15,000) 110-4300-413-1001 Health Benefits $ (24,000) 110-4300-413-1121 Professional-Architectural/Eng $ (6,300) 110-4300-413-3010 Professional-Other $ (14,500) 110-4300-413-3090 Telephone $ (200) 110-4300-413-3650 Total Public Works $ (60,000) Police Services Police Contract $ (550,000) 110-4210-422-3040 Total Police Services $ (550,000) Public Works-Street Maint. Salaries $ 44,000 110-4310-433-1001 Overtime $ 21,700 110-4310-433-1002 Health Benefits $ 14,300 110-4310-433-1121 Total Public Works Street Maint. $ 80,000 Public Works-Striping R?M-Striping $ (245,000) 110-4315-433-3320 Total Public Works Admin. $ (245,000) Auto Fleet/Equipment Supplies-Automotive Gas $ (30,000) 110-4331-413-2170 Repair/Maint.-Fleet $ (30,000) 110-4331-413-3340 Total Public Works Fleet $ (60,000) RESOLUTION NO. 2014-79 City of Palm Desert Year-End Budget Adjustments Exhibit A Fiscal Year 2013-2014 Proposed Budget Department Category Adjustment Account Number Public Building Maintenance Salaries $ (38,000) 110-4340-413-1001 Retirement Contributions $ (12,000) 110-4340-413-1115 Health $ (7,100) 110-4340-413-1121 Janitorial Services $ (15,000) 110-4340-413-3326 Prof.Other $ (16,900) 110-4340-413-3090 Utilities-Electric $ (14,000) 110-4340-413-3514 Utilities-Sewer $ (17,000) Total Public Building Maintenance $ (120,000) NPDES- Capital Outlay-Storm Water $ 5,000 110-4396-433-4001 Total NPDES $ 5,000 Marketing Advertising Media Buys $ (97,000) 110-4417-414-3221 Advertsing Production $ (18,000) 110-4417-414-3219 Advertising Promotional $ (15,000) 110-4417-414-3223 Total Building and Safety $ (130,000) Visitor Center Salaries $ (27,000) 110-4419-453-1001 Retirement $ (5,000) 110-4419-453-1115 R/M-Buildings $ (4,000) 110-4419-453-3310 Postage&Freight $ (9,000) 110-4419-453-3660 Capital $ (4,000) 110-4419-453-4040 Cost of Goods Sold $ (15,000) 110-4419-453-8012 Total Visitor Center $ (64,000) Economic Development Prof.Other $ (10,000) 110-4430-422-3091 Printing and Duplicating $ (5,000) 110-4430-422-3610 Contributions $ (15,000) 110-4430-422-3880 Total Economic Development $ (30,000) Planning/Comm.Dev. Salaries $ (55,000) 110-4470-412-1001 Health Benefits $ (40,000) 110-4470-412-1121 Telephone $ (3,000) 110-4470-412-3650 Postage $ (2,000) 110-4470-412-3660 Total Planning/Comm.Dev. $ (100,000) Civic Center Park Contracting Services $ 10,000 110-4610-453-3092 Total Landscape Services $ 10,000 Park Maintenance R/M Landscaping Services $ 10,000 110-4611-453-3320 Utilities-Electric $ 5,000 110-4611-453-3514 Total Park Maintenance $ 15,000 Landscaping Services Salaries $ 26,000 110-4614-453-1001 R/M-Landscaping Services $ 9,000 110-4614-453-3320 Total Capital Outlay $ 35,000 Capital Outlay Capital Outlay-GASB 34 Allocation $ 90,000 110-4950-419-4001 Total Capital Outlay $ 90,000 Total General Fund Appropriations $ 2,860,000 I Estimated Total General Fund Expenditures=48,000,000- (indudes adding $4 Million Transfers Out) RESOLUTION NO. 2014-79 City of Palm Desert Year-End Budget Adjustments Exhibit A Fiscal Year 2013-2014 Proposed Budget Department Category Adjustment Account Number ADDED-ALL OTHER FUNDS Public Safety Police Grants(229) Police Services Grants $ 25,000 229-4210-422-3919 Total Public Safety Police Grants(229) $ 25,000 Economic Development Fund(425) Land Sale Expense $ 5,600 425-4430-454-3091 Total Economic Dev. $ 5,600 Air Quality Fund(238) Dues(CVAG) $ 1,000 238-4515-442-3630 Total Air Quality Fund $ 1,000 Palm Desert Recreational Facility Food and Beverage Expense $ 18,000 521-4195-495-8035 Total PD Recreational Facility $ 18,000 RESOLUTION NO. 2014-79 City of Palm Desert Year-End Budget Adjustments Exhibit B Fiscal Year 2013-2014 Proposed Revenue Adjustments: Revenue Adjustment Transient Occupancy Tax(Includes Short Term) $ 950,000 110-0000-318-3800 Property Taxes-No Low $ 200,000 110-0000-311-1005 Building Permits $ 600,000 110-0000-322-1100 Subdivision $ 200,000 110-0000-341-1200 Plan Check Fees $ 150,000 110-0000-341-1400 Total General Fund Revenue Adjustments: $ 2,100,000 Estimated Total General Fund Revenue=50,000,000 OTHER FUNDS: Building Maintenance Transfers In(From General Fund) $ 300,000 450-0000-391-0000 Total Building Maintenance $ 300,000 Equipment Replacement(530) Transfers In(From General Fund) $ 1,000,000 530-0000-391-0000 Total Equipment Replacement $ 1,000,000 Compensation Payable/Retiree Health Fund(576) Transfers In(From General Fund) $ 2,700,000 576-0000-391-0000 Total Retiree Health Revenue $ 2,700,000 G\Finance\Nlamh Ortega\Staff Reports\Budget&White papers RESOLUTION NO. HA - 67 A RESOLUTION OF THE PALM DESERT HOUSING AUTHORITY BOARD, PALM DESERT, CALIFORNIA, AMENDING THE FISCAL YEAR 2013-14 BUDGET AS A RESULT OF YEAR-END ADJUSTMENTS WHEREAS, as a result of a mid-year review of the budget, it is desirable to revise the 2013-14 Budget; NOW, THEREFORE, BE IT RESOLVED by the Palm Desert Housing Authority Board, Palm Desert, California, that the 2013-14 Budget is hereby revised as follows: 1. The amounts shown in the column entitled "Revised Appropriations" in the table entitled "Palm Desert Housing Authority, Year-End 2013-14 Budget Review, Revised Appropriations Operating Budget", attached hereto as Exhibit "A", are hereby appropriated to the departments, activities and projects identified therein as the Operating Budget for 2013-14. PASSED, APPROVED AND ADOPTED at the regular meeting of the Palm Desert Housing Authority held on this_day of September, 2014, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: VAN TANNER, CHAIRMAN ATTEST: RACHELLE D. KLASSEN, SECRETARY PALM DESERT HOUSING AUTHORITY RESOLUTION NO. HA — 67 Palm Desert Housing Authority Year-End Budget Adjustments Exhibit A Fiscal Year 2013-2014 Proposed Budget Department Category Adjustment Account Number Housing Asset Fund(873) Acquisition/Resale Home $ 1,005,000 873-4492-464-4001 Home Buyer Assistance $ 170,000 873-4699-464-4001 Affordable Housing $ 48,000 873-4496-464-4001 Administration $ 22,000 873-4195-466-3090 Total Housing Asset Fund $ 1,245,000