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Home My WebLink AboutHA33070 - CO1 - Pond Demo-Lndscpe Imprvnts at One Quail Pl PALM DESERT HOUSING AUTHORITY STAFF REPORT REQUEST: APPROVE CHANGE ORDER NO. 1 TO CONTRACT NO. HA- 33070 WITH LIBERTY LANDSCAPING, INC. IN THE AMOUNT OF $6,535.00 FOR THE POND DEMOLITION AND LANDSCAPE IMPROVEMENTS AT ONE QUAIL PLACE SUBMITTED BY: Janet Moore, Director of Housing CONTRACTOR: Liberty Landscaping, Inc. 5212 EI Rivino Road Riverside, CA 925109 DATE: June 11, 2015 CONTENTS: Change Order No. 1 Liberty Landscape Proposal Recommendation By Minute Motion, that the Housing Authority Board, 1) Approve Change Order No. 1 to Contract No. HA33070 in the amount of $6,535.00 for the pond demolition and landscape improvement at One Quail Place; 2) Authorize the Director of Finance to transfer $6,535.00 from contingency to base; and 3) Authorize the Executive Director and/or the Chairman to execute Change Order No. 1 and any documents necessary to effectuate the actions taken herewith. Monies have been included in the FY 2014/2015 proposed Palm Desert Housing Authority's Replacement Expense budget for One Quail Place, in the appropriate Authority accounts. Housinq Commission Recommendation The Housing Commission reviewed the recommendation at its regular meeting of June 10, 2015. Staff will provide a verbal report upon request. Backqround On March 12, 2015, the Palm Desert Housing Authority Board authorized the award of Contract No. HA33070 to Liberty Landscape, Inc. ("Liberty") for the removal of nine of the ten water feature ponds located throughout One Quail Place including landscape improvements. The Notice to Proceed was issued on April 21, 2015. Removal efforts are progressing well and to the satisfaction of staff and management. Staff Report Approve Change Order No. 1 to Contract No. HA33070, Liberty June 11, 2015 Page2of2 In the process of completing the contracted scope of work, Liberty discovered that there was a need for additional work at each of the nine (9) pond locations. Liberty is recommending that the opposite side of the bridges to be filled in order to eliminate one side drop off where the ponds were removed. Change Order No. 1 incorporates the recommended landscape improvements and materials. Costs for the additional work and materials are $6,535.00. Staff and management believe that Change Order No. 1 with the proposed changes represents a fair value for the changed scope of work. Liberty has the ability to complete this work as part of the current contract work. It is expected that the original contract work as well as the changed scope of work will be completed by the end of June 2015. Staff agrees and recommends acceptance of the proposed additional improvements as Change Order No. 1, to prevent fall hazards. Fiscal Analvsis The fiscal impact is the cost of Change Order No. 1 which will be paid from the Housing Authority's Replacement Reserve Fund. The funding for these changes is available in the project contingency and requires a transfer of contingency to base. Department Head: ane Moore, Director of Housing Finance Department: ,Ap�roval: �r'� �/�� ,� � Pau S. Gibson, Director of Finance n M. Wohlmuth, Executive Director i ��.��Y�ays�Au�� s-�� v� 6^ t (- t� 1/Ef�tFl�D �V. �`�`� r�Wl !'�ri�ir�a! on fil� ��t� Git� �l�rl�'� ��r, G:IHOUSING1Jessica Gonzales\STAFF REPORTS�2015\Liberiy Change Order No.1-HA33070-Staff Report.doc PALM DESERT HOUSING AUTHORITY Contract#/P.O.# HA-33070 n/a AmendmenU ,� CONTRACT AMENDMENT NO. 1 Change Order No. Contingency: YES X NO Contract Purpose PDHA One Quail Place Pond Demo and Landscape Account No. Consultant's Name Liberty Landscape, �fIC. Project No. Address: 5212 EI Rivino Road Vendor No. Riverside, CA 92509 You are hereby requested to comply with the following changes from the contract plans and specifications: DECREASE INCREASE DESCRIPTION OF CHANGES In Contract Price In Contract Price 1. Import amended soil do dry creek bed at opposite side of nine (9) bridge $6,535 locations where original contract work to remove the ponds and creek beds was to be completed. 2. Install boulders to help min imize erosion in the affected areas. 3. Install decompose granite at 2" depth to match existing newly installed granite to the area. TOTALS: - 6,535.00 NET CHANGE IN CONTRACT PRICE: 6 535.00 JUSTIFICATION: OTAL BUDGET FOR PROJECT: + 273,882.00 CONTINGENCY: Less: Expend. & Encumb.To Date: - - Amount Approved by Council: + 24,898.00 Less:This Change OrderAmount - 6 535.00 Less: PriorAmendment(s): - - BALANCE OF BUDGET Less:This Amendment: - 6 535.00 REMAINING FOR PROJECT: 267,347.00 Balance Remainin of Contin enc : 18,363.00 The amount of the Contract will be Increased by the Sum of: Six Thousand and Five Hundred Thirtv Five Dollars ($6,535.00). Page 1 G\HOUSINGUessica Gonzales\STAFF REPORTSl2015\Change Order-Liberty HA-33070.doc Contract HA-33070 Amendment No. 1 Continued from Page 1 This Contract Amendment covers changes to the subject contract as described herein. The consultant shall perform all work, furnish equipment and materials as necessary or required to complete the Change Order items for a lump sum price agreed upon between the Contractor and the Palm Desert Housing Authority, otherwise referred to as Owner. Contract Time Extension -0- Days. Revised Contract Total $255,519.00. The undersigned Consultant approves the foregoing Change Order# 1 as to the changes, if any, in the contract price specified for each item including any and all supervision costs and other miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said Change Order# 1. The Consultant agrees to furnish all labor and materials and perform all other necessary work, inclusive of that directly or indirectly related to the approved time extension, required to complete the Contract Amendment items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood that the Contract Amendment shall be effective when approved by the Owner. Execution of this Contract Amendment by the Consultant constitutes a binding accord and satisfaction that fully satisfies, waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of or related to the subject of the Contract Amendment, whether known or unknown, including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, and loss of productivity, as well as any and all consequential damages. This document will become a supplement to the Contract and all provisions will apply hereto, all items included above must have required signatures as per the purchase resolution. 1. REQUESTED BY: 2. ACCEPTED BY: DEPARTMENT HEAD CONTRACTOR 3. REVIEWED BY: 4. APPROVED BY: FINANCE DIRECTOR SUSAN MARIE WEBER, CHAIRMAN Date Approved NOTE: No Extra Work is to be completed without prior written approval by both parties EXECUTIVE DIRECTOR Date Approved GiHOUSINGUessica Gonzales\STAFF REPORTS�2015\Change Order•Liberty HA33070.tice Liberty Landscaping, Inc. _ � 5212 EI Rivino Road ` 1 � Riverside, California 92504 �� /, / ! ` License No, 751611 �' `�� '"'—"' \_ -�-------------�--�--�- phone; (951j 683-2999 -- e-mail: LibertyLand@sbcglobai.net — Fax: (951) 683-2591 �--�1�-�--��-� Pr000saVCOntract Pronosal Submitted To: Proiect Site: �ne Quail Place Apartments One Quail Place Apartments c/o RPM Company 72-600 Fred Waring Drive 3400 Inland Empire Blvd., Palm Desert, CA 92260 Suite 220 Ontario, CA 91764 Attn: Teresa Vakili Phone: (760) 568-983� Date: 3une 1, 2015 Fax: (760) 341-6810 N/\�/^'�J/�//\J/`i/'�lI^vr'v�V/'�J/\//'�J/�./I'�.iI�II'�//�J/��N/'�.//�//\//'\//�J/�I/�+.ir�.J/�.1i�.J/1Ji1/ Lib�rty Landscaping,fnc.t�rees to fumish all matcrials:u specificd bclmv�nd will perfomi ali lalror,suppiy all equipment,and supervision nccessary for the completion ofthe follmving Scope of Wbrk unless spccified herein: 'll�is landsca{�e improvement bid is valid for a peri��of ninety(90)d�ys. Landscape Improvement Bid .lob DescriptionlLocation: Unit # 1 I 15, 1301, 1305, 1803, 3201, 3203, 311 l, 37U1, 2707 Import amended soil to dry creek bed at opposite side of bridge were original work has been completed, in order to help prevent drop off and fall hazard. Install boulders to help minimize erosion in the affecled areas. Install decompose�;ranite at 2"thick to match existing newly installed granite to both areas. - I'revailing wage project. �111 work will he performed in a prqfe.rsionul and wurkman like manner.f��r the sum of. Sia thousand five hundred thirtv five dollars............ ($6,535.OU) Any niteration cn deviat�on from this pro�xned fnndscape improvement will be eft�ective only upon��Titten authon�ation and will lx considercd an extra charec ovcr and abovc this agre�Knent. 7'hc customcr�igrees to pay:u�y coutt costS and re�isonable attomeY's fees in the event this�ccount is tumcd ovcr to collections. 'll»s Proposal/Contract requires a H�ritten notice by eiUrcr party to disa�nUnue service prior to the wmmencement of proposed��erk. RespectfullY Submitted, Authorized Kep: by: Glen Lamb Title: _._ Title: Business Accounts Mana�er/Arborist Date: Date: June 1, 2015 Proposal �#22263 "Where Consistent Qual�ty Landcare is Our Priority" � �� , � �. � „ � m A� , _ � � r P � ., �, � * � � . . t:"; + � . " » .�� `& � �� . aT w I i�' ? 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