HomeMy WebLinkAboutHA34500 - Lowe's - Materials for PDHA Rsdntl Rntl PALM DESERT HOUSING AUTHORITY
STAFF REPORT
REQUEST: AUTHORIZE THE USE OF LOWES FOR PURCHASE OF MATERIALS
AND SUPPLIES FOR THE PALM DESERT HOUSING AUTHORITY
OWNED RESIDENTIAL RENTAL PROPERTIES, FOR FY 2015/2016 IN
AN AMOUNT NOT TO EXCEED $65,000.00
SUBMITTED BY: Jessica Gonzales, Management Analyst - Housing
DATE: June 11, 2015
CONTENTS: Lowes Letter
Recommendation
By Minute Motion, that the Authority Board,
1. By Minute Motion, authorize the use of Lowes for the purchase of materials and
supplies for the Palm Desert Housing Authority owned residential rental
properties pursuant to Section 3.32.110 of the Palm Desert Municipal Code, for
FY 2015/2016 in an amount not to exceed $65,000.00; and
2. Elect to participate with The Cooperative Purchasing Network ("TCPN"); and
3. Authorize the Palm Desert Housing Authority's Executive Director or his
designee to execute any documents necessary to effectuate the action taken
herewith.
Monies have been included in the FY 2015/2016 proposed Palm Desert Housing
Authority's operating budget, in the appropriate Authority account.
Housinp Commission Recommendation
The Housing Commission reviewed this item at its regular meeting of June 10, 2015 and
recommended.
Executive Summary
By authorizing the use of Lowes for the Palm Desert Housing Authority ("Authority") residential
rental properties, by RPM Company, the Authority will be able to establish an account to
purchase materials and and supplies at an accelerated efficiency during the 2015/2016 fiscal
year.
Background
The Authority owns and operates approximately 1,000 residential rental units. Annually the
Authority purchases materials, supplies, maintenance items and other routine items that are of a
continuing nature for ongoing activities related to the Authority owned residential rental
properties from local vendors. To assist the Authority's contracted management company, RPM
STAFF REPORT
FY 2015/2016 Palm Desert Housing Authority Lowe's
June 11, 2015
Page 2
Company, to operate more efficiently and effectively, the Authority would like to use Lowe's
Home Centers, Inc. (Lowe's) as a supplier through the government purchasing Contract No.
R142104 under The Cooperative Purchasing Network ("TCPN") (A copy is on file with the City
of Palm Desert's City Clerk's Office).
TCPN is a cooperative purchasing organization, established through a collaborative effort to
assist public agencies and non-profits across the United States with the specific purpose of
reducing procurement costs by leveraging group volume. TCPN accomplishes this by soliciting
proposals and awarding contracts that are held by a principal procurement agency for
commonly purchased products and services at prices that have been assessed to be fair,
reasonable, and competitive.
Under the provisions set forth in the City of Palm Desert Municipal Code, Section 3.32.110 of
the Municipal Code, the Authority may obtain routine and recurring services, supplies, and
maintenance by adopting a procedure approved by the City Manager. The Authority is hereby
electing to participate with TCPN.
Lowe's is a vendor that will be utilized by the contracted management company for varying
items (including but not limited to paints, building materials, plumbing, hardware, janitorial, hand
held general purpose tools and any other miscellaneous maintenance, repair and operating
supplies). This year's request includes paint supplies that were previously provided by another„
vendor. Supplies when possible, are being procured from the local Palm Desert Lowe's location�
for the desired supplies and services due to their immediate accessibility. °�
Staff recommends approval of this request to facilitate the continued routine, recurring�
maintenance of the properties. ,�
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Fiscal Analvsis �
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Approval of staff's recommendation would result in an expenditure in an amount not to exceed�
$65,000.00, estimated at $40,000.00 for supplies and $30,000.00 for paint products. �
Submitted by: De ment Head: o
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Je si a Gonzales, M ement Analyst- Housing Ja et M Moore, Director of Housing � o
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Paul Gibson, Director of Finance v Y HOUSG AUTH ��� � �
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Ap r I� VERIFIED BY:._= a °
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nrigina,�l on file with City Clerk's CJffi�� * °a
n M. Wohlmuth, Executive Director /l��: !Tc-t�Y�l�,�(�%'��(�?j�, S�j�Cj���
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IHOUSINGIJessica GonzaleslSTAFF REPORTS1201512015 PDHA Lowes-Supplies_Staff Rpt tor FY 20152016 FINAL.dce
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35900 MONTEREY AVENUE
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PALM DESERT, CA, 92211
Phone: (�60) 449-9060
PraServic�s Fax: (760)449-9063
5/29/2015
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This letter is to confirm that RPM is a part of the Palm Desert Housing Authority an with
Lowe's TCPN pragram. Lowe's TCPN contract # R142104 with the local Palm Des rt
location.
Thank you,
Michelle Revoner
Lowe's of Palm Desert
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