The URL can be used to link to this page

Home My WebLink AboutMinutes - Housing Commission 01/14/2015PALM DESERT HOUSING AUTHORITY INTEROFFICE MEMORANDUM TO: RACHELLE KLASSEN, CITY CLERK FROM: PATTY LEON, RECORDING SECRETARY DATE: March 13, 2015 SUBJECT: HOUSING COMMISSION MINUTES Attached is the following Housing Commission Meeting Minutes approved at the regular Housing Commission meeting held March 11th, 2015 as follows: (x) Meeting Minutes for January 14th, 2015 Please submit to the Housing Authority Board. Thank you. BY HOUSG AUTH ON 3-2-10 VERIFIED BY: r h/1 Original on file with City Clerk's Officc . e-N'C-: sp► esel/ G \HOUSING\Patty Leon -lousing Commission \Miscellaneous\Memos\Memos to City Clerk HC\HAC - Minutes doc CITY OF PALM DESERT REGULAR HOUSING COMMISSION MEETING MINUTES JANUARY 14, 2015 I. CALL TO ORDER Mike Lewis, Housing Commission Chair, convened the meeting at 3:30 p.m. II. ROLL CALL Present: Absent: Mike Lewis — Chair Jane Turner — Vice Chair Wade Tucker Joy Whitehurst Others Present: Janet Moore, Director of Housing Patty Leon, Recording Secretary Teresa Vakili, RPM Company Heather Buck, Project Coordinator Veronica Tapia, Management Analyst 11 Heather Horning, Potential Commissioner III. ORAL COMMUNICATIONS Gregory Ballard Robert Nevares Commission was asked to add a new staff report Midyear Budget Adjustments and Transfers to this agenda for discussion under New Business. Motion was made by Jane Turner to add the Midyear Budget Adjustments and Transfers to the Housing Commission Agenda under New Business, Section C. Motion was seconded by Commissioner Wade Tucker and carried by 4-0-2 vote (AYES: Tucker, Turner, Whitehurst and Lewis; NOES: none; Absent: Ballard and Nevares). IV. AWARDS, PRESENTATIONS, AND APPOINTMENTS V. APPROVAL OF MINUTES MINUTES of the Regular Housing Commission meeting of December 10, 2014: 1 Housing Commission Minutes JANUARY 14, 2015 Motion was made by Commissioner Wade Tucker to approve the minutes of the December 10, 2014 meeting. Motion was seconded by Commissioner Joy Whitehurst and carried by 4-0-2 vote (AYES: Tucker, Turner, Whitehurst, and Lewis; NOES: none; Absent: Ballard and Nevares). VI. NEW BUSINESS A. Approve Change Order No. 6 to Contract No. HA29410B with Optimus Construction — Carlos Ortega Villas Heather Buck clarified that the motion should be a Receive and File report since the Housing Authority approved this request at their Housing Authority meeting of January 8th, 2015. Change Order No. 6 is for the addition of water siphon and air vacuum which will require the water lines on Dudley Street to be rerouted around existing utility conduits. Motion was made by Commissioner Jane Turner to receive and file the approved staff report from the Housing Authority Board meeting of January 8th. 2015: 1) Approve Change Order No. 6 to Contract HA29410B with Optimus Construction for the Carlos Ortega Villas. Motion was seconded by Commissioner Joy Whitehurst and carried by 4-0-2 vote (AYES: Tucker, Turner, Whitehurst, and Lewis; NOES: none; Absent: Ballard and Nevares). B. Approve Change Order No. 7 to Contract No. HA29410B with Optimus Construction — Carlos Ortega Villas Heather Buck summarized the staff report stating that Coachella Valley Water District required a change in the size of the eleven (11) water meter services feeding the water meters from 1 inch to 1 '/2 inch. Commissioner Mike Lewis asked if there was a reason to change the size in the meters. Mrs. Buck stated that it was a CVWD requirement and had no further information. Motion was made by Commissioner Jane Turner to forward a recommendation to the Palm Desert Housing Authority to approve Change Order No. 7 to Contract No. HA29140B with Optimus Construction, Inc., for construction of the Carlos Ortega Villas. Motion was seconded by Commissioner Wade Tucker and carried by 4-0-2 vote (AYES: Tucker, Turner, Whitehurst, and Lewis; NOES: none; Absent: Ballard and Nevares). 2 Housing Commission Minutes JANUARY 14, 2015 C. Midyear Budget Adjustments and Transfers Janet Moore summarized page one of the memo prepared by Veronica Tapia who was available to answer any questions. She referenced the line item HA PROF -OTHER and mentioned there was a decrease of $10,000 to offset income to line item HAF PROF -OTHER ADMIN. She noted that State is requiring that a specific housing fund be set aside for monies received after the dissolution of redevelopment as well as a housing fund that pays for administration. The 3 line items that start with CLO are administrative budget for Carlos Ortega Villas in order to begin a wait list and to cover costs such as stationary associated with the wait list. In addition, there was an increase of one million dollars to line item ACQN, REHAB & RESALE for cost of sales given that we are now able to sell homes in inventory. Motion was made by Commissioner Jane Turner to forward a recommendation to the Finance Director to include the 2014-2015 Palm Desert Housing Authority mid -year adjustments in the mid -year budget report to the Housing Authority board for approval at a future meeting. Motion was seconded by Commissioner Joy Whitehurst and carried by 4-0-2 vote (AYES: Tucker, Turner, Whitehurst, and Lewis; NOES: none; Absent: Ballard and Nevares). VII. CONTINUED BUSINESS VIII. REPORTS AND REMARKS A. COMMISSION REPORTS A slideshow presentation of Carlos Ortega Villa's construction progress was presented to the Commission. Upon question on the number of pools at Carlos Ortega Villas, Janet Moore stated that one aquatic therapy feature (more appropriately known as) will be constructed. She noted that in the initial design, a solar water heated system was not incorporated for the aquatic therapy feature; however, a change order was approved to allow for solar panels with rebates for part of the construction costs. Commissioner Wade Tucker asked about the cost for the solar panels for the entire community. Heather Buck replied she did not have the breakdown cost with her. 3 Housing Commission Minutes JANUARY 14, 2015 B. SUMMARY OF CITY COUNCIL, SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY, AND HOUSING AUTHORITY AGENDA ITEMS A memo summarizing the approved action items from the City Council meeting of December 11, 2014 was provided to the Commission for review. Commissioner Jane Turner asked if a Council representative was selected for this Commission. Janet Moore stated that the Council requested further discussion on the appointments; an official decision will be made at their next council meeting. Council also discussed selecting new members to committee/commissions after their appointments have been made. C. MONTHLY OCCUPANCY STATUS REPORT The Commission reviewed the Monthly Occupancy Status Report for November. Commissioner Mike Lewis inquired on the fire unit at Las Serenas. Teresa Vakili stated that work is in progress, the attic insulation was complete, and are currently finalizing the roof tile work and the installation of countertops. Upon question, Mrs. Vakili mentioned that the tenant who resided at the fire unit was transferred to One Quail Place. D. REPORT #1 — MONTHLY OCCUPANCY AND AVERAGE RENT STATEMENT The Commission reviewed the Monthly Occupancy and Average Rent Statement for November. Commissioner Wade Tucker asked Teresa Vakili if she was happy with the status of the properties. Teresa Vakili replied she was happy to see the down units at Las Serenas are almost complete with the renovations. HD Supply recently completed two homes at the for sale communities and will begin renovating the 2 down units at Desert Pointe currently down to the studs. Discussion ensued with the factors included in land use zoned for affordable housing. Land use planning and zoning issues are considered by the City of Palm Desert's City Council and not the Housing Authority Board, and therefore would not be items reviewed by this Commission. 4 Housing Commission Minutes JANUARY 14, 2015 E. REPORT #2 — MONTHLY NET OPERATING INCOME STATEMENTS The Commission reviewed the Monthly Net Operating Income Statements for November. Janet Moore reported that the State of California enacted legislation to require that all maintenance, services and construction of any kind in public works projects will now be required that they are prevailing wage projects. F HOUSING AUTHORITY PROPERTIES UPDATE An update on the Housing Authority Properties was provided to the Commission for review. Teresa Vakili summarized the update addressing the slab leak repair at One Quail Place. She mentioned that John Harrison Construction is servicing the AC units at One Quail Place; this will be a service conducted once every two years but she will confirm the frequency. G. AUTHORITY HOME IMPROVEMENT PROGRAM UPDATE An update on the Home Improvement Program (HIP) was provided to the Commission for review. Janet Moore summarized the report. IX. NEXT MEETING DATE — February 11, 2015 An approved schedule of Housing Commission meeting dates for 2015 was provided to the Commission. X. ADJOURNMENT With Commission concurrence the meeting was adjourned at 4:22 p.m. Patty Leon, Recording Secretary 5