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HA34430 - HD Supply Facilities Maint - FY 2015-2016
Contract No. HA34430 PALM DESERT HOUSING AUTHORITY STAFF REPORT REQUEST: AUTHORIZE THE USE OF HD SUPPLY FACILITIES MAINTENANCE FOR PURCHASE OF MATERIALS, SUPPLIES AND INSTALLATIONS FOR THE PALM DESERT HOUSING AUTHORITY OWNED RESIDENTIAL RENTAL PROPERTIES, FOR FY 2015/2016 IN AN AMOUNT NOT TO EXCEED $145,000.00 SUBMITTED BY: Jessica Gonzales, Management Analyst - Housing DATE: May 28, 2015 CONTENTS: HD Supply Letter HD Supply U.S. Communities Contract Recommendation By Minute Motion, that the Authority Board, 1. By Minute Motion, authorize the use of HD Supply Facilities Maintenance for the purchase of materials, supplies and installation for the Palm Desert Housing Authority owned residential rental properties pursuant to Section 3.32.110 of the Palm Desert Municipal Code, for FY 2015/2016 in an amount not to exceed $145,000.00; and 2. Authorize the Palm Desert Housing Authority's Executive Director or his designee to finalize any documents necessary to effectuate the action taken herewith. Monies have been included in the FY 2015/2016 proposed Palm Desert Housing Authority's operating budget, in the appropriate Authority account. Housing Commission Recommendation The Housing Commission reviewed this item at its regular meeting of May 13, 2015 and recommended approval. Executive Summary By authorizing the use of HD Supply Facilities Maintenance ("HD") for the Palm Desert Housing Authority ("Authority") residential rental properties, by RPM Company, the Authority will be able to maintain an account to purchase materials and supplies at an accelerated efficiency during the 2015/2016 fiscal year. The Authority's annual purchase includes items such as cabinets, countertops, garbage disposals, light fixtures, NC compressors, plumbing supplies, plumbing parts (toilet seats, stoppers, faucet spouts, etc.), hardware, bathroom fixtures (toilets, sinks, vanities, medicine cabinets), janitorial supplies (gloves, vacuum bags, cleaners, etc.), light bulbs, thermostat controls, A/C filters, general building items, small tools and other routine items. Contract No. HA34430 STAFF REPORT FY 2015-2016 Palm Desert Housing Authority - HD May 28, 2015 Page 2 Background The Authority owns and operates approximately 1,000 residential rental units. To assist the Authority's contracted management company, RPM Company, to operate more efficiently and effectively, the Authority would like use HD as a supplier through the government purchasing cooperative under the U.S. Communities ("U.S. Communities"). U.S. Communities is a cooperative purchasing organization, established through a collaborative effort to assist public agencies and non -profits across the United States with the specific purpose of reducing procurement costs by leveraging group volume. U.S. Communities accomplishes this by soliciting proposals and awarding contracts that are held by a principal procurement agency for commonly purchased products and services at prices that have been assessed to be fair, reasonable, and competitive. Under the provisions set forth in the City of Palm Desert Municipal Code, Section 3.32.110 of the Municipal Code, the Authority may obtain routine and recurring services, supplies, and maintenance by adopting a procedure approved by the City Manager. The Authority is hereby electing to participate with U.S. Communities. HD is a vendor that will be utilized by the contracted management company for varying items and installations (including but not limited to paints, building materials, cabinets, countertops, vanities, plumbing, hardware, janitorial, hand held general purpose tools and any other miscellaneous maintenance, repair and operating supplies). When possible, supplies are being procured from the local Palm Desert HD's location due to their immediate accessibility. Staff recommends approval of this request to facilitate the continued routine, recurring maintenance of the properties. Fiscal Analysis Approval of staff's recommendation would result in an expenditure in an amount not to exceed $145,000.00. Submitted b e Fi ement Analyst - Housing Paul Gibson, Director of Finance M. Wohlmuth, Executive Director JakeL.M.Ailqore, Director of Housing L ?J (!BY HOUBG AUTH 5 ' C; ON r) fir 15- VERIFIED BY:Dr.)) Original on file with City 'erk's Office } (lr f-1(il1)lfr.,J(�Xt,.j nil-), pic-re/, 76-1/)! l -.- C .l)('( (, I iocr ; Alt cS ; l /C) G:yAOUSING\Jessica Gonzales\STAFF REPORTS\2015\2015 PDHA HD - Supplies_Staff Rpt for FY 2015-2016 Final.doc FACILITIES MAINTENANCE TO: RPM Company 3333 Concours, Bldg 7 Ontario, CA 91764 RE: US Communities Contract May 8, 2015 The purpose of this letter is to confirm that the "Palm Desert Housing Authority" is participating in and utilizing the US Communities Contract #11019 with the HD Supply Facilities and Maintenance. Rich Phelan Senior Manager Property Improvement, Installations HD Supply Facilities Maintenance CeII: (858) 220-2130 Fax: (858) 831-2612 Office: (858) 831-2586 rich.phelan@hdsupply.com 10641 Scripps Summit Court • San Diego CA • 92131 HD Supply Contract 1 U.S. Communities Page 1 of 1 About News & Evencs Re:,o.Jrces Contact Us REGISTER Solutions SU1IfIl112( shay, of/ -1 Ely CrtlEGORy Facilities Office & School Specialty Technology Main Menu JUNI, Solicitations About News & Events Resources Shop Solutions Contact Us Education Pia( hasing Government Purchasing Nonprofit Go Green Program Innovation Exchange PRODUCTS & SOIA"TIONS CONTRACT DOCUMENTS SI101, RiGisTER LOGIN HD Supply Facilities Maintenance Contract 1.1orni. 1 11)Supplu 1- 1111 .tiiipply 1 Iorn roe( Maintenance and Hardware Supplies Lead Agency: Varicopo Co.rn ty Phoenix., AZ 3 year Irma term. August 1. 7011 to July 31, 301.1 ontract has been exterded thro,,gh Jthy 31, 20' 7 Postings Number of .,..ippr:ers who responded to RI- 0: 6 U.S. COroMuieb: Jpcornro...; Solicaxicos BrciSynr. ram S.-1r (*on:Atari %If RX Public 'Te-Ide-5 ASSOCIJ:i0O Of Or 511011 CL)1411us:, r r A of I 1,1‘,V.I111 3 nd 01 eg011 L , • 1 Jut. WY rojrcp 24, 271 • tp April 29, 2011 March 24, 27- to April 29, 2011 March 24, 2011 to April 29, 2011 Marc') 24, n11 Io April 29, 2011 Mch74,231iLoApriI79.2011 March 2, 261 I to April 29, 2011 U.S. COMMUNITIES NATIONAL COOPERATIVE PURCHASING PROGRAM Go Getting Started • iI,•)Lr dr, v rtw • Why Use U.S. Communities , LI,rio i • 1A-. 0,, • Discounts on Brands • • 0'11,0 • •.,ohr.L..,11(),-: CONTACT US BECOME A SUPPLIER ABOUT US LEGAL PRIVACY M:CPA Contract Documents: 61 tr,r t I' 41.11. RFP Documents: 1 1rO1rrr Er'-,1,: 11: i' I 1L• .! t, 1.). • Over 55,000 agencies trust U.S. http://www.uscommunities.org/suppliers/hd-supply/hd-supply-contract/ 4/24/2015 PROCUREMENT OFFICER CERTIFIF.S THAT THIS PROCUREMENT WAS CONDUCTED IN ACCORDANCE WITH THE MARMARA (701INTY PROCIJREMENI CODE. ACTION: CONTRACT UNIT PRICE INCREASE SERIAL NUMBER: 11019-RIT SERIAL "'TULE: MRO STJPPLWS AND RELATED SERVICES I PROCUREME DATE: 5.111,hq !APPROVED BC: DATE: 6-.1,./y REFERENCE-- DOCUMENT I ACTION BY I DOC LN FILE * ;;;g!!i;iii!'!i•ONtitA:_crittt4t8VM:,$)::t*ONSiONONL Department Policy Solicitation Budget Approval Letter MC1-308 Extension or Renewal (Determination) Department Policy Vendor Renewal Notification 1.etter(s) Department Policy Department Renewal Notification Letter(s) Department Policy Market Survey Department Policy Verify Vendor Status on SAM Procurement Officer N/A Procurement Officer N/A Procurcmcnt Officer N/A Procurcmcnt Officer N/A Procurcmcnt Officer N/A Procurcmcnt Officer N/A Department Policy Vendor Sheet from Advantagc (VEN2) to verify correct vendor registration Procurcmcnt Officer N/A Department Policy Renewal Recommendation Support N/A Department Policy .... Recommendation Sheet is Correct (BOS or MM Dept Agenda) . Procurement Officer N/A . . .. 0*.HACt DOLLARitcitrAsEsoNix.. ii*i:;i!iiiHii!i!::!;i:i_iiiK!!;in!;iii:i1H!!i:. 'Department Policy 'Department Policy 'Department Policy 'Department Policy 1Department Policy Department Policy .. .. Department Policy !Department Policy 'Department Policy lIkpartment Policy 'Department Policy li,i:i::::ii:i:::•::::::;.::.:,..::.: .H:::::::::.:•:•:,i• -:•••••:.i-, ::: 'Department Policy 'Department Policy 'Department Policy Department Policy Department Policy 'Department Policy 'Department Policy Solicitation Budget Approval Letter (BOS or MM Dept Agenda) Procurement Officer N/A Department Request Procurcmcnt Officer N/A Procurement Officer Concurrence Procurement Officer NiA Previous Dollar Increases (If Applicable) Procurcmcnt Officer N/A Increase Recommendation Support N/A Recommendation Sheet is Correct (BOS or MM Dept Agenda) Procurement Officer CONTRACT,CANCELLTIONS:i.''inHO Department Request / Concurrence Procurement Officer Procurement Officer Concurrcncc Procurement Officer Leifer to Contractor Cancelling Contract Chief Proc. Officer Cancellation Recommendation Support Recommendation Sheet is Correct (BOS or MM Dept Agenda) Procurement Officer 01:ANO.0 4010401 Vendor Request Department Request Department Approval Procurement Officer Concurrence Revised Pricing Pages and Requested Contract Changes Vendor Sheet from Advantage (VEN2) to verify correct vendor registration Verify Vendor Status on SAM NIA NIA N/A N/A N'A Procurement Officer YES Procurement Officer N/A Procurement Officer N/A Procurement Officer YES Procurement Officer YES Procurement Officer YES Procurement Officer YES ." * PROCUREMENT OFFICER MUST INDICATE "N/A" IF PROVISION DOES NOT APPLY, "NO" IF NOT SUPPLYING THAT INFORMATION, "YES" IF THE DOCUMENTATION IS INCLUDED. ALL DOCUMENTS ARE TO BE ATTACHED, IN CHRONOLOGICAL ORDER, TO THIS CHECKLIST. Derron Wasp - OPSX From: Schnellenberger, Sheila M [HDS] <Sheila.Schnellenberger@hdsupply.com> Sent: Monday, March 24, 2014 7:45 PM To: Derron Wasp - OPSX Cc: James Foley - OPSX; Corey Imhoff Subject: HD Supply FM new annual catalog release Attachments: Fabrication Services Fees_RFP11019_HD Supply_2014Update (2).pdf; USC Basic Labor 11019_V64_March 2014.pdf Good morning Derron, I hope you are doing well and enjoying the spring weather. As part of our annual catalog release, I wanted to provide you with some key points and updates for catalog V64. I) Dates of new Catalog- Our new catalog, V64, will be valid March 25, 2014 through the end of March 2015. 2) Existing Addendum- As you know there is an exception for R22 refrigerant per the Addendum in 2012, which allows this price to fluctuate with market conditions. No further changes on this point. 3) New Related Product Categories Added- We're excited to announce that we have added a few new product categories, for which the percentage discounts are listed below. Product Discount Sub 11019 Contract Major Category Category Discount Janitorial/Cleaning Odor Control S% Janitorial/Cleaning Pet waste 10% 4) Existing Product Category Discounts- All existing product category discounts which were included in the original contract and in last year's V63 notification will remain at the same percentage discount levels. 5) Fabrications Fees- Fabrications fees are changing slightly. The chart of fees valid for V64 is attached. 6) Installations Fees- Custom Installation pricing will continue to be based on RS Means, no change. Basic Installation pricing is increasing slightly (approximately 3% which is in line with RS Means as well) and an updated pricing chart is attached. Please let me know if you have any questions or if we need to discuss further.We sincerely appreciate your business, and your continued support and guidance! I look forward to seeing you in a few weeks during our Quarterly Review. Best regards, Sheila Schnellenberger Director, Institutional Sales HD Supply Facilities Maintenance tel: 703-629-7574 Washington, DC www.hdsupplvsolutions.com One Team Driving Customer Success and Value Creation CONFIDENTIALITY NOTICE: This message is for intended addressees) only and may contain confidential, proprietary or pnvileged information, exempt from disclosure, and subject to terms at: http://www.hdsuppiy corn/email/. 1 MARICOPA COUNTY OFFICE OF PROCUREMENT SERVICES DETERMINATION: CONTRACT UNIT PRICE INCREASE BID SERIAL TITLE: MRO SUPPLIES AND RELATED SERVICES BID SERIAL NUMBER: 11019-RFP The vendor HD Supply Inc. has requested a price increase per the terms of this contract, with the effective date being March 25, 2014. Their request is based on the following: 1. This contract allows for catalog price and pricing discounts to be adjusted annually in conjunction with the annual catalog publication date. The dates of this recent catalog publication (V64) are March 25, 2014 through the end of March 2015. 2. The prices for the various services including installation and fabrication have increased and decreased on a regional basis for different categories. 3. Additional product line items are being added to the Janitorial Cleaning category as additional services that can be provided by HD Supply. I hereby determine that this is a valid request, the price is fair and reasonable, is advantageous to Maricopa County and is therefore, allowed. C'41/ Derron Wasp Procurement Officer cc: File • Page 1 5)k1i 4 Date ................................... ........ 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Q Q 0 0 0 0 Q. m m Fabrication FEE Fabrication FEE O O O O S S S O S O O S S o O O O N )O '0 O )O O )O O K) O co O N N CO CO •- Fabrication FEE S0 ..Lci CO CO r» CO eA CO f»• CO. CO u) co CO tO Fabrication FEE m a a 0 N m Ln N C a c Zi o c c c c c c c 1O c C CO C CO c c 0 m CO CO m m m m g C C C C C a -E o 0 O 0 0 0 0 0 0 0 0 0 a o 0 � chi o o'c: a o LLZomm mmmio iomJ. moom LL oR a a)4)m 4ZZZ ZZZZ ZZZZ ZZ — ZZ IL. 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Cm 2 43 S=� To )c N13 5 4) 4) j0� Z•LLU 13— •0 m= m> .1) m m L C C d _ �`�mym>54ri5d)5�i��iQ �tt m'ca' @.xfO EL M O m 0 0 X OCCOCC 1- L 0. u) u) a CO _I a (1) 5 SSSSS co) co CA CO CO e0 CO a Unit of Measure • O C 0 2a m x m g c m 2 2 u E .0 p ID .? a E b N N Confidential CV -TS 8 8 - 0_ w_CO �° S 0 / §T @ %2 Ce � IL 4) -a a :J Labor Matrix 882 Fabrication FEE ƒ///ƒ ■ k ) Fabrication FEE Unit of Measure Confidential Safety & Signage - Clearance - Safety & Signage Textiles - Blankets Textiles - Clearance Textiles Textiles - Mattress Pads Covers Toppers Textiles - Pillows And Protectors Textiles - Robes And Slippers Textiles - Sheets Textiles - Table Line Textiles - Top Of Bed Textiles - Towels Tools - Ice Melt Hospitality Supply - Office Supplies & Equipment Category 18 In Store Services Fabrication - Mirror/Glass Fabrication Fabrication - Bi-pass Doors Fabrication Fabrication - Cabinet Doors & Fronts Fabrication Fabrication - Cabinet Drawer Boxes Fabrication Fabrication - Countertops Fabrication Fabrication - TF Cabinet Doors & Fronts Fabrication Fabrication - Locks Fabrication Fabrication - S/O Cabinet Doors & Fronts Fabrication Fabrication - S/O Countertops Fabrication Fabrication - Screening Fabrication Added 3/25/2014 SERIAL 11019-RFP 5.00% 5.00% 5.00% 5.00% 5.00% 10.00% 5.00% 5.00% 5.00% 5.00% 10.00% 15.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Category 6 Janitorial Product Discount Sub Category Discount % Janitorial/Cleaning — Odor Control 5.00% Janitorial/Cleaning — Pet Waste 10.00% (A) Secure Telnet - PASSPORT ACTION: R SCREEN: VEN2 JSERID: MARD VENDOR Friday, May 16, 2014, 16:03:35 PM 05/16/14 04:03:50 PM ( 1 0 F 2 ) VENDOR= 2011000856 0 VENDOR TYPE: MISC VENDOR IND: N ----VENDOR REMIT ADDRESS NAME: HD SUPPLY FACILITIES MAINT. ADDRESS: PO BOX 509058 CITY: SAN DIEGO ZIP: 92150-9058 NAME: HDSFM CREDIT REP PHONE: 800-930-4930 FAX: 858-831-2000 BID PYMT HOLD IND: N SCHD PYMT DAY: CALENDAR YTD AMT: FISCAL YTD AMT: STATE: CA . SYNC NUMBER: LAST ACTION DATE: 05 15 14 CORPORATE ADDRESS HD SUPPLY FACILITIES MAINT. 10641 SCRIPPS SUMMIT CT. ATTN: BID DEPT. SAN DIEGO 92131 JEFF MCALISTER 303-504-1341 800-798-8888 223732 : CA SINGLE CHECK: N EFT STATUS/TYPE: A / 22 52,040.78 PRIOR CALENDAR YEAR AMT: 122,435.99 PRIOR FISCAL YEAR AMT: 173,116.08 167,700.09 HD SUPPLY FACILITIES debarment list - Bing Page 1 of 2 WEB IMAG9S VIDEOS MAPS NEWS MOPE 2 ?;1 Sign in HD SUPPLY FACILITIES debarment list 1.950 OCO RESULTS Any time Ad related to HD SUPPLY FACILITIES debarment list HD Supply - Official Site I HDSuoolvSolutions.com H DSu pplysolutlons.com HD Supply Facilities Maintenance 8 Supply Free Next Day Dekvery Hotel & Hospitality Supply HealthCare Supply Residential Supply Janitorial Supply HDSupplvSolutions.com - Hardware. Appliances. Liahtina ... h ds uppiysol uti ons.c om/shoplhome HD Supply MR0 Products HD Supply Facilities Maintenance and IiD Supply Facilities Maintenance logo are trademarks of HCS IP Holding. LLC .. Plumbing Lighting Hospitality Supply Hardware rlectncal HD Supply Facilities Maintenance Online ... hdsupplysol utions.c o m/shop/static-hd suppl y solutions HD Supply Facilities Maintenance and HD Supply Facilities Mantenance logo are trademarks of HDS IP Holding. LLC HD Supply :. Always on the lob anew hdsupply cam Facilities Maintenance Waterworks Power Solutions Construction 8 IndJstnal GA - April 29 2014 - HD Supply Holdings Inc (NASDAQ HDS) (the 'Company). Procurement - Enterprise Portal Information www.portal.state.pa.us , , Procurement Rea; Estate I Construe -Mob and Public Wonrs l Facilities Supplies and Su'plus Procurement > Debarment List Federal Government GSA Suoolier for Facility Maintenance ... ndsupplysolutions. comishop/static-tederal_government HD Supply Facilltles Maintenance Order thousands of products online from our GSA Sciredule products list Our GSA Schedule uxitract makes federal government IDoci UNIVERSITY OF CALIFORNIA. SAN DIEGO - Business and ... wv.w-bls.ucsd.edu/PUR/Strategic Sourang/Agreements/HDSuppiy, Res . Web view HD Supply Facilities 2010 by and between The Regents of the University of California on behalf of the San Diego Campus ("UCSD") and HD Supply .. Debarment HD Supolv's Facilities Maintenance and Creative Touch ... e hdsupply com,releasedetad cfm?ReleaseiD-790180 HD Supply's Facilities Maintenance and Creative Touch Interior Businesses Earn Top 250 Spots on the 2013 InformatinnWeek 500 List of Top Technology Innovators Suspension & Debarment/ Aaencv Protests - GSA Home www.gsa.gov , , GSA Ace Policy, Integrity 8 Workforce Facilities Supplies, Equipment, 8 Toots. Suspension 8 Debarment Official Determinations of Eligibility to Use GSA Sources of Supply Related searches for HD SUPPLY FACILITIES debarment list HD Supply racisties Management Don Debarment List HD Suooty Facilities Maintenance Ca Federal Debarment List State Debarment Lpl US Gov Debarment List Contractors Debarment List HD FaGhhes aintenance Catalog Ad relaied to HD SUPPLY FACILITIES debarment list HD SuoDly - Official Site I HDSuoolvSolutions.com H DSuppl ySol ut lons.c om HD Supply Facilities Mantenance 8 Supply - Free Next Day Delivery 2 3 4 5 http://www.bing.com/search?q=HD+SUPPLY+FACILITIES+debarment+list&qs—n&form... 5/16/2014 eU' „-r' aGhcD REVISED .AGES * O bub.lECT CONTRACT. SERIAL 11019-RFP MRO SUPPLIES AND RELATED SERVICES Contract - RD Supply Facilities Maintenance DATE OF LAST REVISION: June 17, 2014 CONTRACT END DATE: July 31, 2017 AMENDMENT #2 (DTD 03/25/13) PRICING CHANGES POSTED AT END OF CONTRACT. AMENDMENT #1(DTD 03/26/12) PRICING CHANGES POSTED AT END OF CONTRACT. CONTRACT PERIOD THROUGH JULY 31, 2044 2017 TO: All Departments FROM: Office of Procurement Services SUBJECT: Contract for MRO SUPPLIES AND RELATED SERVICES Attached to this letter is published an effective purchasing contract for products and/or services to be supplied to Maricopa County activities as awarded by Maricopa County on July 06, 2011 (Eff. 08/01/11). All purchases of products and/or services listed on the attached pages of this letter are to be obtained from the vendor holding the contract. Individuals are responsible to the vendor for purchases made outside of contracts. The contract period is indicated above. �TVR`• 1wv r,....,,, 6.,........,.* (1...,,,,,,..Q.,,,... . --v,:\. Wes Baysinger,•C 'e Procurement Officer Office of Procurem ervices DW/mm Attach Copy to: Office of Procurement Services Don Jeffery, Facilities Management Valerie Chavez, MCDOT (Please remove Serial 05091-RFP from your contract notebooks) SERIAL 11019-RFI' HD SUPPLY FACILITIES MAINTENANCE. LTD.. PO BOX 509058. SAN DIEGO. CA 92150-9058 New Pricing Effective 03/25/14 W Ei NN rve^ 1sE =rNcra P mQ mMv m t`JS 8 and 88O' OE8S • Om Ci riN riry YI rJ t(io rl rimpni 0qi p fU W 0Y ri0 n00,600000 d •� T tV ry ry f N f P ry - M � ^ e`go Labor Matnx 00000.0.0.0.0.0000..00004.00.000.0 rr N g- ,� f_ r ei f P M I N YI 0 0 0 ^ 0 ffi 0 « ti 9 YI _ CS ^ rti . Yi YI « O e�i n CI Yi n'en n e�i e4i n n � g CI � 1- ° ^ N N NNN rI N N N N N NNNNN M N M N N N N N N N N N N N n N N n aO mnnirin r,pnl nh1NC P!OED ad mnYl YN) inON,ra2 (I10Y • N N O 1. ' r, g ,- nl .. 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O Q rc•� Oo �Z uS u: a ai _J 4 86yyy F W � FwuK qi445PAiiWO-g0 4yyW6rcwl�Iw}L =mw (jr1) !p� T U t ? w? 7 mQ J 3 t1 O l' J y W � 0 J U (Jrc wD4 U >N w(4U �}F- WfL Q 0 0 Confdwitial SERIAL 11019-RFP HD SUPPLY FACILITIES MAINTENANCE. LTD.. PO BOX 509058. SAN DIEGO. CA 92150-9058 New Pricing Effective 03/25/14 . !{-- @ !a ;;4¥ .000 w§f7 � � § g q§k)-r.7 k ; 7 �2:;�t4,7='§!" ;k n 2 m ; R r f�@■©,n, 2E & �; r r G F 4 � J■iA:,:.0n;"12„ 2i . ,- . =l ;� E� �� . tk-k- ( k ■ - l . "Z;99;k=q# f !1 , | , ,....2,:.t ;: CI a9 . 01' "«'- 00.0 ]� . f! ®- "Th Pa q■; 4A! 4g,Vq )c,«'' . � `.-----.--•- $l 2{ 2. k }.)) t} 3=§3 =__=b`§k§% )( )§LA §§66N0 f,E5f )| | �§ w} �k &| �);kE|0Qo . r )2�§ it q 0 .i G �! dk'&§|,|X2 ) |k ) E/|ƒ 5§]!%#)2[ W it fi |w;; (§§ .«§2§}( ` u »3!= m §a�.,00 /| MM .000 tro §#9RP«■;;=w !§ 0.00.0.0.0140 Con fidentiai SERIAL 11019-RFP HD SUPPLY FACILITIES MAINTENANCE. LTD.. PO BOX 509058. SAN DIEGO. CA 92150-9058 New Pricing Effective 03/25/14 Labor Matrix __ 8888 88. P818;88$8888888 SooSD (l� C? O O O W vim 1W u. fV ,ii it1 1i,p Kf O �{1 O ma O C C W 6W u., O o m ui G G C Q c g el Y 9 U $ 1L 9 Y. m V. µ 1L . In 1/i 1A IA IA y� VI 1MV . V! N N M M N V/ p� V1 N! V/ N N N N —8-- — — 2 14 i 1 i O sg Si s- 8 8 0s$ t02 4 0 x 0 8° 8� a 8 8 q _'' 2 2'.'2 8 al'`a c �z.z�`: ':2;a_ 2l; 2•,_4%. t • �' Z' t8 E " c c c " i a000 egg i°22oglgg .gg i ?o its 4p�C LL MR ac7 LLCMm LL An 7A$iti A it m 7 LL M. LLDW 0rgCi W ZZZZ zz .zzzzzzzzzzzzz zz �[tr¢cc¢ q — G C m : O 44. 9 C .0 ZW a O n Zed ZLia. 17 17 I� t7 A nA1M 'm m m o QtW W WW GW W bW WWJJW WW W WW WW W W CSW WW W W — 5---� —. --' — e —__ — — W V• . x O o a o g _ m o o aryl 4 0. c o a m 5 a, a,m a a N U a w i n ey XC u c t c { 8 v b o c LL� at!6-5 ,� � O P. 7l pd }�,i p� p l' m a m O C 'b IAO 8,•S b b me O p 73 ro avr,, Q$o 4 • 38;00gUg eta m,gQt� < =. op; k'aabOia coo $opt!MLi g m� 1rgg Ey�'_irq ^t$ OO $8'tQ4iyy Wl7 i��i L r10L/ 4U �� ?'D j OOf]0 �3 WLL aNc7 N LL aa m w 4ac o mss324 CO Q; m'i E9�N �p$ 8� mi> ma '��s 7utt ta.--- VoE r, Nr g 3 y nm cc 'l V n vn��m pmmmm _Lg 5“ ,,..e g= 3 . if gm'eaW_u 0i � k�5555 Lno �$m�5d5d95< $fig 2$F'r5m xLL 4c 4u000 Q. 4.S.omU¢U¢ u¢u�'•-�i 4com 4m�am� W u. 0 aY 4 8 8 u. a 0 R z 0 u SERIAL 11019-RFP HD SUPPLY FACILITIES MAINTENANCE. LTD.. PO BOX 509058. SAN DIEGO, CA 92150-9058 New Pricine Effective 03/25/14 to ILtu N 2 a VS } 411 � OI tea � $ 00000 R u. 2 2 a i a \ < k i CID e % I 2 /s g ® ! «&a■■ $ a 21 UM E /fk/! ! 1 7! ��ƒ/ 22)22 2� 0 - - - S■74 2 2 co ■ § o s '3 % �k1is) \ k \k wwu /UJUJ]LU W — \ — ta 0 k -| & % • IN IZ • ■ro \ `� 7\ F I\ O • , g T ! , ! \k \kk \! '§ 2 k °) r{ \ 2$ § U0 0 k\ ,I) %) $_\ ° \ k8 \ >20 \ £k1) k ■krf b k ) / )//)§ {f{{ ) - 4 3 4. 4.)£t cjw x o _e 47_4 / Safety & Signage - Clearance - Safety & Signage Textiles - Blankets Textiles - Clearance Textiles Textiles - Mattress Pads Covers Toppers Textiles - Pillows And Protectors Textiles - Robes And Slippers Textiles - Sheets Textiles - Table Line Textiles - Top Of Bed Textiles - Towels Tools - Ice Melt Hospitality Supply - Office Supplies & Equipment Cateeory 18 In Store Services Fabrication - Mirror/Glass Fabrication Fabrication - Bi-pass Doors Fabrication Fabrication - Cabinet Doors & Fronts Fabrication Fabrication - Cabinet Drawer Boxes Fabrication Fabrication - Countertops Fabrication Fabrication - TF Cabinet Doors & Fronts Fabrication Fabrication - Locks Fabrication Fabrication - S/O Cabinet Doors & Fronts Fabrication Fabrication - S/O Countertops Fabrication Fabrication - Screening Fabrication Added 3/25/2014 SERIAL 11019-RFP 5.00% 5.00% 5.00% 5.00"/° 5.00% 10.00% 5.00% 5.00% 5.00% 5.00% 10.00% 15.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Category 6 Janitorial Product Discount Sub Category Discount % JanitoriaUCleaning — Odor Control 5.00% Janitorial/Cleaning — Pet Waste 10.00% SERIAL. 11019-RFP MRO SUPPLIES AND RELATED SERVICES Contract - IID Supply Facilities Maintenance DATF, OF LAST REVISION: June 17, 2014 CONTRACT END DATE: July 31, 2017 AMENDMENT #2 (DTI) 03/25/13) PRICING CHANGES POSTED AT END OF CONTRACT. A\IENDNIENT #I(DTD (13/26/12) PRICING (:IRNGF:S POSTED AT END OF CONTRACT. CONTRACT PERIOD THROUGH JULY 31, 20-1-4 2017 "1O: All Departments FROM: Office of Procurement Services SUBJECT: Contract for MRO SUPPLIES AND RELATED SERVICES Attached to this letter is published an effective purchasing contract for products and/or services to be supplied to Maricopa County activities as awarded by Maricopa County on July 06, 2011 (Eff. 08/01/11). All purchases of products and/or services listed on the attached pages of this letter are to be obtained from the vendor holding the contract. Individuals are responsible to the vendor for purchases made outside of contracts. The contract period is indicated above. Wes 13aysinger, Chief Procurement Officer Office of Procurement Services DW/mm Attach Copy to: Office of Procurement Services Don Jeffery, Facilities Management Valerie Chavez, MCDOf (Please remove Serial 05091-RFP from your contract notebooks) CONTRACT PURSUANT TO RFP SERIAL 11019-RFP This Contract is entered into this sixth (6th) day of July, 2011 by and between Maricopa County ("County"). a political subdivision of the State of Arizona, and I ID Supply Facilities Maintenance, a Florida Limited Partnership (collectively, "Contractor") for the purchase of Wholesale Maintenance, Repair and Operating (MRO) commodities and related services. 1.0 CONTRACT TERM: 1.1 This Contract is for a term of three (3) years, beginning on the first (1") day of August, 2011 and ending the thirty-first (3151) day of July, 2014 2017. 1.2 The County may, at its option and with the agreement of the Contractor, renew the term of this Contract for additional terms up to a maximum of three (3) years, (or at the County's sole discretion, extend the contract on a month -to -month bases for a maximum of six (6) months after expiration). The County shall notify the Contractor in writing of its intent to extend the Contract term at least thirty (30) calendar days prior to the expiration of the original contract term, or any additional term thereafter. 2.0 WHOLESALE PRICE ADJUSTMENTS: Catalog prices or pricing discounts based off the Contractor's current published catalog pricing are permitted to be adjusted once per calendar year after the initial award, in conjunction with the Contractor's annual catalog publication date. Any requests fbr other reasonable adjustments to catalog category discounts shall be submitted sixty (60) days prior to the catalog publication date. If County agrees to the adjusted discounts offered by category, County shall issue written approval of the changes 3.0 PAYMENTS: 3.1 As consideration for performance of the duties described herein, County shall pay Contractor the sums stated in Exhibit "A." 3.2 For non -procurement card transactions, payment shall be made upon the County's receipt of a properly completed invoice. 3.3 INVOICES (NON -PROCUREMENT CARD TRANSACTIONS): 3.3.1 The Contractor shall submit two (2) legible copies of their detailed invoice before payment(s) can be made. At a minimum, the invoice must provide the following information: • Company name, address and contact • Bill -to name and contact information • Contract serial number • Purchase order number SERIAL 11019-RFP • Invoice number and date • Payment terms • Date of service or delivery • Quantity • Description of service provided • Pricing per unit of service • Freight (if applicable) • Extended price • "Iota! Amount Due 3.3.2 Problems regarding billing or invoicing shall be directed to the County as listed on the Purchase Order. 3.3.3 Payment shall be made to the Contractor by Accounts Payable through the Maricopa County' Vendor Express Payment Program. This is an Electronic Funds Transfer (EFT) process. After Contract Award the Contractor shall complete the Vendor Registration Form located on the County Department of Finance Vendor Registration Web Site vendors). 3.3.4 EFT payments to the routing and account numbers designated by the Contractor will include the details on the specific invoices that the payment covers. The Contractor is required to discuss remittance delivery capabilities with their designated financial institution for access to those details. 4.0 AVAILABILITY OF FUNDS: 4.1 The provisions of this Contract relating to payment for services shall become effective when funds assigned for the purpose of compensating the Contractor as herein provided are actually available to County for disbursement. The County shall be the sole judge and authority in determining the availability of funds under this Contract. County shall keep the Contractor fully informed as to the availability of funds. 4 2 If any action is taken by any state agency, Federal department or any other agency or instrumentality to suspend, decrease, or terminate its fiscal obligations under, or in connection with, this Contract, County may amend, suspend, decrease, or terminate its obligations under, or in connection with, this Contract. In the event of termination, County shall be liable for payment only for services rendered prior to the effective date of the termination. provided that such services are performed in accordance with the provisions of this Contract. County shall give written notice of the effective date of any suspension, amendment, or termination under this Section. at least ten (10) days in advance. 5.0 DUTIES: 5.1 The Contractor shall perform all duties stated in Exhibit "B", or as otherwise directed in writing by the Procurement Officer. 6.0 TERMS and CONDITIONS: 6.1 INDEMNIFICATION: 6.1.1 To the fullest extent permitted by law, Contractor shall defend, indemnify, and hold harmless County, its agents, representatives. officers, directors, officials, and employees from and against all claims, damages. losses and expenses, including, but not limited to. attorney fees. court costs, expert witness fees, and the cost of appellate proceedings. relating to, arising out of, or alleged to have resulted from the negligent acts, errors, omissions, mistakes or malfeasance relating to the performance of this Contract. Contractor's duty to defend, indemnify and hold harmless County, its agents, representatives, officers, directors. officials, and employees shall arise in connection with any claim, damage, loss or expense that is caused by any negligent acts, errors. omissions SERIAL. 11019-RFP or mistakes in the performance of this Contract by the Contractor, as well as any person or entity for whose acts, errors. omissions. mistakes or malfeasance Contractor may be legally liable. 6.1.2 The amount and type of insurance coverage requirements set forth herein will in no way be construed as limiting the scope of the indemnity in this paragraph. 6.1.3 The scope of this indemnification does not extend to the sole negligence of County. 6.2 INSURANCE REQUIREMENTS: 6.2.1 Contractor, at Contractor's own expense, shall purchase and maintain the herein stipulated minimum insurance from a company or companies duly licensed by the State of Arizona and possessing a current A.M. Best, Inc. rating of B++. In lieu of State of Arizona licensing, the stipulated insurance may be purchased from a company or companies, which are authorized to do business in the State of Arizona, provided that said insurance companies meet the approval of County. The form of any insurance policies and forms must be acceptable to County. 6.2.2 All insurance required herein shall be maintained in full force and effect until all work or service required to be performed under the terms of the Contract is satisfactorily completed and formally accepted. Failure to do so may, at the sole discretion of County, constitute a material breach of this Contract. 6.2.3 Contractor's insurance shall be primary insurance as respects County, and any insurance or self-insurance maintained by County shall not contribute to it. 6.2.4 Any failure to comply with the claim reporting provisions of the insurance policies or any breach of an insurance policy warranty shall not affect the County's right to coverage afforded under the insurance policies. 6.2.5 The insurance policies may provide coverage that contains deductibles or self - insured retentions. Such deductible and/or self -insured retentions shall not be applicable with respect to the coverage provided to County under such policies. Contractor shall be solely responsible for the deductible and/or self -insured retention and County, at its option, may require Contractor to secure payment of such deductibles or self -insured retentions by a surety bond or an irrevocable and unconditional letter of credit. 6.2.6 County reserves the right to request and to receive, within 10 working days, certified copies of any or all of the herein required insurance certificates. County shall not be obligated to review policies and/or endorsements or to advise Contractor of any deficiencies in such policies and endorsements, and such receipt shall not relieve Contractor from, or be deemed a waiver of County's right to insist on strict fulfillment of Contractor's obligations under this Contract. 6.2.7 The insurance policies required by this Contract, except Workers' Compensation, shall name County, its agents, representatives, officers, directors, officials and employees as Additional Insureds. 6.2.8 The policies required hereunder, except Workers' Compensation, shall contain a waiver of transfer of rights of recovery (subrogation) against County, its agents, representatives, officers, directors, officials and employees for any claims arising out of Contractor's work or service. 6.2.9 Commercial General Liability: Commercial General Liability insurance and, if necessary, Commercial Umbrella insurance with a limit of not less than $2,000,000 for each occurrence, $2,000,000 SERIAL 11019-REP Products/Completed Operations Aggregate, and $4,000,000 General Aggregate Limit. The policy shall include coverage for bodily injury, broad form property damage, personal injury, products and completed operations and blanket contractual coverage, and shall not contain any provision which would serve to limit third party action over claims. There shall be no endorsement or modification of the CG1, limiting the scope of coverage for liability arising from explosion, collapse, or underground property damage. 6.2.10 Automobile Liability: Commercial/Business Automobile Liability insurance and, if necessary, Commercial Umbrella insurance with a combined single limit for bodily injury and property damage of not less than $2,000,000 each occurrence with respect to any of the Contractor's owned, hired, and non -owned vehicles assigned to or used in performance of the Contractor's work or services under this Contract. 6.2.11 Workers' Compensation: 6.2.11.1 Workers' Compensation insurance to cover obligations imposed by federal and state statutes having jurisdiction of Contractor's employees engaged in the performance of the work or services under this Contract; and Employer's Liability insurance of not less than $1,000,000 for each accident, $1,000,000 disease for each employee, and S1,000,000 disease policy limit. 6.2.11.2 Contractor waives all rights against County and its directors and employees for recovery of damages to damages are covered by the Workers' Compensation Liability or commercial umbrella liability Contractor pursuant to this Contract. 6.2.12 Certificates of Insurance agents, officers, the extent these and Employer's insurance obtained by 6.2.12.1 Prior to commencing work or services under this Contract, Contractor shall furnish the County with certificates of insurance. or formal endorsements as required by the Contract in the form provided by the County. issued by Contractor's insurer(s), as evidence that policies providing the required coverage, conditions and limits required by this Contract are in full force and effect. Such certificates shall identify this contract number and title. 6.2.12.1.1 In the event any insurance policy (ies) required by this Contract is (are) written on a "claims made" basis, coverage shall extend for two (2) years past completion and acceptance of Contractor's work or services and as evidenced by annual Certificates of Insurance. 6.2.12.1.2 If a policy does expire during the life of the Contract. a renewal certificate must be sent to County fifteen (15) days prior to the expiration date. 6.3 WARRANTY OF SERVICES: 6.3.1 The Contractor warrants that all services provided hereunder will conform to the requirements of the Contract, including all descriptions, specifications and attachments made a part of this Contract. County's acceptance of services or goods provided by the Contractor shall not relieve the Contractor from its obligations under this warranty. 6.3.2 In addition to its other remedies, County may. at the Contractor's expense, require prompt correction of any services failing to meet the Contractor's warranty herein. Services SERIAL 11019-RFP corrected by the Contractor shall be subject to all the provisions of this Contract in the manner and to the same extent as services originally furnished hereunder. 6.4 INSPECTION OF SERVICES: 6.4.1 The Contractor shall provide and maintain an inspection system acceptable to County covering the services under this Contract. Complete records of all inspection work performed by the Contractor shall he maintained and made available to County during contract performance and for as long afterwards as the Contract requires. 6.4.2 County has the right to inspect and test all services called for by the Contract, to the extent practicable at all times and places during the term of the Contract. County shall perform inspections and tests in a manner that will not unduly delay the work. 6.4.3 If any of the services do not conform with Contract requirements, County may require the Contractor to perform the services again in conformity with Contract requirements, at on increase in Contract amount. When the defects in services cannot be corrected by re - performance, County may: 6.4.3.1 Require the Contractor to take necessary action to ensure that future performance conforms to Contract requirements; and 6.4.3.2 Reduce the Contract price to reflect the reduced value of the services performed. 6.4.4 If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with Contract requirements. County may: 6.4.4.1 By Contract or otherwise, perform the services and charge to the Contractor any cost incurred by County that is directly related to the performance of such service: or 6.4.4.2 Terminate the Contract for default. 6.5 PROCUREMENT CARD ORDERING CAPABILITY: "l'he County may determine to use a MasterCard Procurement Card, to place and make payment for orders under the Contract. 6.6 INTERNET ORDERING C'APABIL I Y: "I he County intends, at its option. to use the Internet to communicate and to place orders under this Contract. 6.7 NOTICES: All notices given pursuant to the terms of this Contract shall be addressed to: For County: Maricopa County Office of Procurement Services Attn: Chief Procurement Officer 320 West Lincoln Street Phoenix, Arizona 85003-2494 SERIAL. 11019-RFP For Contractor: ItD Supply Facilities Maintenance Director, Institutional Sales 10641 Scripps Summit Ct. San Diego, CA 92131 Mailing address: HD Supply Facilities Maintenance Director, Institutional Sales P.O. Box 509058 San Diego, CA 92150-5098 6.8 LANGUAGE FOR REQUIREMENTS CONTRACTS: Contractors signify their understanding and agreement by signing a bid submittal, that the Contract resulting from the bid will be a requirements contract. however, the Contract does not guarantee any' purchases will be made. It only indicates that if purchases are made for the materials contained in the Contract, they will be purchased from the Contractor awarded that item. Orders will only be placed when the County identifies a need and proper authorization and documentation have been approved. County reserves the right to cancel Purchase Orders within a reasonable period of time after issuance. Should a Purchase Order be canceled, the County agrees to reimburse the Contractor but only for actual and documentable costs incurred by the Contractor due to and after issuance of the Purchase Order. The County will not reimburse the Contractor for any costs incurred after receipt of County notice of cancellation, or for lost profits, shipment of product prior to issuance of Purchase Order, etc. Contractors agree to accept verbal notification of cancellation from the County Procurement Officer with written notification to follow. By submitting a bid in response to this Invitation for Bids, the Contractor specifically acknowledges to be bound by this cancellation policy. 6.9 'IFRMINATION FOR CONVENIENCE: The County reserves the right to terminate the Contract, in whole or in part at any time, when in the best interests of the County without penalty or recourse. Upon receipt of the written notice, the Contractor shall immediately stop all work, as directed in the notice, notify all subcontractors of the effective date of the termination and minimize all further costs to the County. In the event of termination under this paragraph, all documents, data and reports prepared by the Contractor under the Contract shall become the property of and be delivered to the County upon demand. The Contractor shall be entitled to receive just and equitable compensation for work in progress, work completed and materials accepted before the effective date of the termination. 6.10 TERMINATION FOR DEFAULT: I : 6.10.1 In addition to the rights reserved in the Contract, the County may terminate the Contract in whole or in part due to the failure of the Contractor to comply with any term or condition of the Contract, to acquire and maintain all required insurance policies, bonds, licenses and permits, or to make satisfactory progress in performing the Contract. The Procurement Officer shall provide written notice of the termination and the reasons for it to the Contractor. 6.10.2 Upon termination under this paragraph, all goods, materials, documents, data and reports prepared by the Contractor under the Contract shall become the property of and he delivered to the County on demand. SERIAL 11019-RFP 6.10.3 The County may, upon termination of this Contract, procure, on terms and in the manner that it deems appropriate, materials or services to replace those under this Contract. The Contractor shall be liable to the County for any excess costs incurred by the County in procuring materials or services in substitution for those due from the Contractor. 6.10.4 The Contractor shall continue to perform, in accordance with the requirements of the Contract, up to the date of termination, as directed in the termination notice. 6.11 TERMINATION BY THE COUNTY: If the Contractor should be adjudged bankrupt or should make a general assignment for the benefit of its creditors, or if a receiver should be appointed on account of its insolvency, the County may terminate the Contract. If the Contractor should persistently or repeatedly refuse or should fail, except in cases for which extension of time is provided, to provide enough properly skilled workers or proper materials, or persistently disregard laws and ordinances, or not proceed with work or otherwise be guilty of a substantial violation of any provision of this Contract, then the County may terminate the Contract. Prior to termination of the Contract, the County shall give the Contractor fifteen- (15) calendar day's written notice. Upon receipt of such termination notice, the Contractor shall be allowed fifteen (15) calendar days to cure such deficiencies. 6.12 STATUTORY RIGHT OF CANCELLATION FOR CONFLICT OF INTEREST: Notice is given that pursuant to A.R.S. §38-511 the County may cancel this Contract without penalty or further obligation within three years after execution of the contract, if any person significantly involved in initiating, negotiating, securing, drafting or creating the contract on behalf of the County is at any time while the Contract or any extension of the Contract is in effect, an employee or agent of any other party to the Contract in any capacity or consultant to any other party of the Contract with respect to the subject matter of the Contract. Additionally, pursuant to A.R.S §38-511 the County may recoup any fee or commission paid or due to any person significantly involved in initiating, negotiating, securing, drafting or creating the contract on behalf of the County from any other party to the contract arising as the result of the Contract. 6.13 OFFSET FOR DAMAGES; In addition to all other remedies at law or equity, the County may offset from any money due to the Contractor any amounts Contractor owes to the County for damages resulting from breach or deficiencies in performance under this contract. 6.14 ADDITIONS/DELETIONS OF SERVICE: The County reserves the right to add and/or delete products and/or services provided under this Contract. If a requirement is deleted, payment to the Contractor will be reduced proportionately to the amount of service reduced in accordance with the proposal price. If additional services and/or products are required from this Contract, prices for such additions will be negotiated between the Contractor and the County. 6.15 RELATIONSHIPS: In the performance of the services described herein, the Contractor shall act solely as an independent contractor, and nothing herein or implied herein shall at any time be construed as to create the relationship of employer and employee, partnership. principal and agent, or joint venture between the District and the Contractor. 6.16 SUBCONTRACTING: The Contractor may not assign this Contract or subcontract to another party for performance of the terms and conditions hereof without the written consent of the County, which shall not be SERIAL 11019-RFP unreasonably withheld. All correspondence authorizing subcontracting must reference the Proposal Serial Number and identify the job project. 6.17 AMENDMENTS: All amendments to this Contract shall be in writing and approved/signed by both parties. Maricopa County Office of Procurement Services shall be responsible for approving all amendments for Maricopa County. 6.18 ACCESS TO AND RETENTION OF RECORDS FOR TIIE PURPOSE OF AUDIT AND/OR O"I'FIER REVIEW: In accordance with section MCI 367 of the Maricopa County Procurement Code the Contractor agrees to retain all books, records, accounts, statements, reports, files, and other records and back-up documentation relevant to this Contract for six (6) years after final payment or until after the resolution of any audit questions which could be more than six (6) years, whichever is latest. The County, Federal or State auditors and any other persons duly authorized by the Department shall have full access to, and the right to examine, copy and make use of, any and all said materials. If the Contractor's books, records , accounts, statements, reports, files, and other records and back-up documentation relevant to this Contract are not sufficient to support and document that requested services were provided, the Contractor shall reimburse Maricopa County for the services not so adequately supported and documented. If at any time it is determined by the County that a cost for which payment has been made is a disallowed cost, the County shall notify the Contractor in writing of the disallowance. The course of action to address the disallowance shall be at sole discretion of the County, and may include either an adjustment to future claim submitted by the Contractor by the amount of the disallowance, or to require reimbursement forthwith of the disallowed amount by the Contractor by issuing a check payable to Maricopa County. 6.19 AUDIT DISALLOWANCES: If at any time, County determines that a cost for which payment has been made is a disallowed cost. such as overpayment, County shall notify the Contractor in writing of the disallowance. County shall also state the means of correction, which may be but shall not be limited to adjustment of any future claim submitted by the Contractor by the amount of the disallowance, or to require repayment of the disallowed amount by the Contractor. 6.20 ALTERNATIVE DISPUTE RESOLUTION: 6.20.1 After the exhaustion of the administrative remedies provided in the Maricopa County Procurement Code, any contract dispute in this matter is subject to compulsory arbitration. Provided the parties participate in the arbitration in good faith, such arbitration is not binding and the parties are entitled to pursue the matter in state or federal court sitting in Maricopa County for a de novo determination on the law and facts. If the parties cannot agree on an arbitrator, each party will designate an arbitrator and those two arbitrators will agree on a third arbitrator. The three arbitrators will then serve as a panel to consider the arbitration. .1 he parties will be equally responsible for the compensation for the arbitrator(s). The hearing. evidence. and procedure will be in accordance with Rule 74 of the Arizona Rules of Civil Procedure. Within ten (10) days of the completion of the hearing the arbitrator(s) shall: 6.19.1.1 Render a decision; 6.19.1.2 Notify the parties that the exhibits are available for retrieval; and 6.19.1.3 Notify the parties of the decision in writing (a letter to the parties or their counsel shall suffice). SERIAL. 11019-RFP 6.21 SEVERABILITY: The invalidity, in whole or in part, of any provision of this Contract shall not void or affect the validity of any other provision of this Contract. 6.22 RIGHTS IN DATA: The County shall own have the use of all data and reports resulting from this Contract without additional cost or other restriction except as provided by law. Each party shall supply to the other party, upon request, any available information that is relevant to this Contract and to the performance hereunder. 6.23 INTEGRATION: This Contract represents the entire and integrated agreement between the parties and supersedes all prior negotiations, proposals, communications, understandings, representations, or agreements, whether oral or written, express or implied. 6.24 VERIFICATION REGARDING COMPLIANCE WITH ARIZONA REVISED STATUTES §41- 4401 AND FEDERAL. IMMIGRATION LAWS AND REGULATIONS: 6.24.1 By entering into the Contract, the Contractor warrants compliance with the Immigration and Nationality Act (INA using e-verify) and all other federal immigration laws and regulations related to the immigration status of its employees and A.R.S. §23-2I4(A). The contractor shall obtain statements from its subcontractors certifying compliance and shall furnish the statements to the Procurement Officer upon request. These warranties shall remain in effect through the term of the Contract. The Contractor and its subcontractors shall also maintain Employment Eligibility Verification forms (1-9) as required by the Immigration Reform and Control Act of 1986, as amended from time to time, for all employees performing work under the Contract and verify employee compliance using the F-verify system and shall keep a record of the verification for the duration of the employee's employment or at least three years. whichever is longer. 1-9 forms are available for download at USCIS.GOV. 6.24.2 The County retains the legal right to inspect contractor and subcontractor employee documents performing work under this Contract to verify compliance with paragraph 6.23.1 of this Section. Contractor and subcontractor shall be given reasonable notice of the C'ounty's intent to inspect and shall make the documents available at the time and date specified. Should the County suspect or find that the Contractor or any of its subcontractors are not in compliance, the County will consider this a material breach of the contract and may pursue any and all remedies allowed by law, including, but not limited to: suspension of work. termination of the Contract for default, and suspension and/or debarment of the Contractor. All costs necessary to verity compliance are the responsibility of the Contractor. 6.25 VERIFICATION RE(3AR-2U'IG COMPLIANCE WITH ARIZONA REVISED STATUTES §,?r3-5 391.96-AND 35 393.'TH F2JD. eperattans in Sudan or 1>; R. The-eefiffaet3r skyal). abtaiR star certif,:ng e ptian..e and ..hart furs" t.". regu+est. These . „ties sha11 rP{iain it F ffeet through the ♦erm e f the Contract 6.25.2 The CJ::Rty may r or any contractor or :A;hcontfacter may ;n:-su? any a all thei-C':?j3r. ar4.11 . verify •arm a"i..: 3r2 SERIAL. I1019-RFP 6.26 CONTRACTOR LICENSE REQUIREMENT: 6.26.1 The Respondent shall procure all permits, insurance, licenses and pay the charges and fees necessary and incidental to the lawful conduct of his/her business, and as necessary complete any required certification requirements, required by any and all governmental or non -governmental entities as mandated to maintain compliance with and in good standing for all permits and/or licenses. The Respondent shall keep fully informed of existing and future trade or industry requirements, Federal, State and Local laws, ordinances. and regulations which in any manner affect the fulfillment of a Contract and shall comply with the same. Contractor shall immediately notify both the Office of Procurement Services and the using agency of any and all changes concerning permits, insurance or licenses. 6.26.2 Respondents furnishing finished products, materials or articles of merchandise that will require installation or attachment as part of the Contract, shall possess any licenses required. A Respondent is not relieved of its obligation to posses the required licenses by subcontracting of the labor portion of the Contract. Respondents are advised to contact the Arizona Registrar of Contractors, Chief of Licensing, at (602) 542-1525 to ascertain licensing requirements for a particular contract. Respondents shall identify which license(s), if any, the Registrar of Contractors requires for performance of the Contract. 6.27 CERTIFICATION REGARDING DEBARMENT AND SUSPENSION 6.27.1 The undersigned (authorized official signing for the Contractor) certifies to the best of his or her knowledge and belief, that the Contractor, defined as the primary participant in accordance with 45 CFR Part 76, and its principals: 6.26.1.1 are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal Department or agency; 6.26.1.2 have not within 3-year period preceding this Contract been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining. attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction: violation of Federal or State antitrust statues or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property: 6.26.1.3 are not presently indicted or otherwise criminally or civilly charged by a government entity (Federal. State or local) with commission of any of the offenses enumerated in paragraph (2) of this certification: and 6.26.1.4 have not within a 3-year period preceding this Contract had one or more public transaction (Federal, State or local) terminated for cause of default. 6.27.2 Should the Contractor not be able to provide this certification. an explanation as to why should be attached to the Contact. 6.27.3 The Contractor agrees to include, without modification, this clause in all lower tier covered transactions (i.e. transactions with subcontractors) and in all solicitations for lower tier covered transactions related to this Contract. 6.28 PRICES: Contractor warrants that prices extended to County under this Contract are no higher than those paid by any other customer for these or similar services. SERIAL. 11019-RFP 6.29 GOVERNING LAW: This Contract shall be governed by the laws of the state of Arizona. Venue for any actions or lawsuits involving this Contract will be in Maricopa County Superior Court or in the United States District Court for the District of Arizona, sitting in Phoenix, Arizona 6.30 ORDER OF PRECEDENCE: In the event of a conflict in the provisions of this Contract and Contractor's license agreement, if applicable, the terms of this Contract shall prevail. 6.31 STRATEGIC ALLIANCE for VOLUME EXPENDITURES (SAVE) "I he County is a member of the SAVE cooperative purchasing group. SAVI. includes the State of Arizona. many Phoenix metropolitan area municipalities, and many K-I2 unified school districts. Under the SAVE Cooperative Purchasing Agreement, and with the concurrence of the successful Respondent under this solicitation, a member of SAVE: may access a contract resulting from a solicitation issued by the County. If you do not want to grant such access to a member of SAVE.. please so state in your proposal. In the absence of a statement to the contrary, the County will assume that you do wish to grant access to any contract that may result from this Request for Proposal. 6.32 INTERGOVERNMENTAL. COOPERATIVE PURCHASING AGREEMENTS (ICPA's) County currently holds ICPA's with numerous governmental entities throughout the State of Arizona. These agreements allow those entities, with the approval of the Contractor, to purchase their requirements under the terms and conditions of the County Contract. Please indicate on Attachment A, your acceptance or rejection regarding such participation of other governmental entities. Your response will not be considered as an evaluation factor in awarding a contract. 6.33 INCORPORATION OF DOCUMENTS: The following are to be attached to and made part of this Contract: 6.33.1 Exhibit A, Pricing (See second page) 6.33.2 Exhibit B. Scope of Work: 6.33.3 Exhibit C. ARRA and FEMA Terms and Conditions 6.34 INFLUENCE As prescribed in MCI-1202 of the Maricopa County Procurement Code, any effort to influence an employee or agent to breach the Maricopa County Ethical Code of Conduct or any ethical conduct, may be grounds for Disbarment or Suspension under MCI-902. An attempt to influence includes, but is not limited to: 6.34.1 A Person offering or providing a gratuity, gift, tip, present, donation, money, entertainment or educational passes or tickets, or any type valuable contribution or subsidy, 6.34.2 That is offered or given with the intent to influence a decision, obtain a contract, garner favorable treatment, or gain favorable consideration of any kind. If a Person attempts to influence any employee or agent of Maricopa County, the Chief Procurement Officer, or his designee, reserves the right to seek any remedy provided by the Maricopa County Procurement Code, any remedy in equity or in the law, or any remedy provided by this contract. SERIAL 11019-RFP IN WITNESS WHEREOF, this Contract is executed on the date set forth above. CONTRACTOR a AUTHORIZE SIGNATURE PRINTED NAME AND TITLF! 10641 SchprE SUviinit CA 9213 r AI.)DRI- SS tA DATE MARICOPA COUNTY CHAIRMAN, BOARD OF SUPERVISORS ATTESTED: CLERK OF THE BOARD 01 U2. APPROVED AS TO FORM: JUL 19 2011 DATE JUL 19 2011 DATE °1� I.ECIAI. COUNSEL. DATE LJ LEGAL COUNSEL DATE SERIAL 11019-RFP NIGP CODE: RESPONDENT'S NAME: COUNTY VENDOR NUMBER : ADDRESS: 45041 P.O. ADDRESS: TELEPHONE NUMBER: FACSIMILE NUMBER: WEB SIFE:: CONTACT (REPRESENTATIVE): REPRESENTATIVE'S E-MAIL ADDRESS: EXHIBIT A PRICING SERIAL 11019-RFP HD Supply Facilities Maintenance, Ltd. 2011000856 0 10641 Scripps Summit C't. San Diego, CA 92131 PO BOX 509058, San Diego, CA 92150-5098 877-610-6912 877-219-8526 \\ \ hd.tfpI Sheila Schnellcnberger tih�il.i.ti,hn;ll,•nh�r,,r,; h!>ujh��. , WILL ALLOW OTHER GOVERNMENTAL ENTITIES TO PURCHASE FROM THIS CONTRACT WILL ACCEPT PROCUREMENT CARD FOR PAYMENT: PAYMENT TERMS: NET 30 DAYS 1.0 PRICING: 1.2 Wholesale Catalog Discount By Category (Insert Sub -categories as necessary) Category 1 Appliances Category 2 YES NO [XI [] [X] [1 Annual Issue Date of Catalog Varies Annually_ Appliance - Dishwasher Repair Appliance - Dishwashers & other Appliances Appliance - Gas Supply Lines & Fittings Appliance - Ice Machines Appliance - Laundry Appliance - Microwaves Appliance - Oven Repair Appliance - Ovens Appliance - Range Hood Filters Appliance - Range floods Appliance - Refrigerator Repair Appliance - Refrigerators Appliance - Washer & Dryer Repair Building Materials Building Materials Fencing And Gates Bi-Fold Doors Bypass Doors Moldings Pre -hung Ext Doors Pre -hung Int. Doors Slab Doors Category 3 Hardware Discount from List % 20.00% 5.00°ro 15.00% 5.00% 5.00% 10.00% 20.00% 5.00% 20.00% 10.00% 15.00% 5.00% 20.00% 5.00% 5.00% 10.00% 5.00% 20.00% 5.00°r0 5.00% 15.00% Cabinet & Drawer Hardware 20.00°0 Carpet 5.00% Ceiling Tile Commercial Door I lardware Commercial Locksets Door & Wall Protection Door Hinges & Closers Door Security Hardware Electronic Locks & Safes Floor Tile Tools - Fasteners Fools - Gate & Garage Door I lardware Laminate Flooring Mailboxes & Accessories Residential Locksets Screen Frame & Wire Sliding Patio Door Hardware Wardrobe Hardware Weatherization & Thresholds Window Hardware Category 4 I IVAC SERIAL. 11019-RFP 5.00°0 10.00% 10.00% 20.00% 15.00% 15.00% 5.00% 15.00% 20.00% 10.009'0 5.00% 20.009'0 10.00% 20.00% 15.00% 20.00% 20.00% 15.00°r0 Air Filtration 15.00% Air I landlers, Furnaces & Coils 5.00% Compressors & Fittings 10.00% Condensing Units 5.00% Exhaust Fans 15.00% I leaters 10.00° o Hydronic Products, Controls & Gauges 10.00% Indoor Air Quality (IAQ) 15.00% PTAC & Ductless (Mini Splits) 5.00% Refrigerants & Compressed Gases I0.00 r% 15.00% Repair Parts 15.00% "Thermostats & Temperature Control 10.00% Thru-The-Wall Condensers 5.00% Tools & Supplies 10.00% Ventilation I5.00% Wall Air Conditioners 10.00% Window & Portable Air Conditioners 10.00% Tools- Fireplace 10.00% Category 5 Sprinkler/Irrigation Sprinkler Heads, Nozzles & Accessories 10.00% Sprinkler Valves & Accessories 15.00% Category 6 Janitorial Category 7 Janitorial/Cleaning - Carpet Extractors & Floor Machines Janitorial/Cleaning - Cleaning Chemicals Janitorial/Cleaning - Cleaning Equipment & Supplies Janitorial/Cleaning - Dillution Systems Janitorial/Cleaning - Floor Mats & Non -Slip Janitorial/Cleaning - 1 land Soaps & Sanitizers Janitorial/Cleaning - Paper Product Janitorial/Cleaning - Pest Control Janitorial/Cleaning - Trash Liners Janitorial/Cleaning - Vacuums And Accessories Janitorial/Cleaning - Waste Receptacles And Liners Landscaping Equipment and Supplies Outdoor Equipment 10.00% 10.00% 15.00° o 5.00°0 15.00° o 20.00°0 10.00% 15.00% 10.00% 10.00% 10.00% 5.00% SERIAL 11019-RFP Utility Vehicle & Accessories 10.009'0 Garden Hoses & Nozzles 15.00% Cateeory 8 Motors/Pumps Circulator Pumps 10.00% Pumps & Regulators I0.00°%o Motors & Fan Blades I0.00°%0 Cateeory 9 Paints/Coatines Caulking 15.00°%0 Interior Surface Repair 15.00% Outdoor Surface Repair I0.00°0 Paint 5.00% Paint Sundries 15.00% Primers 5.00% Spray Paint 15.00°%o Tapes & Adhesives 20.00% Wall & Ceiling Repair 20.00% Cateeory 10 Plumbine Cateeory 1 l Bathroom Hardware 20.00% Decorative Bath Hardware 15.00% Disposers & Repair 5.00°%0 Escutcheons, Flanges & Trim Kits 15.00% Faucet & Shower Valve Repair 15.00% Faucets & Shower Valves I0.00°%o Handles And Index Buttons 15.00% Kitchen & Bar Faucets 10.00°'0 Lavatory Faucets 10.00% Pop Ups & Repair 15.00°%o Public Washroom 15.00% Shower & Bath Accessories 20.00% Specialty & Commercial Faucets 5.00°%o Spouts & Aerators 15.00% Stems & Cartridges 10.00% Tub & Shower Valves 5.00% "I'ub Spouts & Showerheads 15.00% Tub Waste and Drain Repair 15.009'0 Controllers 10.00% Drain Cleaning Equipment 10.00% Metal & Plastic Tubular 15.00% Pipe Repair & Wcatherization 15.00% Shower Doors, Tubs & Enclosures 10.00°%0 Sink Repair 20.00% Sinks 15.00%'0 Toilet & Tank Repair 10.00°ro Toilet Seats 20.00°'0 Toilets 10.00% Water Coolers & Bubblers 10.00°%o Water Heater Repair 10.00% Water Heaters 5.00% Bath Vanities (Kitchen Cab) 5.00% Bathroom Vanities 15.00°%o Medicine Cabinets 15.00% Kitchen Cabinets 10.00°ro Swimmine Pool Sunnlies Pool Chemicals 5.00% SERIAL 11019-RFP Pool Equipment 10.00% Pool And Patio Furniture 10.00°%o Category 12 Tools, General Purpose, 'land 1 leld Acrylic Sheet 10.00% Barriers & Protectors 10.00% Carts & Trucks 15.00% Drywall Tools 15.00% Land "fools 10.00% Ladders & Ladder Acc. 10.00% Lockout/"I'agout 15.00°'0 Lubricants 20.00% Occupational Safety 20.00°0 Plumbing Iland Tools 15.00% Power Equipment 5.00% Power Tool Accessories 15.00% Power 'Fools 5.00% Signage 20.00°'o Storage 15.00% Wheels & Casters 20.00% Flooring Tools 20.00°r0 Category 13 Tools, Machine Fyne Shop Tools 5.00% Bench Top Tools 5.00% Category 14 Window Coverings 1" Metal Plus Mini Blinds 20.00% 2" Faux Wood Blinds 20.00% 2" Metal Plus Blinds 20.00°r0 3-1/2" Deluxe Vertical Blinds 15.00% Aluminum Mini Blinds 20.00% Vertical Blinds 20.00% Vinyl Mini Blinds 20.00°%0 Window Covering Accessories 20.00% Window Shades & Rods 20.00% Category 15 hospitality llospitality Supply - ADA Communications 5.00% Hospitality Supply - Baby Cribs & Sheets 5.00% Hospitality Supply - Banquet Furniture 10.00°%o 1lospitality Supply - Bathroom Hardware (Hospitality) 5.00% I lospitality Supply - Beds & Frames 5.00°o Hospitality Supply - Bellman's Carts & Accessories 5.00°o lospitality Supply - Business Forms 15.00% Ilospitality Supply - Cleaning Equipment and Supplies 5.00% Hospitality Supply - Conference A/V Equipment 5.00% Hospitality Supply - Crowd Management 5.00% Hospitality Supply - Extended Stay/Timeshare Supp & Equip 10.00% Hospitality Supply - Fitness Equipment 5.00% I lospitality Supply - Food & Beverage Equipment & Supplies 10.00% llospitality Supply - Guest Room Appliances 5.00% I lospitality Supply - Guest Room Case Goods & Furniture 5.00% Hospitality Supply - Guest Room Coffee Makers & Coffee 5.00°rb Hospitality Supply - Guest Room Printed Supplies 15.00% Hospitality Supply - Guest Room Supplies 10.00% Category 16 Hospitality Supply - I landsoaps & Dispensers Hospitality Supply - Hospitality Ice Machines I lospitality Supply - Housekeeping Carts & Accessories Hospitality Supply - Laundry Carts & Accessories Hospitality Supply - Logo Amenities I lospitality Supply - Personal Care Amenities Hospitality Supply - Restaurant Equipment & Supplies llospitality Supply - Room Decor Hospitality Supply - Shower Curtains & Liners Ilospitality Supply - Telephones & Accessories Water/Wastewater Treatment Water Filtration Pipe & Pipe Fittings Water Supply & Fittings Category 17 Miscellaneous Ability One - Brooms & Brushes Ability One - Cleaning Supplies Ability One - Floor Care Ability One - Paint & Tape Ability One - Paper Products - AbilityOne Ability One - Safety & Sundries Electrical - Audio/Video Accessories Electrical - Audio/Video Equipment Electrical - Building Wire Electrical - Cameras Electrical - Carbon Monoxide Alarms Electrical - Circuit Breakers & Fuses Electrical - Conduit & Weatherproof/Electrical Boxes Electrical - Door Chimes & Intercoms Electrical - Electrical "Tools & Meters Electrical - Fire Extinguishers & Cabinets Electrical - Lighting Controls Electrical - Office Machines Electrical - Plug & Connectors Electrical - Power Cords & Connectors Electrical - Security & Surveillance Electrical - Smoke Alarms & Fire Safety Electrical - Surge Protection Electrical - Telephone & Video Repair Electrical -'Time Switches Electrical - Two -Way Communications Electrical - Wall Plates Electrical - Wiring Devices Electrical - Wiring Devices - GFCIs Electrical - Wiring Devices - Receptacles Electrical - Wiring Supplies I lealthcare - Aids to Daily Living Healthcare - Bathing & Toileting I ealthcare - Bathing Units/Supplies & Repair I lealthcare - Bed & Bath Linen Healthcare - Bed Repair Parts Healthcare - Beds & Case Goods I lealthcare - Carts & Receptacles Healthcare - Incontinent Care SERIAL 11019-RFP 5.00°'0 5.00% 10.00% 10.00% 5.00% 5.00% 5.00% 5.00% 10.00% 10.00% 10.00°'0 10.00°%o 20.00% 5.00% 15.00°0 5.00°/0 5.00% 5.00°/0 5.00% 15.00% 5.00°/ 15.00% 10.00% 10.00°0 10.00°%0 20.00% 20.00% 10.00% 10.00% 15.00% 10.00°% 20.00% 15.00%. 15.00°%0 10.00% 20.00% 20.00% 15.00% 10.00°/0 20.00% 20.00% 15.00% 20.00% 15.00% 10.00% 10.00% 5.00% 10.00% 10.00° o 5.00°jo 5.00% 5.00% Iealthcare - Janitorial Healthcare - Lifts & Slings I Iealthcare - Mattresses }Iealthcare - Mobility Aids & Repair Parts Healthcare - Nurse Call & Audio/Video Equipment I Iealthcare - Patient Care I Iealthcare - Privacy Curtains & Hardware I Iealthcare - Resident Monitoring / Fall Prevention I Iealthcare - Respiratory Aid Healthcare - Wheelchair Cushions & Accessories I lealthcare - Wheelchair Repair Parts Healthcare - Wheelchairs & Walkers Lamps & Ballasts - A -Lamps Lamps & Ballasts - Ballasts & Starters Lamps & Ballasts - Batteries & Flashlights Lamps & Ballasts - Decorative Lamps Lamps & Ballasts - Fluorescent Lamp Adapters Lamps & Ballasts - Fluorescent Tubes Lamps & Ballasts - H.I.D. Lamps Lamps & Ballasts - Halogen Lamps Lamps & Ballasts - Lamps & Ballasts - CLEARANCE; Lamps & Ballasts - LED Lamps Lamps & Ballasts - PAR Lamps Lamps & Ballasts - Pin Based Compact Fluorescents Lamps & Ballasts - Reflector Lamps Lamps & Ballasts - Special Application Lamps Lighting Fixtures - Bathroom Fixtures Lighting Fixtures - Ceiling Fans Lighting Fixtures - Chandeliers & Pendants Lighting Fixtures - CLEARANCE - LIGI IT FIXTURES Lighting Fixtures - Emergency Lighting Fixtures Lighting Fixtures - Exterior Fluorescent Fixtures Lighting Fixtures - Exterior Incandescent Fixtures Lighting Fixtures - Exterior LED Fixtures Lighting Fixtures - I lospitality Fixtures Lighting Fixtures - Interior Fluorescent Fixtures Lighting Fixtures - Interior Incandescent Fixtures Lighting Fixtures - Lamp Shades Lighting Fixtures - Light Fixture Glass lighting Fixtures - Light Fixture Repair I.ighting Fixtures - Linear Fluorescent Fixtures Lighting Fixtures - Post -Top Fixtures Lighting Fixtures - Recessed & Track Lighting Lighting Fixtures - Security Lighting Lighting Fixtures - Wall Sconces Office Solutions - Desktop Office Solutions - Ink/Toner Office Solutions - Labels Office Solutions - Low Tech Office Solutions - Mailroom/Shipping Office Solutions - Paper Office Solutions - Planning/Organization Office Solutions - Technology Office Solutions - Writing SERIAL. 11019-RH'P I0.00°o 5.00% 5.00° 10.00% 10.00% I0.00°%o 10.00% 10.00°%o 10.00% 10.00% 15.00% 5.00% 15.00% 10.00% 20.00% 20.00% 20.00% 10.00% 15.00% 20.00% 10.00% 5.00°%o 15.00% 20.00% 20.00% 20.00° o 20.00% 15.00% 20.00% 10.00°ro 15.00% 15.00% 15.0090 15.00% 15.00°0 5.00°ro 20.00°0 20.00% 20.00° 20.0090 10.00% 5.00°0 10.00°%o 15.00% 15.00% 5.00% 5.00% 5.00% 5.00° o 5.00% 5.00% 5.00% 5.00% 5.00°%0 Safety & Signage - Clearance - Safety & Signage Textiles - Blankets Textiles - Clearance Textiles Textiles - Mattress Pads Covers .1 oppers Textiles - Pillows And Protectors Textiles - Robes And Slippers Textiles - Sheets Textiles - Table Line Textiles - Top Of Bed Textiles - Towels Tools - Ice Melt I Iospitality Supply - Office Supplies & Equipment Category I8 In Store Services Fabrication - Mirror/Glass Fabrication Fabrication - Bi-pass Doors Fabrication Fabrication - Cabinet Doors & Fronts Fabrication Fabrication - Cabinet Drawer Boxes Fabrication Fabrication - Countertops Fabrication Fabrication - TF Cabinet Doors & Fronts Fabrication Fabrication - Locks Fabrication Fabrication - S/O Cabinet Doors & Fronts Fabrication Fabrication - S/O Countertops Fabrication Fabrication - Screening Fabrication Added 3/25/2014 SERIAL. 11019-RFP 5.00°'0 5.00°/0 5.00% 5.00% 5.00% 10.00°io 5.00% 5.00% 5.00% 5.00% 10.00% 15.00% 0.00% 0.00°/0 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00° Category 6 Janitorial Product Discount Sub Category Discount Janitorial/Cleaning — Odor Control 5.00% Janitorial/Cleaning— Pet Waste 10.00% SERIAL 11019-RFP IID SUPPLY FACILITIES MAINTENANCE, LTD., PO BOX 509058, SAN DIEGO, CA 92150-9058 New Pricing Effective 03/25/13 HD Supply Facilities Maintenance V63- Contract#11019 Discounts for New Product SubCategories * For the entire list of Contract Discounts, please see original contract #11019 IA Ell" Product SubC'atezory Name Contract Price Discount % off lowest catalog Tinted Paint 5% Filing 5% Presentation 5% Note Pads 5% Binders 5% Forms 5°ro Interior LED Fixtures 15% Shelving & Storage 5°ro Resident Room Furniture 5% Lift Repair 5% Therapy & Fitness 10% Recliners & Accessories 5% Storm Door 5% Ice Machine Repair 10% Bar-B-Que 5% SERIAL I1019-RFP HD SUPPLY FACILITIES MAINTENANCE. 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CA 92150-9058 New Pricing Effective 03/25/14 (1 . • 7':',:!ixY74...,:, V,:..—.4:"•_,:g!-,1%!-i, _ 7,-!:'',4,T!,-:!:::'4'";,Anc.-!y4;!'- 1-7 9g 9g 9g vevsysvosolvIvosolvs. ses vs vs vl ..... vl, 7. :-,.', 2 ;111; 3; 211 3 3 7-, ;-,: ;-,; 7' ,•.••• g g ..,! ,, '.7 A A A 7 1' 1 ',,, ;7 7 7 11 1: ;7 ',i ,`, T, 1' ?, -, ,.. • ,” - 4,00 • •E •J y .- ..... 4 , , .,i • I, r - ILl MI • fIIi4 --- - - .7,•; ,,_ Vi 3: -11 ---------- - - - - - ..... :1,1,1?':1,1,'-d...1,'2!zrsl!'?.', t rri ti- AAANAAANAA AAAAA ...... AAAAAA ....... OAAAA 3:3;": 17 7 7 7 7 7 ; 7 7 11-1, 1',-1 1.; 2 ;,115 o, 0, e•P co • 0 0 , :1 11 '- “k r:r.usssr—C,0 4. _ • 7,7g fiz 94 7, 9 ANAAAAANAA AAAAAAAAAAAAAAAAAA AAAAAAAAAAAA 1-11 :I; 1:1 1;1 '01 1:1 1:1 !:1 1:1 '01 "1.1 1'1 S, "I(." ;* -1 1;1 '• 0! 2 '2 1,11 1'•' n e, 74T12.0x:5:7). 044.44-;'• “1. ‘.4 - es rs ts ts.4 es tCtost vs sts rs t- r A AAA ...AA AAA A A IA AA AA AAAAAAAAAAAAAAAAAA 00A ....... 4 :t 1 4 1 4 .2 4 4 1: g A 2 2 2 rr.1 'g 2 16 ..... co Et; Al ......AvIvvosvo 1: 2 g 61 11 111 2 2 P. 2 g "-1 2 2 17 g g - " • " ; 2 111111;"-L;?,'..-1 7r, ' '2 7 " 4-1 AAAMONAOAA AAOAAOHAAA ONA04.04M44.4.6.4,4**. ...... MIANION.Q. 4 A A A A W. A AA A A A, 111-1 11,1 A A A N A AMA A AO OIA 111 1111 .1 0 (./ 0 0 U.1 6V.6166166 ‘, AAAAAAAAAA -111.12AA.22'4113: s1; 3 `A %1111-1V;;;06.. F.; AAAAAAAAAAAAAAAAAA AAAAAAAAAAAA NAAAAAAAAA VIAAHAAAAAAAAAAA 01 A .L1111'711 T T 0011 0 • ) 0 V 0 ..1 WUUJUuJWWWWu TT TITT 4 1 I 1 1 1 1 1 I 1 1 LS- 0 01) 7, -, 0 0 1-1 f1,6666666..cr...6666 'Ll'A4L'2UT 2 2 ; 2 n,FFFF'7"711'1"7 A A AAA., VI AO CJ a 4 ,.t rl '4MW rrrr 6 6 n 6 6 3 L LL a" Will 10 I- 111 I LIU ft'aJj a t17! L(1-' n. r,,,,_ w ,, ,w, ',-; tt,?J _ .-:. '',--,,,,,,&3 aJ*g .=t= ai..1.--4 S'''' '(LC ag..': 1 anpn T6,0,,_ 9 '1,-WIL• -Pt" q,,T1.--0.:; ' -,?:0'›Qaty7'..4 1,ci-caZzz(2100 ° w . Ili , . i t 4 4 , J., 71 .L, . c:itARO, W.Wg?,,i, , f:ww nanw..06 (1,-;) Confidential SERIAL 11019-RFP HD SUPPLY FACILITIES MAIN] ENANCE. LTD.. PO BOX 509058. SAN DIEGO. CA 92150-9058 New Pricing Effective 03/25/14 %tr! o • %&rl• r"- r 77 |�..�-4.r",,,, „ 2 2 „ ®G:,� /},,�, 3 | � •';'.! §k} } | ylk;nrRke! | -- „ :■ --------.------ }\ .., *!«�xE;:;» - §- ;!' ' '" ,�� {\ /| ---- k§ xllyaaRm; §# e! ! r N«§§l-4-- )4 i�/| ` !| Confidential SERIAL 11019-RFP HD SIPPLY FACILITIES MAINTENANCE. LTD.. PO BOX 509058. SAN DIEGO. CA 92150-9058 ■ ■ L 2333888888833 2,o,amomomgo- (\if2z�&�■!a »a|2§2§ ())7ƒk)2!!!2\\ $2aaWWWWUJUJUJ�Ja \ ) § ; \ 0000 C onftdent al SERIAL 11019-RFP HD SUPPLY FACILITIES MAINTENANCE, LTD., PO BOX 509058, SAN DIEGO, CA 92150-9058 New Pricine Effective 03/25/14 2 O 0 0 U U r1 •0 0 0 0 0 0 0 u, 000 r4 001n 0 m v ,0 93 Z Z Z Z Z c cic C. c U U j U V U R 17 T 10 UI UlI000 r,nfi,,a,,r.al SERIAL 11019-RFP U ros 0 CO O 4 4 V• O 4 O 8 (fl b e CD c') N fv co r) r) r) O) ri O) V In O M N N N M CV M '- P) N r() w w Aw M H w M N m CO m ID • W (D (D (D m tD ��77// (D A In Is. 1- IA M V V (K) I� V V R, V T p V N / Is: I` GV N NN:• 'O 0 m N h 0 a 0 f` in t� Is:IA N 0 d InIs:a <,i e c c< If) in in! Irt In En • In 0 In If) If) 88E8SE8ESE N • w w w w w w w to w to to elf w H w N h 0% to w h w 69646460 W A M M N w 7 r N N N IWI mo. N N N 88 K) Ill N U.)N N LC)n n N P- n . ea Cp ei N_ tC m N_ Nc‘i_ m N_ 0 0N_', a0 �' i t') N •- �'f M c'� ri t'> M ri w w w w w w w w w w to eA w» w /A w w w w w IA w A V3 w w in 0 N N N N P- A N ti N t0 WO F- ri• r1 M et�- r) V) titIA w w IAw IANI 0 (A N A N O (fi N (h N N (n'� f�- P- nC µ') N tIn om- ti Imo+ ems. N N fC it; N (n N {O N (G VD N CD c') /l-_) N {D r) M ri ri M F) P) N M N N M N w N w w u,8888888 b`� 8880 8 888888 888$8888888 N i u'i Sri (ci IlIt'i H O (C) Lci Y) O co G ui (f) w7 (A �[7 (� (7 N N M r) riri ri(') M (G N rr- N r' w w w' to, in. w' w w w' lE m 8 `r S8 S8 38 r' S8 :7! of W (n CO (O (D m GD (D CO ri G N N N 0 r m g fn In co I() N IA ww w • r N r7 w wwww w • N r- •- w w w w be be N w w V3 VI, w Uf w w M 88 N w w w w be w 2 (0 (�+1 (h N 2 N 2N i GO N A N (O A N A M A N M' (O 0 - fVN - 0 4n 0 — 2ri r) c4 0 ri f i' to f7 ri ri ri py 4.4 N \\w\ (A V3 w wl W AA Vi A fAt A W w W (A w 4•9 w w w w v. � ) 1 CO h 0) CO.(O Qs r)N /tD elm ▪ • COr) M ID _) O_1 C') - O CD a) Ca 0) 0 N N 0 xi G (e i efi i (/'i ri (i CN u'i ri ri t'i ri rf ri c ) eA w w w w w w w V3 (A w w w (A to w w w w w w (A M G ID (� CO CO CO el CO et) CO (n (� a0 of c�) N MD (�D' N a0 (� (� gv (D (�i ram) ('f (�i (y ( f (� tu (D 0 0 CO co0 ri N e- JYj N W (ri (1) c' (D (G m CC (O (p ri2 (O 0 )N .- (v 00 h m riri N ri ri M ri ri ri ri 0 N q- W N eA M w M eA M (A w W N w w w w \vi w w w w to w w (A (A w (A w w w w w wSw Nw w w IA 48 w V7 In IA O N I` A h N A m.-0c�oS • N ti A A ti Mq d 8 v v a A O Is: `\P. V_ N V V CV 1. V Q C V 7 R w Ato w be w IA EA dlF lA w 69 w to EA w EA A IA 4) IA 1(4 N N (D 8 (F) • 6 N Uf N N' ((') N IA A N O In N n N l � cC N 40 (0 co M M N (C r c') ri M C.) C•5 88 8 $ ° LL pLL�� LL tL O \ a a O U (}� QU 0 • O U< a • U o' a U(.73 0U Q0 aU Q U d U CQJ' U U o �Q U 0 Q U 0 qU V UQ q U 0 Z Z W (aii ,ilQ� W W ual Z _ • UJ Z W Oil til ul til LLl !il W W LL] W 11J W i1J Ui lil W W W LLJ CC IT Xa�i� �i a \ ? a \ 4 o w z — ° oW CC\\ -I o w et 0 o �. U( C7 ° Z' m O J Y 4-0 zec W,' W Z' O H rn Y d U �' JaZ W'V� . 810 .WaZ W w J 8= O a F(n rn z m �_ LL D cTi w O O Z Z Z Z Z 0 Z Y Z Z a O U ~ m 2 w.4 O Z O W W W I�y W W 0 - t' ( a W o W in > I- 2 Y U CrC Y _+ �% CS W Y= Q1 CO U V V U a g ~ V cD V 3=- 1= W m 'm 0 2 Z Z d J a' W W § 4 FI HI' �4� 'Li �a ¢ao»(++tea uxoa�w x Y Y Y Y 2 CI m, U CC Y Y m 21 I- F- !•- 7 2>> 0 W F- a ss > u) )- O 0. 0 ) :LC 19 e� tOD' iOD c0 N V N R N 0 0 O M ID m e o CD 0 CO rD O In6 m Ni t0 Oi OD O ni N a) 6 Q CD40 �' 4. 6 ,44 N LP M- IC) 4 M pl N.: a� N M N N N N N N w N V) Z w N 44 N N N ZE NNW, N :: J V z J o g8 ? 08 888 �SSSS � 8 A 0 Ls, m? 0 m O O 8 � b Z �2 pP) V! di N N !) N el N N N C9 N N N N N N N N N 44 N Z. N N N Zi. N .4 MIN N Mn Jco O N nMv c0 r)~ chM -IN pp P.pp 8 8 ,p Pi; ph N 49 49 A 40 to tA 44 44 449 44 49 449 N 0 N h 0Fw `h ' NM w M N N N w 881r)8 = N N N M N 1 0 8888 888 cc z gorio oar w w 49 49 w w w 15 J pp Q�pp' 8 H: en N CV r)� VH Iri ...' r) r .- M v Z 'IC w N N N N w w 1 -I O I' CD, elC7 N Of 1,6 O Z In ID ID ID N 4- O M el[V O O V cii VNww www i5 a ap t� 8 N M N N 2 M N Q c°n = 4.4w464 ww w Zj J li J 0 Oj O 0 0 0 ALo O O O O O O N to ni N r r) o o v ri = wwww wwIw 8 r co Z V 2 0 0 = F 44 En Op W 2 O H F Y Y0 Y 0 8�s N M lV EACH FILLER PER LINEAR FOOT 0.o n 0 w w yy y3: z Z� §gtz I- I- to LLI 2 ZZ�i UUtL F 8 88� o6 oci m N N N N N 3 p ( n O N 10. n 441 ^ � 4 10 IC) h YOI C7 4- Q O44 M ri 0 QM) r) I') N N N N Y''�N pop NA 44 pp) pip Aj N J J oo t CQoQ888888 0 8 8 08 NK Ne n I. pN7 N N N 44 44._ .- ) xNN N N toN ti N Nn h N IA w w N IA J '1}`LA wl N pp A c`i (D V N ai �8p 4,4 M 00 44 N •% N IA w N YNwo 4444N wH N dJJ in in in I Cy cn ♦ �V CD 1� S Aww DI m 53 113 _ 44 w wv)8 Z C NNN 49 ww4949 wwwN � ai O 8 O ap 4 ED 8 N M ap c co co R a0 VM Z T V n Z tG Od Q CO 00 N M t. N [D N 44 44 N w w w 44 ww• 4GA N Nw N �b J Y) p' N Q O110000 O O O O O O O! V /O R O O O p O O O O pO O U O O 4") I Oi K K V g to ,, 4 N N v M N N N• N C I Z w w w w 2 Z w w N w w w w N 49 HEi N \\ CO O �u4i 8 In In S 1n o in in v) 'DI In u7 V) v) ICJ C �- t� N t In N N N in-! �Neyy N N N ,A ,A Y) 4A 00 s 00 CS ! N ri cO ` i Oi OOi yMy i•) Q cyi X COUNTERTOPS H F H O O 0 0 g > W w > U U Q >> D D Z w W Li aO 0o h fl) N. J CC w W H 2 L a= 0 a,F$ wY Nm~ O LIJ — uJ O U 0 0 i- Y' 0 PLUMBING PER MED. CABINET O+ C2i0 0 W w a 6 x QU 0 a W SERIAL 11019-RFP 4 88Qpii884`i S8 H H N H H N 60- H N N ud) 00000000 10 INO 6 cA7 ) (b ( 0N g l+9 EA 6A 69 N H H N H M CO tD h (D O N O in ^ ' eti' 6O t� C') A N — N 44N N H IA N N 88 In H N 8'' ; 8 l Ml g N H H N 0 0 0 0 0 0 0 0 0 0 0 0 �0 O, O o o n 0 0 CO CO CD CO K) u') u) O 6O 0 A N f C') M A O Q) H H 69 H 6A 69 6A H 6A 69 42, H !9 N fH p pp pp pp p p p p1 to to r t Nmp N COm IQ NA ti p Op ~ N• IO• IO IO N It f IA C.1 IA IA N N r 1[f N ZR V IA M IO It) Q Q 6O Z �j N N_ N_ r• N_ N_ co 00 N m m m A c0 A N N N (A N 64 N N N f/) - fa to 49 6A 69 H IA N f9 GO N W W W N 69 N It,f d N 7 i p � pp pp o pp pp CC/ CO N ID In O IO S <( N 6O If) E N If) E N F n A tetpOy el (NI tfpO N A A pQ H O Z Q Q 1n M M IO ``p7�' V Q 6n .N- r eN-• CO oi CO EA N en 69 H 6A H N CA N .A us H 6n 14 6A /O H t) O to a) to 0 Ir) N N A N A 6O N 00 CO C0 N. CO 6A fA N H N H N 888888888 0J 88 8888884 88 8 8888'88 M M N 6N N II) In MQQ f0 O O O OQQ r r If, O O to N lA O A 6D h .- N N ar Q IA N N 69 69 69 N N N V) 64 FA EA N N K to EA E9 kA t9 fA 44 N N! H N I �p 00pp M co co M t�'� pp pp p 6O I)7 1O 60 f�f pp /O IO M f9 0p M 0p IO M M M CO r r O 8 8 A 8 ID N N N r N m OO N N OD b, 00 A m O IA d a0 OD O d m Ql .- N IO r- .- Ca co o N A fG O el M In N N ICIIO VI CO N r O IA N N M N N 6A N N N r‘ H N N N j9 N IA In NIA IA H N N H M Ca N J P. P. co cd Y 1) co Q N N N N N• N N co s ti fv h N C < M M V N N N 44 N J 6p`07f C pp (r tperi mpo rp) inp� el. co O Z Ca7 CW') IC)� N N IC)I N 17 C7 to H N N H V► N N N NN J o J o O 0 0 0 q 0 0 ,< 0 0 0 0 0 0 0 0 0 00 0 0 H O 0 ti)j O O tl) lei I(i IO u) ZN N N Q• en N .sr ,sr co a-sa Z H N N; 44 N N N N 64 N I In til in h A NCI CI N N h NIO� ri Ni ., CIm, 3 Z V 'IS6!) M N) O VI 8 o w Y0 (� Q ' �� O / O O_ O O IO IO N O O IO 1n t- tD V} 69 4A 44, N N 44 N! N N H N 64 44 NIA 44 N 44 LIGHTING/ELECTRICAL � ` l N M O h P) CO 6r) In c.') r) CO M CO In pp N N m CO N • NI r- r 00 m 00 h IA r. T h .�-- N N O IIi ID O N N N N N N N N N H H N N H N N J O O O 8q O Pp op O O 0 0 0 0 0 0 Q o 0 0 10 0 0 0 0 0 0 0 000000 Ci OD OCI ri co 6D CO 1/) 6 0 00 6[7 to 61) h 6C u) cA co N r v w N w N w 19 w 6A W 44 6A w N N N w N w J 2 DESCRIPTION LL U w Lit a CEIUNG FAN 0 0 6C) 0 IJ) 4) O O ID Y) IO 11) d 0 d CO CO CV 60 ry h If) IO N N fr N f. u) Cl of 0 m oi N m OD CC/N E r a� 1) M IfJ S r I Z= i t7 o o o o O 0,0 O 11W116 W C a a aa a PER LIGHT Q Q Q Q w W w 61.1 SERIAL 11019-RFP CO to M� W co co t60) n CO co tri or W N OD J �zi! ri 4 2 I" COIo 6n N e7 CO fn r •- M N T ID It � V 69 69 6969 69 Z Zw 69� 61r 63 6941� St J O Q h M 6sl •9 H M � 32 0edO'aOOOOQ888 888<cri 8' I8 S S 8R 88 z — M w w 69 69 N 6A 0 0 N 0 N M w fA w C Z w "' 63cei w 7 IA 69 M; J p p \1p p p p S S O S O W �A tT7 N tt) D N m O I L7 69 w 6969 109 69 w 69 69 69 T r { J b CO Z p 8 8 8 8 $ 8 N M1 64 M9 69 w w N m o . J 8 8 2 8 tt1 8 O D < O In tq O to 1A O N O h h O A < A p. 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I-, W CC U. w CL / 1— Z W LCUL a to w� Oco PR m w'3YJO o' 3J5 = O V 0 m y I? m m 0.a0 Wa0000 f- TOWEL RING TOILET PAPER HOLDER g d VERTICAL BLIND J 3 CO Y = iz O 2 r.1 4, 2 c N 8 AVIO0 6) N tA ICI 0 CD (0) 67 co N aD M US O O C..)U U x'LL LL W W W W W to IQ G. INTERIOR SLAB DOOR PER LINEAR FOOT H H 8S` W ti.LL O X' LU W W z z a m X This pricing is designed to be in the context of an interior renovatIon project. A limited scope or single category (ie_ Replacing electrical switches and outlets only) SERIAL 11019-RFP 4111i11111113010WIMMUM N &&Miiiillii41110&41IU44tizlIIH DUI Ft igi'AIMIUUMM&Mdirilrn 11 r� r� cu ri N N N a a a a N N N 6�i tVN N N N M N N uuwww f f 4 Q K K K 1011fiMiullFar-;4rn iliHfiMiW1413U141444 11 flWUWUfl u113 1 h h h h h N C1 a jirn N T T T T T Nfie! 4 4 mmulii'M U W SERIAL I1019-RFP 1131311 Hum Ifiu HUM Hum iliflu JuuIligu HUM II 11 SERIAL 11019-RFP WU 3:1U Ii111414ORIN fiU !i!! g NUMMI� w!Milli!wn�c66itc:4 4 f f 69 f!fA d!be Es tR N N11MUM UiV! 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O of ; N rvz j E' N w w ;28gst"2r2m nn s 83 wwlr- a. s. „S AB M" 78 �$i$t$io$3i n49w�7 �rynn R/ ;0?04 noo o.-eo - RRm n.o= `\ I h y 8eA4^"''"'A aSSS�+BShSSSP�3nF8R 3.4.• NA Ito 2 e 0$ 2« / orypap�apss� / aapg�<yo8.8.;b3��y qsq^CC^_�,7.2 ^^_-rym828s j A m M rIC^ A O b S EIP/ ` f* X P PI S X Y V .ff O ; - r2V P 2 t� M m O m ' 33 mu rr / 1- y�!, I I I I 113�� i 2 T 2 _ U U V a V Uq(� IU U` U U U I U U V U V U V V V U U V V V U j U O�j V U V �aWu�lWWua g w 5SS�55 n<U11 ,'W IS MI6 W 1 W W W W W W Q W W W' U n u a i / \ $/ i o1 u f u m u °�R °' ogoW • i 5Q O4Xto oW " W dWG o a ..1100 ia7O ppK d GZCoW 41 V Vw Q2�,UWNHOSOO5kwg xriF i W.§,i d/"Z4-Z2i.,S0WwZeUa,LLi iggl2marn 3iw�W~Yn �VROm�a� �Oyy%(4 0V5s: Confidential SERIAL 11019-RFP EXHIBIT B SCOPE OF WORK Maricopa County (herein "Lead Public Agency" on behalf of itself and all states, local governments, school districts, and higher education institutions in the United States of America, and other government agencies and nonprofit organizations (herein "Participating Public Agencies") has entered into a Master Agreement for a complete line of "Maintenance, Repair and Operating(MRO) Supplies and Industrial Supplies in a Retail and Wholesale (internet) environment; and Related Products and Services (installation, repair and renovation) (herein "Products and Services") IID Supply Facilities Maintenance (HDSFM) has long been a partner in providing the products you need to maintain your facilities. Everything you have come to depend on us for as a supply partner, you can also expect from us as your service partner. We are committed to supporting you with the best services in the industry. We have invested in the expertise and infrastructure needed to provide you with an unparalleled product and service provider relationship. We provide installation, fabrication, renovation, special order, and training services. These services are supported by a highly specialized in house staff including: Installations Field Project Managers. Fabrication Center Managers, Renovations Sales Coordinators, Renovations Project Specialists, Regional and National Services Managers, Special Order Service Representatives, and Professional Trainers. Our expertise and commitment to superior quality and service make HD Supply Facilities Maintenance an ideal partner for your Installation, Renovations, Fabrication, Special Order. and Training needs. Service coverage areas are continually being evaluated and expanded based on demand. Installation Services III) Supply Facilities Maintenance provides full turnkey solutions for upgrades and renovations to an entire facility or for one or more components of a facility. Buying products, finding contractors, and scheduling a project with different sources can be costly and time consuming. HD Supply will provide the product and the labor. We will help with product specifications and deadlines, and can provide computer -aided design services, volume discounts, project organization, inventory management, and budget control to meet the needs of any size project. Itemized monthly reports are available to help with budget, project. and inventory management. Products All products follow standard manufacturer's warranty. Based on the customer's needs, products will be selected, and can be based on the required specifications already established by the customer for the project, or products can be recommended by HDSFM based on the application, use, desired aesthetics, and any other considerations related to the project. A product quote will be presented for the customer's review and approval. Once the quote is approved, the products will be ordered, delivered, and installed. Products are provided at the U.S. Communities contract price. Volume discounts could apply and may be quoted lower than the standard U.S. Communities contract price. Proiect Management IID Supply Facilities Maintenance provides project management services to plan, organize, and manage every stage of a project. A dedicated single point of contact with professional expertise will conduct on -site visits to the jobsitel, evaluate the scope of the job, identify solutions to meet the unique needs of the project, and establish a Project Plan to meet the timeline, goals, and objectives of the project . Oualitv labor Management Contractors: All contractors undergo background checks. are fully licensed and insured and wear identification badges. Process: A labor quote will be presented by the IID Supply Installation Coordinator. Once the quote is approved, labor is scheduled, the products will be ordered, delivered, and installed. An Installation Coordinator from [ID Supply Facilities Maintenance will manage all phases of the project. In select markets. See Renovation Services. SERIAL 11019-RFP Budget Management HDSFM will provide budget management services to keep the project on budget. The HD Supply Installation Coordinator will meet with the Customer to understand the overall budget, timeline, and objective and develop a Project Plan to meet these objectives. We will provide both project -based and per - unit pricing to determine job costs. Credit options are available. HD Supply Facilities Maintenance can extend a line of credit that meets the financial needs of the project. HDSFM also accepts p-cards and government purchase orders as forms of payment. Inventory Management IID Supply Facilities Maintenance will manage the inventory to keep the project on schedule. We will forecast materials to synchronize with delivery, installation, and production schedules. We will also manage inventory levels throughout the duration of the project to ensure that product quantities are ordered and delivered just in time. Fabrication Services IID Supply Facilities Maintenance provides quality, custom products that are made to your specifications. We will custom cut and assemble products at our fabrication centers. I IDSFM can help you save time and eliminate concerns regarding product fit. HDSFM's Fabrication Services can provide custom sizes for the following products: ■ Bi-Fold Doors: Available in a number of styles and finishes. We can craft and machine our in -stock bi-fold doors to exact specifications. Available in select delivery areas as outlined below. Areas of availability are continually evaluated for expansion possibilities. Primed Ilardboard Nationally Luan Flush Nationally 6-Panel Nationally 2-Pannel Nationally Baltimore, Chicago, Boston. Columbus, Cleveland, Detroit, Indianapolis, Legacy "t'ru-Oak Kansas City, Newport News, Philadelphia. Richmond, St. Louis Austin, Baltimore, Boston, Chicago. Cleveland. Columbus, Dallas, Houston. Indianapolis. Kansas City, Los Angeles, Las Vegas, Minneapolis. Newport News, Philadelphia, Phoenix, Richmond, San Antonio, San Diego, Seattle, St. New Mendocino Louis Atlanta, Austin, Boston, Chicago, Cleveland, Columbus, Dallas, Denver, Detroit, Houston, Indianapolis. Kansas City, Los Angeles, Las Vegas, Minneapolis, Nashville, New Orleans, Newport News, Orlando, Philadelphia, Phoenix, Portland, Richmond. Sacramento, Salt Lake ('ity. San Antonio. San Legacy Walnut Diego, Seattle. St. Louis Golden Oak Seattle BC Albany Maple Seattle Alpine Oak Denver, Seattle Driftwood Seattle Strand Seattle • Bypass Doors: We can customize a single door or an entire set to fit a door opening. Available in IID Supply's dedicated delivery zones only. Satin Nickel White Champagne Gold Mirror. White Mirror, White Mirror, White E-Channel, J-Channel E-Channel, J-Channel E-Channel, J-Channel Mayan Gold Bright Silver Mirror, White Mirror, White E-Channel, J-Channel [-Channel, J-Channel SERIAL 11019-RFP • Slab Doors: All of our slab doors can be custom sized, hinge prepped, and bored to exact specifications. Available in select delivery areas as outlined below. Primed Hardboard Nationally Luan Flush Nationally 6-Panel Nationally 2-Pannel Nationally Baltimore, Chicago, Boston, Columbus, Cleveland, Detroit, Indianapolis, Kansas Legacy Tru-Oak City, Newport News, Philadelphia, Richmond, St. Louis Austin, Baltimore, Boston, Chicago, Cleveland, Columbus, Dallas, Houston, Indianapolis, Kansas City, Los Angeles, Las Vegas, Minneapolis, Newport News, New Mendocino Philadelphia, Phoenix, Richmond, San Antonio, San Diego, Seattle, St. Louis Atlanta, Austin, Boston, Chicago, Cleveland, Columbus, Dallas, Denver, Detroit, Houston, Indianapolis, Kansas City, Los Angeles, Las Vegas, Minneapolis, Nashville, New Orleans, Newport News, Orlando, Philadelphia, Phoenix, Portland, Richmond, Sacramento, Salt Lake City, San Antonio, San Diego, Legacy Walnut Seattle, St. Louis Legacy Oak Seattle Golden Oak Seattle BC Albany Maple Seattle Alpine Oak Denver, Seattle Driftwood Seattle _ Strand Seattle • Countertops: We offer custom -crafted countertops, based on your specifications. Our countertop surfaces are made of a high -quality, durable laminate, which will increase the visual appeal. We can accommodate round, rectangular, and oval sink cuts, miter cuts, and contour splashes. Custom countertops available in select delivery areas as outlined below. Areas of availability are continually evaluated for expansion possibilities. Granite Gloss I louston Black Star Gloss Frosty White Almond Ebony Star Neutral Glaze Butcher Block Black Star Matte Butterum Ebony Star Butcher Block Mystique Dawn Matte I louston Houston Houston, Philadelphia Houston I louston Houston Philadelphia Philadelphia Philadelphia Philadelphia Philadelphia • Brighton Kitchen Cabinets: "These cabinets can be shipped ready to assemble for easy storage or preassembled and ready to install (allow 5 days). Available in select delivery areas as outlined below. Areas of availability are continually evaluated for expansion possibilities. Natural Alder Thermofoil White 1 larvest Oak Atlanta, Houston, Los Angeles, Philadelphia Atlanta, 1louston, Los Angeles, Philadelphia Atlanta. llouston, Los Angeles, Philadelphia SERIAL 11019-RFP ■ Custom Keying: We offer keying services. All residential and commercial locksets (individually keyed, non - mastered, non-SecureKey. non-SmartKey) are available to fit your keying requirements. Save time and costs by eliminating the need for a locksmith and on -site fees you would pay. Deadholt. entry, and storeroom locks can he rekeyed to specifications. Available nationally. ■ Drawer Boxes: We can make custom drawer boxes for cabinets. We custom size the boxes and fully assemble them to specification. Customer provides measurements. All drawer hardware and glides are sold separately. Available nationally. 15-3/4" 3-3/8" 17-3/4" 4" 19-11/16" 5-1/8" 21-5/8" 5-7/8" 8" ■ Laminate Door and Drawer Fronts: We provide cabinet door and drawer fronts that are custom fit to your specifications. Available nationally. Victorian Oak Nepal l eak Hard Rock Maple Golden Oak English Oak Carolina Oak Natural Oak White Almond Melamine Gunstock Walnut Paint Grade Unfinished (Nonbeveled Option) Nationally Nationally Nationally Nationally Nationally Nationally Nationally Nationally Nationally Nationally Nationally • Thermofoil Door and Drawer Fronts: We provide European hinge bores and optional finger pulls. Cabinet door and drawer fronts are custom fit to your specifications. Available nationally. RA - Roman Arch Raised Panel RA - Roman Arch Raised Panel RA - Roman Arch Raised Panel RA - Roman Arch Raised Panel RA - Roman Arch Raised Panel SQ - Square Raised Panel SQ - Square Raised Panel SQ - Square Raised Panel SQ - Square Raised Panel SQ - Square Raised Panel FP - Flush Panel White Nationally Almond Nationally Cherry Nationally Natural Oak Nationally Light Maple Nationally White Nationally Almond Nationally Cherry Nationally Natural Oak Nationally Light Maple Nationally White Nationally SERIAL 11019-RFP FP - Flush Panel Almond Nationally FP - Flush Panel Cherry Nationally FP - Flush Panel Natural Oak Nationally FP - Flush Panel Light Maple Nationally • Mirror, Glass and Acrylic: We custom cut mirror, glass, and acrylic and polycarbonate sheeting to your specifications. Available in I ID Supply's dedicated delivery zones only. ■ Window Coverings: We can custom size window coverings to your specifications. Available nationally. I" Vinyl Blinds Nationally 1" Metal Plus Blinds Nationally 1" Aluminum Blinds Nationally 2" Metal Plus Blinds Nationally 2" Faux Wood Blinds Nationally Vertical Blinds Nationally ■ Window Screens: We can customize screens to fit. We have a selection of screen materials, frames and hardware to choose from. Available nationally. Brown/Bronze Almond White Mill/Aluminum Nationally Nationally Nationally National Charcoal Fiberglass Nationally Gray Fiberglass Nationally Charcoal Aluminum Nationally Bright Aluminum Nationally Solar (70/30) Nationally Products are provided at the U.S. Communities contract price. Additional fabrication fees may apply' and are detailed as an attachment in Tab 10. Renovation Services HD Supply Facilities Maintenance's free Renovation Service can help customers complete capital improvement projects on time and within budget. I II)SFM Renovation Services typically refer to projects that involve purchasing HDSFM products in instances where the customer has their own Tabor to install the products. However, our Renovation Services can be coupled with our Installation Services if a turnkey solution is desired, and labor costs would then be incurred. See the first few paragraphs of this section for details related to Installation Services. IID Supply Facilities Maintenance Renovation Services provides a complete product solution, from the planning phase through completion, for upgrades and renovations to an entire facility or one or more components of a facility. A Renovation Specialist can be assigned to your project to help with product specifications and deadlines, and can provide computer -aided design services, volume discounts, project organization, inventory management, and budget control to meet the needs of any size renovation project. SERIAL 11019-RF P 1IDSFM's renovation project coordination service is free. Any costs incurred are product purchases. Products are provided at the U.S. Communities contract price. Volume discounts could apply and may be quoted lower than the standard L.S. Communities contract price. Renovation Services are available in select markets as outlined below. Some remote areas may have limitations on logistics capabilities and frequency of on -site visits to the jobsite. These projects are handled on a case by case basis. Potential new Core Markets are continually being evaluated and expanded based on demand. Atlanta Area, Alabama, and Mississippi Austin/San Antonio and surrounding area Baltimore and surrounding area Boston Metro Area, Connecticut Chicago and surrounding area, Wisconsin Dallas and surrounding area Denver, Salt Lake and surrounding area Houston, New Orleans/Baton Rouge Metro Kansas City/St Louis Area, Iowa, Nebraska Las Vegas and surrounding area Los Angeles and surrounding area Minneapolis and surrounding area Nashville/Memphis North Carolina Ohio, Indiana and Western Pennsylvania Oklahoma City/Tulsa and surrounding area Orange County, Southern California Orlando, Jacksonville, Miami, Eastern Florida Philadelphia, New York/ New Jersey Metro, Southeastern Pennsylvania Phoenix/Tucson and southern Arizona Sacramento and Northern California San Diego and Southern California San Francisco and surrounding area --------------------- Seattle/Portland and Northwest corridor South Carolina Tampa and Western Florida Products: Renovation Services can provide access to any of the products in our catalog for your project. including but not limited to those listed below: • Cabinets: Kitchen & I3athroom • Major Appliances and Repair Parts • Plumbing: Faucets, Valves, Sinks. Toilets, and Water Supply Fittings • Doors: Interior, Entry Doors. and Sliding Glass Doors • I lardware: Locksets, Window Blinds, Fasteners, and Bathroom I lardware • IIVAC: A/C, Fans, Heaters, Compressors, and Thermostats • Lighting: Bulbs, Ballasts, Fixtures, and Ceiling Fans • Electrical: Wiring Devices, Supplies, Connectors, and Boxes • Floor Coverings: Wood, Pergo, Vinyl, Tile, and Carpeting Installation Services' • Paint/Sundries, Painting Accessories, and Wall Repair Supplies • Molding and Baseboards • Communications: Phones. Two -Way Radios and Fax Machines • Power Tools, Hand Tools, and Accessories • Installation Services' • Fabrication Services' 2 See Installation Services See Installation Services 4 See Fabrication Services SERIAL 11019-RFP ■ Product packages also available (available upon request through a Renovations Specialist) Products are provided at the U.S. Communities contract price. Volume discounts could apply and may be quoted lower than the standard U.S. Communities contract price. Project Management: F-ID Supply Facilities Maintenance provides project management services to plan, organize, and manage every stage of a project. A dedicated single point of contact with professional expertise will conduct on -site visits to the jobsite (in identified markets), evaluate the scope of the job, identify solutions to meet the unique needs of the project, and establish a Project Plan to meet the goals and objectives of the project. Monthly summaries are available itemizing the products purchased to help with project organization. Inventory Management: HD Supply Facilities Maintenance will manage the inventory to keep the project on schedule. We will forecast materials to synchronize with delivery, installation, and production schedules. We will also manage inventory levels throughout the duration of the project to ensure that product quantities are ordered and delivered on time. Monthly summaries are available itemizing the products purchased to help with managing inventory. Budget Management: HD Supply Facilities Maintenance will provide budget management services to keep the project on budget. The HDSFM Renovations Specialist will meet with the Customer to understand the overall budget, timeline, and objective and develop a Project Plan to meet these objectives. We will provide both project - based and per -unit pricing to determine job costs. Monthly' summaries are available itemizing the products purchased to help with managing the budget. Credit options are available. III) Supply Facilities Maintenance can extend a line of credit that meets the financial needs of the project. Green Renovations: HD Supply Faciliteis Maintenance can present recommendations on environmentally preferable products while remaining on budget. By installing environmentally preferable products, you can lower operating costs, meet new sustainable mandates and objectives, and possibly earn energy credits or LEED points for your Public Agency facility. Whether the project is a minor upgrade or major capital expenditure improvement, IIDSFM can provide products that will help save water and energy. We will assess the facility and propose environmentally preferable alternatives that offer environmental and financial benefit. HDSFM can estimate your return on investment (ROI) by upgrading a facility with environmentally preferable components. HDSFM can also provide utility cost savings, specific to utility' costs in the area of the renovation. HDSFM supplies products certified by ENERGY STAR®, WaterSense, Design for the Environment, Carpet and Rug Institute, and EcoLogo. III) Supply Facilities Maintenance, through its ideallygreens" initiative, provides environmentally preferable products and services in the following five environmental categories: • Energy Efficiency • Water Conservation • Hazardous Materials Disposal • Indoor Environmental Quality • Waste Reduction HD Supply Facilities Maintenance understands the importance of knowing what the potential savings could be when you are considering a Sustainable Renovation. The following ROI, Return on Investment, evaluations are available free of charge: Energy Efficiency: HD Supply Facilities Maintenance has a selection of energy -saving products such as ENERGY STAR'` - qualified appliances, water heaters, condensers, and light fixtures to help meet a facility's sustainability targets. These products will help lower electricity bills and help qualify for utility rebates in your area. SERIAL 11019-RFP Water Conservation: IID Supply Facilities Maintenance has a selection of low -flow plumbing products such as faucets. toilets, and showcrheads. These products will help save money by reducing a facility's water usage. Lighting Services: IID Supply Facilites Maintenance offers a total turnkey Lighting Services package. Our project management team will help identify environmentally preferable lighting products, provide rebate and tax documentation, and recommend recycling programs. HDSFM's Installation Services are available'. Special Order Services HD Supply Facilities Maintenance can help you save time and money by sourcing hard -to -find items not found in our catalog. We partner with thousands of suppliers and can help you locate the hard -to -find items you need. Our Special Orders team members specialize in a specific product category, providing the expertise needed to help you track down exactly what you are looking for. We can find repair parts for your existing equipment, research and coordinate large quantity orders to ensure timely delivery. and source specialized cabinet doors, drawer fronts, and countertops and many other products to meet your needs. Just provide us with the manufacturer or brand name, model number, and a brief description of the item. and you can rely on our Special Orders team to locate the products you need. Noncatalog items and volume purchases are nonreturnable. Freight fees apply to most orders. Training Services IID Supply Facilities Maintenance can take your staff's technical skills to the next level with training and certification classes. Training courses are geared toward both basic and advanced skill levels. Our team of professional trainers and trade experts, who have a background in facility maintenance, facility management, and vocational education. teach these classes. Many HDSFM training classes are offered free of charge. There arc fees for our Certification classes (EPA and ('PO). Deadline to register for classes is three weeks prior to the date of the class. Classes arc taught in English, or can be taught in Spanish when requested and based on availability. Class availability, locations. dates. and times vary by region. Free Training Classes • Air Conditioning Mechanical and Electrical: This 6 hour course is designed to be a starting place for any HVAC technician no matter his/her skill level. It starts by discussing the different types of air conditioning systems and how they work. This class also covers topics such as preventative maintenance and the troubleshooting skills needed to work on a multi -unit facility. ■ Air Conditioning Refrigerant Service (Recommended EPA Type I1 or Universal): This 6 hour class is designed for a student with a little experience under their belt. It is designed to take the rules and regulations learned in achieving a passing score on the EPA certification test and put it into practical use. • Electrical: This 6 hour class is designed to he an overview of electricity and how it works. We will trace the path of the electricity from the house meter through the entire structure. Topics covered include: Safety. National Electrical Code awareness, OSI IA awareness, electrical panel service. and common electrical device installation and trouble shooting. • Heating — Gas and Electric: This 6 hour class is to teach technicians the how's and why's of heating systems. It is designed to cover both electric and gas controls and how they work on air handler type systems. Controls on other types of systems can be discussed at the student's request. ■ Conservation Maintenance: This 3 hour class will address maintenance techniques that can be used to conserve power. water and our environment. Techniques for repairs that keep conservation in mind are at the forefront of discussion in this class. See Installation Services SERIAL 11019-RFP • Kitchen Appliance Repair: This 3 hour class is designed as an overview of the refrigerator, dishwasher. and range (gas or electric). The student will learn each of their most common service requests along with their solutions. • Laundry Appliance Repair: This 3 hour class is designed for the maintenance technician that has the responsibility to maintain laundry equipment. We will go over the common repairs for both stand alone and upright residential washers and dryers. • Locks and Rekeying: This 3 hour class is designed to include hands on experience re -keying Kwikset locks. Locksmith tools and Kwikset locks will be provided for use in the class. • Make -Ready Maintenance: This 3 hour class addresses one of the most important roles that a maintenance technician has at an apartment community; getting an apartment ready for a new resident. Topics include: scheduling, prioritizing, observation skills and strategies and solutions to commonly needed repairs. Plumbing: This 6 hour class is made to counter the problems associated with the most common service requests on site; plumbing. During this course the plumbing system will be discussed staring from the water meter, following the supply line into the building, to where the water comes out of the fixture and down through the drain. We will also go over the installation of fixtures along with drain cleaning. safety and problem diagnosis of toilets. Pool Care Maintenance: In this 3 hour course the student will become familiar with what it takes to maintain a pool of excellence. Chemicals as well as mechanical aspects will be discussed. (Please note: This class is not a replacement for CPO training and does not carry any national recognition; however it is a good way to prepare for the Certified Pool Operator test as many of the terms and concepts on that test will be discussed.). R-410A Introduction and Overview: This 3 hour class is designed to answer many questions that have arisen surrounding the change from R-22 to R-410a in all Air Conditioning Systems beginning January 1, 2010. This change has led to many questions surrounding how the new refrigerant will be serviced and how to integrate these systems onto existing facilities. The discussion in this class will address those questions and more. Safety on Site: The highest priority of a maintenance technician is discussed in this 3 hour class; safety. It is a good introduction to OSIIA and the regulations they have designed to keep the maintenance associate healthy. In addition, common sense applications and ideas will he discussed. Certification Classes • EPA Federal Clean Air Act Section 608 - Test Preparation and Certification: This 6 hour class is an opportunity for the student to become certified by the EPA to purchase and handle refrigerant. A technician must meet this requirement in order to work with refrigerant used in residential and commercial air conditioning systems. This class requires a $55.00 fee charged by the administrating company The ESCO Institute, Inc. for grading and certification (due at the beginning of the class). This class is taught with an open ended format that starts with a review of the preparation manual. After this review is completed the test will be administered by a Proctor for ESCO in accordance with EPA guidelines. Upon completion of the test the student is dismissed for the day. The review will cover all of the information necessary for the student to achieve a passing score on all 4 sections of the examination: Core, 1, I1, and III. (Please note: This class is not intended to teach any of the skills required to repair refrigerant systems. It is focused on learning the rules and regulations surrounding using refrigerant with the goal being certification.) • EPA Federal Clean Air Act Section 608 - Certification Testing Only: This 3 hour class offers EPA Certification Testing Only. Upon completion of the test the student is dismissed for the day. (Please read the above description as it also pertains to this class except the review and preparation). • NSPF Certified Pool Operator (CPO"): This class, with successful completion, will provide the participant with a nationally recognized certification in pool operation. In recent years, more and more municipalities across the nation have begun requiring formalized training and a qualified certification for operators and owners of public and semi-public pools. The most widely accepted and recognized program of technical certification is the National Swimming Pool Foundation's (NSPF") Certified Pool Operator (CPO. Once a passing test score is achieved, the certification will be registered with the NSPF' and the student will receive certification by mail. The certification is good for five years from the date it is issued by the NSPF". The course is taught in 2 days. The cost for the class is $175.00 per student. This includes the I landbook (which is also available in Spanish upon request). If a student is sent the hook prior to the class, and does not attend there is a $60.00 book fee charged to their account. SERIAL, 11019-RFP 1.0 SERVICE PROVIDERS (LABOR): 1.1 Contractor shall serve as the single point of contact between Participating Public Agencies and Service Providers. 1.2 Contractor shall verify that all Service Providers are fully licensed for the type of work being performed in the respective state(s). 1.3 Contractor shall verify each Service Provider maintains at a minimum, the levels of insurance specified under Section 3.6 INSURANCE REQUIREMENTS. I.4 Contractor shall perform a background screen of all Service Providers consisting of (at a minimum): 1.4.1 National Employee Database 1.4.2 SSN Verification 1.4.3 National Criminal Database Check 1.4.4 Two County Search 1.4.5 Sex Offender Search 1.4.6 Annual Review (National Criminal Database) 1.4.7 Two (2) Year Complete Re -Screen and Renewal 1.4.8 Financial Background 1.5 All Service Provider employees shall wear a Service Provider's issued picture identification badge at all times. 2.0 PRODUCT CATEGORIES: This Solicitation is to establish a nationwide purchasing agreement for the acquisition of the following products. The category descriptive examples below are not to be considered restrictive, but rather, provide a general, non -inclusive, description of the category. These are standard use in the residential, commercial, and industrial enviromnents. Your firm may not have the ability to provide all categories. All products offered shall be new. unused and of the latest design and technoloev. The intent is for each Proposer to submit their complete product line so that Participating Public Agencies may order a wide array of product as appropriate for their needs. You may subcontract items your firm does not supply. 2.1 CATEGORY 1: APPLIANCES Large appliances: refrigerators, washers, dryers, dishwashing machines, stoves and ovens: TVs, DVR's, small appliances: mixers, toasters. microwave ovens, food processors. disposals, trash compactors, and all ancillary supplies. tools, and components. CATEGORY 2: BUILDING MATERIALS Lumber (dimensional and timber), millwork, roofing, siding, plywood, paneling, hardwood. trim, molding. fencing, gates, brick, block, doors. windows, bagged goods (concrete, mortar, sand, or asphalt), drywall, rebar, acoustical tiles, rain gutters, garage door openers, insulation. and all ancillary supplies, tools, and components. 2.3 CATEGORY 3: HARDWARE Fasteners (nuts/bolts, screws, washers, rivets, nails), builders hardware (hinges. gate hardware, barrel bolts/hasps, corner braces, shelf brackets, closet hardware, springs), threaded rod/steel shapes, anchors, padlocks, lock sets, wheels, casters. ball bearings, rope, chain, metal stock, dry cell batteries, fire extinguishers, signs, cabinet hardware, mail boxes, weatherization products, and all ancillary supplies. tools. and components. SERIAL 11019-RFP 2.4 CATEGORY 4: I !EATING, VENTILATION, AND AIR CONDITIONING (HVAC) Equipment, package units, evaporative coolers, tools, parts. ducting, air filtration, thermostats, portable and fixed heaters, fans, and all ancillary supplies, tools, and components. 2.5 CATEGORY 5: SPRINKLER/IRRIGATION EQUIPMENT AND SUPPLIES Sprinklers, head gates, ports, timers, piping, solvents, and all ancillary supplies. tools. and components. 2.6 CATEGORY 6: JANITORIAL SUPPLIES Cleaners, soaps, waxes. strippers. polishes, vacuums, brooms, mops, buckets, gloves, carts, paper goods. and all ancillary supplies, tools. and components. 2.7 CATEGORY 7: LANDSCAPING EQUIPMENT AND SUPPLIES Lawn and landscape equipment (gasoline and electric), shovels, rakes, axes, hoes, hoses, no77les, insect control, herbicides, fertilizers. plants, trees, and all ancillary supplies, tools, an components. 2.8 CATEGORY 8: MO"FORS/PUMPS Fractional and full horse, starters, pulleys, belts, fans, motor controls, and all ancillary supplies, tools, and components. 2.9 CATEGORY 9: PAINTS AND COATINGS All types of paints and coatings, wall paper, caulking, spray equipment, aerosol paints, pressure washers, sand blasters, finishes, abrasives, epoxy. cleaners, drywall supplies, tarps, compounds. adhesives, accessories, and all ancillary supplies. tools, and components. 2.10 CATEGORY 10: PLUMBING Equipment, parts, piping and fittings, water heaters, furnaces, disposals, pneumatic piping, filters, commodes, sinks, bathtubs, showers, shower doors. faucets, water conditioning equipment, water dispensing equipment, salt, and all ancillary supplies, tools, and components. 2.11 CATEGORY 11: SWIMMING POOL SUPPLIES Pool chemicals, tools. timers, pump/motor units. vacuum equipment, patio furniture. parts, and all ancillary' supplies. tools. and components. 2.12 CATEGORY 12: TOOLS, GENERAL PURPOSE, HAND-HELD Hand-held (electric, battery, or pneumatic operated), including accessories, automotive type tools, welding equipment, testing and measuring tools. carts and hand trucks, work benches, tool cabinets. ladders, and all ancillary supplies and components. 2.13 CATEGORY 13: TOOLS, POWER TYPE Electric or gas operated, mobile or stationary, bench or floor mounted, including accessories, and all ancillary supplies and components. 2.14 CATEGORY 14: WINDOW COVERINGS Blinds, shades, screens, window glass, mirrors, parts, and all ancillary supplies. tools, and components. 2.15 CATEGORY 15: HOSPITALITY Guest room supplies and appliances, personal care amenities, telephones, bed and bath linens, housekeeping cleaning supplies, public restroom supplies. carts, banquet and conference room supplies, guest room and suite furniture. fixtures, and equipment, pool and patio equipment, and other hospitality supplies. SERIAL. 11019-RFP 2.16 CATEGORY 16: WATER AND WASTE WATER TREATMENT Aeration. chart and data recorders, chemical feed, collection systems. flow metering, gauges, grounds maintenance, hose, hydrants, lab chemicals, equipment, and testing, location and leak detection, level and pressure. pipe. plugs, process analysis, pumps, sampling equipment, storm water, tanks, tools, valves, and water treatment. 2.17 CATEGORY 17: MISCELLANEOUS Kitchen and bath cabinets, shelving (metal or wood composite), safety and emergency equipment, first aid supplies, conditioning salt, scaffolding (purchased), safes, packaging supplies, communication supplies, electrical supplies. lighting supplies, and flooring. 2.18 CATEGORY 18: IN STORE SERVICES Including, but not limited to: glass cutting, pipe threading, planning services (flooring and cabinet), verbal technical advice, special orders, rental equipment etc. 2.19 CATEGORY 19: INDUSTRIAI, PRODUCTS/SERVICES Bearings, motors, lluid sealing. gearing. power transmissions, pumps, hose fabrication, hydraulic repair, gearbox repair, rubber services, conveyor systems. and other industrial products and services. 3.0 PRODUCT ORDERING: 3.1 Contractors complete product line (Retail or Wholesale) shall be available for Internet ordering 24/7. 3.2 Products may be ordered by any of the following methods: Internet Will Call (Phone or FAX order) POS (Point -of -sale) 4.0 ON-LINE CATALOG DISCOUNT PRICING: Contract pricing and category discounts are built in to each customer's initial account set up. This ensures that when a customer logs on to our website at I;,i,u! ; !.,..,;u11 n.„ m to place their orders, they are able to view the entire online catalog of items with their specific contract pricing. Additionally. features such as Real Time Inventory ('heck, Saved Lists, Product Recommendations, Order Confirmations. and Shipping Confirmations save our online users time and money by increasing ordering efficiency. 5.0 RELATED PRODUCTS AND SERVICES (INSTALLATION, REPAIR AND RENOVATION SERVICES) PRICING: 5.1 All Participating Public Agencies shall receive a detailed written quotation for all services to be performed, and product(s) to be provided. 5.2 All quotations shall be for a "not to exceed.' amount. 5.3 As an audit tool, the Contractor(s) shall provide a copy of the most current R.S. Means Bare Cost Data (including any city cost index adjustment) pertaining to all written quotations. SERIAL. 11019-RFP 6.0 SUPPLIER MANAGED INVENTORY (CONSIGNMENT): III) Supply Facilities Maintenance, in partnership with our sister company, Crown Bolt, provides a complete selection of Fasteners, Builders Hardware (Hinges, Gate Hardware, Barrel Bolts/I!asps, Corner Braces, Shelf Brackets, Closet Hardware, Springs, etc), Rope, Chain, Threaded Rod/Steel Shapes. In addition to providing product, Product Management Services are offered in limited areas and include the following for customer owned inventory: restocking, decontamination. down stocking, set maintenance, and assistance with determining replenishment orders. Crown Bolt has 4 distribution centers strategically located throughout the United States in Atlanta, GA, Memphis, TN, Carlisle, CA and Stockton, CA. In addition, we have two global distribution centers located in Shanghai, China and Shenzhen, China. Our Fasteners include both Standard and Metric threads as well as Plain, Zinc, Galvanized, Stainless Steel, Chrome, and Grade 5 & Grade 8 Finishes. We carry Hex Bolts, Carriage Bolts, Lag Screws, Sheet Metal Screws, Machine Screws, Wood Screws, Nuts, Washers and Specialty. We have over 5,000 items in stock covering all categories. We typically ship within 48 hours of receipt of an order, with delivery typically being made in 7 to 14 days, from receipt of the order. Crown Bolt has an exclusive agreement with Rustoleum on our Galvanized and Stainless Steel Product. Product Categories Include: Chrome Fasteners Grade 2/Carriage Bolts (Zinc) Grade 5 Bolts Grade 8 Bolts Ilex Nuts Ilot Dipped Galvanized Kits Lag Bolts (Zinc) Machine Screws (Brass) Machine Screws (Zinc) Metric Bolts Metric Machine Screws Metric Socket Heads Metric Washers/Nuts Nuts Socket Head Fasteners Specialty Nuts Stainless Steel Bolts Stainless Steel Screws Stainless Steel Washers/Nuts/Misc Tapping Screws (Zinc) Washers Wood Screws (Brass) Wood Screws (Zinc) For our full MRO product lines, VMI and consignment is a program that is being evaluated and considered as a potential future offering. 7.0 WARRANTY: All repair and renovation services performed by the Contractor shall carry a one (1) year workmanship warranty and all manufacturers' product warranties shall be passed on to the end customer. SERIAL. 11019-RFP 8.0 DELIVERY, FREIGIIT REQUIREMENTS: 8.1 All domestic ground shipments shall he FOB Destination, Freight Prepaid and Included. Any handling fees shall also be included in the pricing. 8.2 Should a Participating Public Agency determines that rush shipping or other alternate shipping is required, it shall notify the Contractor. The Contractor shall determine any additional costs associated with such delivery terms and communicate that cost to the Participating Public Agency. 8.3 The Proposer shall retain control for carrier selection and payment of freight charges of all goods until received by the requesting Participating Public Agency and the contract coverage completed. 1 he Proposer shall also file all claims for visible or concealed damage. The Participating Public Agency will notify the Proposer of any damaged goods and shall assist the Proposer in arranging for inspection of the goods. 8.4 Any requests for local delivery of orders placed at local stores shall be subject to local delivery fees, if applicable. 8.5 Shipping and handling fees are allowable to destinations outside the continental U.S. 8.6 A packing list or other suitable shipping document shall accompany each shipment and shall include the following: 8.6.1 Contract Serial number 8.6.2 Contractor's name and address 8.6.3 Participating Public Agency's name and address 8.6.4 Participating Public Agency's purchase order number 8.6.5 A description of product(s) shipped, including item number(s), quantity (ies), number of containers and package number(s), as applicable SUPPLIER INFORMATION Company SERIAL. 11019-RFP 1. Total number and location of sales persons employed by your company in the United States; 11D Supply Facilities Maintenance (III)SFM) has over 600 experienced sales representatives on staff covering the United States, including Government Specialist Representatives in 20+ major markets, and 7 National Account Managers dedicated to State & Local Government and Education Customers for each region of the country. In addition, we have specialized support staff in our Government Customer Service Center, Inside Sales Department, Account Services, Credit Services. Product Support, Web Support, eBusiness Department. Special Orders, Analytics, and in our Marketing Department which provide support to our Public Agency Customers. 111) Supply Facilities Maintenance currently has 37 Distribution Centers across the United States providing Next Day Delivery to 95°ib of the county. See attachment E for warehouse listings and addresses. 2. Number and location of support centers ; In addition to our 37 product Distribution Centers, 11D Supply Facilities Maintenance has 5 Customer Service Support Centers that can be reached at 1-800-431-3000, and additionally has a specialized team within the Customer Service ('enter which is dedicated to Government customers and can be reached at I- 877-610-6912. These support centers are located in San Diego, CA, New Braunfels, TX, Sterling, VA, Indianapolis, IN, and Morrisville. NC. The Contact Center hours are 7am-9pm EST. I IDSFM has a highly technical call routing system that allows for automatic overflow transfers to the next available representative, whether customers call the general Customer Service line or the dedicated Government line. Calls may be monitored for training purposes, and all Call Center performance is measured daily on key metrics such as time to answer a call, time spent on each call, and the number of dropped calls. By monitoring these metrics closely. we arc able to maintain high standards of service and ensure that we have an adequate number of representatives available to assist customers. In addition to housing our Customer Service teams, our support centers are also home to other department teams such as Credit Services, Account Services, Web Support, Product Support, eBusiness, Web Support, and many others. By having support centers in multiple locations we are able to ensure reliable continued service to our customers, without service interruption. in the event of an emergency if one of our locations is affected. Distribution 1. Describe how your company proposes to distribute the Products nationwide. 11D Supply Facilities Maintenance is well positioned to provide the customer with the product they need, when they need it. Our 37 Distribution Centers total 4.7 million square feet under roof and are well stocked with over 24,000 catalog items. We employ over 1700 employees in our Distribution Centers, 600 of them drivers, who go through extensive training and continued quality and safety checks, to ensure that orders are processed quickly, accurately, and safely. HD Supply Facilities Maintenance processes and ships for next day delivery, orders that are placed by local cut off time. HDSFM utilizes our own employees, not contractors, to pick and pack our products. 95% of all orders are processed for next day delivery. HDSFM has one of the largest distribution and delivery networks in the industry to serve your business needs. Our dedicated fleet of over 600 delivery trucks serves more than 130 markets with same day or next day delivery out of our 37 strategically placed Distribution Centers. Through a combination of our own fleet of trucks, common carrier (UPS and FedEx) and LIE we deliver our product to 95°%° of the country next day. To ergonomically design the layout of our Distribution ('enters for peak efficiency we use Slot 3D® which helps increase order accuracy and on -time delivery to customers SERIAL 11019-RFP key Benefits: • Reduce order picking time • Increase on time deliveries by ensuring orders are picked and ready sooner • Optimize storage equipment • Optimize DC layout • Reduce travel distance • Maximize ergonomic efficiency Additionally, we utilize "Pick to Voice" technology which provides voice guided instructions for our order pickers, along with product quantity and location verification to maximize order accuracy. What it does: • Eliminates the need for paper pick -tickets. • Combines multiple orders into one efficient pick path. • Requires "check -digits" to reduce errors with picking and staging. • Provides real-time data and standards (Speedonneter) for picker efficiency and accuracy. Results: • Improved efficiency (fewer footsteps and faster pick times). • Error reduction (less re -work and better customer service). • Actionable feedback on performance (especially helpful in pick -to - tote environments). For delivery routing. we leverage state of the art software from HALO. This allows us to efficiently and effectively build customized delivery routes daily based on the orders received to ensure timely delivery of all orders. view real time driver location and delivery status, and provide electronic proof of delivery. As a result of employing and continually training the best DC personnel, and by leveraging advanced technology, in 2010 1-ID Supply Facilities Maintenance delivered over 6.7 million orders with a Fill Rate of 98.4I % , with a next day delivery rate of 98.25%, and a pick error rate of less than I %. These are industry leading metrics on a very large volume of orders processed. This proven superior performance means that you can be assured HDSFM is capable of and committed to serving the needs of Maricopa County and all US Communities Participating Public Agencies to the highest standards possible. 2. Identify all other companies that will be involved in processing, handling or shipping the Product to the end user. For the 24,000+ items stocked in our Distribution Centers, our own LID Supply Facilities Maintenance employees will he processing and handling the orders. For those orders not delivered on our I1DSFM company trucks, orders may he delivered via UPS, FedEx, or LTI. carriers. For Factory Direct items, marked in our catalog and online with the "Factory Direct" phrase and icon, these items will he processed, handled, and shipped directly froin the manufacturer or supplier listed in the catalog. 3. State the effectiveness of the proposed distribution in providing the lowest cost to the end user. By effectively' monitoring and managing key DC Operations metrics, IID Supply Facilities Maintenance optimizes operating costs which allows us to keep our product pricing at the most competitive levels possible. Additionally, by offering free freight and no handling charges in the continental L.S. as part of this contract, the end users are further assured that they are benefiting from the lowest cost distribution. These cost savings are especially apparent if you consider the cost of sending a Public Agency employee to pick up items instead of taking advantage of HDSFM's free next day delivery, which covers 95% of the country. If a Public Agency employee leaves his or her normal work duties to pick up supplies, the additional costs incurred are the fuel cost. the additional vehicle maintenance costs, the wages for the employee for that time period, the delay in completing their normal maintenance or work duties, and the dissatisfaction of those affected by the delay in completing the maintenance work while the employee was SERIAL 11019-REP away shopping for or picking up supplies. having HDSFM deliver needed supplies saves on both hard and soft costs associated with product procurement. As a result of employing and continually training the best DC personnel, and by leveraging advanced technology, in 2010 I1I)SFM delivered over 6.7 million orders with a Fill Rate of 98.41% , with a next day delivery rate of 98.25°10, and a pick error rate of less than 1 %. These are industry leading metrics on a very large volume of orders processed. "[his proven superior performance means that you can be assured IID Supply Facilities Maintenance is capable of and committed to serving the needs of Maricopa County and all US Communities Participating Public Agencies to the highest standards, with the lowest cost to the end user. 4. Provide the number, size and location of your company's distribution facilities, warehouses and retail network as applicable. Answer — HD Supply Facilities Maintenance currently has 37 regional Distribution Centers (DC) strategically located throughout the continental United States. Below is a compete listing of these locations: Location PI IOI:NIX LA MI:IRO SACRAMI•:N I0 SAN I)IEGO I IAYW'ARD/SAN FRANCISCO I)IiNVER MIAMI ORLANDO TAMPA * JACKSONVILI.E AII.ANIA CIII('AGO INDIANAPOI.IS NEW ORI.EANS l3OSTON 13ALIIMORF I)EIROIT MINNEAPOI.IS KANSAS CFI Y ST. LOIIIS CI IARI.01 11 RAI.EI(il1 NEW JERSEY I.AS VEGAN CIFVELANI) COLII;v113US Address 6825 W BUCKEYE RD, S I E. I 21651 BAKER PARKWAY 3050 RAMC() ST 7411 GOEN PLACE. S"I1.. A 2720 W' WINTON AVL 11700 EAST 47111 AVENUE 2701 SW 32ND AVENUE 3881 OLD WINTER GARDEN RD. 6850 FIRST PARK 131.VI). SIT, 150 8600 JESS B. SMITII Cl.. SIT? K 1950 N NORCROSS -FUCKER RD 635 C NOR III WEST AVE City PIIOI:NIX CI IY OF INDUSTRY WEST SACRAMI.N 10 CA 95691 St Zip At 85043 CA 91789 SAN I)IFGO ('A IIAYWARI) DFNVER PEMI3ROKE PARK ORI.ANI)0 I.AKFI,AND JACKSONVII.I.I: NORCROSS NOR IMAKI, CA 94545 C'() 80239 FI, FI. 32805 F1, 33805 FI. 32219 (iA 30071 11. 60164 SQ. FT. 174,769 525,200 300.000 92120 57.351 35.460 136.809 33023 46.498 79.000 5201 PARK EMERSON DR.. sir.. 11 INDIANAPOLIS IN 46203 300 JEFFERSON IIWY. SIT•: 901 100 MEADOW RD BUILDING 100 1020 AIRPORT 100 WAY. S 1 E. 13 12096 MERRIMAN ROAD 3900 50th AVENUE NOR Ill. S FE 200 1120 SALINE ST 13345 LAKEFRONT DR. 10215-A RIDGE CREEK DR 43 JEFFERSON I3OSI ON !1ANOVl R LIVONIA 13ROOKLYN CENTER N. KANSAS CITY EAR III ('IIY I.A MA MD MI 70121 02136 21076 48150 MN 55429 MO 64116 MO 63045 CHAR' O F IT NC 28273 9200 GL0I3F CENTER DR. S I L. 110 MORRISVILLE 1100 JOIiN GAL I WAY STE 1 13IURI.INGTON 4825 EAST CIIAYFNNI•: RI). 131.DG A LAS VEGAS 30311 EMERALD VALLEY I'KWY GLEN WILLOW 2350 INTERNATIONAL S FRFF 1 COI.UMI3UIS NC 27560 NJ 8016 NV O11 011 89115 44139 140.6 39 43228 35,913 240.000 24.500 378.760 267.265 75.636 27.845 150.000 156.401 30.000 26.359 31.178 79.100 130.000 50.988 319.377 100.000 OKI.AI IOMA 11301 PARTNERSHIP DR., STE C SERIAL 11019-RFP OKLAIIOMA OK 73131 POR ELAND 6713 SW BONITA ROAD. STE 21013 'EIGARD OR 97224 NASIIVILLE 1201 ANl IOCII PIKE NASIIVILLE. TN 37211 At'SIIN 4401 ERE.IDRICI I LANE # 405 At;s I IN IX 78744 550 LAKESIDE. PARKWAY. SI.1 1 L DALLAS 100 FLOWER MOt'NI) lX 75028 11OIJS EON 8518 W. 1.1 1 TLL YORK BLDG 6 1101'STON 'IX 77040 SAN ANTONIO 5755 IRI COUNTY PKWY SCI IER 11.. IX 78154 SAI.1 LAKE ('I I Y 1972 SOl I Il 14370 WEST. Sll:. fill SALT I.AKL CFI Y 11 l 84104 NE:WPORI NEWS 2101 ALUMINUM AVE NI:WPORI NEWS VA 23661 RICIIMOND 1100 Il•:CIINOLOGY PARK DR. (i1.EN ALLl:N VA 23059 SLA VI LE: 20625 59111 PLACE. SOl Ill I KEN I. WA 98032 * Jacksonville location will be opening in the Summer of 2011 23.000 20.000 31.015 75.051 355.621 211.688 94.550 20.000 30.000 50.988 264.979 5. State the company's standard delivery time and any options, including desktop delivery costs, for expediting delivery and return policies. HDSFM standard delivery is next day for 95% of the country. For limited areas, we offer same day delivery upon request. For the remaining 5% of our customers in 2 or 3-day shipping areas we offer priority overnight service. Any additional charge for this expedited shipping service is quoted at the time of order. * For Hawaii Deliveries only: Trans Pacific lead time varies and can be up to 14 business days after receipt of the order. Orders placed on Friday and Monday sail out on Wednesday. Orders placed Tuesday through Thursday sail out on Saturday. Customers do not pay any freight charges to the Main Island but will incur freight charges for shipments going to the other islands once the order has been delivered to the main island of Oahu. Freight charges will be calculated from Oahu to the other islands. If the item is • FREIGHT customer will be charged freight from the Los Angeles Distribution Center to the end destination including Oahu. Will ('all Order Pick LJp: We also offer Will -Call pick up at all of our 37 distribution centers. Orders are ready for pick up one hour after the order is received. Returns Policy: We've developed our Hassle -Free Return Policy to make returns as easy as possible for you. We accept product back in its original packaging up to 90 days from the date of purchase and include an HDSFM Driver Return label or an Authorized Return Service (ARS) label on all returnable shipments. To return merchandise, use the HDSFM Driver Return label or ARS label included with your package. Please complete the information, reseal your unused merchandise in the box, and place the new label over the original shipping label. Give your package with the HDSFM Driver Return label to an HDSFM driver or your package with the ARS label to a UPS driver. Please retain your UPS tracking information from your ARS label or your pickup slip from the HDSFM driver for future reference. Please note that if you paid freight to receive an item, freight charges may apply to return the item. Certain items may not be returnable or may have specific return instructions: please see below before you make your return. If you have questions about our Hassle -Free Return Policy, please call us at 1-866-455-8901. SERIAL. 11019-RFP Hazmat Returns I azardous material, such as fire extinguishers, refrigerant, paint, and gas powered motors, identified with the Hazmat icon require special handling and are subject to additional freight charges. You will be notified of any charges. Please call 1-866-455-8901 for more information. Hazmat items are not returnable because of federal safety restrictions. Damaged Items If your package arrived damaged in transit, please note the damage next to your signature at the time of delivery. If your package had concealed damage, please call 1-866-455-8901 within 3 business days of receipt. Defective Items If you receive an item that is defective, please call 1-866-455-8901. We will advise you of how to proceed. Please note, some items carry a manufacturer's warranty and require that you contact the manufacturer directly. Shortages and Fulfillment Errors If your order arrived short an item at the time of delivery, please note the shortage next to your signature. If you notice a shortage upon opening your package or if your order was fulfilled incorrectly, please call 1- 866-455-8901 within 3 business days of receipt. Shipped Freight Carrier If you are making a return and your items were shipped via freight carrier. please call 1-866-455-8901 within 3 business days of receipt. Special Orders Noncatalog items and volume purchases are nonreturnable. Cancellation Fees Cancellation fees may apply on quoted volume, customized, or noncatalog orders. Customized Orders Customized orders including fabricated, special order, and custom made -to -order factory direct items are nonreturnable. Factory Direct Orders Damaged or shorted factory direct items must be reported to HD Supply Facilities Maintenance within 3 business days. Custom made -to -order factory direct items are nonreturnable. Some factory direct items are nonreturnable. See product descriptions for details. Refused or cancelled orders are subject to restocking fees and return freight charges. Warranty Items Warranty items are nonreturnable. For additional warranty information, refer to the product page where the item is featured. If you have any questions about returning items under warranty, please call 1-866-455- 8901. Shipped Outside the Continental U.S. Items shipped outside the continental U.S. are nonreturnable. Warranty Disclaimer/Limitation of Liability LID Supply Facilities Maintenance does not provide any warranty for the goods it supplies, but shall pass through any transferable manufacturer's standard warranties. HDSFM excludes and disclaims all other express and implied warranties, including, but not limited to, all implied warranties of merchantability fitness for a particular purpose. To the extent not prohibited by applicable law, in no event, whether in contract, warranty, indemnity, tort (including, but not limited to, negligence), strict liability or otherwise, shall HDSFM or its affiliates be liable for (a) Any Incidental, indirect, punitive, special, consequential or similar damages, even if such damages were foreseeable or caused by HDSFM, (b) Any claim that properly is a claim against the manufacturer, or (c) Any amount exceeding the amount paid for goods that are subject of such claim(s). All claims must be brought within one year of accrual of cause of action. 6. State restocking fees for products returned after thirty days. Services SERIAL 11019-RFP ItD Supply Facilities Maintenance does not charge a re -stocking fee for stocked merchandise that is returned within the 90 day policy. As explained in section 5 (Distribution) above. • ADA Approved Items Available - Complies with ADA standards. Items with this symbol meet the standards required by the Americans with Disabilities Act • Made in the USA Items Available - We come to market with thousands of strong product offerings that are competitively priced and made in America Nolo r USA IIN STOCK! GUARANTEED This guarantee covers orders placed with HD Supply, Multifamily Solutions; [ID Supply, hospitality Solutions; HD Supply, Maintenance Solutions; HD Supply, Government Solutions; and HD Supply, Ilealthcare Solutions. Specially marked items in this catalog are guaranteed to be in stock through March 25, 2012. If the item is not in stock at the time your order is placed, you will be entitled to receive a credit for IIDSFM merchandise equal to the item price up to $100 per item. ('all 1-800-563-9012 for details. Claims must be made within 14 days from the date the order ships. In the event an In -Stock Guarantee item is hack -ordered and then cancelled before it is shipped, a credit will not be issued. Each customer is entitled to receive one credit per product number, per customer, per 30-day period. Offer is not valid for special orders. In the event an item is discontinued, we will inform you of the replacement item at the time of purchase; the replacement item will be included in this guarantee. HD Supply Facilities Maintenance reserves the right to discontinue this program or modify guaranteed items at any time. Customers will he notified of any changes at the time of order. 111) Supply Facilities Maintenance will provide services that include: Installations, Renovations, Fabrications, Special Orders, and Customer Training; additionally, fastener inventory management as detailed under 2.11 Supplier Managed Inventory. HDSFM is licensed to do business as a General Contractor for Installation Services in the following states: State of Arizona - License # ROC253525 State of California - License # 932802 State of Florida License # CBC1258230 State of Georgia - License # GC LT-C 0000064 State of Maryland - License # 128323 State of Nevada -- License li 0073341 State of Oregon License # 177360 State of Virginia - License 11 2705134125 State of Washington License is IiDSUOPSF894DD HDSFM also performs Installation Services in the states listed below where a General Contractor's License is not required. Licensing requirements for Subcontractors that IID Supply Facilities Maintenance employs in these states is managed, monitored, verified, and kept on file to ensure that Subcontractors have the proper licensing required fbr the particular State where they are performing work. State of Colorado State of Connecticut State of Delaware Washington. DC State of Idaho State of Illinois SERIAL 11019-RFP State of Indiana State of Iowa State of Kansas State of Kentucky State of Maine State of Massachusetts State of Michigan State of Minnesota State of Missouri State of Montana State of Nebraska State of New Hampshire State of New Jersey State of New York State of Ohio State of Oklahoma State of Pennsylvania State of Rhode Island State of South Dakota State of Texas State of Vermont State of Wisconsin State of Wyoming Describe those services that are performed by your company versus those that are performed by subcontractors. Installations Services: labor is performed by Subcontractors, project management is performed by III) Supply Facilities Maintenance employees. Fabrication Services, Special Order Services, Renovation Services (project management), Customer Training Services and Fastener Inventory Management Services are performed by HD Supply Facilities Maintenance employees. Describe the process and requirements of qualifying in-house personnel and subcontractors who will be performing services for your company. Include details on the types of background screening performed and any other required qualifications. Answer — Prospective Installers must provide copies of any licenses or certificates required. Licenses must be current and up to date. They also must provide General Liability, Automobile Liability and Workers Compensations certificates of insurance. Principals of subcontractors undergo a criminal, motor vehicle and financial background check. All employees of subcontractors doing work for HDSFM undergo a criminal and motor vehicle background check. In cases where the Customers project requires additional screening such as Sex Offender screening, these checks are performed on those who will be performing the work, prior to the start of the project. Internal positions are filled by qualified individuals using the HD Supply Facilities Maintenance interview and hiring process which also includes drug testing and background checks on all potential employees. 3. Describe your ongoing quality control processes to ensure qualified in-house personnel and subcontractors. HDSFM uses the Quickbase Project Management system to maintain subcontractor lists and personnel as well as insurance renewal information. Additionally, HDSFM inspects the work of our Installers during the project and after the project has been completed to ensure the highest standards possible are met. For our Fabrication Services, Special Order Services, Renovation Services (project management), ('ustomcr "Training Services and Fastener Inventory Management Services, which are all provided by HDSFM employees, we employ our internal system of performance management which includes goal SERIAL. 11019-RFP setting, training, monitoring of key metrics, and periodic review of performance goals to ensure peak performance of all associates. 4. If Supplier offers installation services or renovation services, provide 3 references of Public Agencies for which services have been performed. include complete contact information. a description of products provided and services performed, total dollar amount of product and total dollar amount of services performed. Please review attachment ('-I. Administration 1. Describe your company's capacity to employ EDI, telephone, Internet, with a specific proposal for processing orders under the Master Agreement. State which forms of ordering allow the use of a procurement card and the accepted banking (credit card) affiliation. IIDSFM accepts the following forms of payment for all order types including phone orders, fax orders, internet orders, and email orders: Government Procurement cards, Visa, MasterCard, American Express, Discover. 11I) Supply Account, Government Purchase Orders (PO's). Government Blanket Purchase Agreements (BPA's), SmartPay, and Electronic Funds Transfer (EFT). Ordering under the Master Agreement begins with setting up a new customer's account, or converting an existing customer's account. and linking them to the Master Agreement in our system after verification of their U.S. Communities registration has been performed by our Account Services Department. Once a customer's account has been linked to the U.S. Communities Master Agreement in the system, all orders will be processed through this linkage, unless the customer instructs us otherwise. Phone, Fax and Email Order Processing IIDSFM operates a 600 scat multi -site contact center with sophisticated and redundant contact center technology. Orders can be received via phone, fax, email, and mail and procurement cards are easily accepted. Currently over 7 million contacts per year are processed and the system is highly scalable. The contact center operates on an Aspect Call Management System and can seamlessly route calls from the cloud to end agents in any site or in home agents via detailed call control tables. Avaya middleware provides Computer Telephony Integration (CII) linking caller information to ERP system data and allowing for Intelligent ('all Routing(ICR) capability and automated customer identification(screen pop). Real time monitoring of service levels is conducted in Aspect Real I'ime Director and multiple control reports are produced daily from Aspect Data Mart. Faxes arc also linked to Avaya middleware for lCR capability and are managed in digital format in Right Fax. Right Fax allows for controlled processing, reporting and storage of fax images. Kana Email Management is used for routing, processing, reporting and storage of all email contacts. Resource planning is completed by a dedicated workforce management team on both a long term and real time basis to ensure service levels on all contact types are held within requirements. The workforce management team utilizes Aspect F:WFM to forecast volume, predict staffing, plan schedules, and manage real time adherence. The contact center also employs an extensive quality monitoring program supported by NICE Systems Quality Monitoring. An extensive training program provides classroom instruction and training is also conducted in a Learning Management System(I.MS) while documentation is shared in a collaboration tool, Support Central. All orders regardless of contact medium are processed into SAP with control of orders from order to billing. Online Order Processing IIDSFM can facilitate all forms of electronic messaging, including EDI. We have the ability to integrate with any external purchasing or payables application and support a wide variety of transport protocols. We utilize a cloud solution that delivers real-time integration that is secure, reliable, and highly scaleable. In addition to our cloud solution for purchase orders, order updates, and invoices, we maintain additional messaging services that provide real-time price and availability updates. The combination of these services ensures customers can make purchasing decisions based on the most up-to-date information available and that orders and invoices are processed in real-time. SERIAL 11019-RFP For customers interested in utilizing an e-procurement solution that connects electronically with I IDSFM, we provide electronic catalogs for hosting within other applications and also enable punch -out catalogs if required. Punch -out catalogs can be customized with unique parts and pricing and can facilitate custom workflow rules for order approvals. Internet ordering is available via hdsupplysolutions.com. Customers may view items through a traditional online catalog or utilize our Virtual Catalog which allows customers to view the printed catalog online. The website features the functionality you'd expect from a leading ecommerce storefront. Customers have the ability to purchase online, create unlimited saved lists, check inventory without having to add items to the cart, receive real-time price and availability updates, and receive real-time messaging during checkout identifying replacement parts and pans with shipping restrictions and/or substitutions such as Ability One parts. All customers have the option of receiving emailed order confirmations and shipping notifications to keep them abreast of the order status on the orders they have placed online. Customers can also opt to receive the same emails for all orders placed at their facility. giving them access to important information on all shipments to their facility. All forms ordering allow the use of procurement cards. 2. Describe your company's internal management system for processing orders from point of customer contact through delivery and billing. Please state if you use a single system or platform for all phases of ordering, processing, delivery and billing. Phone, Fax, and Email Ordering (including internal management system details) HDSFM operates a 600+ seat multi -site contact center with sophisticated and redundant contact center technology. Orders can be received via phone. fax, email, and mail and procurement cards are easily accepted. Currently over 7 million contacts per year are processed and the system is highly scalable. .1 he contact center operates on an Aspect Call Management System and can seamlessly route calls from the cloud to end agents in any site or in home agents via detailed call control tables. Avaya middleware provides Computer Telephony Integration (CTI) linking caller information to ERP system data and allowing for Intelligent Call Routing(1CR) capability and automated customer identification(screen pop). Real time monitoring of service levels is conducted in Aspect Real Time Director and multiple control reports are produced daily from Aspect Data Mart. Faxes are also linked to Avaya middleware for 1CR capability and are managed in digital format in Right Fax. Right Fax allows for controlled processing, reporting and storage of fax images. Kana Email Management is used for routing, processing, reporting and storage of all email contacts. Resource planning is completed by a dedicated workforce management team on both a long term and real time basis to ensure service levels on all contact types are held within requirements. The workforce management team utilizes Aspect EWFM to forecast volume, predict staffing, plan schedules, and manage real time adherence. The contact center also employs an extensive quality monitoring program supported by NICE Systems Quality Monitoring. An extensive training program provides classroom instruction and training is also conducted in a Learning Management System(LMS) while documentation is shared in a collaboration tool, Support Central. All orders regardless of contact medium are processed into SAP with control of orders from order to billing. Online Ordering In addition to the in depth description related to online order processing provided above in Section 1.0 under Administration, the following details are included for further clarification. Online ordering is facilitated through a best -in -class ecommerce application that is fully integrated with the primary back -end systems. All systems arc hosted within our network and therefore allow I IDSFM to have full control over performance and functionality. Orders entered via hdsupplysolutions.com are processed in real-time and follow the same process as phone orders for delivery and billing. SERIAL 11019-RFP Orders received electronically via external third party purchasing applications are processed real-time. Immediately after an order is received, an acknowledgement is sent to the respective purchasing application indicating that the order has been received. Once an order has shipped, an electronic order update is sent with the shipping status of all items contained on the order. An electronic invoice is available on all orders and can be modified to fit the customers' needs. Delivery 1ID Supply Facilities Maintenance processes and ships for next day delivery, orders that are placed by local cut off time to 95% of the country. Our ordering platform is integrated with our warehouse systems to provide a seamless and efficient transition to picking, packing, and shipping once an order has been processed. HDSFM utilizes our own employees, not contractors. to pick and pack our products. HDSFM has one of the largest distribution and delivery networks in the industry to serve your business needs. Our dedicated fleet of over 600 delivery trucks serves more than 130 markets with same day or next day delivery out of our 37 strategically placed Distribution Centers. Through a combination of our own fleet of trucks. common carrier (UPS and FedEx) and LTT, we deliver our product to 95% of the country next day. To ergonomically design the layout of our Distribution Centers for peak efficiency we use Slot 3D® which helps increase order accuracy and on -time delivery to customers Key Benefits: • Reduce order picking time • Increase on time deliveries by ensuring orders are picked and ready sooner • Optimize storage equipment • Optimize DC layout • Reduce travel distance • Maximize ergonomic efficiency Additionally, we utilize "Pick to Voice" technology which provides voice guided instructions for our order pickers, along with product quantity and location verification to maximize order accuracy. What it does: • Eliminates the need for paper pick -tickets. • Combines multiple orders into one efficient pick path. • Requires "check -digits" to reduce errors with picking and staging. • Provides real-time data and standards (Speedometer) for picker efficiency and accuracy. Results: • Improved efficiency (fewer footsteps and faster pick times). • Error reduction (less re -work and better customer service). • Actionable feedback on performance (especially helpful in pick -to - tote environments). For delivery routing. we leverage state of the art software from IIALO. This allows us to efficiently and effectively build customized delivery routes daily based on the orders received to ensure timely delivery of all orders. view real time driver location and delivery status, and provide electronic proof of delivery. For the 24,000+ items stocked in our Distribution Centers, our own HD Supply Facilities Maintenance employees will be processing and handling the orders. For those orders not delivered on our HDSFM company trucks. orders may be delivered via UPS, FedEx. or LT'l, carriers. For Factory Direct items, marked in our catalog and online with the "Factory Direct" phrase and icon, these items will he processed, handled. and shipped directly from the manufacturer or supplier listed in the catalog. As a result of employing and continually training the best DC personnel, and by leveraging advanced technology, in 2010 I IDSFM delivered over 6.7 million orders with a Fill Rate of 98.41910 , with a next day delivery rate of 98.25%, and a pick error rate of less than 1°%°. These are industry leading metrics on a very SERIAL 11019-RFP large volume of orders processed. This proven superior performance means that you can be assured HDSFM is capable of and committed to serving the needs of Maricopa County and all US Communities Participating Public Agencies to the highest standards possible. Billing An automated nightly process is used to send an electronic file of the prior day's order activity to our third party provider, Billtrust®, who uses state-of-the-art billing technology to processes our invoices and monthly statements. Invoices and monthly statements are sent via USPS or electronically depending on the customer's preference. To provide increased flexibility and efficiency, we offer online access to copies of invoices and statements through Invoice Gateway provided by Billtrust® free of charge. This also offers customers the opportunity to choose a more sustainable alternative to paper invoicing, to help meet their own sustainability goals and objectives. To further decrease costs at the customer level, customers can provide HDSFM with their specific General Ledger codes by product to be displayed on their invoices, therefore saving time and money in their own invoice and budget reconciliation process. Order confirmations and shipping notifications are available via email and can be limited to only orders placed by the specific individual on hdsupplysolutions.com or for all orders at their facility. For integrated partners, order status is provided electronically and can include invoices on request. Within the public agency segment, e-commerce activities represent over forty percent of total revenue with some agencies' e-commerce penetration surpassing ninety percent. The table below illustrates our experience with the software specifically requested in this section. vl o date, we have not had any customers request Lawson or School Dude, however we are confident that such a request could be accommodated as we are able to integrate with most industry leading applications. 3. Describe your company's implementation and success with existing multi -state cooperative purchasing programs, if any, and provide the entity's name(s), contact person(s) and contact information as reference(s). III) Supply Facilities Maintenance has demonstrated the ability to successfully implement a multi -state cooperative purchasing program with US Communities as part of contract 05091 for Wholesale Maintenance, Repair, and Operating Supplies, over the past 5+ years. We've greatly increased awareness of the US Communities program and of IID Supply Facilities Maintenance amongst Public Agencies nationwide, resulting in tremendous incremental sales growth each year through the contract, and increased saving to Public Agencies. During that time, we continually enhanced the training of our team members and our marketing efforts of the US Communities program to promote the benefits of using a compliant cooperative contract that has been competitively solicited through a Lead Public Agency. Additionally, we've continued to add team members in a full time capacity every year to promote the contract and to ensure that we are proactively providing the support that our Public Agency customers deserve. During our Quarterly Supplier Reviews with the Sponsoring Agency and US Communities. IIDSFM has consistently been rated well in all facets of performance. We are experienced in and committed to going above and beyond to make this multi state cooperative purchasing program with US Communities a success, resulting in the best possible value to Public Agencies. Contact person: Chris Robb National Operations Manager Tel: (571) 243-1651 Fax: (540) 659-9918 Email: Environmental 1. Provide a brief description of any company environmental initiatives. including any green products and certifications to be available through your company. SERIAL. 11019-RFP III) Supply Facilities Maintenance, through its ideallygreens" initiative, marked with the following symbol - provides environmentally preferable products and services in the following five environmental categories: • Energy Efficiency • Water Conservation • Hazardous Materials Disposal • Indoor Environmental Quality • Waste Reduction HDSFM supplies products certified by ENERGY STAR®, WaterSense, Design for the Environment. Carpet and Rug Institute, and I?coLogo is • Ecotogo VENDOR NAME: I ID Supply Facilities Maintenance, Ltd. QUANTITY OF Q( ANl I Y OF RI? FAIT. W'l IOLI•.SAI.1; STORES IN WARIAIOI'Sli(S) MIS S'I ATE IN 'I I ITS SI A It v ARI:I LOUSE LOCA I IONS (C'I I Y) ALABAMA N/A ALASKA N/A ARIZONA 1 PHOENIX ARKANSAS N/A CITY OF INDUSTRY, SACRAMEN•TO, 4 CALIFORNIA SAN DIEGO & FIAYWARD COLORADO 1 DI{NVER CONNECTICUT N/A I DELAW'ARE N/A JACKSONVILLE (Will be opening the 4 Summer of 2011), PEMBROKE PARK, FLORIDA ORLANDO & LAKELAND GEORGIA 1 NORCROSS FIAWAII N/A IDAHO N/A ILLINOIS 1 NOR"FIILAKF. INDIANA 1 INI)IANAPOLIS IOWA N/A KANSAS N/A KENTUCKY N/A LOLJISIANA 1 JEFFERSON MAINE N/A MARYLAND 1 HANOVER MASSAC I IUSETTS 1 BOSTON MICHIGAN 1 LIVONIA MINNESOTA 1 BROOKLYN CENTER MISSISSIPPI N/A MISSOLJRI 2 NORTH KANSAS CITY & EARTH CITY MON'IANA N/A NEBRASKA N/A NEVADA 1 LAS VEGAS NEW HAMPSHIRE N/A NEW JERSEY 1 BURLINGTON NEW MEXICO N/A NEW YORK N/A SERIAL 11019-RFP NOR"I 11 CAROLINA 2 CHARLOTTE & MORRISVILLE NORTH DAKOTA N/A OH1O 2 GLEN WILLOW & COLUMBLJS OKLAI IOMA 1 OKLAHOMA CITY OREGON 1 TIGARD PENNSYLVANIA N/A RHODE ISLAND N/A SOUTH CAROLINA N/A SOU1 II DAKOTA N/A TENNESSEE 1 NASHVILLE AUSTIN, FLOWER MOUND, HOUSTON 4 TEXAS &SCHERTZ UTAH 1 SALT LAKE CITY VERMONT NIA VIRGINIA 2 NEWPORT NEWS & GLEN ALLEN WASHING ION 1 KENT WEST VIRGINIA NA WISCONSIN NA WYOMING NA SERIAL 11019-RFP ATTACHMENT C ARRA STANDARD TERMS AND CONDITIONS FOR CONTRACTS AND GRANTS If a contract or grant involves the use qJ funds from the federal American Recoveiyand Reinvestment Act of 2009, 1'uh. L. 111-5 ("Recovery Act -I. the following terms anc/ conditions apply. As used in this Section, Contractor Grantee- means the contractor or grantee receiving Recovery Act funds front Jaricopa County (-County') under this agreement. 1. The Contractor Grantee specifically agrees to comply with each of the terms and conditions contained herein. Contractor Grantee understands and acknowledges that the federal stimulus funding process is still evolving and that new requirements for Recovery Act compliance may .still he forthcoming from federal government, State ofArizona, and Maricopa County. Accordingly, Contractor Grantee specifically agrees that both it and subcontractors subgrantees will comply with all such requirements during the contract period. AVAILABILITY' OF FUNDING Contractor/Grantee agrees that programs supported with temporary federal funds made available from the Recovery Act may not be continued with Maricopa County financed appropriations once the temporary federal funds are expended. BUY AMERICA REQUIREMENT Contractor/Grantee agrees that pursuant to Section 1605 of Title XV of the Recovery Act. neither Contractor/Grantee or its subcontractors/subgrantecs will use Recovery Act funds for a project for the construction, alternation, maintenance, or repair of a public building or public work unless all of the iron. steel and manufactured goods used in the project are produced in the United States in a manner consistent with United States obligations under international agreements. This requirement shall be applied unless the use of alternative materials has been approved by a federal agency pursuant to Section 1605. CONFLICTING REQUIREMENTS Contractor/Grantee agrees that, to the extent Recovery Act requirements conflict with Maricopa County requirements, the Recovery Act requirements shall control. FALSE CLAIMS ACT Contractor/Grantee agrees that it shall promptly refer to an appropriate federal inspector general any credible evidence that a principal, employee, agent. subgrantee, subcontractor or other person has submitted a claim under the federal False Claims Act, as amended, 31 U.S.C. §§3729-3733, or has committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct involving those funds. ENFORCEABILITY' Contractor/Grantee agrees that if Contractor/Grantee or one of its subcontractors/subgrantees fails to comply with all applicable federal and state requirements governing the use of Recovery Act funds, Maricopa County may withhold or suspend, in whole or in part, funds awarded under the program, or recover misspent funds following an audit. This provision is in addition to all other remedies available to Maricopa County under all applicable state and federal laws. INSPECTION OF RECORDS Contractor/Grantee agrees that it shall permit the United States Comptroller General or his representative or the appropriate inspector general appointed under section 3 or 8G of the federal Inspector General Act of 1978, as amended, 5 U.S. App. §§3 and 8(g), or his representative to: (I) examine any records that directly pertain to, and involve transactions relating to, this contract; and (2) interview any officer or employee of Contractor/Grantee or any of its subcontractors/subgrantecs regarding the activities funded with funds appropriated or otherwise made available by the Recovery Act. SERIAL. 11019-RFP JOB POSTING REQUIREMENTS Section 1512 of the Recovery Act requires states receiving stimulus funds to report on jobs created and retained as a result of the stimulus funds. Contractors/Grantees who receive Recovery Act funded contracts are required to post jobs created and retained as a result of stimulus funds on the State of Arizona website at PROHIBITION ON USE OF RECOVERY ACT FUNDS Contractor/Grantee agrees that none of the funds made available under this contract may be used for any casino or other gambling establishment, aquarium, zoo, golf course, swimming pools, or similar projects. REPORTING REQUIREMENTS Pursuant to Section 1512 of Title XV of the Recovery Act, entities receiving Recovery Act funds must submit a report to the federal government no later than ten (10) calendar days after the end of each calendar quarter. This report must contain the information outlined below. Accordingly, Contractor/Grantee agrees to provide the County with the following information in a timely manner: a. The total amount of Recovery Act funds received by Contractor/Grantee during the Reporting Period; b. The amount of Recovery Act funds that were expended or obligated during the Reporting Period; c. A detailed list of all projects or activities for which Recovery Act funds were expending or obligated, including: the name of the project or activity; ii. a description of the project or activity; iii. an evaluation of the completion status of the project or activity; and iv. an estimate of the number of jobs created and the number of jobs retained by the project or activity; d. For any subcontracts or subgrants equal to or greater than $25,000: "I he name of the entity receiving the subaward; ii. 'Fite amount of the subaward; iii. The transaction type; iv. The North American Industry Classification System (NAIC S) code or Catalog of Federal Domestic Assistance (CFDA) number; v. Program source; vi. An award title descriptive of the purpose of each funding action; vii. The location of the entity receiving the subaward; viii. The primary location of the subaward, including the city, state, congressional district and country; and ix. A unique identifier of the entity receiving the sub -award and the parent entity of Contractor/Grantee, should the entity be owned by another. x. The names and total compensation of the five most highly compensated officers of the company if it received: 1) 80°%o or more of its annual gross revenues in Federal awards; and 2) $25M or more in annual gross revenue from Federal awards. SERIAL 11019-RFP e. For any subcontracts or subgrants of Tess than $25,000 or to individuals, the information required in d may be reported in the aggregate and requires the certification of an authorized officer of ('ontractor/Grantee that the information contained in the report is accurate. f. Any other information reasonably requested by the County or required by state or federal law or regulation. Standard data elements and federal instructions for use in complying with reporting requirements under Section 1512 of the Recovery Act, are pending review by the federal government, and were published in the Federal Register, 74 Federal Register, 14824 (April I, 2009), and are to be provided online at www.FederalReporting.gov. SEGREGATION OF FUNDS Contractor/Grantee agrees that it shall segregate obligations and expenditures of Recovery Act funds from other funding. No part of funds made available under the Recovery Act may be comingled with any other funds or used for a purpose other than that of making payments for costs specifically allowable under the Recovery Act. SUBCONTRACTOR REQUIREMENTS (;ontractor/Grantee agrees that it shall include these standard terms and conditions, including this requirement, in any of its subcontracts or subgrants in connection with projects funded in whole or in part with funds available under the Recovery Act. WAGF. REQUIREMEN"I'S Contractor/Grantee agrees that, in accordance with Section 1606 of Title XVI of the Recovery Act. both it and its subcontractors shall fully comply with this section in that, notwithstanding any other provision of law. and in a manner consistent with the other provisions of the Recovery Act. all laborers and mechanics employed by contractors and subcontractors on projects funded in whole or in part with funds available under the Recovery Act shall be paid wages at rates not less than those prevailing on projects of a character similar in the locality, as determined by the United States Secretary of Labor in accordance with Subchapter IV of Chapter 31 of Title 40 of the United States Code. The Secretary of Labor's determination the State of Arizona are located at: regarding the prevailing wages applicable in WIIISTLEBLOWER PROTECTION Contractor/Grantee agrees that both it and its subcontractors/subgrantees shall comply with Section 1553 of the Recovery Act, which prohibits all non-federal Contractor/Grantees of Recovery Act funds. including Maricopa County, and all contractors and grantees of Maricopa County, from discharging. demoting or otherwise discriminating against an employee for disclosures by the employee that the employee reasonably believes arc evidence of (I) gross mismanagement of a contract or grant relating to Rccovcry Act funds; (2) a gross waste of Recovery Act funds; (3) a substantial and specific danger to public health or safety related to the implementation or use of Recovery Act funds; (4) an abuse of authority related to implementation or use of Recovery Act funds; or (5) a violation of law, rule. or regulation related to an agency contract (including the competition for or negotiation of a contract) or grant. awarded or issued relating to Recovery Act funds. In addition, Contractor/Grantee agrees that it and its subcontractors/subgrantees shall post notice of the rights and remedies available to employees under Section 1553 of.1 itle XV of the Recovery Act. SERIAL. 11019-RFP FEMA STANDARD TERMS AND CONDITIONS FOR CONTRACTS AND GRANTS If any purchase made under the Master Agreement is funded in whole or in part by Federal Emergency Management Agency ("FEMA") grants, Contractor shall comply with all federal laws and regulations applicable to the receipt of FEMA grants, including, but not limited to the contractual procedures set forth in Title 44 of the Code of Federal Regulations, Part 13 ("44 CFR 13"). In addition, Contractor agrees to the following specific provisions: I . Pursuant to 44 CFR 13.36(i)(1), University is entitled to exercise all administrative, contractual, or other remedies permitted by law to enforce Contractor's compliance with the terms of this Master Agreement, including but not limited to those remedies set forth at 44 CFR 13.43. 2. Pursuant to 44 CFR 13.36(i)(2), University may terminate the Master Agreement for cause or convenience in accordance with the procedures set forth in the Master Agreement and those provided by 44 CFR 13.44. 3. Pursuant to 44 CFR 13.36(i)(3)-(6)(12), and (13), Contractor shall comply with the following federal laws: a. Executive Order 11246 of September 24, 1965, entitled "Equal Employment Opportunity," as amended by Executive Order 11375 of October 13. 1967, and as supplemented in Department of Labor ("DOL") regulations (41 CFR Ch. 60): b. Copeland "Anti -Kickback" Act (18 U.S.C. 874), as supplemented in DOI. regulations (29 CFR Part 3); c. Davis -Bacon Act (40 U.S.C. 276a-276a-7) as supplemented by DOL regulations (29 CFR Part 5): d. Section 103 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 327-330) as supplemented by DOL regulations (29 CFR Part 5); e. Section 306 of the Clean Air Act (42 U.S.C. 1857(h), section 508 of the Clean Water Act (33 U.S.C. 1368), Executive Order 11738, and Environmental Protection Agency regulations (40 CFR part 15); and f. Mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation play issued in compliance with the Energy Policy and Conservation Act (Pub. 1,. 94-163, 89 Stat. 871). 4. Pursuant to 44 CFR 13.36(i)(7), Contractor shall comply with FEMA requirements and regulations pertaining to reporting, including but not limited to those set forth at 44 CFR 40 and 41. 5. Pursuant to 44 CFR 13.36(i)(8). Contractor agrees to the following provisions regarding patents: a. All rights to inventions and/or discoveries that arise or are developed, in the course of or under this Agreement. shall belong to the University and be disposed of in accordance with University policy. The University, at its own discretion, may file for patents in connection with all rights to any such inventions and/or discoveries. 6. Pursuant to 44 CFR 13.36(i)(9), Contractor agrees to the following provisions, regarding copyrights: a. If this Agreement results in any copyrightable material or inventions, in accordance with 44 CFR 13.34, FEMA reserves a royalty -free, nonexclusive, and irrevocable license to reproduce, publish or otherwise use, for Federal Government purposes: (I) The copyright in any work developed under a grant or contract; and (2) Any rights of copyright to which a grantee or a contactor purchases ownership with grant support. SERIAL 11019-RFP 7. Pursuant to 44 CFR 13.36(i)(l0), Contractor shall maintain any books, documents. papers, and records of the Contractor which are directly pertinent to this Master Agreement. At any time during normal business hours and as often as University deems necessary, Contractor shall permit University, FEMA, the Comptroller General of United States, or any of their duly authorised representatives to inspect and photocopy such records for the purpose of making audit, examination. excerpts, and transcriptions. 8. Pursuant to 44 CFR 13.36(i)(1 1), Contractor shall retain all required records for three years after FEMA or University makes final payments and all other pending matters are closed. In addition. Contractor shall comply with record retention requirements set forth in 44 CFR 13.42. SERIAL 11019-RFP CONTRACT AMENDMENT #1 HD SUPPLY' FACILITIES MAINTENANCE, LLP EFFECTIVE 03/26/ 2012 Effective with the March 26, 2012 IID Supply Catalog release date, the following price changes to Section 1.0 (Pricing) are agreed upon between lID Supply Facilities Maintenance and Maricopa County: 1. Category 4 (UIVAC) Refrigerants and Compressed Gases, shall be 15.00% Discount from List. All items within this category, with the exception of R22, shall remain fixed for the catalog year. R22's daily price will fluctuate based on the Daily Call for Price amount. 2. Demolition and Installation charges are updated as indicated. SERIAL 11019-RH'P CONTRACT AMENDMENT #2 HD SUPPLY FACILITIES MAINTENANCE, LLP EFFECTIVE 03/25/2013 Effective with the March 25th, 2013 HD Supply Catalog release date, the following price changes to Section 1.0 (Pricing) are agreed upon between HD Supply Facilities Maintenance and Maricopa County: 1. Contract allows for catalog price and pricing discounts to be adjusted annually in conjunction with the annual catalog publication date. The dates of this recent catalog publication (V63) are March 25th, 2013 through the end of March 2014. 2. The prices for the various services including installation have increased and decreased on a regional basis. SERIAL 11019-RH P PRICING SHEET: NIGP CODE 45041 Vendor Number: 201 1000856 0 Certificates of Insurance Required Contract Period: To cover the period ending July 31, 2014 2017 SERIAL 11019-RFP MRO SUPPLIES AND RELATED SERVICES Contract - HD Supply Facilities Maintenance DATE OF LAST REVISION: May 28, 2013 CONTRACT END DATE: July 31, 2014 AMENDMENT #2(DTD 03/25/13) PRICING CHANGES POSTED AT END OF CONTRACT. AMENDMENT #1(DTD 03/26/12) PRICING CHANGES POSTED AT ENI) OF CONTRACT. CONTRACT PERIOD THROUGH JUI.Y 31, 2014 TO: All Departments FROM: Office of Procurement Services SUBJECT: Contract for MR() SUPPLIES AND RELATED SERVICES Attached to this letter is published an effective purchasing contract for products and/or services to be supplied to Maricopa County activities as awarded by Maricopa County on July 06, 2011 (Eff. 08/01/11). All purchases of products and/or services listed on the attached pages of this letter arc to be obtained from the vendor holding the contract. Individuals are responsible to the vendor for purchases made outside of contracts. The contract period is indicated above. Wes Baysinger.! Office of Procur DW/mm Attach Copy to: ief Procurement Officer ent Services Office of Procurement Services Don Jeffery, Facilities Management Valerie Chavez, MCDOT (Please remove Serial 0509 I-RFI' from your contract notebooks) SERIAL # 11019-RFP CONTRACT AMENDMENT #2 HD SUPPLY FACILITIES MAINTENANCE, LLP EFFECTIVE 03/25/2013 Effective with the March 25`h, 2013 HD Supply Catalog release date, the following price changes to Section 1.0 (Pricing) are agreed upon between HD Supply Facilities Maintenance and Maricopa County: 1. Contract allows for catalog price and pricing discounts to be adjusted annually in conjunction with the annual catalog publication date. The dates of this recent catalog publication (V63) are March 25th, 2013 through the end of March 2014. 2. The prices for the various services including installation have increased and decreased on a regional basis. PLEASE SUBSTITUTE ATTACHED REVISED PAGES TO SUBJECT CONTRACT. MAR 262012 SERIAL 11019-RFP MRO SUPPLIES ANI) RELATED SERVICES Contract - IID Supply Facilities Maintenance DATE OF LAST REVISION: March 26, 2012 CONTRACT END DATE: July 31, 2014 AMENDMENT ##1(DTD 03/26/12) PRICING CHANGES POSTED AT END OF CONTRACT. CONTRACT PERIOD'I'HROUGII JULY 31, 2014 TO: All Departments FROM: Office of Procurement Services SUBJECT: Contract for MRO SUPPLIES AND RELATED SERVICES Attached to this letter is published an effective purchasing contract for products and/or services to be supplied to Maricopa County activities as awarded by Maricopa County on July 06, 2011 (Eff. 08/01/11). All purchases of products and/or services listed on the attached pages of this letter arc to be obtained from the vendor holding the contract. Individuals are responsible to the vendor for purchases made outside of contracts The contract period is indicated above. Wes Baysinger, CINI Procurement Officer Office of Procuremch _ ervices CH/ua Attach Copy to: Office of Procurement Services Richard Crago, Facilities Management Jim Baker, Public Works- MCDO'I' (Please remove Serial 05091-RFP from your contract notebooks) VENDORS MUST ACKNOWLEDGE RECEIPT OF THIS AMENDMENT: V2al9ca Yce6kP Signature: `111C(AC.A.2&12OI2 Date: SERIAL 11019-RFP CONTRACT AMENDMENT ##1 IID SUPPLY FACILITIES MAINTENANCE, LLP EFFECTIVE 03/26/ 2012 Effective with the March 26, 2012 HD Supply Catalog release date, the following price changes to Section 1.0 (Pricing) are agreed upon between HD Supply Facilities Maintenance and Maricopa County: 1. Category 4 (IIVAC) Refrigerants and Compressed Gases, shall be 15.00% Discount from List. All Items within this category, with the exception of R22, shall remain fixed for the catalog year. R22's daily price will fluctuate based on the Daily Call for Price amount. 2. Demolition and Installation charges are updated as indicated. Chief Procurement Officer '•'n \\ I.ui,oln >t I'1),•1 .1112' Sn( 1.1, '602; 258-1571 Maricopa County Office of Procurement Services December 19, 2013 HD Supply Facilities Maintenance, LTD. PO Box 5090.58 San Diego, CA 92150-9058 We are pleased to notify you that Maricopa County has renewed your contract SUPPLIES AND RELATED SERVICES as indicated on the attached award sheet date of August 01, 2014. In accordance with the bid specifications, purchasing documents will be forwarded to specific items of this award, which will include deliveries and terms. to supply MRO with an effective you covering the If you have any questions regarding Serial 11019-RFP please contact Derron Wasp at (602) 506-3823. Sincerely, Demon Wasp, Procurement Officer Office of Procurement Services DW/ua Attach. cc: Office of Procurement Services re: Serial11019-RFP PLEAS .LACKED REVISED GsicCT CONTRACT. DEC 1 9 2013 SERIAL 11019-RFP MRO SUPPLIES AND RELATED SERVICES Contract - HD Supply Facilities Maintenance DATE OF LAST REVISION: December 19, 2013 CONTRACT END DATE: July 31, 2017 AMENDMENT #2 (D'I'D 03/25/13) PRICING CHANGES POSTED AT END OF CONTRACT. AMENDMENT #I(DTD 03/26/12) PRICING CHANGES POSTED AT END OF CONTRACT. CONTRACT PERIOD THROUGH JULY 31, 241- 2017 TO: All Departments FROM: Office of Procurement Services SUBJECT: Contract for MRO SUPPLIES AND RELATED SERVICES Attached to this letter is published an effective purchasing contract for products andior services to be supplied to Maricopa County activities as awarded by Maricopa County on .luly 06, 2011 (Eff. 08/01/11). All purchases of products andior services listed on the attached pages of this letter are to be obtained from the vendor holding the contract. Individuals are responsible to the vendor for purchases made outside of contracts. The contract period is indicated above. Wes Baysinger. hii'rdcurement Officer Office of Procurement Services DW/ua Attach Copy to: Office of Procurement Services Don Jeffery, Facilities Management Valerie Chavez. MCDOT (Please remove Serial 05091 -RFP from your contract notebooks) CONTRACT PURSUANT TO RFP SERIAL 11019-RFP This Contract is entered into this sixth (6th) day of July, 2011 by and between Maricopa County ("County"). a political subdivision of the State of Arizona, and HD Supply Facilities Maintenance, a Florida Limited Partnership (collectively, "Contractor") for the purchase of Wholesale Maintenance, Repair and Operating (MRO) commodities and related services. 1.0 CONTRACT TERM: 1.1 This Contract is for a term of three (3) years, beginning on the first (1 ') day of August, 2011 and ending the thirty-first (31") day of July, 281d 2017. 1.2 The County may, at its option and with the agreement of the Contractor. renew the term of this Contract for additional terms up to a maximum of three (3) years, (or at the County's sole discretion. extend the contract on a month -to -month bases for a maximum of six (6) months after expiration). The County shall notify the Contractor in writing of its intent to extend the Contract term at least thirty (30) calendar days prior to the expiration of the original contract term. or any additional term thereafter. 2.0 WHOLESALE PRICE ADJUSTMENTS: Catalog prices or pricing discounts based off the Contractor's current published catalog pricing are permitted to be adjusted once per calendar year after the initial award, in conjunction with the Contractor's annual catalog publication date. Any requests for other reasonable adjustments to catalog category discounts shall be submitted sixty (60) days prior to the catalog publication date. If County agrees to the adjusted discounts offered by category, County shall issue written approval of the changes 3.0 PAYMENTS: 3.1 As consideration for performance of the duties described herein, County shall pay Contractor the sums stated in Exhibit "A." 3.2 For non -procurement card transactions, payment shall be made upon the County's receipt of a properly completed invoice. 3.3 INVOICES (NON -PROCUREMENT CARD TRANSACTIONS): 3.3.1 The Contractor shall submit two (2) legible copies of their detailed invoice before payment(s) can be made. At a minimum, the invoice must provide the following information: • Company name, address and contact • Bill -to name and contact information • Contract serial number • Purchase order number SERIAL 11019-RFP or mistakes in the performance of this Contract by the Contractor, as well as any person or entity for whose acts, errors, omissions, mistakes or malfeasance Contractor may be legally liable. 6.1.2 The amount and type of insurance coverage requirements set forth herein will in no way be construed as limiting the scope of the indemnity in this paragraph. 6.1.3 The scope of this indemnification does not extend to the sole negligence of County. 6.2 INSURANCE REQUIREMENTS: 6.2.1 Contractor, at Contractor's own expense, shall purchase and maintain the herein stipulated minimum insurance from a company or companies duly licensed by the State of Arizona and possessing a current A.M. Best, Inc. rating of B++. In lieu of State of Arizona licensing, the stipulated insurance may be purchased from a company or companies, which are authorized to do business in the State of Arizona, provided that said insurance companies meet the approval of County. The form of any insurance policies and forms must be acceptable to County. 6.2.2 All insurance required herein shall be maintained in full force and effect until all work or service required to be performed under the terms of the Contract is satisfactorily completed and formally accepted. Failure to do so may, at the sole discretion of County, constitute a material breach of this Contract. 6.2.3 Contractor's insurance shall be primary insurance as respects County, and any insurance or self-insurance maintained by County shall not contribute to it. 6.2.4 Any failure to comply with the claim reporting provisions of the insurance policies or any breach of an insurance policy warranty shall not affect the County's right to coverage afforded under the insurance policies. 6.2.5 The insurance policies may provide coverage that contains deductibles or self - insured retentions. Such deductible and/or self -insured retentions shall not be applicable with respect to the coverage provided to County under such policies. Contractor shall be solely responsible for the deductible and/or self -insured retention and County, at its option, may require Contractor to secure payment of such deductibles or self -insured retentions by a surety bond or an irrevocable and unconditional letter of credit. 6.2.6 County reserves the right to request and to receive, within 10 working days, certified copies of any or all of the herein required insurance certificates. County shall not be obligated to review policies and/or endorsements or to advise Contractor of any deficiencies in such policies and endorsements, and such receipt shall not relieve Contractor from, or be deemed a waiver of County's right to insist on strict fulfillment of Contractor's obligations under this Contract. 6.2.7 The insurance policies required by this Contract, except Workers' Compensation, shall name County, its agents, representatives, officers, directors, officials and employees as Additional Insureds. 6.2.8 The policies required hereunder, except Workers' Compensation, shall contain a waiver of transfer of rights of recovery (subrogation) against County, its agents, representatives, officers, directors, officials and employees for any claims arising out of Contractor's work or service. 6.2.9 Commercial General Liability: Commercial General Liability insurance and, if necessary, Commercial Umbrella insurance with a limit of not less than $2.000,000 for each occurrence, $2,000,000 SERIAL 11019-RFP Products/Completed Operations Aggregate, and $4,000,000 General Aggregate Limit. The policy shall include coverage for bodily injury, broad form property damage, personal injury, products and completed operations and blanket contractual coverage, and shall not contain any provision which would serve to limit third party action over claims. There shall be no endorsement or modification of the CGL limiting the scope of coverage for liability arising from explosion, collapse, or underground property damage. 6.2.10 Automobile Liability: Commercial/Business Automobile Liability insurance and, if necessary, Commercial Umbrella insurance with a combined single limit for bodily injury and property damage of not less than $2,000,000 each occurrence with respect to any of the Contractor's owned, hired, and non -owned vehicles assigned to or used in performance of the Contractor's work or services under this Contract. 6.2.11 Workers' Compensation: 6.2.11.1 Workers' Compensation insurance to cover obligations imposed by federal and state statutes having jurisdiction of Contractor's employees engaged in the performance of the work or services under this Contract; and Employer's Liability insurance of not less than $1,000,000 for each accident, $1,000,000 disease for each employee, and $1,000,000 disease policy limit. 6.2.11.2 Contractor waives all rights against County and its agents, officers, directors and employees for recovery of damages to the extent these damages arc covered by the Workers' Compensation and Employer's Liability or commercial umbrella liability insurance obtained ' by Contractor pursuant to this Contract. 6.2.12 Certificates of Insurance 6.2.12.1 Prior to commencing work or services under this Contract, Contractor shall furnish the County with certificates of insurance, or formal endorsements as required by the Contract in the form provided by the County, issued by Contractor's insurer(s), as evidence that policies providing the required coverage, conditions and limits required by this Contract are in full force and effect. Such certificates shall identify this contract number and title. 6.2.12.1.1 In the event any insurance policy (ies) required by this Contract is (arc) written on a "claims made" basis, coverage shall extend for two (2) years past completion and acceptance of Contractor's work or services and as evidenced by annual Certificates of Insurance. 6.2.12.1.2 If a policy does expire during the life of the Contract, a renewal certificate must be sent to County fifteen (15) days prior to the expiration date. 6.3 WARRANTY OF SERVICES: 6.3.1 The Contractor warrants that all services provided hereunder will conform to the requirements of the Contract, including all descriptions, specifications and attachments made a part of this Contract. County's acceptance of services or goods provided by the Contractor shall not relieve the Contractor from its obligations under this warranty. 6.3.2 In addition to its other remedies, County may, at the Contractor's expense, require prompt correction of any services failing to meet the Contractor's warranty herein. Services SERIAL 11019-RFP For Contractor: HD Supply Facilities Maintenance Director, Institutional Sales 10641 Scripps Summit Ct. San Diego, CA 92131 Mailing address: I ID Supply Facilities Maintenance Director, Institutional Sales P.O. Box 509058 San Diego, CA 92150-5098 6.8 LANGUAGE FOR REQUIREMENTS CONTRACTS: Contractors signify their understanding and agreement by signing a bid submittal, that the Contract resulting from the bid will be a requirements contract. However, the Contract does not guarantee any purchases will be made. It only indicates that if purchases are made for the materials contained in the Contract, they will be purchased from the Contractor awarded that item. Orders will only be placed when the County identifies a need and proper authorization and documentation have been approved. County reserves the right to cancel Purchase Orders within a reasonable period of time after issuance. Should a Purchase Order be canceled, the County agrees to reimburse the Contractor but only for actual and documentable costs incurred by the Contractor due to and after issuance of the Purchase Order. The County will not reimburse the Contractor for any costs incurred after receipt of County notice of cancellation, or for lost profits, shipment of product prior to issuance of Purchase Order, etc. Contractors agree to accept verbal notification of cancellation from the County Procurement Officer with written notification to follow. By submitting a bid in response to this Invitation for Bids, the Contractor specifically acknowledges to be bound by this cancellation policy. 6.9 TERMINATION FOR CONVENIENCE: The County reserves the right to terminate the Contract; in whole or in part at any time, when in . the best interests of the County without penalty or recourse. Upon receipt of the written notice, the Contractor shall immediately stop all work, as directed in the notice, notify all subcontractors of the effective date of the termination and minimize all further costs to the County. In the event of termination under this paragraph, all documents, data and reports prepared by the Contractor under the Contract shall become the property of and be delivered to the County upon demand. I'he Contractor shall be entitled to receive just and equitable compensation for work in progress, work completed and materials accepted before the effective date of the termination. 6.10 TERMINATION FOR DEFAULT: 6.10.1 In addition to the rights reserved in the Contract, the County may terminate the Contract in whole or in part due to the failure of the Contractor to comply with any term or condition of the Contract, to acquire and maintain all required insurance policies, bonds. licenses and permits, or to make satisfactory progress in performing the Contract. The Procurement Officer shall provide written notice of the termination and the reasons for it to the Contractor. 6.10.2 Upon termination under this paragraph. all goods, materials, documents, data and reports prepared by the Contractor under the Contract shall become the property of and be delivered to the County on demand. SERIAL 11019-RFP 6.10.3 The County may, upon termination of this Contract, procure, on terms and in the manner that it deems appropriate, materials or services to replace those under this Contract. The Contractor shall be liable to the County for any excess costs incurred by the County in procuring materials or services in substitution for those due from the Contractor. 6.10.4 The Contractor shall continue to perfomr, in accordance with the requirements of the Contract, up to the date of termination, as directed in the termination notice. 6.11 TERMINATION BY THE COUNTY: If the Contractor should be adjudged bankrupt or should make a general assignment for the benefit of its creditors, or if a receiver should be appointed on account of its insolvency, the County may terminate the Contract. If the Contractor should persistently or repeatedly refuse or should fail, except in cases for which extension of time is provided, to provide enough properly skilled workers or proper materials, or persistently disregard laws and ordinances, or not proceed with work or otherwise be guilty of a substantial violation of any provision of this Contract, then the County may terminate the Contract. Prior to termination of the Contract, the County shall give the Contractor fifteen- (15) calendar day's written notice. Upon receipt of such termination notice, the Contractor shall be allowed fifteen (15) calendar days to cure such deficiencies. 6.12 STATUTORY RICH IT OF CANCELLATION FOR CONFLICT OF INTEREST: Notice is given that pursuant to A.R.S. §38-511 the County may cancel this Contract without penalty or further obligation within three years after execution of the contract, if any person significantly involved in initiating, negotiating, securing, drafting or creating the contract on behalf of the County is at any time while the Contract or any extension of the Contract is in effect. an employee or agent of any other party to the Contract in any capacity or consultant to any other party of the Contract with respect to the subject matter of the Contract. Additionally, pursuant to A.R.S §38-511 the County may recoup any fee or commission paid or due to any person significantly involved in initiating, negotiating, securing, drafting or creating the contract on behalf of the County from any other party to the contract arising as the result of thc Contract. 6.13 OFFSET FOR I)AMAGI:S; In addition to all other remedies at law or equity, the County may offset from any money due to the Contractor any amounts Contractor owes to the County for damages resulting from breach or deficiencies in performance under this contract. 6.14 ADDITIONS/DELETIONS OF SERVICE: The County reserves the right to add and/or delete products and/or services provided under this Contract. If a requirement is deleted, payment to the Contractor will be reduced proportionately to thc amount of service reduced in accordance with the proposal price. If additional services and/or products are required from this Contract, prices for such additions will be negotiated between the Contractor and the County. 6.15 RELATIONSHIPS: In the performance of the services described herein. the Contractor shall act solely as an independent contractor, and nothing herein or implied herein shall at any time be construed as to create the relationship of employer and employee, partnership, principal and agent, or joint venture between the District and the Contractor. 6.16 SUBCONTRACTING: The Contractor may not assign this Contract or subcontract to another party for performance of the terms and conditions hereof without the written consent of the County. which shall not be SERIAL 11019-RFP unreasonably withheld. All correspondence authorizing subcontracting must reference the Proposal Serial Number and identify the job project. 6.17 AMENDMENTS: All amendments to this Contract shall be in writing and approved/signed by both parties. Maricopa County Office of Procurement Services shall be responsible for approving all amendments for Maricopa County. 6.18 ACCESS TO AND RETENTION OF RECORDS FOR THE PURPOSE OF AUDIT AND/OR OTHER REVIEW: In accordance with section MCI 367 of the Maricopa County Procurement Code the Contractor agrees to retain all books, records, accounts, statements, reports, files, and other records and back-up documentation relevant to this Contract for six (6) years after final payment or until after the resolution of any audit questions which could be more than six (6) years, whichever is latest. The County, Federal or State auditors and any other persons duly authorized by the Department shall have full access to, and the right to examine, copy and make use of, any and all said materials. If the Contractor's books, records , accounts, statements, reports, files, and other records and back-up documentation relevant to this Contract are not sufficient to support and document that requested services were provided, the Contractor shall reimburse Maricopa County for the services not so adequately supported and documented. If at any time it is determined by the County that a cost for which payment has been made is a disallowed cost. the County shall notify the Contractor in writing of the disallowance. The course of action to address the disallowance shall be at sole discretion of the County, and may include either an adjustment to future claim submitted by the Contractor by the amount of the disallowance, or to require reimbursement forthwith of the disallowed amount by the Contractor by issuing a check payable to Maricopa County. 6.19 AUDIT DISALLOWANCES: If at any time, County determines that a cost for which payment has been made is a disallowed cost, such as overpayment, County shall notify the Contractor in writing of the disallowance. County shall also state the means of correction. which may be but shall not be limited to adjustment of any future claim submitted by the Contractor by the amount of the disallowance, or to require repayment of the disallowed amount by the Contractor. 6.20 AI.TF.RNATIVE DISPUTE RESOL.UTION: 6.20.1 After the exhaustion of the administrative remedies provided in the Maricopa County Procurement Code. any contract dispute in this matter is subject to compulsory arbitration. Provided the parties participate in the arbitration in good faith, such arbitration is not binding and the parties are entitled to pursue the matter in state or federal court sitting in Maricopa County for a de novo determination on the law and facts. If the parties cannot agree on an arbitrator, each party will designate an arbitrator and those two arbitrators will agree on a third arbitrator. The three arbitrators will then serve as a panel to consider the arbitration. The parties will be equally responsible for the compensation for the arbitrator(s). The hearing. evidence, and procedure will be in accordance with Rule 74 of the Arizona Rules of Civil Procedure. Within ten (10) days of the completion of the hearing the arbitrator(s) shall: 6.19.1.1 Render a decision; 6.19.1.2 Notify the parties that the exhibits are available for retrieval; and 6.19.1.3 Notify the parties of the decision in writing (a letter to the parties or their counsel shall suffice). SERIAL 11019-RFP 6.21 SEVERABILITY: The invalidity, in whole or in part, of any provision of this Contract shall not void or affect the validity of any other provision of this Contract. 6.22 RIGHTS IN DATA: The County shall own have the use of all data and reports resulting from this Contract without additional cost or other restriction except as provided by law. Each party shall supply to the other party, upon request, any available information that is relevant to this Contract and to the performance hereunder. 6.23 INTEGRATION: This Contract represents the entire and integrated agreement between the parties and supersedes all prior negotiations, proposals, communications, understandings, representations, or agreements, whether oral or written, express or implied. 6.24 VERIFICATION REGARDING COMPLIANCE WITH ARIZONA REVISED STATUTES §41- 4401 AND FEDERAL IMMIGRATION LAWS AND REGULATIONS: 6.24.1 By entering into the Contract, the Contractor warrants compliance with the Immigration and Nationality Act (INA using e-verify) and all other federal immigration laws and regulations related to the immigration status of its employees and A.R.S. §23-214(A). The contractor shall obtain statements from its subcontractors certifying compliance and shall furnish the statements to the Procurement Officer upon request. These warranties shall remain in effect through the term of the Contract. The Contractor and its subcontractors shall also maintain Employment Eligibility Verification forms (1-9) as required by the Immigration Reform and Control Act of 1986, as amended from time to time, for all employees performing work under the Contract and verify employee compliance using the [-verify system and shall keep a record of the verification for the duration of the employee's employment or at least three years, whichever is longer. I-9 forms are available for download at USCIS.GOV. 6.24.2 The County retains the legal right to inspect contractor and subcontractor employee documents performing work under this Contract to verify compliance with paragraph 6.23.1 of this Section. Contractor and subcontractor shall be given reasonable notice of the County s intent to inspect and shall make the documents available at the time and date specified. Should the County suspect or find that the Contractor or any of its subcontractors are not in compliance. the County will consider this a material breach of the contract and may pursue any and all remedies allowed by law, including, but not limited to: suspension of work, termination of the Contract for default. and suspension and. or debarment of the Contractor. All costs necessary to verify compliance are the responsibility of the Contractor. t;.2•5 VE&WIC.ATION REGARDING COMP-LIANCE WITI`I ARIZONA RE'/1S . ST.1TUTES 4§35 391.06 AND 3- 2 3,0: RUS:NESS RELATIONS1 SU'DAN .1ND IRAN: 6.25.1 By entering int2 t... ..2 t;:F'..ittQiae .,us;ria.:; Sador: 3r IrEln. The eantractor shall ;;ti'trr.:: sit grit:: al:bcontraateFs eertifting-eemplienee-and-shall-furnisti-the-statethant,, tc the Procurement Offe reg uewi. The:r• wa fnwtti . :halt ;taia i•i efr • b 6.25.2 The County may request verification cf lsp'iaeec f:i: e.5:y :;:a.t:ac:or or 30bi:3ntrae:er performingr1, nde_ ♦he ! ` n ra t. She 3F flag th t th-cr.czontraotcer OF-ai y-Of—itti -s e z y End all E8i h:Yr.tB.'?! tF,: :•-fp€n:'r.;,%; & tiwe.rlc, io+..2F.atitin : i the Contract far dcc diusper ien-andier debarment of the Contractor. AL' car, s neeeseafy-temp-Itanee-fir-e4he-ev.:pon.}i13i1:ty of i�onu'eter SERIAL 11019-RFP 6.29 GOVERNING LAW: This Contract shall be governed by the laws of the state of Arizona. Venue for any actions or lawsuits involving this Contract will be in Maricopa County Superior Court or in the United States District Court for the District of Arizona, sitting in Phoenix, Arizona 6.30 ORDER OF PRECEDENCE: In the event of a conflict in the provisions of this Contract and Contractor's license agreement, if applicable, the terms of this Contract shall prevail. 6.31 STRATEGIC ALLIANCE for VOLUME EXPENDITURES (SAVE) "I he County is a member of the SAVE cooperative purchasing group. SAVE includes the State of Arizona, many Phoenix metropolitan area municipalities, and many K-12 unified school districts. Under the SAVE Cooperative Purchasing Agreement. and with the concurrence of the successful Respondent under this solicitation, a member of SAVE may access a contract resulting from a solicitation issued by the County. If you do not want to grant such access to a member of SAVE. please so state in your proposal. In the absence of a statement to the contrary, the County will assume that you do wish to grant access to any contract that may result from this Request for Proposal. 6.32 INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENTS (ICPA's) County currently holds ICPA's with numerous governmental entities throughout the State of Arizona. These agreements allow those entities, with the approval of the Contractor, to purchase their requirements under the terms and conditions of the County Contract. Please indicate on Attachment A, your acceptance or rejection regarding such participation of other governmental entities. Your response will not be considered as an evaluation factor in awarding a contract. 6.33 INCORPORATION OF DOCUMENT'S: The following are to be attached to and made part of this Contract: 6.33.1 Exhibit A, Pricing (See second page) 6.33.2 Exhibit B, Scope of Work; 6.33.3 Exhibit C, ARRA and FEMA Terms and Conditions 6.34 INFLUENCE As prescribed in MC1-1202 of the Maricopa County Procurement Code, any effort to influence an employee or agent to breach the Maricopa County Ethical Code of Conduct or any ethical conduct, may be grounds for Disbarment or Suspension under MC1-902. An attempt to influence includes, but is not limited to: 6.34.1 A Person offering or providing a gratuity, gift, tip, present, donation, money, entertainment or educational passes or tickets, or any type valuable contribution or subsidy. 6.34.2 That is offered or given with the intent to influence a decision, obtain a contract, garner favorable treatment, or gain favorable consideration of any kind. If a Person attempts to influence any employee or agent of Maricopa County, the Chief Procurement Officer, or his designee, reserves the right to seek any remedy provided by the Maricopa County Procurement Code, any remedy in equity or in the law, or any remedy provided by this contract. SERIAL 11019-RFP LID SUPPLY FACILITIES MAINTENANCE, L'I D.. PO BOX 509058. SAN DIEGO, CA 92150-9058 co co 4V7 CO(Od < CO C CCD ! OO O CD C� v. I V V CD cn co O OO)) N N V: O) c0 U) N CV Z Z f9 M U) V lA U) U) cc; vi 0 0 60 -.I Lc) co N. N N Q O) N CO CD U r co co 7- cn N Z O'7 M to IA co Ito CA I Vl J V -IO) 'CD Q O) V (0 CO V N- O N C wL. (0 4 M CD V I� .- 8 ' V CO N V a0 M M M (n Z bk. fA /A 649 69 N N N co cc; O N. M N` {A fA Mh .., J 0 J Lo O) IN r. O )D VI 13 I- cn O M - _- N ccc) c0 CA 69 EA CO 0 - L J J r 7 m v v • cn co 0 W V Z V Ui CO (A (A 69 69 CD V y J M C CO E r) CO CO V. Q N CV • CO N CO CV - N 1n CO CON M 0 cc, O) EA U) C Z 6A 6A 69 69 to U) CNI (0 O N N N CO (0 (7 N (n M U) (.) tri N fA V) CO N N (0 O N 6A 69 Sou thcentral N L 3 L 8 y N 1 Q coN V h O O N O ( CD c- Q » U) U) I6A -J J 0 CA Q Q) 0) 0 tri^ CU m 0 Z CA V) () J J N. LLt (M) COO O (A V O (n 10 O) Z EA 69 U3 47, 4 4 cn 0) 1-(ICCOoa 6A w (A fA x T x x 0 0 0 0 < Q Q < W W W W ENTRY SLAB DOOR 0. a >- w 0 w Z INTERIOR PRE -HUNG DOOR N V 4 L L O CcND,D Q 0 0 0 O (O (MA 6A M 69 fA 6A M O 0 0) (0 > Q) CD a) (D .- N =C CID V - CO N V COC C N C D N CO....... as M a0 (D N M C !A U) V) V) V) V) U) 0 0 U 0) U o O U CVO co N(Nn (D N • O. 1] (D CD h Cc", CD N O V h M N V (D C (n (A (4 CA 69 CA 6A 6A 0 Q; (0 • C p C CT, C a CO COICO O r-. O • C O C V O N N V (0 0 O w (A 6A 69 ,w w 4A 3 PER SET OF DOORS PER SET OF DOORS c_ o c 0 I- )- co o 8 8° oN a W a ° Tr O x a o C a 0 L Qcn W W W C >, W Z w Z Z OU J a J a 1 a UJ « a) Li' W W 4.) a a s c 0 a) o- .0 C PRICING SIIEET: NIGP CODE 45041 2011000856 0 Vendor Number: • c v Certificates of Insurance cover the period ending July 31, 201 1 2017 Contract Period: