HomeMy WebLinkAboutHA29410B - CO13 - COV 825-11 Contract No. HA294106
PALM DESERT HOUSING AUTHORITY
STAFF REPORT
REQUEST: APPROVE CHANGE ORDER NO. 13 TO CONTRACT NO. HA29410B
WITH OPTIMUS CONSTRUCTION, INC., IN THE AMOUNT OF
$25,788.94 FOR CONSTRUCTION OF THE CARLOS ORTEGA VILLAS
(PROJECT NO. 825-11)
SUBMITTED BY: Heather Buck, Project Administrator
CONTRACTOR: Optimus Construction, Inc.
440 Western Avenue, Suite 202
Glendale, CA 91201
DATE: October 8, 2015
CONTENTS: Change Order No. 13
Recommendation
By Minute Motion, that the Authority Board:
1. Approve Change Order No. 13 to Contract No. HA29410B in the total
amount of $25,788.94 for the Carlos Ortega Villas (Project No. 825-11);
2. Authorize the transfer of$25,788.94 from contingency to base; and
3. Authorize the Chairman to execute Change Order No. 13.
Funds are available in Account Nos. 8718691-4400100 and 7038691-4400100, Capital
Improvements, for this purpose.
Commission Recommendation
The Housing Commission reviewed the recommendation at the regularly scheduled meeting of
October 7, 2015. Staff will provide a verbal report upon request of the Authority Board.
Backqround
On July 10, 2014, the Authority Board authorized award of the contract for construction of the
Carlos Ortega Villas to Optimus Construction, Inc. The Notice to Proceed was issued on
September 4, 2014. Construction is anticipated to be completed in December.
This Change Order incorporates revisions to the following items. Costs for the additional labor
and materials are within industry standards.
• SCE:
o Streetlight revisions increased extents of demolition and repair at roundabout
Staff Report
Approve CO No. 13 to Contract No. HA29410B (Optimus) for the COV project
Page 2 of 2
October 8, 2015
o Required service slab at maintenance building electrical panei
o Net generation (solar) changes due to new guidelines
• Underground drainage and structure conflicts
• Field paint siding material
Fiscal Analysis
Below is a summary of the approved and proposed change orders:
Description Contin enc Contract
Ori inal Contract $1,542,335.13 $15,423,351.39
Previousl A roved Chan e Orders $296,572.48 $296,572.48
Chan e Order No. 13 $25,788.94 $25,788.94
Revised Contract Total $1,219,973.71 $15,745,712.81
If Change Order No. 13 is approved, total Change Orders to date represent 2.09 percent of the
contract.
The estimated costs for the project are listed on ROPS lines 171 and 186. Although the
Housing Authority will initially advance the funds for this work, the SARDA may reimburse the
Authority for the costs from bond proceeds. The 2007 Housing Set-Aside bond issuance
included the Carlos Ortega Villas as a project in the bond covenants.
As a requirement of the State Department of Finance, a Bond Proceeds Funding Agreement
was approved to facilitate this purpose by the Oversight Board on October 7, 2013, and by the
Authority Board on October 10, 2013.
Submitted By:
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Heather Buck, Projec Administrator anet . Moore, Director of Housing
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Martin Alvarez Rudy A osta, Assistant City Manager
Director of Economic Development
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Paul S. Gibson, Director of Finance `���°F'�� ���
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,� n M. Wohlmuth, Executive Director
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PALM DESERT HOUSING AUTHORITY Contract#/P.O.# HA29410B Po,,20,o
Change Order No. 13
CONSTRUCTION CHANGE ORDER Contingency: YES N�
Contract Purpose Carlos Ortega Villas ,4ccount No. 8718691-4400100
7038691-4400100
ConsultanYs Name Optlt'T1US COC1StCUCtl011 IIIC. Project No. $25-��
Add�ess: 440 Western Avenue, Suite 202 vendor No. 13425
Glendale, California 91201
You are hereby requested to comply with the following changes from the contract plans and specifications:
DESCRIPTION OF CHANGES DECREASE INCREASE
Optimus COR Nos. 50, 53R1, 54, 56, 57, 58 In Contract Price In Contract Price
SCE - Streetlight revisions increased extents of demo & repair at roundabout 1,596.97
SCE - Concrete service slab at maintenance building electrical panel 133.88
SCE - Net generation (solar) changes due to new guidelines 5,695.32
Underground drainage and structure conflicts 1,499.87
Revised height and anchor for bollard light bases 3,196.94
Field paint siding material 13,665.96
TOTALS: - 25,788.94
NET CHANGE IN CONTRACT PRICE: 25,788.94
JUSTIFICATION: Additions to the scope of the contract.
TOTAL BUDGET FOR PROJECT: + 15,745,712.81 CONTINGENCY:
Less: Expend. & Encumb. To Date: - 15,719,923.87 Amount Approved by Council: + 1,542,335.13
Less:This Change Order Amount: - Less: Prior Change Order(s): - 296,572.48
BALANCE OF BUDGET Less: This Change Order: - 25,788.94
REMAINING FOR PROJECT: 25788.94 Balance Remainin of Contin enc : 1,219,973.71
The amount of the Contract will be Increased by the Sum of: Twenty-five Thousand Seven Hundred
Eighty-eight and 94/100 Dollars ($25,788.94).
G:\PubWorks\PROJECTS\825-11 Carlos Ortega Villas\StaH Reports�2015-10-OB SR-Optimus OCO 13\Contract Change Order No.13.docx See reverse ...
Contract HA29410B Change Order No. 13 Continued from front
This Change Order covers changes to the subject contract as described herein. The Contractor shall construct, furnish
equipment and materials, and perform all work as necessary or required to complete the Change Order items for a
lump sum price agreed upon between the Contractor and the City of Palm Desert, otherwise referred to as Owner.
Contract Time Extension -0- Days.
Revised Contract Total $15,745,712.81.
The undersigned Contractor approves the foregoing Change Order No. 13 as to the changes, if any, in the contract
price specified for each item including any and all supervision costs and other miscellaneous costs relating to the
change in work, and as to the extension of time allowed, if any, for completion of the entire work on account of said
Change Order No. 13. The Contractor agrees to furnish all labor and materials and perform all other necessary work,
inclusive of that directly or indirectly related to the approved time extension, required to complete the Change Order
items. This document will become a supplement of the contract and all provisions will apply hereto. It is understood
that the Change Order shall be effective when approved by the Owner.
Execution of this Change Order by the Contractor constitutes a binding accord and satisfaction that fully satisfies,
waives, and releases the Owner from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of
or related to the subject of the Change Order, whether known or unknown, including but not limited to direct and
indirect costs and/or damages for delay, disruption, acceleration, loss of productivity, and stacking of trades, as well as
any and all consequential damages.
This document will become a supplement to the Contract and all provisions will apply hereto, all items included above
must have required signatures as per the purchase resolution.
1. REQUESTED BY: 2. ACCEPTED BY:
DEPARTMENT HEAD CONTRACTOR Date Accepted
3. CERTIFIED
FUNDS AVAILABLE: 4. APPROVED BY:
FINANCE DIRECTOR SUSAN MARIE WEBER, CHAIRMAN Date Approved
NOTE: No payments will be made prior
to Executive Director and Housing
Authority approval EXECUTIVE DIRECTOR Date Approved
G\PubWorks\PROJECTS�825-11 Canos Ortega Villas\Statt Reports�2015-10-08 SR-Optimus OCO 13\Contract Change Order No.t3.docx See reverse ...