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Home My WebLink AboutHA29410B - NOC - COV Offsite Imprvmnts 825-11 Contract No. HA294106 PALM DESERT HOUSING AUTHORITY STAFF REPORT REQUEST: REQUEST FOR ACCEPTANCE OF WORK FOR CONTRACT NO. HA294106 WITH OPTIMUS CONSTRUCTION, INC., FOR THE CARLOS ORTEGA VILLAS OFFSITE IMPROVEMENTS (PROJECT NO. 825-11) SUBMITTED BY: Heather Buck, Project Administrator CONTRACTOR: Optimus Construction, Inc. 440 Western Avenue, Suite 202 Glendale, CA 91201 DATE: September 10, 2015 CONTENTS: Certificate of Substantial Completion Recommendation By Minute Motion: 1. Accept the work as complete for the Carlos Ortega Villas offsite improvements (Project No. 825-11); and 2. Authorize the Chairman to sign the Certificate of Substantial Completion for the offsite improvements. Commission Recommendation The Housing Commission reviewed the recommendation at the regularly scheduled meeting of September 9, 2015. Staff will provide a verbal report upon request of the Authority Board. Backqround On July 10, 2014, the Authority Board authorized award of the contract for construction of the Carlos Ortega Villas to Optimus Construction, Inc. The Notice to Proceed was issued on September 4, 2014. On April 9, 2015, Change Order No. 9 was authorized for construction of an offsite parking lot to compensate for the lost parking due to the new roundabout. The contractor completed the offsite improvements on Avenue of the States, including the new parking lot, during the summer months to minimize the impact to the community. The intersection of California Drive, Michigan Drive, and Avenue of the States was scheduled to be closed for eight weeks, but the contractor was able to complete all the improvements in seven weeks and opened the intersection one week early. Staff has inspected the work performed by the contractor and has found said work to be complete and in accordance with the contract requirements. The Palm Desert Country Club Association has also inspected the work and found it to be complete. Staff Report Substantial Completion of Offsite Improvements - Carlos Ortega Villas Contract No. HA29410B Page 2 of 2 September 10, 2015 This Certificate of Substantial Completion establishes the date of commencement of all warranties and guarantees required by the Contract Documents for this scope of work. The document also establishes when construction is sufficiently complete so the Owner may occupy the Work, or designated portion thereof, for the use for which it is intended. Therefore, staff recommends that the Authority accept the specified work as complete and authorize the Chairman to execute the Certificate of Substantial Completion for the subject project. Fiscal Analvsis There is no fiscai impact associated with this action. Submitted By: . �� Heather Buck, Project dministrator Janet M. Moore, Dire r of ousing Martin Alvarez Rudy costa, Assistant City Manager Director of Economic Development � 1 ri �.pprovcdCS•�8Y HOU�G AUTH Mark Green od, P.E, Dire� r Public Works �_ �n�. �5- ON Reviewed: � '�/��IFlED BY: ��K� ��`� s'�rigina( on file with �it,y COerk's Office Paul S. Gibson, Director of Finance A proval: � � o n M. Wohlmuth, Executive Director \\srv-fil2k3\groups\PubWorks\PROJECTS\825-11 Carlos Ortega Villas\Staff Reports�2015-09-10 SR-Substantial Completion of Offsite ImprovementslSR Substantial Completion of Offsite Improvements 825-11.doc Contract N0. HA29410B CERTIFICATE OF SUBSTANTIAL COMPLETION PROJECT NAMF.: Carlos Ortega Villas �[�o: Palm Desert Housing Authority ARCHITECT: Interactive Design Corporation CONTRACTOEZ: Optimus Construction, Inc. CONTRACT FOR: Carlos Orte�a Villas— O£isite Improvements and PDCC ParkinQ Lot NO"I'ICF TO PROCEED DATE: September 4, 2014 CONTRACT NO.: HA29410E3 PROJEC"C OR ULSIGNA"['ED AREA SI-IALL INCLUDE: Offsite Street [mprovements Sheets 1 to 8. Landscape Sheets L-1.07, L-1.27, L-3.07 to 3.09, L-5.07. ASI 15—Sheets 1 to 2. The contractor hereby certifies the Work of this project to be in complete conformance to the Contract Documents and to be substantially complete, enabling the Owner to make use of the Work as intended. By his signature below the Contractor requests the Owner to inspect the Work and to concur in the Work's substantial completion by their signature and/or to provide in a timely manner to Contractor a listing of work items adjudged by them as remaining to be completed or corrected. Contractor agrees to complete and correct all work items representative of such listing within 14 calendar days from date of receipt. Refer to Exhibit A, attached, for correction list. Optimus Construction, Inc. By: Contractor Signat:�re Date Title: (.Shull he srKned by same represenlative who siKned Contract) A list of items to be completed or corrected, verified by the Architect and Owner, is appended hereto. Failure to include any incomplete items on such list does not alter the responsibility of the Contractor to provide all Work in complete conformance with the Contract Documents. [nteractive DesiQn Cornoration E3y: Architec[ SiKnature Date Title: (Shall be signecl hy Architec!of Record) The Work performed under this Contract has been reviewed and found to be substantially complete by the City of Palrn Desert E[ousing Authority who has hereby established the Date of Substantial Completion as Au�:ust 12, 2015 which is also the date of commencement of all warranties and buarantees required by the Contract Documents. The Date of Substantial Completion of the Work or designated portion thereof is the date established by the City of Palm Desert 1-iousing Authority when construction is sufficiently complete, in accordance with the Contract Documents, so the Owner may occupy the Work, or designated portion thereof, for the use for which it is intended. The Owner accepts the Work or designated portion thereof as substantially complete and assumes full possession thereof, in accordance with the contract documents. Palm Dcseri Housin�Authoritv Bv: Owncr SiKnuture Da[c Title: Chairman of Palm Desert Housint�Authority The responsibilities of the Owner and the Contractor for maintenance, utilities and insurance shall be as set out in the Contract Documents. A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. Statc of California ) � SS. County of ) On , before me, , (insert namc and tidc of Ihc of'ficcr) Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of�the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature (Scal) A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. Statc of California ) ) ss. County of ) On , before me, , (insert name and title of[hc officer) Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authori7ed capacity(ics), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF YERJURY under the laws of the State of�California that the foregoing paragraph is true and correct. WITNESS my hand and oificial seal. Signaturc (Seal) n notary public or othcr officcr complcting this ccrtificatc vcrifics only thc identity of the individual who signed the document to which this certificate is attached,and not the truthfulness, accuracy, or validity of that documcnt. State of California ) ) ss. County of ) On , beCore me, , (insrrt name and tiUe of�the ofticer) Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the samc in his/her/their authorized capacity(ies), and that by his/her/their signaturc(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENAL"1'Y OF I'ERJiJRY under the laws of the State of California that the foregoing para�raph is true and correct. WITNESS my hand and official seal. Signature (Seal) � � - o 0 EXHIBIT A Certi�cate of Substantial Completion for Carlos Ortega Villas Offsite Improvements and PDCC Parking Lot Civil walk conducted 8/7/15: • Photo 1: Cut conduit below grade • Photo 2: Patch curb • Photos 3-7: Clean up debris in adjacent properties. Rake, smooth, and fill-in landscape edges along new sidewalk/improvements. • Replace planting (vincas) at adjacent properties (Lot 3, Tract 2137- northeast corner of intersection) • Relocate curb stops 3' minimum distance from wall in PDCC parking lot, perpendicular to the parking stalls • Photo 8: Glue down tactile warning �� ; " � � �.:�� "� .,..'Y „�� '� � a�i�� ,. , �s-''.�� , � � � �� , �, 3 a : ,� ' { � �� +-.�,. ..� h ., . . . . r �. ��a� /� .. bv,.r _ Y �� _ �sf U ..:. � . �� ` �rr : .-.. � �� . .I [i` _ ':N "�..s' _ :�� . �1.... ;y ' '4wu� �� .... ,� .. .:.. ... � S. .Pb,� .. .�s � � P: l . � �~` � �� ` � . ~ �a •��., ��kM� �_.�, p4 j. ..� � ., .. � � ' � . /� � '%i`�� . ��/ �Y ' .. t �� . . �� . ,. y � { �'x Photo 1 Photo 2 Certificate of Substantial Completion—Exhibit A Page 1 of 3 � � �- � 4 1,:; �«"'��° �� ` m "�p��,�-_"""'°-.,.�. �� i� .� ,� �.� ��. 1 �,�..- . � :�.�,�,� � �� r� �� ,��" ��, + �'° � ^ ��.,,�� '�i` �'��'�f�,�� . .� �k, �g^�� t/��,�t,� „ �� aN1.'.+'yu . . �' "�y* „� . .�. �//. v'�: ' . 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' P r — �� $��.�� '�y ;"'�li � �, ��I� � � � � �� .�:� . , �� " ��t:;� «'� a�.„�.., � ��"' � �,� ��` �" �",, �'" "�� ``�`� �� Photo 7 Photo 8 Certificate of Substantial Completion—Exhibit A Page 2 of 3 __— tl� ' _ ' • • � � Landscape walk conducted 8/12/15: • Photo 1: Fill in cobble at header/tree wells • Photo 2: Add rubble, typical • Photo 3: Remove floating boulder with boulder set into soil • Brand the new valve boxes on exterior • Re-roll (compact) the 3 pork chop islands at the roundabout - �.� ,� �� ;.�� / ��; �"� 4 � «I! �� , `d f` � s � � ,,;, , � i' ,��, . � ` ' ��;� ��;ny ...',�.. � ��; �». �. ,,�, �,� ,. ,�a - � Vr� a', �1 q, �b�'�� ''<, �x � � � ..{. � �� , � 3'. : �.. �'�, "� ,� ��.n '�k:t. � . . . . r � . � / q P y'N !' � N' *Y. �� :��.'� Y�. 'f� � �j / ��ti. .�F ". ;� �k s �' '< . � '� �� ;� � . . .'�;' \ . . . � r(^a�.. Photo 1 Photo 2 �.� � � �� ',i�ru �, ��- _ ..,� -an ,�„��. , �.. � �e�:... `;{,� �"'�;�c'`!R",�+�..`•'�;� .:M`- � . _ �, , � � w. ^ +:e -w- '�+' � r'� '�,'�„'�^�� ,_ . - �; ♦ y�,� �� •��i� ��4�� 7� ��i`i�{ ` r� � �� I�f�1��a�a.a* .,;�, . . ' �� t it � r� �.� �-`:re _.,. . , -. � . +��" 'xY .�. 4 ? � � �' � ". '�� ^�� r � ��l � �� '^". t. t�,,,. � � 1, a � +� . �=: rr�...:> .,�,,, Photo 3 Certificate of Substantial Completion—Exhibit A Page 3 of 3