Loading...
HomeMy WebLinkAboutMinutes - Housing Commission 11/04/2015CITY OF PALM DESERT ADJOURNED HOUSING COMMISSION MEETING MINUTES NOVEMBER 4, 2015 I. CALL TO ORDER Mike Lewis, Housing Commission Chair, convened the meeting at 3:30 p.m. II. ROLL CALL Present: Absent: Mike Lewis - Chair Jane Turner — Vice Chair Gregory Ballard Heather Horning Robert Nevares Wade Tucker Joy Whitehurst Others Present: Sabby Jonathan, City Council Member Liaison Janet Moore, Director of Housing Jessica Gonzales, Management Analyst Teresa Vakili, RPM Company Heather Buck, Project Coordinator Patty Leon, Recording Secretary III. ORAL COMMUNICATIONS IV. APPROVAL OF MINUTES MINUTES of the Regular Housing Commission meeting of October 7, 2015: Motion was made by Commissioner Jane Turner to approve the minutes of the Housing Commission meeting of October 7, 2015. Motion was seconded by Commissioner Wade Tucker and carried by 5-0-1 vote (AYES: Horning, Nevares, Tucker, Turner, Whitehurst, and Lewis; NOES: none; ABSTAINED: Ballard) I 1 ; Housing Commission Minutes NOVEMBER 4, 2015 V. NEW BUSINESS A. Approve Change Order No. 14 to Contract No. HA29410B with Optimus Construction, Inc. in the amount of $13,454.35 for construction of the Carlos Ortega Villas. Heather Buck summarized the staff report, stating the project is on schedule and expected to be completed before Christmas. Commissioner Jane Turner asked about the structure conflicts. Mrs. Buck stated that the conflicts are pertaining to the limited space underground. Councilmember Liaison Sabby Jonathan asked about the 20% set aside for contingency and if any unforeseen issues are expected which may result in utilizing those monies. Mrs. Buck replied that the contractor has been upfront with changes to the contract and did not see any substantial changes at this time. Motion was made by Commissioner Jane Turner to forward a recommendation to the Palm Desert Housing Authority to approve Change Order No. 14 to Contract No. HA29410B with Optimus Construction, Inc. in the amount of $13,454.35 for construction of the Carlos Ortega Villas. Motion was seconded by Commissioner Joy Whitehurst and carried by 7-0 vote (AYES: Ballard, Horning, Nevares, Tucker, Turner, Whitehurst, and Lewis; NOES: none). B. WASH Laundry Lease Renewal Agreement Authorize RPM Company to enter into a five year lease renewal Agreement with WASH Multi Family Laundry Services to certain Housing Authority Properties. A revised staff report was distributed to the Commission that shows the properties WASH will continue to provide laundry services to. Carlos Ortega Villas was removed from this agreement and will have its own separate contract; a staff report will be presented at the next Housing Commission meeting. In addition, a correction was made to the commission structure over the base $19.35. It was noted that all properties have water efficiency front loading washing machines. WASH has serviced the properties for approximately 10 years and has been very accommodating in terms of keeping costs low to wash and dry. i 1 2 Housing Commission Minutes NOVEMBER 4, 2015 Janet Moore stated that there were many discussions with the Housing Commission in the past with regard to making sure laundry costs were affordable. If the prices were increased there would be issues with tenants trying to wash larger loads which would affect the washing machines operation over time. The intent is to provide operable machines at all times. Motion was made by Commissioner Mike Lewis to forward a recommendation to the Palm Desert Housing Authority to authorize RPM Company to enter into a five year lease renewal Agreement with WASH Multi Family Laundry Services to certain Housing Authority properties. Motion was seconded by Commissioner Heather Horning and carried by 7-0 vote (AYES: Ballard, Horning, Nevares, Tucker, Turner, Whitehurst, and Lewis; NOES: none). C. Curtis Allen Floor Covering Authorize the use of Curtis Allen Flooring, for purposes of procuring floor coverings and related supplies and services for the Palm Desert Housing Authority owned residential rental properties, for FY 2015/2016 in an amount not to exceed $149,100.00 Jessica Gonzales summarized the staff report. She stated that currently the Authority is using Curtis Allen to replace carpeting however by authorizing the use of Curtis Allen under the National Joint Powers Alliance Agreement contract with Mohawk it will establish better pricing and a better product. The expected cost for the remainder of the fiscal year is approximately $142,000.00 at 10% replacement plus $7,100.00 for non -warrantee partial replacements and repairs. Councilmember Liaison Sabby Jonathan asked about alternative flooring other than carpeting. Mrs. Moore stated that one of the benefits of being able to go through this government contract is the ability to use different flooring options. There are several options to choose from for those residents with accommodation requests. It was noted that Carlos Ortega Villas will have a blend of carpet in the bedrooms and tile in the living rooms and kitchen. Commissioner Robert Nevares asked if it was mandatory to use carpet in the units or can vinyl be used instead. Teresa Vakili replied that the only concern with vinyl is the noise level. There have been accommodations for vinyl for ADA purposes. Motion was made by Commissioner Mike Lewis to forward a recommendation to the Palm Desert Housing Authority to authorize the use of Curtis Allen Floor Covering, for purposes of procuring floor 3 Housing Commission Minutes NOVEMBER 4, 2015 coverings and related supplies and services for the Palm Desert Housing Authority owned residential rental properties, for FY 2015/2016 in an amount not to exceed $149,100.00. Motion was seconded by Commissioner Greg Ballard and carried by 7-0 vote (AYES: Ballard, Horning, Nevares, Tucker, Turner, Whitehurst, and Lewis; NOES: none). VI. CONTINUED BUSINESS VII. REPORTS AND REMARKS A. COMMISSION REPORTS B. SUMMARY OF CITY COUNCIL, SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY, AND HOUSING AUTHORITY AGENDA ITEMS A memo summarizing the approved action items from the City Council meetings in October were provided to the Commission for review. Upon question, Jessica Gonzales stated the Mortgage Credit Certificate entitles qualified home buyers to purchase a home within the City utilizing a certificate to reduce the amount of their federal income tax liability by an amount equal to a portion of the interest paid during the year on a home mortgage. Riverside County is the administrator of the program. C. MONTHLY OCCUPANCY STATUS REPORT The Commission reviewed the Monthly Occupancy Status Report for September. Teresa Vakili reported 98.6% occupancy. She stated that 89 recertification packets were sent out in October and 94 were sent November 1st. D. REPORT #1 — MONTHLY OCCUPANCY AND AVERAGE RENT STATEMENT The Commission reviewed the Monthly Occupancy and Average Rent Statement for September. E. REPORT #2 — MONTHLY NET OPERATING INCOME STATEMENTS The Commission reviewed the Monthly Net Operating Income Statements for September. 4 Housing Commission Minutes NOVEMBER 4, 2015 Janet Moore referenced California Villas Monthly Net Operating Income minus revenue amount due to the wind damage. The cost for the damages are so far estimated to be half a million dollars and will be reimbursed from the insurance company. Mrs. Moore also referenced the Replacement Expenses and stated that prior to the elimination of redevelopment agency; a study was done of all units that identified what should be reserved for replacements. As part of the elimination, the State granted a couple of requests to fund the Replacement Fund, however, they have now denied our subsequent requests. Therefore there are monies in the replacement fund for major issues only. Commissioner Mike Lewis asked about the California Villas Units. Jessica Gonzales stated that they are in the process of repair. Commissioner Joy Whitehurst asked about water concerns at the properties. Teresa Vakili stated there was a penalty issued at Candlewood Apartments due to a leak under the asphalt of which has been repaired. Additionally, it was mentioned that there may have been water theft from a neighboring homeowner, however there is no proof but we encourage the residents to conserve too. F. HOUSING AUTHORITY PROPERTIES UPDATE An update on the Housing Authority Properties was provided to the Commission for review. Teresa Vakili reported that Las Serenas turf conversion has been completed and accepted by CVWD for a partial rebate. G. AUTHORITY HOME IMPROVEMENT PROGRAM UPDATE An update on the Home Improvement Program (HIP) was provided to the Commission for review. Janet Moore summarized the report, stating that 2 of the 3 applicants are being assisted by ESAP to replace AC units for free. VIII. NEXT MEETING DATE — December 9, 2015 Commissioner Greg Ballard inquired if there are any precautions taken at the properties regarding "El Nino" predictions. 5 Housing Commission Minutes NOVEMBER 4, 2015 Janet Moore stated that the consultant, approved by this Commission in September, is conducting an assessment of the roofs at the properties particularly at One Quail Place. In addition, staff is currently looking at ways to repair those roofs that are in fair condition instead of reroofing them entirely. Commissioner Joy Whitehurst asked about the Habitat for Humanity homes. Jessica Gonzales stated that construction has stopped on both homes until Habitat finalizes their funding. The exteriors will be completed and the interiors will be pending until funding has been resolved. Commissioner Whitehurst also inquired on the mosaic at Carlos Ortega Villas. Heather Buck stated that installation of the mosaic has begun. Janet Moore stated that if any Housing Commission member is interested in visiting the Carlos Ortega Villas site they should contact Heather Buck. There will be a grand opening ceremony in January. IX. ADJOURNMENT With Commission concurrence the meeting was adjourned at 4:26 pm to December 9th, 2015. Patty Leon, Recording Secretary 6