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HomeMy WebLinkAboutMinutes - Housing Commission 12/09/2015CITY OF PALM DESERT HOUSING COMMISSION MEETING MINUTES DECEMBER 9, 2015 I. CALL TO ORDER Mike Lewis, Housing Commission Chair, convened the meeting at 3:30 p.m. II. ROLL CALL Present: Absent: Mike Lewis - Chair Jane Turner — Vice Chair Gregory Ballard Heather Horning Robert Nevares Wade Tucker Joy Whitehurst Others Present: Sabby Jonathan, City Council Member Liaison Janet Moore, Director of Housing Jessica Gonzales, Management Analyst Teresa Vakili, RPM Company Patty Leon, Recording Secretary III. ORAL COMMUNICATIONS IV. APPROVAL OF MINUTES MINUTES of the Regular Housing Commission meeting of November 4, 2015: Motion was made by Commissioner Wade Tucker to approve the minutes of the Housing Commission meeting of November 4, 2015. Motion was seconded by Commissioner Robert Nevares and carried by 7-0 vote (AYES: Ballard, Horning, Nevares, Tucker, Turner, Whitehurst, and Lewis; NOES: none) 1 Housing Commission Minutes DECEMBER 9, 2015 V. NEW BUSINESS A. HD Supply — Notice of Completion Jessica Gonzales summarized the staff report stating repairs and renovations to 4 apartment units and 3 homes were satisfactorily completed. Motion was made by Commissioner Jane Turner to forward a recommendation to the Palm Desert Housing Authority to approve Accept the work as complete for Contract No. HA33920 with HD Supply Facilities Maintenance, LTD. for repair and/or renovation of 4 apartment units and 3 homes owned by the Palm Desert Housing Authority. Motion was seconded by Commissioner Joy Whitehurst and carried by 7-0 vote (AYES: Ballard, Horning, Nevares, Tucker, Turner, Whitehurst, and Lewis; NOES: none). B. WASH Laundry Lease Agreement — Carlos Ortega Villas Jessica Gonzales stated that the Agreement is the same as what is being provided at the other properties. There is a difference to the cost of the commission structure given that WASH will install all new machines. Carlos Ortega Villas (COV) will have eight front load washing machines (on pedestals) and four stackable dryers divided evenly to the two available laundry rooms on site. Commissioner Joy Whitehurst inquired why COV was not included in the initial renewal Agreement with WASH. Teresa Vakili responded that COV is a new property and therefore WASH will purchase and install brand new machines wherein the other properties have existing machines. Councilmember Liaison Sabby Jonathan asked if the units' countertops and toilets at COV were at a comfort level for seniors. Janet Moore stated that the toilets were adjusted to the comfort level height and the countertops are ADA adaptable/assessable to accommodate tenants with disabilities. Mrs. Moore stated that in the event any of the Commission wished to visit the site, it was recommended to wait for the grand opening tentatively scheduled for January. The contractor is currently on a sensitive time frame to complete the project. 2 Housing Commission Minutes DECEMBER 9, 2015 Motion was made by Commissioner Wade Tucker to forward a recommendation to the Palm Desert Housing Authority to authorize RPM Company to enter into a five year lease Agreement with WASH Multi Family Laundry Systems to Carlos Ortega Villas. Motion was seconded by Commissioner Mike Lewis and carried by 7-0 vote (AYES: Ballard, Horning, Nevares, Tucker, Turner, Whitehurst, and Lewis; NOES: none). C. Election of Officers for the year 2016 Janet Moore thanked Mike Lewis for serving as the Chairman for 2015. With members of the Commission in concurrence, Jane Tumer was nominated as Chair and Heather Homing as Vice Chair. Both Jane Turner and Heather Horning accepted the office to which they were elected. Commissioner Jane Turner mentioned she will not be in attendance for the July and possibly the September meetings in 2016. Commissioner Wade Tucker moved by Minute Motion to nominate Jane Turner for 2016 Commission Chair and Heather Horning for Vice Chair. Motion was seconded by Commissioner Joy Whitehurst and carried by 7-0 vote (AYES: Ballard, Lewis, Nevares, Tucker, Turner, Whitehurst, and Russo; NOES: none). VI. CONTINUED BUSINESS VII. REPORTS AND REMARKS A. COMMISSION REPORTS Janet Moore reiterated the importance of contacting the City and/or an RPM Company staff member prior to visiting Carlos Ortega Villas at this time given that it is a construction site. A grand opening will take place sometime in January with tours of the units. Councilmember Liaison Sabby Jonathan expressed how grateful the Council is for the service the members of this Commission have provided to the City and Community. He noted that in his one year as a councilmember, he has teamed and appreciated the importance of the Committees and Commissions' role and how much the Council relies on their recommendations. He provided the Commissioners with gift certificates to the Gardens on El Paseo and El Paseo Village expressing appreciation for their service. Commissioner Joy Whitehurst asked when the units will get occupied at COV. 3 I Housing Commission Minutes DECEMBER 9, 2015 Teresa Vakili responded that certifications of applicants will start in January and anticipate move -ins in February. Currently there are 360 applicants on the wait list. She noted that up to fifteen applicants will be certified a month until all units are occupied. Applicants will be selected from the wait list based on date sensitive and the income categories allocated for COV. B. SUMMARY OF CITY COUNCIL, SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY, AND HOUSING AUTHORITY AGENDA ITEMS A memo summarizing the approved action items from the City Council meetings in November were provided to the Commission for review. C. MONTHLY OCCUPANCY STATUS REPORT The Commission reviewed the Monthly Occupancy Status Report for October. Teresa Vakili reported 98.4% occupancy. Upon question of the units at Califomia Villas damaged due to the storm, Ms. Vakili stated that those units are moving foward in terms of repairs and anticipate completion at the end of this month. Four tenants were relocated to other properties; only two have requested to move back to CA Villas pending completion of the units. D. REPORT #1 — MONTHLY OCCUPANCY AND AVERAGE RENT STATEMENT The Commission reviewed the Monthly Occupancy and Average Rent Statement for October. E. REPORT #2 — MONTHLY NET OPERATING INCOME STATEMENTS The Commission reviewed the Monthly Net Operating Income Statements for October. F. HOUSING AUTHORITY PROPERTIES UPDATE An update on the Housing Authority Properties was provided to the Commission for review. Teresa Vakili summarized the project report. Housing Commission Minutes DECEMBER 9, 2015 Upon question of the entrance gate being repaired at Candlewood Apartments, Ms. Vakili clarified that the keypad located at the entrance gate is in need of replacement rather than repair being that it is old; bids are being requested at this time. Councilmember Liaison Sabby Jonathon inquired if there were any problematic concems that need to be discussed/addressed. Ms. Vakili stated that for the most part the properties are good. There are projects that need to be addressed such as the decking at Candlewood, asphalt at Las Serenas, roof at One Quail Place (OQP), etc. Staff is currently working on the work specifications to go out to bid. She noted that monies have been set aside for these projects. In regards to the roofs at One Quail Place, Janet Moore stated that staff is looking at altematives to a complete replacement because the cost is very high and is most likely not needed on all buildings. All the roofs at OQP will be assessed to identify those in need of repair and/or replacement. Once the assessment is complete, staff will bring a report to the Commission for review and recommendation. Commissioner Jane Turner asked if staff had inquired with any programs such as Southern Califomia Edison regarding rebates or grant monies available. Mrs. Moore stated that in most cases govemment agencies do not qualify for those type of programs however would make inquiries. Discussion ensued on how the City acquired One Quail Place. Janet Moore provided a brief explanation of when the City of Palm Desert acquired 725 units from the County of Riverside to operate as affordable housing; One Quail Place was included in the acquisition. G. AUTHORITY HOME IMPROVEMENT PROGRAM UPDATE An update on the Home Improvement Program (HIP) was provided to the Commission for review. Janet Moore referenced John Harrison Contracting report that shows the number of services provided within the last year. VIII. NEXT MEETING DATE — January 13, 2016 A. Schedule of Housing Commission meeting dates for 2016 Commissioner Jane Turner moved, by Minute Motion, to accept the schedule as presented. Motion was seconded by Commissioner Wade Tucker and carried by 7-0 vote (AYES: Ballard, Lewis, Nevares, Tucker, Turner, Whitehurst, and Russo; NOES: none;). 5 Housing Commission Minutes DECEMBER 9, 2015 IX. ADJOURNMENT With Commission concurrence the meeting was adjourned at 4:24 pm to January 13th, 2016. Patty Leon, ecording Secretary 6