HomeMy WebLinkAboutHA35260 - FY 2016-17 - Home Depot USA IncPALM DESERT HOUSING AUTHORITY
STAFF REPORT
REQUEST: AUTHORIZE THE USE OF THE HOME DEPOT U.S.A., INC. FOR
PURCHASE OF MATERIALS AND SUPPLIES FOR THE PALM
DESERT HOUSING AUTHORITY OWNED RESIDENTIAL RENTAL
PROPERTIES, FOR FY 2016/2017 IN AN AMOUNT NOT TO EXCEED
$20,000.00
SUBMITTED BY: Jessica Gonzales, Management Analyst - Housing
DATE: April 28, 2016
CONTENTS: Home Depot U.S.A Letter
Recommendation
By Minute Motion, that the Authority Board,
1. By Minute Motion, authorize the use of The Home Depot U.S.A., Inc. for the
purchase of materials and supplies for the Palm Desert Housing Authority owned
residential rental properties pursuant to Section 3.32.110 of the Palm Desert
Municipal Code, for FY 2016/2017 in an amount not to exceed $20,000.00; and
2. Authorize the Palm Desert Housing Authority's Executive Director or his
designee to finalize any documents necessary to effectuate the action taken
herewith.
Monies have been included in the FY 2016/2017 proposed Palm Desert Housing
Authority's 2016/2017 operating budget, in the appropriate Authority account.
Housing Commission Recommendation
The Housing Commission reviewed this item at its regular meeting of April 13, 2016 and
recommended approval.
Strategic Plan Objective
This request does not apply to a specific strategic plan goal.
Executive Summary
By authorizing the use of The Home Depot U.S.A., Inc. ("Home Depot") for the Palm Desert
Housing Authority ("Authority") residential rental properties, by RPM Company, the Authority will
be able to maintain an account to purchase materials and and supplies at an accelerated
efficiency during the 2016/2017 fiscal year.
Background
The Authority owns and operates approximately 1,000 residential rental units. Annually the
STAFF REPORT
FY 2016/2017 Palm Desert Housing Authority — Home Depot
April 28, 2016
Page 2
Authority purchases of materials, supplies, maintenance items and other routine items that are
of a continuing nature for ongoing activities related to the Authority owned residential rental
properties. To assist the Authority's contracted management company, RPM Company, the
Authority would like to use Home Depot as a supplier through the government purchasing
cooperative Contract No. Serial 11019-RFP under the U.S. Communities ("U.S. Communities")
(A copy is on file with the City of Palm Desert's City Clerk's Office).
Under the provisions set forth in the City of Palm Desert Municipal Code, Section 3.32.110 of
the Municipal Code, the Authority may obtain routine and recurring services, supplies, and
maintenance by adopting a procedure approved by the City Manager.
Home Depot's is a vendor that will be utilized by the contracted management company for
varying items (including but not limited to paints, building materials, plumbing, hardware,
janitorial, hand held general purpose tools and any other miscellaneous maintenance, repair
and operating supplies). When possible, supplies are being procured from the local Rancho
Mirage Home Depot's location due to their immediate accessibility.
Staff recommends approval of this request to facilitate the continued routine, recurring
maintenance of the properties.
Fiscal Analysis
Approval of staff's recommendation would result in an expenditure in an amount not to exceed
$20,000.00.
Submitted by:
Department Head:
ca Gonzales,LMAnagement Analyst - Housing JtznetM. Moore, Director of Housing
Fin -.1� Dep- rt ent:
Paul Gibson, Director of Finance
Approval:
Jus ' cCarthy, In enm Execujive Director
V461- Y HOUSG AUTH
ONE,
Vt rkIF=iEt BY: . i2Vr-/r1ry
cioai tile with City Clerk's OfftCF
C1 1`SI : Cia.ei
G:IHOUSINGIJessica Gonzales STAFF REPORTS1201612016 PDHA Home Depot - Supplies_Staff Rpt for FY 2016-2017 Final.doc
To Whom It May Concern,
4/18/2016
This statement is intended to verify that the Palm Desert Housing Authority is a
user of US Communities contract #11019. This contract is a competitively bid
contract making every purchase made with Home Depot contract compliant by
the state of California and its governing statutes
State Statutes and contracts are found at;
1. http://www.uscommunities.org/resources/state-statutes/ca/
2. http://www.uscommunities.org/suppliers/the-home-depot/the-home-depot-contract/
Thank you,
Jacob Lever
Pro Account Representative
CeII: (951) 296-8446
Efax: (877) 959-0847
p Horne Depot 13800 West Chapman Avenue' Orange, CA 92868
Jacob_h_Iever @homedepot.com
U.S. COMMUNITIES-
GOVERNMENT PURCHASING ALLIANCE