HomeMy WebLinkAboutHA35280 - FY 2016-17 - LOWES - Mtrls and SuppliesPALM DESERT HOUSING AUTHORITY
STAFF REPORT
REQUEST: AUTHORIZE THE USE OF LOWES FOR PURCHASE OF MATERIALS
AND SUPPLIES FOR THE PALM DESERT HOUSING AUTHORITY
OWNED RESIDENTIAL RENTAL PROPERTIES, FOR FY 2016/2017 IN
AN AMOUNT NOT TO EXCEED $70,000.00
SUBMITTED BY: Jessica Gonzales, Management Analyst - Housing
DATE: April 28, 2016
CONTENTS: Lowes Letter
Recommendation
By Minute Motion, that the Authority Board,
1. By Minute Motion, authorize the use of Lowes for the purchase of materials and
supplies for the Palm Desert Housing Authority owned residential rental
properties pursuant to Section 3.32.110 of the Palm Desert Municipal Code, for
FY 2016/2017 in an amount not to exceed $70,000.00; and
2. Authorize the Palm Desert Housing Authority's Executive Director or his
designee to execute any documents necessary to effectuate the action taken
herewith.
Monies have been included in the FY 2016/2017 proposed Palm Desert Housing
Authority's operating budget, in the appropriate Authority account.
Housing Commission Recommendation
The Housing Commission reviewed this item at its regular meeting of April 13, 2016 and
recommended.
Strategic Plan Objective
This request does not apply to a specific strategic plan goal.
Executive Summary
By authorizing the use of Lowes for the Palm Desert Housing Authority ("Authority") residential
rental properties, by RPM Company, the Authority will be able to maintain an account to
purchase materials and and supplies at an accelerated efficiency during the 2016/2017 fiscal
year.
Background
The Authority owns and operates approximately 1,000 residential rental units. Annually the
Authority purchases materials, supplies, maintenance items and other routine items that are of a
STAFF REPORT
FY 2016/2017 Palm Desert Housing Authority Lowe's
April 28, 2016
Page 2
continuing nature for ongoing activities related to the Authority owned residential rental
properties from local vendors. To assist the Authority's contracted management company, RPM
Company, the Authority would like to use Lowe's Home Centers, Inc. (Lowe's) as a supplier
through the government purchasing Contract No. R142104 under The Cooperative Purchasing
Network ("TCPN") (A copy is on file with the City of Palm Desert's City Clerk's Office).
Under the provisions set forth in the City of Palm Desert Municipal Code, Section 3.32.110 of
the Municipal Code, the Authority may obtain routine and recurring services, supplies, and
maintenance by adopting a procedure approved by the City Manager.
Lowe's is a vendor that will be utilized by the contracted management company for varying
items (including but not limited to paints, building materials, plumbing, hardware, janitorial, hand
held general purpose tools and any other miscellaneous maintenance, repair and operating
supplies). Supplies when possible, are being procured from the local Palm Desert Lowe's
location for the desired supplies and services due to their immediate accessibility.
Staff recommends approval of this request to facilitate the continued routine, recurring
maintenance of the properties.
Fiscal Analysis
Approval of staff's recommendation would result in an expenditure in an amount not to exceed
$70,000.00, estimated at $40,000.00 for supplies and $30,000.00 for paint products.
Submitted by:
Jes Gonzales, Maagement Analyst - Housing
Department Head:
ore, Director of Housing
Fin c Depa ment:
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aul Gibson, Director of Finance ON . ( "� XIIO .
VERIFIED BY: ,tiRG' ../ i C
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1 y ,bYtfhan; /C )►1el , Lu-CIXi,
cCarthy, Interim Exertr' a Director
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G:IHOUSINGIJessica Gonzales\STAFF REPORTS1201612016 PDHA Lowes - Supplies_Staff Rpt for FY 2016-2017 Final.doc
16851 SIERRA LAKES PARKWAY
FONTANA, CA, 92336
11111171
Phone: (909) 350-7900
ProServices Fax: (909)350-7903
4/18/2016
This letter is to confirm that RPM is part of the Palm Desert Housing Authority and with
Lowe's TCPN program. Lowe's TCPN contract # R142104 with the local Palm Desert
location.
Thank you,
Michelle Revoner
Account Executive for Lowe's