HomeMy WebLinkAboutHA35290 - FY 2016-17 - HD Supply Facilities Maint - Mtrls and SuppliesPALM DESERT HOUSING AUTHORITY
STAFF REPORT
REQUEST: AUTHORIZE THE USE OF HD SUPPLY FACILITIES MAINTENANCE
FOR PURCHASE OF MATERIALS, SUPPLIES AND INSTALLATIONS
FOR THE PALM DESERT HOUSING AUTHORITY OWNED
RESIDENTIAL RENTAL PROPERTIES, FOR FY 2016/2017 IN AN
AMOUNT NOT TO EXCEED $145,000.00
SUBMITTED BY: Jessica Gonzales, Management Analyst - Housing
DATE: April 28, 2016
CONTENTS: HD Supply Letter
Recommendation
By Minute Motion, that the Authority Board,
1. By Minute Motion, authorize the use of HD Supply Facilities Maintenance for the
purchase of materials, supplies and installation for the Palm Desert Housing
Authority owned residential rental properties pursuant to Section 3.32.110 of the
Palm Desert Municipal Code, for FY 2016/2017 in an amount not to exceed
$145,000.00; and
2. Authorize the Palm Desert Housing Authority's Executive Director or his
designee to finalize any documents necessary to effectuate the action taken
herewith.
Monies have been included in the FY 2016/2017 proposed Palm Desert Housing
Authority's operating budget, in the appropriate Authority account.
Housing Commission Recommendation
The Housing Commission reviewed this item at its regular meeting of April 13, 2016 and
recommended approval.
Strategic Plan Objective
This request does not apply to a specific strategic plan goal.
Executive Summary
By authorizing the use of HD Supply Facilities Maintenance ("HD") for the Palm Desert Housing
Authority ("Authority") residential rental properties, by RPM Company, the Authority will be able
to maintain an account to purchase materials and supplies at an accelerated efficiency during
the 2016/2017 fiscal year. The Authority's annual purchase includes items such as cabinets,
countertops, garbage disposals, light fixtures, NC compressors, plumbing supplies, plumbing
parts (toilet seats, stoppers, faucet spouts, etc.), hardware, bathroom fixtures (toilets, sinks,
vanities, medicine cabinets), janitorial supplies (gloves, vacuum bags, cleaners, etc.), light
STAFF REPORT
FY 2016/2017 Palm Desert Housing Authority - HD
April 28, 2016
Page 2
bulbs, thermostat controls, NC filters, general building items, small tools and other routine
items.
Background
The Authority owns and operates approximately 1,000 residential rental units. To assist the
Authority's contracted Management Company, RPM Company the Authority would like to use
HD as a supplier through the government purchasing cooperative Contract No. Serial 11019-
RFP under the U.S. Communities ("U.S. Communities"). (A copy is on file with the City of Palm
Desert's City Clerk's Office).
Under the provisions set forth in the City of Palm Desert Municipal Code, Section 3.32.110 of
the Municipal Code, the Authority may obtain routine and recurring services, supplies, and
maintenance by adopting a procedure approved by the City Manager.
HD is a vendor that will be utilized by the contracted management company for varying items
and installations (including but not limited to paints, building materials, cabinets, countertops,
vanities, plumbing, hardware, janitorial, hand held general purpose tools and any other
miscellaneous maintenance, repair and operating supplies). When possible, supplies are being
procured from the local Palm Desert HD's location due to their immediate accessibility.
Staff recommends approval of this request to facilitate the continued routine, recurring
maintenance of the properties.
Fiscal Analysis
Approval of staff's recommendation would result in an expenditure in an amount not to exceed
$145,000.00.
Submitted by: Department Head:
a Gonzalenagement Analyst - Housing
Fina Dep ent:
Paul Gibson, Director of Finance
Approval:
Moore, Director of Housing
OPPILkeri BY HOUSG AUTH -c
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VERIFIED BY: OR \-I`ir
Original on file with City Clerk's Offic
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G1HOUSING\Jessica Gonzales\STAFF REPORTS\201612016 PDHA HD - Supplies_Staff Rpt for FY 2016-2017 Final.doc
April 18, 2016
TO: R P M Company
3333 Concours, Bldg 7
Ontario, CA 91764
RE: US Communities Contract
The purpose of this letter is to confirm that the "Palm Desert Housing Authority" is participating
in and utilizing the US Communities Contract #11019 with HD Supply Facilities Maintenance Ltd.
Robert T Bauter, Jr.
Director, Strategic Business Development
HD Supply Facilities Maintenance, Ltd.
Office: (858) 831-2353
robert.bauter@hdsupply.com
10641 Scripps Summit Court • San Diego CA • 92131