The URL can be used to link to this page

Home My WebLink AboutPrelim - HA - 07/28/2016PRELIMINARY MINUTES PALM DESERT HOUSING AUTHORITY MEETING THURSDAY, JULY 28, 2016 CIVIC CENTER COUNCIL CHAMBER 73510 FRED WARING DRIVE, PALM DESERT, CA 92260 CALL TO ORDER - 3:00 P.M. Chairman Spiegel convened the meeting at 3:00 p.m. II. ROLL CALL Present: Vice Chairman Jan C. Harnik Member Sabby Jonathan Member Van G. Tanner Member Susan Marie Weber Chairman Robert A. Spiegel Also Present: Justin McCarthy, Interim Executive Director Robert W. Hargreaves, City Attorney Rudy P. Acosta, Assistant City Manager Rachelle D. Klassen, Secretary Russell Grance, Director of Building & Safety Ryan Stendell, Director of Community Development Martin Alvarez, Director of Economic Development J. Luis Espinoza, Assistant Finance Director Lori Carney, Director of Human Resources Mark Greenwood, Director of Public Works Frankie Riddle, Director of Special Programs John Cortez, Battalion Chief, Palm Desert Fire/Riverside Co. Fire Dept./Cal Fire Dan Talbot, Division Chief, Palm Desert Fire/Riverside Co. Fire Dept./Cal Fire Anthony Baur, Asst. Chief, Palm Desert Police/Riverside Co. Sheriffs Department Grace L. Mendoza, Deputy City Clerk III. ADJOURN TO CLOSED SESSION Reauest for Closed Session: None PRELIMINARY MINUTES DRAFT PALM DESERT HOUSING AUTHORITY MEETING JULY 28, 2016 With Authority Board concurrence, Chairman Spiegel adjourned the meeting to Closed Session of the City Council and Successor Agency at 3:03 p.m. He reconvened the meeting at 4:00 p.m. IV. RECONVENE REGULAR MEETING - 4:00 P.M. A. REPORT ON ACTION FROM CLOSED SESSION. V. CONSENT CALENDAR A. MINUTES of the Housing Authority Meeting of July 14, 2016. Rec: Approve as presented. B. CLAIMS AND DEMANDS AGAINST THE CITY/HOUSING TREASURIES - Warrant Dated 7/8/2016 (Joint Consideration with the Palm Desert City Council). Rec: Approve as presented. C. HOUSING COMMISSION MINUTES for the Meeting of June 8, 2016. Rec: Receive and file. Upon a motion by Tanner, second by Weber, and 5-0 vote of the Authority Board (AYES: Harnik, Jonathan, Tanner, Weber, and Spiegel: NOES: None), the Consent Calendar was approved as presented. VI. CONSENT ITEMS HELD OVER None LTII=N**Q1,111Is] :E, None 2 PRELIMINARY MINUTES DRAFT PALM DESERT HOUSING AUTHORITY MEETING JULY 28, 2016 VIII. NEW BUSINESS A. REQUEST FOR ADOPTION OF RESOLUTION, DECLARING THAT DUE TO THE EVENT OF AN EMERGENCY, THE PUBLIC INTEREST AND NECESSITY DEMAND THE IMMEDIATE EXPENDITURE OF PUBLIC MONEY TO SAFEGUARD LIFE, HEALTH, OR PROPERTY IN THE ESTIMATED TOTAL NOT -TO -EXCEED AMOUNT OF $308,511 FOR PLUMBING REPAIRS AT ONE QUAIL PLACE. Senior Management Analyst Jessica Gonzales stated that approval of the recommendations will allow for the rerouting of plumbing for four buildings at the Housing Authority rental property at One Quail Place. The repairs will be phased out by building, and this approval also allows the Housing Authority to enter into a contract with Vincor Construction to start the repairs at Building 30. In order to expedite, staff is bringing this item before the Authority Board first and then to the Housing Commission at its regular meeting of September 14 as an informational item. Member Jonathan commented he recognized the Board didn't have a choice at this point, but this One Quail Place property has been bleeding financially pretty bad between eliminating the lakes, the roof and patio issues, and now this water leakage and plumbing. He asked if there was something that could be done that would be preventative or help with operating it more efficiently. Mr. McCarthy explained that a number of years ago staff started doing assessments in terms of long-term maintenance reserves, but this was a bit of a surprise, and it gets deeper into the capital. At some point in time, it may be appropriate for the Council to take a look at the entire housing portfolio. With respect to this matter, he anticipates staff will return asking for more funds as they go into some of the other units, but this was of an emergency nature. He said the query was well taken and he understood it. Additionally, he agreed that long term -plans need to be assessed, because this asset has to be maintained. Chairman Spiegel made the remark that a lot of money has been spent on One Quail Place for the removal of trees and lakes, and unfortunately, it's an on -going process. Member Jonathan moved to: 1) Waive further reading and adopt, by four -fifths vote, Resolution No. HA-80, declaring that due to the event of an emergency, the public interest and necessity demand the immediate expenditure of public moneyto safeguard life, health, or property in the estimated total not -to -exceed amount of $308,511; 2) by Minute Motion, authorize Emergency Contract with VINCOR Construction, Inc., Brea, California, in an amount not to exceed $70,116 plus a 10% contingency in an amount not to exceed $7,012 3 PRELIMINARY MINUTES DRAFT PALM DESERT HOUSING AUTHORITY MEETING JULY 28, 2016 (for unforeseen changes) for re-routing plumbing at One Quail Place Building No. 30, pursuant to Section 3.30.070 of the Palm Desert Municipal Code and VeriClaim File No. 16018820 and 16019410 approval (Contract No. HA35590A); 3) by Minute Motion, delegate the Interim Executive Director to negotiate contract agreement(s) with contractor(s) to be determined for Building Nos. 19, 22, and 40 in an amount not to exceed $210,348 plus 10% contingency in an amount not to exceed $21,035 (for unforeseen changes), and to authorize any necessary emergency actions for completion of the project, including approval of funds for such repairs (Contract Nos. HA35590B-C-D); 4) by Minute Motion, authorize the Palm Desert Housing Authority's Legal Counsel to finalize a contract agreement with VINCOR Construction, Inc., and a contract agreement for Building Nos. 19, 22, and 40; 5) by Minute Motion, authorize Interim Executive Director to review and approve written requests for use of the contingency amount of $7,012 for Building No. 30 and $21,035 for Building Nos. 19, 22, and 40 for unforeseen changes; 6) by Minute Motion, authorize the Palm Desert Housing Authority Chairman and/or the Interim Executive Director to execute any contracts and any documents necessary to effectuate the actions taken herewith — monies are available in the FY 2016-2017 Palm Desert Housing Authority's Capital Replacement Budget. Motion was seconded by Harnik and carried by a 5-0 vote (AYES: Harnik, Jonathan, Tanner, Weber, and Spiegel: NOES: None). IX. CONTINUED BUSINESS None X. OLD BUSINESS None XI. PUBLIC HEARINGS None XII . REPORTS, REMARKS, AND AUTHORITY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR None B. AUTHORITY COUNSEL None 4 PRELIMINARY MINUTES DRAFT PALM DESERT HOUSING AUTHORITY MEETING JULY 28, 2016 C. CHAIRMAN AND MEMBERS OF THE AUTHORITY None XIII. ORAL COMMUNICATIONS - C 1►reM12 XIV. ADJOURNMENT With Authority Board concurrence, Chairman Spiegel adjourned the meeting at 5:37 p.m. ATTEST: RACHELLE D. KLASSEN, SECRETARY PALM DESERT HOUSING AUTHORITY ROBERT A. SPIEGEL, CHAIRMAN 9