The URL can be used to link to this page

Home My WebLink AboutHA35590B - Re-routing Plumbing Svcs at One Quail Pl Bldgs 19, 22, and 40CONTRACT NO. HA35590B PALM DESERT HOUSING AUTHORITY STAFF REPORT REQUEST: AUTHORIZE THE AWARD OF CONTRACT NO. HA35590B TO NEW CONSTRUCTION SOLUTIONS INC. FOR RE-ROUTING PLUMBING SERVICES AT ONE QUAIL PLACE BUILDINGS NO. 19, 22 AND 40 IN THE TOTAL AMOUNT OF THE BASE BID OF $249,000 PLUS $24,900 CONTINGENCY SUBMITTED BY: Jessica Gonzales, Senior Management Analyst CONTRACTOR: New Construction Solutions, Inc. P.O. BOX 1436 La Quinta, CA 92247 DATE: December 8, 2016 CONTENTS: Bid Submission Form (Includes Contractor's Proposal) Draft Agreement Recommendation By Minute Motion, that the Housing Authority Board, 1) Waive any and all irregularities and authorize the award of Contract No. HA35590B to New Construction Solutions, Inc., for re-routing plumbing at One Quail Place buildings No. 19, 22 and 40 in the total amount of $249,000 plus 10% contingency for unforeseen conditions not to exceed $24,900; and 2) Authorize the Executive Director to review and approve written requests for the use of the contingency amount of $24,900.00 for Buildings No. 19, 22 and 40 for unforeseen conditions; and 3) Authorize the Chairman and/or the Executive Director to execute the contract and any documents necessary to facilitate the contract award and project. Monies are available in the FY 2016/2017 Palm Desert Housing Authority's ("Authority") capital replacement budget. Housing Commission Recommendation The Housing Commission reviewed the recommendation at its regular meeting of December 7, 2016. Staff will provide a verbal report upon request. Strategic Plan Objective: This request does not apply to a specific strategic plan goal. Contract HA35590B Staff Report Palm Desert Housing Authority — Award of Contract to New Construction Solutions, Inc. December 8, 2016 Page 2of2 Background On July 28, 2016, the Authority approved the re-routing of plumbing services at the Authority owned residential property, One Quail Place, for Buildings No. 30, 19, 22 and 40. Concurrently, the Authority authorized the award of Contract HA-35590A to Vincor Construction, Inc. ("Vincor"), for re-routing plumbing services at One Quail Place for Building No. 30. A notice inviting bids for the re-routing of plumbing services for Buildings No. 19, 22 and 40 (the "Project") was advertised in the local newspaper on October 21, 2016 and October 27, 2016. On Wednesday, November 16, 2016, at 10:00 a.m., bids were opened and read aloud by the City Clerk with the following bids received: Com ,an Location Amount P Y Desert Ranger Construction, Inc. Palm Desert, CA Not Responsive New Construction Solutions, Inc. La Quinta, CA $249,000 Staff and the City Attorney reviewed the bids and determined that Desert Ranger Construction, Inc., was nonresponsive as they failed to provide several required items including but not limited to qualifications and acknowledgement of addenda. The lowest responsible bidder is New Construction Solutions, Inc. in the amount of $249,000. New Construction Solutions' bid meets the qualifications for the Project. Staff recommends that the Authority Board award a contract to New Construction Solutions, Inc. for the re-routing of plumbing services for Buildings No. 19, 22 and 40 in the total amount of the base bid of $249,000, plus 10% contingency for unforeseen conditions not to exceed $24,900. Fiscal Analysis The fiscal impact is the cost of the re-routing of plumbing for three (3) buildings at One Quail Place in the total amount of the base bid of $249,000 plus any contingency amount expended for unforeseen conditions not to exceed $24,900 which will be paid from the FY 2016/2017 Housing Authority's capital replacement budget. Submitted b Jaa Gonzales, S:eSor Management Analyst 4Moore, Director of Finance aYd.By HOUSG AUT t 5" C lauri Aylaian, Executive Director ON Department Head: VERIFIES BY: Original on file with CiPv rk's O lcg RVE&:Jycthn.n KIIL i[eSicy , ',oar, curl Harhi SECTION 00400 BID FORM BID FORM NAME OF BIDDER: NEW CONSTRUCTION SOLUTIONS INC The undersigned, hereby declare that we have carefully examined the location of the proposed Work, and have read and examined the Contract Documents, including all plans, specifications, and all addenda, if any, for the following Project: Plumbing Re -pipe Services for Building 19, 22 and 40 at One Quail Place Contract No. HA-35590B We hereby propose to furnish all labor, materials, equipment, tools, transportation, and services, and to discharge all duties and obligations necessary and required to perform and complete the Project in strict accordance with the Contract Documents for the SUBMITTED TOTAL BID PRICE. In the event the bid schedule requires unit pricing, final payment shall be determined by the Authority from measured quantities of work performed based upon the unit price. Item Approximate Units Description Unit Cost Total Amount No. Quantity 1 1 LS Mobilization/Demobilization $ $ 25,000.00 2 1 LS Re-route Cold/Hot Water Overhead Bldg. 19 $35,600.00 3 1 LS Re-route Cold/Hot Water Overhead Bldg. 22 $17,900.00 4 1 LS Re-route Cold/Hot Water Overhead Bldg. 40 $35,600.00 5 130 EA Replace All Angle Stops And Supply Lines $6,200.00 6 30 EA Replace All Tub And Shower Valves (Per Restroom) $33,800.00 7 1 LS Re-route Cold/Hot Water Supply And Return Lines Bldg. 19 $24,400.00 8 1 LS Re-route Cold/Hot Water Supply And Return Lines Bldg. 22 $29,500.00 9 1 LS Re-route Cold/Hot Water Supply Arid Retum Lines Bldg. 40 $24,800.00 10 9 EA Install Yard Box And Isolation Valves For Hot Water Supply Lines. 16,200.00 Bidders must provide pricing for every bid item. SECTION 00400 BID FORM - 12 - 77802.00000 \2443 1586.2 SECTION 00400 BID FORM The estimated quantities for unit price items are for purposes of comparing bids only and the Authority made no representation that the actual quantities of work performed will not vary from the estimates. In case of discrepancy between the unit price and the line item cost set forth for a unit price item, the line item cost, calculated at the unit price multiplied by the estimated quantity, shall prevail and shall be utilized as the basis for determining the lowest responsive, responsible bidder. However, if the amount set forth as a unit price is ambiguous, unintelligible or uncertain for any cause, or is omitted, or is the same amount as the entry in the "Line Item Cost" column, then the amount set forth in the "Line Item Cost" column for the item shall prevail and shall be divided by the estimated quantity for the item and the price thus obtained shall be the unit price. If any of the above discrepancies exist, the Authority may recalculate the bid price on the basis of the unit price and the bidder agrees to be bound by such recalculation. Final payment for unit price items shall be determined by the Authority from measured quantities of work performed based upon the unit price. TOTAL BID PRICE (BASED ON BID SCHEDULE TOTAL OF UNIT PRICES): $ 249,000.00 Total Bid Price in Numbers TWO HUNDRED FOURTY NINE THOUSAND DOLLARS AND ZERO CENTS Total Bid Price in Written Form In case of discrepancy between the written price and the numerical price, the written price shall prevail. The undersigned agrees that the bid accompanied by this Bid Form constitutes a firm offer to the Authority which cannot be withdrawn for the number of calendar days indicated in the Notice Inviting Bids from and after the bid opening, or until a Contract for the Work is fully executed by the Authority and a third party, whichever is earlier. If the Contract Documents specify alternate bid items, the Alternate Additive or Deductive Bid amounts shall be added to or deducted from the Total Bid Price at the Authority's sole option. The Authority can choose to include one or more of the Alternate Bids in the Project. If any of the Alternate Bids are selected by the Authority, the resulting amount shall be added to or deducted from Total Bid Price for the Project. The Authority may select one or more of the Alternate Bids at the stated Bid Price up to sixty (60) days following award of the Contract. The Authority can award/select Alternate Bid items at any time(s). SECTION 00400 BID FORM - 13 - 77802.00000 \24431586.2 SECTION 00400 BID FORM The Contract duration shall commence on the date stated in the Authority's Notice to Proceed, and shall be completed by the Contractor in the time specified in the Contract Documents. In no case shall the Contractor commence construction prior to the date stated in the Authority's Notice to Proceed, or before providing the required bonds and evidence of insurance. Bidder certifies that it is licensed in accordance with the law providing for the registration of Contractors, License No. 813954 , Expiration Date 05/31/2017, class of license "A"-"B""C36""C1o:' Bidder certifies that it is registered with the Department of Industrial Relations to perform public work, Registration No. 1000024674 . If the bidder is a joint venture, each member of the joint venture must include the above information. The undersigned acknowledges understanding and full consideration of the electronically issued addenda to the Contract Documents. 1. Attached is the required bid security in the amount of not Tess than 10% of the Total Bid Price. 2. Attached is the fully executed Non -Collusion Declaration form. 3. Attached in the completed Designation of Subcontractors form. 4. Attached is the completed Bidder Information Form. 5. Attached is the completed Iran Contracting Act Certification. 6. Attached is the completed Contractor's Certificate Regarding Workers' Compensation form. I hereby certify under penalty of perjury under the laws of the State of California, that all of the information submitted in connection with this Bid and all of the representations made herein are true and correct. Name of Bidder NEW CONSTRUCTIQN SOLUTIONS INC Signature Name and Title ISMETMERABET (PRESIDENT) Dated 11/15/2016 SECTION 00400 BID FORM -14- 77802.00000\24431586 2 SECTION 00400 BID FORM A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California County of Riverside ) SS. On NOV. ! F/1 , 20J before me, • 6 -f a Notary Public, personally appeared —7- , who proved to me on the basis of satisfactory evidence o be the person(s) whose names is/as subscribed to the within instrument and acknowledged to me that peshe/t executed the same in jais/herWgir authorized capacity(ies), and that by tI•it7her/t it signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of Califomia that the foregoing paragraph is true and correct. WITNESS my hand anofficial seal. 71 Signature END OF BID FORM SECTION 00400 BID FORM - 15 - NAYAN P. LANI COMM. #20000011 Notary Public - California RIVERSIDE My App. Expires Dec. 31, 2pta 77802.00000\24431586.2 DRAFT — CONTRACT HA35590B SECTION 00500 CONTRACT CONTRACT THIS CONTRACT is made this 8th day of December, 2016, in the County of Riverside, State of California, by and between the Palm Desert Housing Authority, hereinafter called Authority, and New Construction Solutions, Inc., hereinafter called Contractor. The Authority and the Contractor for the considerations stated herein agree as follows: ARTICLE 1. SCOPE OF WORK. The Contractor shall perform all Work within the time stipulated in the Contract and shall provide all labor, materials, equipment, tools, utility services, and transportation to complete all of the Work required in strict compliance with the Contract Documents as specified in Article 5 below for the following Project: Plumbing Re -pipe Services for Building 19, 22 and 40 at One Quail Place Contract No. HA35590B The Contractor and its surety shall be liable to the Authority for any damages arising as a result of the Contractor's failure to comply with this obligation. ARTICLE 2. TIME FOR COMPLETION. Time is of the essence in the performance of the Work. The Work shall be commenced on the date stated in the Authority's Notice to Proceed. The Contractor shall complete all Work required by the Contract Documents within 90 calendar days from the commencement date stated in the Notice to Proceed, hereinafter the Contract Time. By its signature hereunder, Contractor agrees the Contract Time for completion set forth above is adequate and reasonable to complete the Work. ARTICLE 3. CONTRACT PRICE. The Authority shall pay to the Contractor as full compensation for the performance of the Contract, subject to any additions or deductions as provided in the Contract Documents, and including all applicable taxes and costs, the sum of Two Hundred Forty Nine Thousand Dollars and Zero Cents ($249,000.00), hereinafter the Contract Price. Payment shall be made as set forth in the General Conditions. ARTICLE 4. LIQUIDATED DAMAGES. The Contractor acknowledges that the Authority will sustain actual damages for each and every day completion of the Project is delayed beyond the Contract Time. Because of the nature of the Project, it would be impracticable or extremely difficult to determine the Authority's actual damages. SECTION 00500 CONTRACT -1- 77802.0(XXX1\24411586.2 DRAFT — CONTRACT HA35590B SECTION 00500 CONTRACT Accordingly, as provided in Government Code section 53069.85, it is agreed that the Contractor will pay the Authority the sum of $350.00 for each and every calendar day of delay in completing the Work beyond the time prescribed in the Contract Documents for finishing the Work, as Liquidated Damages and not as a penalty or forfeiture. In the event the Liquidated Damages are not paid, the Contractor agrees the Authority may deduct that amount from any money due or that may become due the Contractor under the Contract. This Article does not affect the Authority's rights to other damages or remedies specified in the Contract Documents or allowed by law. Should Contractor be inexcusably delayed in the performance of the Work, Authority may deduct Liquidated Damages based on its estimate of when Contractor will achieve Final Completion or other milestones. Authority need not wait until Final Completion to withhold Liquidated Damages from Contractor. Liquidated Damages are not a penalty but an agreed upon estimate of the actual damages that would be sustained by the Authority for delay, including but not limited to loss of revenue, inconvenience to the Authority and the public, and increased Project administration expenses, such as extra inspection, construction management, staff time and architectural and engineering expenses. Liquidated Damages do not include actual damages the Authority incurs on account of claims by third parties against the Authority on account of any delay. Should money due or to become due to the Contractor be insufficient to cover Liquidated Damages or other offsets due, then Contractor forthwith shall pay the remainder of the assessed liquidated damages to Authority. ARTICLE 5. COMPONENT PARTS OF THE CONTRACT. The "Contract Documents" include the following documents, each of which is incorporated into this Contract by reference: • Notice Inviting Bids • Instructions to Bidders • Bid Form • Contractor's Certificate Regarding Workers' Compensation Bid Bond • Non -Collusion Declaration form • Contractor Information and Experience Form • List of Subcontractors Form SECTION 00500 CONTRACT -2- 77802.00000\24431586 2 DRAFT — CONTRACT HA35590B SECTION 00500 CONTRACT • Iran Contracting Act Certification • Contract • Performance Bond • Payment Bond • Environmental documents and approvals • General Conditions • Special Conditions • Technical Specifications (including Appendices) • Addenda • Permit Requirements • Plans and Drawings • Approved and fully executed change orders • Standard Specifications for Public Works Construction (Greenbook), 2012 Edition, except Sections 1-9 • Any other documents contained in or incorporated into the Contract The Contactor shall complete the Work in strict accordance with all of the Contract Documents. All of the Contract Documents are intended to be complementary. Work required by one of the Contract Documents and not by others shall be done as if required by all. This Contract shall supersede any prior agreement of the parties. ARTICLE 6. PROVISIONS REQUIRED BY LAW. Each and every provision of law required to be included in these Contract Documents shall be deemed to be included in these Contract Documents. The Contractor shall comply with all requirements of applicable federal, state and local laws, rules and regulations, including but not limited to, the provisions of the California Labor Code and Public Contract Code applicable to this Project. If the Work involves federal funds, the Contractor and all its subcontractors shall comply with all requirements set forth in the attached Federal Requirements. ARTICLE 7. INDEMNIFICATION. Contractor shall provide indemnification as set forth in the General Conditions. ARTICLE 8. PREVAILING WAGES. Contractor shall be required to pay the prevailing SECTION 00500 CONTRACT -3- 7 7 802. (X)0(X)\2443 15 R6.2 DRAFT — CONTRACT HA35590B SECTION 00500 CONTRACT rate of wages in accordance with the Labor Code which such rates shall be made available at the Authority's offices, 73510 Fred Waring Drive, Palm Desert, California, 92260,or may be obtained online at http//www.dir.ca.gov/dlsr. and which must be posted at the job site. ARTICLE 9. NOTIFICATION TO AUTHORITY. Contractor acknowledges that the Authority provides forty-eight (48) hours -notice to residents in advance of the start of any Work that is to occur at any residential unit. Contractor shall provide sufficient notice to the Authority before beginning any such Work so that the Authority may provide timely notice to residents. The Authority shall be given at least 48 hours -notice prior to the creation of any condition affecting pedestrian paths of travel. Contractor shall continuously inform Authority of the progress of the Work or of any impacts of the Work upon residential units or facilities. ARTICLE 10. LOCAL LICENSES AND PERMITS. Unless the Contract Documents state otherwise, Contractor shall be responsible for securing City of Palm Desert business Iicense(s), building permits, and any other licenses or permits necessary to perform the Work. IN WITNESS WHEREOF, this Contract has been duly executed by the above -named parties, on the day and year above written. [Signatures follow on next page] SECTION 00500 CONTRACT - 4 - 77802.00000\24431586.2 DRAFT — CONTRACT HA35590B SECTION 00500 CONTRACT IN WITNESS WHEREOF, we have hereunto set our hands and seals this day of , 20. CONTRACTOR PALM DESERT HOUSING AUTHORITY By By Name and Title: Name and Title: License No. DIR Registration No. SECTION 00500 CONTRACT - 5 - 77802.00000\24431586.2 DRAFT — CONTRACT HA35590B SECTION 00500 CONTRACT A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California SS. County of Riverside On , 20 before me, , a Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature SECTION 00500 CONTRACT - 6 - 77802.00000 \24431586.2 DRAFT — CONTRACT HA35590B SECTION 00500 CONTRACT A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California SS. County of Riverside On , 20 before me, , a Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature END OF CONTRACT SECTION 00500 CONTRACT - 7 - 77802.(XXX)0\2443 l 586.2