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HomeMy WebLinkAboutPrelim - HA - 01/28/2016DRAFT PRELIMINARY MINUTES PALM DESERT HOUSING AUTHORITY MEETING THURSDAY, JANUARY 28, 2016 CIVIC CENTER COUNCIL CHAMBER 73510 FRED WARING DRIVE, PALM DESERT, CA 92260 I. CALL TO ORDER - 3:00 P.M. Chairman Spiegel convened the meeting at 3:16 p.m. II. ROLL CALL Present: Vice Chairman Jan C. Harnik Member Sabby Jonathan Member Van G. Tanner Member Susan Marie Weber Chairman Robert A. Spiegel Also Present: John M. Wohlmuth, Executive Director Robert W. Hargreaves, City Attorney Rudy P. Acosta, Assistant City Manager Rachelle D. Klassen, Secretary Russell Grance, Director of Building & Safety Ryan Stendell, Director of Community Development Martin Alvarez, Director of Economic Development Paul S. Gibson, Director of Finance/City Treasurer Janet M. Moore, Director of Housing Mark Greenwood, Director of Public Works Frankie Riddle, Director of Special Programs Bo Chen, City Engineer Stephen Y. Aryan, Risk Manager Dan Talbot, Division Chief, Palm Desert Fire/Riverside Co. Fire Dept./Cal Fire John Cortez, Battalion Chief, Palm Desert Fire/Riverside Co. Fire Dept./Cal Fire Herman Lopez, Asst. Chief, Palm Desert Police/Riverside Co. Sheriffs Department Grace L. Mendoza, Deputy City Clerk III. ADJOURN TO CLOSED SESSION Request for Closed Session: None PRELIMINARY MINUTES DRAFT PALM DESERT HOUSING AUTHORITY MEETING JANUARY 28, 2016 With Authority Board concurrence, Chairman Spiegel adjourned the meeting to Closed Session of the City Council at 3:17 p.m. He reconvened the meeting at 4:00 p.m. IV. RECONVENE REGULAR MEETING - 4:00 P.M. A. REPORT ON ACTION FROM CLOSED SESSION. None V. CONSENT CALENDAR A. MINUTES of the Housing Authority Meeting of January 14, 2016. Rec: Approve as presented. B. CLAIMS AND DEMANDS AGAINST THE CITY/HOUSING TREASURIES - Warrant Dated 1 /15/2016 (Joint Consideration with the Palm Desert City Council). Rec: Approve as presented. C. REQUEST FOR AUTHORIZATION to Award Contract to T. J. Janca Construction, Inc., in a Total Amount Not to Exceed $19,674 to Replace the Playground Surface at One Quail Place Apartments (Contract No. HA34990). Rec: By Minute Motion: 1) Authorize award of the subject contract to T. J. Janca Construction, Inc., Orange, California, in a total amount not to exceed $19,674 (includes: proposed work in the amount of $17,885, plus 10% contingency in the amount of $1,789 for unforeseen conditions) to re -cap with a minimum 1'/2' poured -in -place rubber surfacing system over existing shock pad at One Quail Place, pursuant to Section 3.32.090 of the Palm Desert Municipal Code; 2) authorize Palm Desert Housing Authority's Legal Counsel to negotiate and finalize an agreement with T. J. Janca Construction, Inc.; 3) find that the materials and contractual services by their very nature are unique; 4) authorize the Executive Director to review and approve written requests for use of the contingency for unforeseen conditions; 5) authorize the Palm Desert Housing Authority Chairman and/or the Executive Director to execute the agreement and any documents necessary to effectuate the actions taken herewith — monies have been included in the FY 2015-2016 Palm Desert Housing Authority's Operating Budget, in the appropriate Authority Accounts. 2 PRELIMINARY MINUTES DRAFT PALM DESERT HOUSING AUTHORITY MEETING JANUARY 28, 2016 Upon a motion by Tanner, second by Weber, and 5-0 vote of the Authority Board (AYES: Harnik, Jonathan, Tanner, Weber, and Spiegel; NOES: None), the Consent Calendar was approved as presented. VI. CONSENT ITEMS HELD OVER None VII. RESOLUTIONS None VIII. NEW BUSINESS None IX. CONTINUED BUSINESS None X. OLD BUSINESS None XI. PUBLIC HEARINGS None XII . REPORTS, REMARKS, AND AUTHORITY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR Carlos Orteaa Villas Ribbon Cuttina and Dedication Mr. Wohlmuth took this time to publicly thank Director of Housing Janet Moore for organizing and emceeing a wonderful ribbon cutting and dedication ceremony this morning at Carlos Ortega Villas. He went on to express deep appreciation to the entirety of City staff for the wonderful job of administering the construction contract with Optimus, all the public improvements — public works and drainage, all the inspections — hustling the contractor along to meet both the timeline and budget on the project. K PRELIMINARY MINUTES PALM DESERT HOUSING AUTHORITY MEETING B. AUTHORITY COUNSEL None DRAFT JANUARY 28, 2016 C. CHAIRMAN AND MEMBERS OF THE AUTHORITY Vice Chairman Harnik agreed that the Carlos Ortega Villas Dedication this morning was terrific and something all should be proud of in the City of Palm Desert. Chair Spiegel went on to publicly thank Management Analyst/P.I.O. David Hermann for his outstanding assistance in writing the remarks he gave at this morning's event. XIII. ORAL COMMUNICATIONS - C None XIV. ADJOURNMENT With Authority Board concurrence, Chairman Spiegel adjourned the meeting at 5:24 p.m. ATTEST: RACHELLE D. KLASSEN, SECRETARY PALM DESERT HOUSING AUTHORITY ROBERT A. SPIEGEL, CHAIRMAN M