HomeMy WebLinkAboutHA34990 - Replace Playground Surface at One Quail Place ApartmentsPALM DESERT HOUSING AUTHORITY
STAFF REPORT
REQUEST: AUTHORIZE THE AWARD OF CONTRACT NO. HA-34990 TO T.J.
JANCA CONSTRUCTION, INC., IN THE TOTAL AMOUNT NOT TO
EXCEED $19,674.00 TO REPLACE THE PLAYGROUND SURFACE AT
ONE QUAIL PLACE APARTMENTS
SUBMITTED BY: Jessica Gonzales, Management Analyst - Housing
CONTRACTOR: T.J. Janca Construction, Inc.
2328 N. Batavia Street, Suite 105
Orange, California 92865
DATE: January 28, 2016
CONTENT: T.J. Janca Construction, Inc.'s Proposal
Playground Pictures
Recommendation
By Minute Motion, that the Authority Board,
1. Authorize the award of Contract HA-34990 to T.J. Janca Construction, Inc., as the
sole source, in the total amount not to exceed $19.674.00 (includes: proposed work
in the amount of $17,885.00; plus 10% contingency in the amount of $1,789.00 for
unforeseen conditions) to re -cap with a minimum 1 '/2" poured in place rubber
surfacing system over existing shock pad at One Quail Place pursuant to Section
3.32.090 of the City of Palm Desert Municipal Code; and
2. Authorize the Palm Desert Housing Authority's Legal Counsel to negotiate and
finalize an agreement with T.J. Janca Construction, Inc.; and
3. Find that the materials and contractual services by their very nature are unique.
4. Authorize the Executive Director to review and approve written request for the use of
the contingency for unforeseen conditions; and
5. Authorize the Palm Desert Housing Authority Chairman and/or the Executive Director
to execute the Agreement and any documents necessary to effectuate the actions
taken herewith.
Monies have been included in the FY 2015/2016 proposed Palm Desert Housing Authority's
operating budget, in the appropriate Authority accounts.
Housing Commission Recommendation
The Housing Commission reviewed this item at its meeting of January 13, 2016 and recommended
approval.
Contract HA- 34990
STAFF REPORT
Palm Desert Housing Authority — Award of Contract to T.J. Janca (O.Q. Playground Surface)
January 28, 2016
Page 2
Executive Summary
The Palm Desert Housing Authority ("Authority") owned residential rental property, One Quail Place
Apartments ("One Quail") is in need of complete playground surface replacement. The current
surface has had numerous patch repairs and is now more difficult to patch because the surface
material is not bonding appropriately to provide its intended benefit and safety. Failure to approve
this request may cause the playground to be closed and/or out of compliance with State and Federal
requirements.
Backaround
The current playground surface at One Quail is approximately 10 years old. Randy Chavez, City of
Palm Desert ("City") Certified Playground Safety Inspector, has inspected the playground surface
and is recommending complete removal of existing wear course and replace with a new 1 1/2" thick
monolithic poured in place rubber wear course in order to keep the playground in compliance.
The manufacturer of the existing playground surface material, Pro-Tect Turf, Inc., has an exclusive
distributor and installer which is T.J. Janca Construction, Inc. ("T.J. Janca"). The Pro-Tect Turf
material is specifically desired because it is the most stable and durable for ADA use. Staff was
provided with a proposal from T.J. Janca in the amount of $17,885.00.
The Palm Desert Housing Authority Board ("Authority Board") under Section 3.32.090 of the City's
Municipal Code is allowed to authorize a purchase or contract without formal bidding where the
materials, contractual services, etc, which by their nature are unique and/or available from only one
source. Staff has reviewed and determined that the proposed costs are reasonable and in
accordance with the current market conditions. Staff is recommending the award of Contract to T.J.
Janca, in the total amount not to exceed $19,674.00 pursuant to Section 3.30.090 of the City of Palm
Desert Municipal Code.
Fiscal Analysis
The fiscal impact of this contract is the cost of the contract itself in the total amount not to exceed
$19,674.00.
Submitted by:
s c�
De • artment Head:
Jet Ana yst - Housing `' Janet Moore, Director of Housing
Pp) CS BY HOUSG AUTH
ON oz-tom
VERIFIED BY: rQ"-i.r1161
I on file with City Clerk's Officc
Randy = . vez, La . ape Supervisor
Finang f epay ment: Appr
John
Paul Gibson, Director of Finance
Wohlmuth, Executive Director
G:\HOUSING\Jessica Gonzales\STAFF REPORTS 12016\2016 Award Contract HA_ to T.J. Janca for 0.0. Playground Surface (Auth Board).doc
TJ. lance Construction, Inc.
General Contractor California
License 774195 - B&C-61/D-12
December 22, 2015
RFSII,(NT PLAYGROUND SW:SACING
City of Palm Desert
Attn: Randy Chavez
73-510 Fred Waring Dr.
Palm Desert, CA 92260-2578
SUBJECT: Resilient Safety Surfacing Recap
One Quail Place — Palm Desert, CA
TJC #15-5099
Dear Mr. Chavez:
CONTRACT NO. HA 34990
Pro -Tact Turf Inc.
Licensed Contractor Arizona
AZ License 148918/K-05
VIA E-MAIL: rchavez(a�cityofpalmdesert.org
Per your request, we have compiled the costs for resilient safety surfacing recap using Pro-Tect Turfy"'.
Our quote of 517,885.00 is based on our job walk, and the following scope of work:
• Remove and dispose of approximately 700 sq. ft. of damaged wear course.
• Install 1" of new buffings over existing shock pad.
• Install approximately 700 sq. ft. of new'/" wear course.
o 50% black, 50% standard color (to be determined).
• Prevailing wages.
• Use of California recycled tires.
• Use of aromatic binder.
• Removal of our construction debris.
• Price includes one (1) move -on only.
• Standard one-year warranty on new wear course only.
Excludes:
• Equipment repairs, if needed.
• Construction fencing or security.
• Concrete or sub -base prep.
• Designs, graphics or color changes.
• HIC and G-max testing.
• Damage to surfacing during curing process.
Terms: Due 20 days from completion.
Should you have any questions, please call.
Very truly yours,
Stephen Hughes
Estimator
Authorization to Proceed:
Date:
Toll Free: 1-888-272-1191 • 2328 N. Batavia St., #105, Orange, CA 92865 • Phone: 714-921-3940 • Fax: 714-921-3941
www.protectturf.com
STAFF REPORT
Palm Desert Housing Authority — Award of Contract to T.J. Janca (O.Q. Playground Surface)
January 28, 2016
Attachment
Contract HA- 34990