HomeMy WebLinkAboutHA34740C - 13 Built Up Roofs - Garland/DBSREQUEST:
PALM DESERT HOUSING AUTHORITY
STAFF REPORT
AUTHORIZE THE AWARD OF CONTRACT NO. HA-34740C TO
GARLAND/DBS, INC., IN THE AMOUNT OF $812,472.00 PLUS $81,247.00
FOR CONTINGENCY FOR RESTORATION OF THIRTEEN BUILT UP ROOFS
AND RELATED SERVICES AT ONE QUAIL PLACE APARTMENTS
SUBMITTED BY: Janet Moore, Director of Housing
Jessica Gonzales, Management Analyst - Housing
CONTRACTOR: Garland/DBS, Inc.
3800 East 91st Street
Cleveland, Ohio 44105
DATE: March 24, 2016
CONTENT: Garland/DBS, Inc.'s Proposal dated March 1, 2016
Garland/DBS, Inc.'s Proposal dated March 3, 2016
Recommendation
By Minute Motion, that the Authority Board,
1. Authorize the award of Contract No. HA-34740C to Garland/DBS, Inc., in the amount of
$812.472.00 for restoration of thirteen (13) built up roofs and related services at One
Quail Place plus 10% contingency in the amount of $81.247.00 (for unforeseen
conditions and permits) on buildings 5, 6, 13, 14, 15, 16, 17, 18, 22, 29, 34, 35, and 39
pursuant to Section 3.30.260 of the City of Palm Desert Municipal Code; and
2. Authorize the Palm Desert Housing Authority's Legal Counsel to negotiate and finalize an
agreement with Garland/DBS, Inc.; and
3. Authorize the Executive Director to review and approve written requests for the use of the
contingency amount of $81.247.00 for unforeseen conditions; and
4. Authorize the Palm Desert Housing Authority Chairman and/or the Executive Director to
execute the Agreement and any documents necessary to effectuate the actions taken
herewith.
Monies are available in the FY 2015/2016 Palm Desert Housing Authority's capital replacement
budget.
Housing Commission Recommendation
The Housing Commission will review this item at its meeting of March 9, 2016. A verbal report will be
provided.
Strategic Plan Objective
This request does not apply to a specific strategic plan goal.
Executive Summanf
On September 10, 2015, the Palm Desert Authority Board ("Authority Board") authorized the use of
CONTRACT NO. HA-34740C
STAFF REPORT
Palm Desert Housing Authority - Award of Contract to Garland (0.Q. Bldg 5, 6, 13, 14, 15, 16, 17, 18, 22, 29, 34, 35, and 39)
March 24, 2016
Page 2
Garland/DBS, Inc. ("Garland") for roof management assessment and related services for the Palm Desert
Housing Authority ("Authority") owned residential rental properties. Garland completed a roof assessment
of Building No. 5, 6, 13, 14, 15, 16, 17, 18, 22, 29, 34, 35, and 39 at One Quail Place Apartments ("One
Quail") and found that after years of constant patches and specific location repairs, these roof systems
require a restoration.
There are several types of roof systems at One Quail. These thirteen (13) buildings have a "built up roof"
and after review of product options available, warranties and costs, staff recommends the use of "white
knight urethane" product for restoration to these roofs which will provide at least an additional 15 year life.
Background
One Quail has a total of forty-three (43) buildings, each varying in size, type of roof system and condition
of roof. In the last year there has been an increase in leaks reported at One Quail which required an
assessment of the condition of the roofs.
On September 10, 2015, the Authority Board authorized the use of Garland/DBS, Inc. ("Garland") for roof
management assessment and related services. Since then, Garland has completed a roof assessment of
One Quail and does not recommend full replacement as it was found that the roofs are in fair condition
with no moisture or decay, but most of the concerns that have risen and are causing the leaks are due to
poor detail attention to the flashing, seams, coping, ponding, etc. Garland recommends that after
constant patches and specific location repairs, these roof systems can now benefit from restoration. Due
to the quantity of buildings, the variety in building size and roof types, Garland has looked at various
options that are cost effective, efficient, and thoroughly address the issues that have been identified in
phases. This included repair, restoration or if needed complete replacement.
The first phase is considering the buildings that have a "built up roof" system, referred to by the acronym
BUR. There are a total of thirteen (13) BUR roofs at One Quail. This type of roof system generally is
composed of alternating layers of bitumen and reinforcing fabrics that create a finished membrane. The
bitumen typically used in BUR roof systems is asphalt, coal tar or cold -applied adhesive. Surfacing for
built up roof systems include aggregate (such as gravel or mineral granules), mineral surfaced cap
sheets, hot asphalt mopped over the entire surface, aluminum coatings or elastomeric coatings.
Garland considered the following options as solutions to address the BUR roofs which consist of repair &
coat, restoration and replacement.
8 4700
5
3,700 &
TOTAL
*Estimated
5,200
2 year leak warranty
$360,800.00
($45,100.00 per bldg)
$253,000.00*
($57,200.00 per bldg 5,17,34)
($40,700.00 per bldg 15,16)
$613,800.00*
2 year workmanship warranty
15 year manufacturer warranty
$515,024.00
($64,378.00 per bldg)
$297,448.00
($66,246.00 per bldg 5,17,34)
($49,355.00 per bldg 15,16)
$812,472.00
TIP
tpl�
2 year workmanship warranty
30 year manufacturer warranty
$913,848.00
($114,231.00 per bldg)
$554,220.00*
($216,360.00 per bldg 5,17,34)
($89,910.00 per bldg 15,16)
$1,468,068.00*
G.IHOUSING1Jessica Gonzales STAFF REPORTS1201612016 Award Contract HA_ to Garland for 0.0. Bldg 5, 6, 13, 14, 15,16,17,18, 22, 29, 34, 35, 39 Revised.doc
CONTRACT NO. HA-34740C
STAFF REPORT
Palm Desert Housing Authority — Award of Contract to Garland (o.Q. Bldg 5, 6, 13, 14, 15, 16, 17, 18, 22, 29, 34, 35, and 39)
March 24, 2016
Page 3
For this type of roof system and based on the current condition, cost and length of warranty, Garland
recommends and finds that the most beneficial would be a White Knight urethane restoration system. The
"White Knight Urethane" product chosen for the thirteen (13) BUR roof system buildings at One Quail will
be warrantee by the manufacturer for 15 years. Additionally, the roofing contractor will provide a two (2)
year workmanship warranty.
Garland as a government contractor has set prices but in order to get the best installation pricing, Garland
procured bids for the project specific labor from three southern California area certified subcontractors to
complete the restoration of thirteen (13) BUR roof buildings (the "Project"). Garland along with the lowest
bidder, Tecta-America So. Cal., Inc., subcontracting roofing company, of Santa Ana, submitted a bid to
complete the Project in the amount of $812,472.00, not including permit fees.
Therefore, the Authority would like to enter into an agreement with Garland through the U.S. Communities
Contract No. 14-5903 (A copy is on file with the City of palm Desert's City Clerk) to complete the
proposed Project. Under the provisions of the City of Palm Desert Municipal Code Section 3.30.260, the
Authority may participate as a government entity with U.S. Communities under their cooperative pricing
for the services and materials provided by Garland.
Staff has reviewed and determined that the proposed costs are reasonable and in accordance with the
current market conditions. Staff recommends the award of Contract to Garland/DBS, Inc., in the amount
of $812,472.00 for restoration of thirteen (13) built up roofs and related services at One Quail Place plus
10% contingency in the amount of $81,247.00 (for unforeseen conditions and permits). Due to the extent
and length of the Project, Staff also recommends that the Executive Director be authorized to review and
approve written requests from Garland for the use of the contingency for unforeseen conditions and
permits.
Fiscal Analysis
The fiscal impact of this contract is the cost of the contract itself in the amount of $812,472.00 plus 10%
contingency in the amount of $81,247.00 (for unforeseen conditions and permit fees).
Submitted by:
Jeslsifia Gonzales,, My agement Analyst - Housing J net Mj Moore, Director of Housing
Finance Department:
ti
Paul Gibson, Director of Finance
ON
VERIFIED:
(C rrc irt�f on file wit ► Ci v erk's Offic 1 � I ' ��� �� IV�I) )
��ts H «i r) jOOa--f{JCLn) "zoriertU Ic.r,
G:IHOUSINGIJessica Gonzales\STAFF REPORTS1201612016 Award Contract HA_ to Garland for 0.0. Bldg 5, 6, 13, 14, 15, 16, 17, 18, 22, 29, 34, 35, 39 Revised.doc
Department Head:
Approval:
John Wohlmuth, Executive Director
BY /10110G AUTH 3 n
O) (c
since 1 895
Garland/DBS, Inc.
3800 East 91st Street
Cleveland, OH 44105
Phone: (800) 762-8225
Fax: (216) 883-2055
ROOFING MATERIAL AND SERVICES PROPOSAL
Building 6, 13, 14, 18, 22, 29, 35, 39 One Quail Place
Palm Desert Housing Authority
73-510 Fred Waring Drive
Palm Desert, CA 92260
Date Submitted: 03/01/2016
Proposal #: 25-CA-160216
MICPA # 14-5903
California General Contractor License #: 949380
DBS
Please Note: The following budget/estimate is being provided according to the pricing
established under the Master Intergovernmental Cooperative Purchasing Agreement (MICPA) with
Cobb County, GA and U.S. Communities. This budget/estimate should be viewed as the
maximum price an agency will be charged under the agreement. Garland/DBS, Inc. administered
a competitive bid process for the project with the hopes of providing a lower market adjusted price
whenever possible.
Scope of Work: (White Knight Coating)
1. Remove debris from the roofing area and dispose of properly.
2. Remove wall flashings that have fallen from the wall. Leave existing wall flashings that
are in good condition. Re -fasten as required.
3. Install new wall flashings as needed with a torch -applied system Modified Membrane:
Stressply IV Mineral 195 mil SBS (Styrene-Butadiene-Styrene) mineral surfaced rubber
modified roofing membrane.
4. Remove all blisters, splits, and mole runs and repair prior to white knight coating. Garla
Prime WC and StressPly IV Mineral.
5. Pressure wash the entire roof surface with simple green and rinse thoroughly.
6. Locate all areas of roofing degradation that need attention and repair the areas following
the guidelines found within the specification.
7. Prime the entire area with All knight Primer at the application rate of 1 gal/square.
8. Apply the White Knight Urethane restoration system at the rate described within the
specifications (4 .0 gallons/ 100 square feet). This is a two -coat application and should
be crosshatched. 2 gal sq Base Coat 2 gal sq top coat.
9. The drainage and ponding areas will receive 2 gal sq base coat / Polyester / 2 gal sq top
coat. (1 square area at each drainage location).
10. Water test the drains and insure that the downspouts are clear of debris and water flows
easily off of the roofing surface.
11. Make sure all pipes have clamps and re -seal around the top of all clamps with urethane
caulking. If pipes do not have lead flashings seal the pipes with White Knight and
Polyester.
12. Ponding areas will receive 2 gal sq base coat / Polyester / 2 gal sq top coat.
13. Clean up.
14. Contractor to provide a (2) Two year warranty.
15. Garland / DBS to provide (10) Ten year warranty.
Garland/DBS Price Based U • on Local Market Com • etition: Per Section
Commercial Roofing Systems
Huffman Roof Co
$ 74,573
$ 95,523
Garland/DBS Price Based Upon Local Market Competition: Per Section
Commercial Roofing Systems
Huffman Roof Co
$ 596,584
$ 764,184
Potential issues that could arise during the construction phase of the project will be addressed via
unit pricing for additional work beyond the scope of the specifications. This could range anywhere
from wet insulation, to the replacement of deteriorated wood nailers. Proposal pricing valid through
12/31/2016.
Clarifications/Exclusions:
1. Sales and use taxes are included. Please issue a Tax Exempt Certificate.
2. Permits are excluded.
3. Bonds are included.
4. Plumbing, Mechanical, Electrical work is excluded.
5. Masonry work is excluded.
6. Temporary protection is excluded.
7. Any work not exclusively described in the above proposal scope of work is excluded.
If you have any questions regarding this proposal, please do not hesitate to call me at my number
listed below.
Respectfully Submitted,
Steve Bala
Steve Rojek
Garland/DBS, Inc.
(216) 430-3613
since 1 895
Garland/DBS, Inc.
3800 East 918t Street
Cleveland, OH 44105
Phone: (800) 762-8225
Fax: (216) 883-2055
ROOFING MATERIAL AND SERVICES PROPOSAL
Building 5, 15, 16, 17, 34 One Quail Place
Palm Desert Housing Authority
73-510 Fred Waring Drive
Palm Desert, CA 92260
Date Submitted: 03/03/2016
Proposal #: 25-CA-160216
MICPA # 14-5903
California General Contractor License #: 949380
DBS
Please Note: The following budget/estimate is being provided according to the pricing
established under the Master Intergovernmental Cooperative Purchasing Agreement (MICPA) with
Cobb County, GA and U.S. Communities. This budget/estimate should be viewed as the
maximum price an agency will be charged under the agreement. Garland/DBS, Inc. administered
a competitive bid process for the project with the hopes of providing a lower market adjusted price
whenever possible.
Scope of Work: (White Knight Coating)
1. Remove debris from the roofing area and dispose of properly.
2. Remove wall flashings that have fallen from the wall. Leave existing wall flashings that
are in good condition. Re -fasten as required.
3. Install new wall flashings as needed with a torch -applied system Modified Membrane:
Stressply IV Mineral 195 mil SBS (Styrene-Butadiene-Styrene) mineral surfaced rubber
modified roofing membrane.
4. Remove all blisters, splits, and mole runs and repair prior to white knight coating. Garla
Prime WC and StressPly IV Mineral.
5. Pressure wash the entire roof surface with simple green and rinse thoroughly.
6. Locate all areas of roofing degradation that need attention and repair the areas following
the guidelines found within the specification.
7. Prime the entire area with All knight Primer at the application rate of 1 gal/square.
8. Apply the White Knight Urethane restoration system at the rate described within the
specifications (4 .0 gallons/ 100 square feet). This is a two -coat application and should
be crosshatched. 2 gal sq Base Coat 2 gal sq top coat.
9. The drainage and ponding areas will receive 2 gal sq base coat / Polyester / 2 gal sq top
coat. (1 square area at each drainage location).
10. Water test the drains and insure that the downspouts are clear of debris and water flows
easily off of the roofing surface.
11. Make sure all pipes have clamps and re -seal around the top of all clamps with urethane
caulking. If pipes do not have lead flashings seal the pipes with White Knight and
Polyester.
12. Ponding areas will receive 2 gal sq base coat / Polyester / 2 gal sq top coat.
13. Clean up.
14. Contractor to provide a (2) Two year warranty.
15. Garland / DBS to provide (10) Ten year warranty.
Garland/DBS Price Based Upon Local Market Competition: Buildina 5
Garland/DBS Price Based Upon Local Market Competition: Buildina 15
Garland/DBS Price Based Upon Local Market Competition: Buildina 16
Garland/DBS Price Based Upon Local Market Competition: Buildin • 17
Garland/DBS Price Based Upon Local Market Competition: Buildina 34
Garland/DBS Price Based Upon Local Market Competition: All Sections
Potential issues that could arise during the construction phase of the project will be addressed via
unit pricing for additional work beyond the scope of the specifications. This could range anywhere
from wet insulation, to the replacement of deteriorated wood nailers. Proposal pricing valid through
12/31/2016.
Clarifications/Exclusions:
1. Sales and use taxes are included. Please issue a Tax Exempt Certificate.
2. Permits are excluded.
3. Bonds are included.
4. Plumbing, Mechanical, Electrical work is excluded.
5. Masonry work is excluded.
6. Temporary protection is excluded.
7. Any work not exclusively described in the above proposal scope of work is excluded.
If you have any questions regarding this proposal, please do not hesitate to call me at my number
listed below.
Respectfully Submitted,
.Steve Raid
Steve Rojek
Garland/DBS, Inc.
(216) 430-3613