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HomeMy WebLinkAboutMinutes - Housing Commission 05/10/2017PALM DESERT HOUSING AUTHORITY INTEROFFICE MEMORANDUM TO: RACHELLE KLASSEN, CITY CLERK FROM: PATTY LEON, RECORDING SECRETARY DATE: July 19, 2017 SUBJECT: HOUSING COMMISSION MINUTES Attached is a copy of the following Housing Commission Meeting Minutes approved at the Housing Commission meeting held July 12th, 2017 as follows: (x) Meeting Minutes for May 10th, 2017 Please submit to the Housing Authority Board. Thank you. et\I.R. ,_F'l.e, ) 0 BY HOUSG AU`h ON VEHlt-IED BY: t'ainal on file with City Clerk's Offfm G:UiOUSING\Patty Leon\Housing Commission\Miscellaneous\Memos\Memos to City Clerk HCIHAC - Minutes.doc CITY OF PALM DESERT HOUSING COMMISSION MEETING MINUTES MAY 10, 2017 I. CALL TO ORDER Heather Horning, Housing Commission Chair, convened the meeting at 3:30 p.m. II. ROLL CALL Present: Absent: Heather Horning - Chair Gregory Ballard — Vice Chair Beverly Fitzgerald Mike Lewis Wade Tucker Joy Whitehurst Others Present: Kathleen Kelly, City Council Member Liaison Janet Moore, Director of Finance Jessica Gonzales, Senior Management Analyst Teresa Vakili, RPM Company Patty Leon, Recording Secretary Chelsea Saintis, Potential Commissioner III. ORAL COMMUNICATIONS Robert Nevares Chelsea Saintis introduced herself to the Commission. She mentioned she works with Heather Horning at First Bank. IV. APPROVAL OF MINUTES MINUTES of the Regular Housing Commission meeting of April 12, 2017: Motion was made by Commissioner Mike Lewis to approve the minutes of the Housing Commission meeting of April 12th, 2017. Motion was seconded by Commissioner Joy Whitehurst and carried by 6-0 vote (AYES: Ballard, Fitzgerald, Lewis, Tucker, Whitehurst, and Horning; NOES: none). 1 Housing Commission Minutes May 10, 2017 V. NEW BUSINESS A. Curtis Allan Floor Covering Jessica Gonzales summarized the staff report stating the contract includes various flooring materials such as vinyl, carpet, carpet tile, tile etc. Motion was made by Commissioner Beverly Fitzgerald to forward the recommendation to the Palm Desert Housing Authority Board to approve a second one-year extension to Contract No. HA-34820 with Curtis Allan Floor Coverings and related supplies and services for FY 2017/2018 in an amount not to exceed $250,000. Motion was seconded by Vice Chair Gregory Ballard and carried by 6-0 vote (AYES: Ballard, Fitzgerald, Lewis, Tucker, Whitehurst, and Horning; NOES: none) B. Lowe's Home Center, Inc./Home Depot, U.S.A. Inc./HD Supply Facilities Maintenance Jessica Gonzales summarized the staff report. Motion was made by Commissioner Joy Whitehurst to forward the recommendation to the Palm Desert Housing Authority Board to authorize the use of Lowe's Home Centers, Inc., Home Depot U.S.A., Inc. and HD Supply Facilities Maintenance for purchase of materials, supplies and appliances for FY 2017/2018. Motion was seconded by Commissioner Beverly Fitzgerald and carried by 6-0 vote (AYES: Ballard, Fitzgerald, Lewis, Tucker, Whitehurst, and Horning; NOES: none) VI. CONTINUED BUSINESS None VII. REPORTS AND REMARKS A. COMMISSION REPORTS None B. SUMMARY OF CITY COUNCIL, SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY, AND HOUSING AUTHORITY AGENDA ITEMS A memo summarizing the approved action items from the City Council and Authority Board meetings was provided to the Commission for review. 2 Housing Commission Minutes May 10, 2017 C. MONTHLY OCCUPANCY STATUS REPORT The Commission reviewed the Monthly Occupancy Status Report for March. Teresa Vakili reported that the multifamily properties are at 98% occupancy and the senior properties at 99%. Leasing offices contacted 269 applicants from the interest list and completed 77 recertifications for the month of March. Jessica Gonzales stated that the 2017 income limits have been published by HUD however HCD has not adopted them yet. Councilmember Liaison Kathleen Kelly referenced the Monthly Occupancy Status Report and asked if the totals shown in the Number of Traffic Qualified summary were monthly totals. Ms. Vakili responded yes. Councilmember Kelly also asked for the number of applicants on the interest list at the rental properties. Ms. Vakili will provide a list at the next meeting. D. REPORT #1 — MONTHLY OCCUPANCY AND AVERAGE RENT STATEMENT The Commission reviewed the Monthly Occupancy and Average Rent Statement for March. E. REPORT #2 — MONTHLY NET OPERATING INCOME STATEMENTS The Commission reviewed the Monthly Net Operating Income Statements for March. F HOUSING AUTHORITY PROPERTIES UPDATE An update on the Housing Authority Properties was provided to the Commission for review. Teresa Vakili summarized the report stating that the unit damaged by the fire incident at Carlos Ortega Villas is in progress of restoration. Commissioner Joy Whitehurst asked about the insurance claim and who is responsible for the damages. Ms. Vakili stated that the Authority's insurance will pay for the damages to the unit itself; the tenant is responsible for any personal belongings damaged in the fire. She noted that tenants are not required to have renters insurance but are encouraged at the time of leasing. 3 Housing Commission Minutes May 10, 2017 Commissioner Mike Lewis asked if the insurance claim will cover personal property damaged by the fire sprinklers of the adjacent units. Ms. Vakili responded that the insurance claim will only cover damages to the units. Commissioner Wade Tucker commented that he has worked in the insurance business for years and renters were required to have content insurance back in the 1940s and 50s. Ms. Vakili stated that some property management companies require that renters have insurance however it is not a California mandated requirement. Janet Moore added that if we required renters to have content insurance, we would have to offset rents by that amount however would not cover damages to the building. In some cases, renters have relinquished security deposits to cover any damages to the unit. Jessica Gonzales stated that the annual tree pruning has started at the properties. Commissioner Joy Whitehurst asked about the recent winds and if any damages were caused to the properties. Mrs. Vakili stated that One Quail Place had an emergency removal of a gazebo that had deteriorating wood and was knocked down by the winds. She also noted that the repiping project at One Quail Place recently completed phase one which includes building 40. A carport was also rebuilt from a hit and run incident. G. Authority Home Improvement Program (HIP) Update (Janet) ACTIVITY (March 2017): Inquiries (calls, walk-ins, emails): 11 Applications Provided: 2 Application Intake Process: 0 Ineligible (does not meet criteria): 4 Energy Savings Assistance Programs Referrals: 0 (JHC Construction - SCE/Gas Co) Janet Moore stated that the article published in the Brightside initiated several calls. Callers are encouraged to contact other programs such as JHC Construction, a participant of SCE and the Gas Company, to avoid placing a lien against their property. 4 Housing Commission Minutes May 10, 2017 At this time, Janet Moore reported that Heather Horning is resigning from the Housing Commission as she has accepted a position with the City of Palm Desert. This meeting will be Heather Horning's last meeting. Mrs. Moore suggested that the Commission appoint a new chair to the Commission or a Vice Chair at their next meeting. VIII. NEXT MEETING DATE — June 14, 2017 IX. ADJOURNMENT With Commission concurrence the meeting was adjourned at 4:00 pm to June 14, 2017. Uj"V Patty Leon, R cording Secretary 5