HomeMy WebLinkAboutMinutes - Housing Commission 10/11/2017PALM DESERT HOUSING AUTHORITY
INTEROFFICE MEMORANDUM
TO: RACHELLE KLASSEN, CITY CLERK
FROM: PATTY LEON, RECORDING SECRETARY
DATE: November 16, 2017
SUBJECT: HOUSING COMMISSION MINUTES
Attached is a copy of the Housing Commission Meeting Minutes approved at the Housing
Commission meeting held November 15th, 2017 as follows:
(x) Meeting Minutes for October 11, 2017
Please submit to the Housing Authority Board.
Thank you.
IRxetl/e4 1_84 s-0) 8Y HOUSG AUTH
OAR l2-111-11
VERIFIED BY:
Original on file with City Clerk's Offic
G:\HOUSING\Patty Leon\Housing Commission\Miscellaneous\Memos\Memos to City Clerk HC\HAC - Minutes.doc
Housing Commission
Minutes October 11, 2017
V. NEW BUSINESS
A. Award of Contract to Gardner Outdoor and Pool Remodeling
Jessica Gonzales summarized the staff report stating that pictures will be
provided once a contract has been awarded and the project is in process.
Commissioner Mike Lewis stated that there are no specifics about the pool
in terms of size and was concerned with the cost being so high.
Janet Moore stated that when this project went out to bid, there were no
proposals submitted. Staff contacted pool companies directly including
government contractors to solicit proposals to do the work. During this
process, it was clear the contractors had a different perspective of the work
that needed to be done and submitted proposals that were very high in
cost. Mrs. Moore apologized for lengthening the process, stating she was
hesitant to move forward with the bids that were coming in. She further
noted that staff will do a thorough walk of the pool with Gardner to explain
the work required in detail to avoid additional costs.
Upon question of the condition of the pool equipment, Teresa Vakili stated
that the equipment is in good condition and not will be replaced as part of
the resurfacing project.
Commissioner Robert Nevares stated that he has seen approximately 6
tenants in the swimming pool at Catalina Gardens.
Commissioner Joy Whitehurst mentioned that there are 44 pools in her
community and this type of work is done all the time.
Commissioner Nevares suggested staff solicit more bids as he felt the cost
was still too high.
Mrs. Moore added that the Riverside County Health Department issued a
violation concerning the conditioning of the pool and the deck which is a
trip hazard and therefore staff is eager to move forward and ensure
compliance with the Health Department.
Mrs. Moore noted that staff contacted over 30 contractors and found that
most companies do not pay prevailing wage.
Councilmember Liaison Kathleen Kelly asked if the pool received any
attention since its initial build; Mrs. Moore replied the pool was built in the
late 1980's and has not been resurfaced since that time to our knowledge.
2
Housing Commission
Minutes October 11, 2017
Motion was made by Commissioner Joy Whitehurst to forward the
recommendation to the Housing Authority to authorize staff to
negotiate Contract No. HA35960 in a total amount not to exceed
$36,000 with Gardner Outdoor and Pool Remodeling, for the
resurfacing of an existing pool and deck at the Authority property
known as Catalina Gardens Apartments. Motion was seconded by
Commissioner Mike Lewis and carried by 4-0 vote (AYES: Lewis,
Nevares, Tucker, Whitehurst, and Ballard; NOES: none).
There were additional comments regarding this project after Item Vlll.
VI. CONTINUED BUSINESS
None
VII. REPORTS AND REMARKS
A. COMMISSION REPORTS
B. SUMMARY OF CITY COUNCIL, SUCCESSOR AGENCY TO THE
REDEVELOPMENT AGENCY, AND HOUSING AUTHORITY AGENDA ITEMS
A memo summarizing the approved action items from the City Council and
Authority Board meetings was provided to the Commission for review.
C. MONTHLY OCCUPANCY STATUS REPORT
The Commission reviewed the Monthly Occupancy Status Report for August.
Teresa Vakili reported that the properties are currently 97% occupied; 246
recertifications were completed.
D. REPORT #1 — MONTHLY OCCUPANCY AND AVERAGE RENT STATEMENT
The Commission reviewed the Monthly Occupancy and Average Rent Statement
for August.
E. REPORT #2 — MONTHLY NET OPERATING INCOME STATEMENTS
The Commission reviewed the Monthly Net Operating Income Statements for
August.
3
Housing Commission
Minutes October 11, 2017
Commissioner Joy Whitehurst asked about the expenses under Advertising and
Promotion.
Jessica Gonzales stated that a notice is published quarterly on local newspapers
both in English and Spanish with regard to rental opportunities as well as home
ownership.
F. HOUSING AUTHORITY PROPERTIES UPDATE
An update on the Housing Authority Properties was provided to the Commission
for review (September)
Teresa Vakili reported that the tree removal project began today.
Commissioner Joy Whitehurst asked about the computer tower replaced at
Carlos Ortega Villas.
Mrs. Vakili stated that the City of Palm Desert donated computers for the
residents to use in the residence community room; one of those computer's
tower (equipment) broke down and was replaced.
Mrs. Vakili also reported that the deck improvements at Candlewood are moving
forward with no complaints.
G. Authority Home Improvement Program (HIP) Update (Janet)
ACTIVITY (September 2017):
Inquiries (calls, walk-ins, emails): 9
Applications Provided: 4
Ineligible (does not meet criteria): 8
Energy Savings Assistance Programs Referrals: 1
(JHC Construction - SCE/Gas Co)
Janet Moore provided a brief update on the program.
Jessica Gonzales added that Habitat for Humanity has a program known
as Brush with Kindness that may assist homeowners with home
improvements as well.
Commissioner Joy Whitehurst asked about additional homes in Habitat
for Humanity.
Mrs. Gonzales stated that Habitat for Humanity is currently reviewing
applications for the vacant home on San Benito.
4
Housing Commission
Minutes October 11, 2017
VIII. NEXT MEETING DATE — November 8, 2017
Janet Moore reported that the City Council will be meeting once in November
on the 16th due to the Holidays, and asked the Commission if they would like to
move their meeting to November 15th
Motion was made by Commissioner Wade Tucker to move the regular
meeting of November 8th, 2017 to November 15th. Motion was seconded
by Commissioner Joy Whitehurst and carried by 4-0 vote (AYES: Lewis,
Nevares, Tucker, Whitehurst, and Ballard; NOES: none).
At this time, Commissioner Mike Lewis referred back to the discussion of
resurfacing the pools and inquired on the actual process of sand blasting. Staff
provided a brief explanation noting that the scope of work calls for sand blasting
of the plaster. Also mentioned was a special bonding material that will be added
to the decks to make the surface nonslip.
Commissioner Wade Tucker asked about the safety of residents after an
earthquake within the senior communities.
Janet Moore asked that RPM Company to verify that every resident has an "I'm
OK" sign during their annual inspection. In the event of a major earthquake,
RPM staff will be tasked with assessing the property and report any concerns.
They have cameras and earthquake kits for this purpose. The intent of the "I'm
OK" sign is to assist first responders to focus on the residents that they need to
check on. In addition, residents are encouraged to check on their neighbors as
well.
Commissioner Joy Whitehurst asked Teresa Vakili if the properties coordinate
pot lucks and/or gatherings where all the residents can meet and discuss these
concerns.
Teresa Vakili replied yes on numerous occasions however attendance is very
low.
Commissioner Mike Lewis suggested that the Housing Commissioners should
take a tour of all the properties.
Mrs. Moore stated that a group tour will take place next year.
Commissioner Robert Nevares commented that the Josyln Senior Center will
also call residents that register to ensure they are okay. It was mentioned that
you do not have to be a member of the Josyln Senior Center to get on that list.
5
Housing Commission
Minutes October 11, 2017
IX. ADJOURNMENT
With Commission concurrence the meeting was adjourned at 4:08 pm to
November 15, 2017.
Cn--)
Patty Leon, Re ording Secretary
6