HomeMy WebLinkAboutMinutes - Housing Commission - 01/11/2017PALM DESERT HOUSING AUTHORITY
INTEROFFICE MEMORANDUM
TO: RACHELLE KLASSEN, CITY CLERK
FROM: PATTY LEON, RECORDING SECRETAR
DATE: February 9, 2017
SUBJECT: HOUSING COMMISSION MINUTES
Attached is a copy of the following Housing Commission Meeting Minutes approved at the
Housing Commission meeting held February 8th, 2017 as follows:
(x) Meeting Minutes for January 11th, 2017
Please submit to the Housing Authority Board.
Thank you.
Recoted 4 ciltot BY HOUSG AUTH
ON 2-2-3 --1-1
VERIFIED BY: 1°14'1rlw`
Original on file with Citv Clerk's Officc
G9HOUS1NGU'atty Leon\Housing Commission \Miscellaneous\Memos\Memos to City Clerk HC\HAC - Minutes doc
CITY OF PALM DESERT
HOUSING COMMISSION MEETING
MINUTES
JANUARY 11, 2017
I. CALL TO ORDER
Heather Horning, Housing Commission Chair, convened the meeting at 3:30
P.m -
ROLL CALL
Present: Absent:
Heather Horning - Chair
Gegory Ballard
Mike Lewis
Robert Nevares
Wade Tucker
Joy Whitehurst
Others Present:
Sabby Jonathan, City Council Member Liaison
Janet Moore, Director of Finance
Teresa Vakili, RPM Company
Patty Leon, Recording Secretary
III. ORAL COMMUNICATIONS
IV. APPROVAL OF MINUTES
MINUTES of the Regular Housing Commission meeting of December 7, 2016:
Motion was made by Commissioner Mike Lewis to approve the minutes of
the Housing Commission meeting of December 7th, 2016. Motion was
seconded by Commissioner Joy Whitehurst and carried by 6-0 vote
(AYES: Ballard, Lewis, Nevares, Tucker, Whitehurst, and Horning; NOES:
none).
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Housing Commission
Minutes January 11, 2017
V. NEW BUSINESS
A. Courtesy Patrol Services
Janet Moore summarized the staff report stating that the Housing Authority
Board will review this item at their meeting of January 26th. The proposals
were considered incomplete and non -responsive and therefore staff is
requesting to reject all bids.
Teresa Vakili stated that eight companies picked up bid packets however,
only one bid was submitted. Staff was not able to accept a second bid for
the reason that the company missed the submittal time. Upon question,
Ms. Vakili stated that it has been some time since the properties have gone
out to bid for courtesy patrol services.
Councilmember Liaison Sabby Jonathan asked about the courtesy patrol
services.
Ms. Vakili stated that courtesy patrol is what some people consider to be
"security" patrolling with a private company. Currently, the courtesy patrol
company provides foot patrol at One Quail Place two nights a week and
vehicle patrol at all fifteen properties year round evenings and weekends
as well as respond to tenants' calls.
Councilmember Jonathan inquired if the Sheriffs Department had any
involvement.
Mrs. Moore stated that we utilize all methods available to us including the
Sherriff's Department who will drive through the properties, upon request if
needed, especially at One Quail Place which is the largest community. She
noted that patrol services are expensive and therefore additional services
from the Sherriff Department as well as Citizens on Patrol "COPS" program
are being utilized at no cost.
Commissioner Gregory Ballard suggested giving the costs for patrol
services to the COPS program instead.
Mrs. Moore replied that the COPS program is based on volunteers only
and is available Monday through Friday from 8:00 am to 5:00 pm. It was
mentioned that the COPS program is need of volunteers at this time.
Motion was made by Commissioner Mike Lewis to forward the
recommendation to the Housing Authority to reject all proposals
received for Courtesy Patrol Services for the Palm Desert Housing
Authority owned properties Contract No. HA 35880. Motion was
seconded by Commissioner Greg Ballard and carried by 6-0 vote
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Housing Commission
Minutes January 11, 2017
(AYES: Ballard, Lewis, Nevares, Tucker, Whitehurst, and Horning;
NOES: none).
VI. CONTINUED BUSINESS
VII. REPORTS AND REMARKS
A. COMMISSION REPORTS
No reports.
B. SUMMARY OF CITY COUNCIL, SUCCESSOR AGENCY TO THE
REDEVELOPMENT AGENCY, AND HOUSING AUTHORITY AGENDA ITEMS
A memo summarizing the approved action items from the City Council and
Authority Board meetings was provided to the Commission for review.
C. MONTHLY OCCUPANCY STATUS REPORT
The Commission reviewed the Monthly Occupancy Status Report for November.
Teresa Vakili reported that the properties are currently 98.5% occupancy with
only two units available for lease; 263 applicants from the interest list were
contacted; and 77 recertifications were processed.
D. REPORT #1 — MONTHLY OCCUPANCY AND AVERAGE RENT STATEMENT
The Commission reviewed the Monthly Occupancy and Average Rent Statement
for November.
Janet Moore referenced the summary sheet and highlighted that the majority of
the units at both the multifamily and senior complexes are below 50% of the
County median income.
Councilmember Liaison Sabby Jonathan inquired if the rental rates were set
according to statute based on income.
Mrs. Moore replied rental rates are based on law as well as the mandated
stipulated judgment in place.
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Housing Commission
Minutes January 11, 2017
E. REPORT #2 — MONTHLY NET OPERATING INCOME STATEMENTS
The Commission reviewed the Monthly Net Operating Income Statements for
November.
Janet Moore referenced the FYTD Net Operating Income monthly totals and
explained the reason for the negative amounts. She stated that there was a
great deal of capital work completed during this fiscal year however those funds
will not be shown on this report until the end of the fiscal year. One major project
mentioned was the reroofing of eight buildings at One Quail Place. Upon
question, Teresa Vakili stated that there are a couple of roof leaks currently being
addressed.
F HOUSING AUTHORITY PROPERTIES UPDATE
An update on the Housing Authority Properties was provided to the Commission
for review.
Teresa Vakili summarized the report stating that the re -piping project at Building
30 is complete and anticipates having those down units back in line. She
reported that the service calls were significantly high this month due to weather
change.
Commissioner Joy Whitehurst referenced One Quail Place project report and
questioned the replacement of a new NC unit not eligible through Edison's
Energy Saving Assistance Program.
Ms. Vakili stated that Edison's program requires that the A/C unit be over ten
years old in order to be eligible for replacement. In addition, the tenant must
qualify for the program as well. The cost to replace an A/C unit through SCE
program is a co -pay of $500 otherwise the cost is $4,300.
G. Authority Home Improvement Program Update (Janet)
ACTIVITY (December 2016):
Inquiries (calls, walk-ins, emails): 8
Applications Provided: 3
Application Intake Process: 1
Energy Savings Assistance Programs Referrals: 1
(JHC Construction - SCE/Gas Co)
Janet Moore reported great success referring applicants to the Energy
Savings program where they were able to get new HVAC systems.
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Housing Commission
Minutes January 11, 2017
VIII. NEXT MEETING DATE — February 8, 2017
IX. ADJOURNMENT
With Commission concurrence the meeting was adjourned at 3:52 pm to
February 8, 2017.
VL)
Patty Leon, Rcbrding Secretary
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