HomeMy WebLinkAboutMinutes - Housing Commission 12/07/2016PALM DESERT HOUSING AUTHORITY
INTEROFFICE MEMORANDUM
TO: RACHELLE KLASSEN, CITY CLERK
FROM: PATTY LEON, RECORDING SECRETARY
DATE: January 12, 2016
SUBJECT: HOUSING COMMISSION MINUTES
Attached is a copy of the following Housing Commission Meeting Minutes approved at the
adjourned Housing Commission meeting held January 12th, 2017 as follows:
(x) Meeting Minutes for December 7th, 2016
Please submit to the Housing Authority Board.
Thank you.
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VERIFIED BY: IgnkIrtrA
Original on file with City Clerk's Offirr
G \HOUSING\Patty LeonU-lousing Commission\Miscellaneous\Memos\Memos to City Clerk HCU-IAC - Minutes doc
CITY OF PALM DESERT
ADJOURNED HOUSING COMMISSION MEETING
MINUTES
DECEMBER 7, 2016
I. CALL TO ORDER
Heather Horning, Housing Commission Vice -Chair, convened the meeting at
3:30 p.m.
II. ROLL CALL
Present: Absent:
Heather Horning Vice -Chair
Gegory Ballard
Mike Lewis
Robert Nevares
Wade Tucker
Joy Whitehurst
Others Present:
Sabby Jonathan, City Council Member Liaison
Lauri Aylaian, Executive Director
Janet Moore, Director of Finance
Jessica Gonzales, Senior Management Analyst
Teresa Vakili, RPM Company
Patty Leon, Recording Secretary
Jason Busanovitch, Garland Company
III. ORAL COMMUNICATIONS
IV. APPROVAL OF MINUTES
MINUTES of the Regular Housing Commission meeting of November 9, 2016:
Motion was made by Commissioner Wade Tucker to approve the minutes
of the Housing Commission meeting of November 9th, 2016. Motion was
seconded by Commissioner Robert Nevares and carried by 6-0 vote
(AYES: Ballard, Lewis, Nevares, Tucker, Whitehurst, and Horning; NOES:
none).
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Housing Commission
Minutes December 7, 2016
V. NEW BUSINESS
A. Award of Contract to Garland/DBS, Inc.
Jessica Gonzales summarized the staff report stating that Garland's
existing contract expires December 31st. Staff is requesting to award a new
contract to Garland through the end of June 2017 for roof repairs and/or
unforeseen issues at the Housing Authority Property including Carlos
Ortega Villas.
Motion was made by Commissioner Mike Lewis to forward the
recommendation to the Housing Authority to approve the award of
Contract No. HA to Garland/DBS, Inc., in the amount not to
exceed $27,500 for roof repairs and related services at the Palm Desert
Housing Authority owned residential rental properties. Motion was
seconded by Commissioner Robert Nevares and carried by 6-0 vote
(AYES: Ballard, Lewis, Nevares, Tucker, Whitehurst, and Horning;
NOES: none).
B. Award of Contract to New Construction Solutions, Inc.
Jessica Gonzales reported that a notice inviting bids was advertised for the
re-routing of plumbing services for buildings no. 19, 22, and 40; two bids
were submitted. One bid was determined nonresponsive as they failed to
provide required items. New Construction Solutions met the qualifications
for the project. Mrs. Gonzales also mentioned that building 30 is anticipated
to be completed at the end of this month (December).
Councilmember Liaison Sabby Jonathan inquired if Vincor, the contractor
working on building 30, had submitted a bid for this project.
Mrs. Gonzales mentioned that Vincor did not submit a bid due to traveling
time and cost from the plumber out of the area.
Councilmember Jonathan asked about the proposal amount received from
the other bid submitted.
Janet Moore replied that Desert Ranger's proposal was lower than New
Construction Solutions, however the required items omitted from the bid
were significant that staff was not able to compare bids.
Councilmember Jonathan asked if staff felt confident considering only one
proposal for this project in terms of cost.
Mrs. Gonzales stated that she consulted with the engineer who prepared
the scope of work and had estimated $250,000 to $260,000 for this project.
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Housing Commission
Minutes December 7, 2016
In addition, the City's attorney determined the cost to be reasonable and in
accordance with the project's scope of work and conditions.
It was explained that the insurance company will not cover costs to reroute
the plumbing; however will cover costs to replace drywall, sinks, toilets,
ceiling fans, etc and anything else needed to complete the units.
Commissioner Heather Horning inquired on why only four buildings at One
Quail Place were being considered for this project.
Mrs. Gonzales stated that residents at buildings nos. 19, 22, 40 and 30
reported moisture issues. The insurance company had an engineer assess
the buildings and while they did not find a specific issue they did
recommend that due to the age of the complex, the pipes may have pinhole
leaks. There has been no other report of moisture from the other buildings.
Mrs. Moore also added that the underlying ground where these buildings
are located may be of different composition. As well as, how the water lines
servicing these buildings and area (i.e. irrigation) may vary compared to
other buildings on the property.
Motion was made by Commissioner Mike Lewis to forward a
recommendation to the Palm Desert Housing Authority to award of
Contract No. HA35590B to New Construction Solutions, Inc., for re-
routing plumbing services at One Quail Place Buildings No. 19, 22 and
40 in the total amount of the base bid of $249,000 plus $24,000
contingency. Motion was seconded by Commissioner Greg Ballard
and carried by 6-0 vote (AYES: Ballard, Lewis, Nevares, Tucker,
Whitehurst, and Horning; NOES: none).
C. Election of Officers for the year 2017
Janet Moore provided several options on whether to continue with the acting
Chair as assigned or nominate a new Chair and Vice Chair.
Commissioner Joy Whitehurst nominated Heather Horning as Chair and
Commissioner Mike Lewis nominated Greg Ballard as Vice Chair.
Commissioner Joy Whitehurst moved by Minute Motion to nominate
Heather Horning for 2017 Commission Chair and Greg Ballard for Vice
Chair. Motion was seconded by Commissioner Mike Lewis and carried
by 6-0 vote (AYES: Ballard, Lewis, Nevares, Tucker, Whitehurst, and
Horning; NOES: none).
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Housing Commission
Minutes December 7, 2016
VI. CONTINUED BUSINESS
VII. REPORTS AND REMARKS
A. COMMISSION REPORTS
No reports.
B. SUMMARY OF CITY COUNCIL, SUCCESSOR AGENCY TO THE
REDEVELOPMENT AGENCY, AND HOUSING AUTHORITY AGENDA ITEMS
A memo summarizing the approved action items from the City Council and
Authority Board meetings was provided to the Commission for review.
Jessica Gonzales reported that an Amendment to the Schedule of Performance
of the Disposition and Development Agreement with Habitat for Humanity related
to the construction of the two single family Tots (designated for disabled veterans)
on San Benito will be reviewed at the City Council meeting of December 8th
Habitat is moving forward with the construction of the homes and anticipates
completion of the homes sometime in January.
Councilmember Liaison Sabby Jonathan asked about the financial arrangement
with the buyers.
Mrs. Gonzales stated that Habitat is currently looking for a primary lender to
secure financing options for the families selected from Habitat's interest list;
additional assistance such as the County of Riverside may also be available. A
restrictive covenant agreement will be recorded against both properties.
C. MONTHLY OCCUPANCY STATUS REPORT
The Commission reviewed the Monthly Occupancy Status Report for October.
Teresa Vakili reported that the properties are 98% occupancy; 470 applicants
from the wait list were contacted; and 59 recertifications were processed.
D. REPORT #1 — MONTHLY OCCUPANCY AND AVERAGE RENT STATEMENT
The Commission reviewed the Monthly Occupancy and Average Rent Statement
for October.
Teresa Vakili reported that Carlos Ortega Villas is now 100% occupied and how
COV was televised recently on CBS with respect to communities who are 100%
smoke free.
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Housing Commission
Minutes December 7, 2016
Janet Moore stated that the Department of Housing and Urban Development
(HUD) recently passed a ruling to establish that all HUD properties 100% be
smoke free; although COV is not a HUD property CBS used COV as an example
of a community that is already 100% smoke free.
E. REPORT #2 — MONTHLY NET OPERATING INCOME STATEMENTS
The Commission reviewed the Monthly Net Operating Income Statements for
October.
F HOUSING AUTHORITY PROPERTIES UPDATE
An update on the Housing Authority Properties was provided to the Commission
for review.
Teresa Vakili summarized the report stating that 33 trees were removed at Las
Serenas along the west wall due to age and extreme heat during the summer.
Staff will look for a replacement and/or barrier between Las Serenas and Desert
Arc at a later date unknown.
Pictures of the new light fixtures installed through the energy efficiency rebate
program were displayed.
Commissioner Joy Whitehurst asked about an analysis with regard to cost and
savings. Jessica Gonzales replied that SCE recently completed installation of all
the light fixtures and therefore those numbers have not been finalized and it will
take a few months to collect.
Commissioner Mike Lewis asked if the five make ready units at California Villas
were from the storm damage.
Ms. Vakili replied no, those five units are due to moisture issues between the
interior of the kitchen and bathrooms.
Upon question, Ms. Vakili reported that the bed bug issue has been resolved, the
treatment was successful.
Pictures of Santa Rosa property were displayed that showed new HVAC units
replaced through Southern California Edison program. Qualifying HVAC units ten
years and older were replaced for $500 each; 18 of the 20 units were approved
for this program.
Authority Home Improvement Program Update (Janet)
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Housing Commission
Minutes December 7, 2016
ACTIVITY (November 2016):
Inquiries (calls, walk-ins, emails): 7
Applications Provided: 5
Application Intake Process: 1
Energy Savings Assistance Programs Referrals: 1
(JHC Construction - SCE/Gas Co)
Janet Moore stated that there have been a lot of calls during this time of
the year due to the rains. Applicants are asked to contact their home
insurance first prior to providing any assistance. As previously mentioned
at the last meeting, Janet Moore reported that applicants are referred to
outside funding sources in lieu of participating with the HIP Program that
requires placing a restriction on the homeowner's property.
VIII. NEXT MEETING DATE — January 11, 2017
A. Schedule of Housing Commission meeting dates for 2017
Commission accepted the schedule of meetings for 2017 as presented
with the understanding that August meeting will be canceled and may be
revisited in July on the need to have a meeting in August.
IX. ADJOURNMENT
With Commission concurrence the meeting was adjourned at 4:30 pm to
January 11, 2017.
cording Secretary
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