HomeMy WebLinkAboutMinutes - Housing Commission 04/12/2017PALM DESERT HOUSING AUTHORITY
INTEROFFICE MEMORANDUM
TO: RACHELLE KLASSEN, CITY CLERK
FROM: PATTY LEON, RECORDING SECRETAR
DATE: May 11, 2017
SUBJECT: HOUSING COMMISSION MINUTES
Attached is a copy of the following Housing Commission Meeting Minutes approved at the
Housing Commission meeting held May 10th, 2017 as follows:
(x) Meeting Minutes for April 12th, 2017
Please submit to the Housing Authority Board.
Thank you.
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VERIFIED BY. °IL124'414\
Original on file with City Clerk's. Offic
G:\HOUSING\Patty Leon\Housing Commission\Miscellaneous Memos\Memos to City Clerk HC\HAC - Minutes.doc
CITY OF PALM DESERT
HOUSING COMMISSION MEETING
MINUTES
APRIL 12, 2017
I. CALL TO ORDER
Heather Horning, Housing Commission Chair, convened the meeting at 3:30 p.m.
II. ROLL CALL
Present: Absent:
Heather Horning - Chair
Gregory Ballard — Vice Chair
Beverly Fitzgerald
Mike Lewis
Robert Nevares
Wade Tucker
Joy Whitehurst
Others Present:
Kathleen Kelly, City Council Member Liaison
Janet Moore, Director of Finance
Jessica Gonzales, Senior Management Analyst
Teresa Vakili, RPM Company
Patty Leon, Recording Secretary
Veronica Tapia, Senior Management Analyst
III. ORAL COMMUNICATIONS
Commission was asked to add a new staff report Pest Control Services to this
agenda for discussion under New Business.
Motion was made by Mike Lewis to add the Pest Control Services staff
report to the Housing Commission Agenda under New Business, Section
B. Motion was seconded by Commissioner Beverly Fitzgerald and carried
by 7-0 vote (AYES: Ballard, Fitzgerald, Lewis, Nevares, Tucker,
Whitehurst, and Horning; NOES: none)
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Minutes April 12, 2017
IV. APPROVAL OF MINUTES
MINUTES of the Regular Housing Commission meeting of March 8, 2017:
Motion was made by Commissioner Mike Lewis to approve the minutes of
the Housing Commission meeting of March 8th, 2017. Motion was
seconded by Commissioner Robert Nevares and carried by 7-0 vote
(AYES: Ballard, Fitzgerald, Lewis, Nevares, Tucker, Whitehurst, and
Horning; NOES: none).
V. NEW BUSINESS
A. Housing Authority Proposed 2017-2018 Budget
Veronica Tapia summarized the memo and budget comparison sheet.
Commissioner Joy Whitehurst asked if the HVAC/boiler systems, water
heaters, etc., are included under the repair and maintenance budget.
Teresa Vakili stated that the repair and maintenance budget include items
that are routine. The HVAC/boiler systems, water heaters, etc., are
considered replacement expenses developed from the identified long-term
needs of the properties; a replacement reserve fund was established for
this purpose.
Councilmember Liaison Kathleen Kelly asked about the administrative
costs and if it covered city staff time.
Ms. Tapia replied that administrative costs shown in the budget are
primarily RPM Company's staff. City's staff time is reimbursed directly from
the Net Operating Income.
Chair Heather Horning referenced the increase to contracted services in
the actual budget column.
Janet Moore stated that during the construction phase of Carlos Ortega
there was a significant increase to courtesy patrol. However those costs
have been reduced as well as the pond maintenance and pest control
services.
Chair Horning inquired on the energy savings.
Jessica Gonzales stated that it took several months to establish a contract
with Southern California Edison concerning the solar system at Carlos
Ortega Villas; billing charges have been adjusted and reduced since then.
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Minutes April 12, 2017
Mrs. Moore also noted that although there are efforts in saving electricity,
water cost have increased significantly.
Chair Horning asked about housekeeping expenses.
Ms. Vakili stated that there are 2 housekeepers contracted to clean the
interior of units and make ready to re -lease; housekeeping services are not
provided to the tenants. The groundskeepers maintain the exterior of the
units and common areas.
Upon question of the number of ponds at One Quail Place, Ms. Vakili
stated that there is one at the entrance of One Quail Place which is an
attractive feature; there has been no issues with mosquitos. The removal of
the ponds project included 11 ponds.
Motion was made by Commissioner Mike Lewis to forward the
recommendation to the Finance Director to include the 2017-2018
Motion was seconded by Vice Chair Gregory Ballard and carried by 7-
0 vote (AYES: Ballard, Fitzgerald, Lewis, Nevares, Tucker, Whitehurst,
and Horning; NOES: none)
B. Pest Control Services
Jessica Gonzales summarized the staff report.
Upon question, Teresa Vakili stated that she has not worked with Orkin but
seemed to be very professional. She noted some minor issues with the
current contracted company such as repeated services and inattention to
the rodent bait boxes. Approximately $61,000 was expended for pest control
services last year that included bed bug treatments and bee removals.
Motion was made by Commissioner Joy Whitehurst to forward the
recommendation to the Palm Desert Housing Authority Board to
authorize the Award of Contract to Orkin, LLC, in the total annual
amount not to exceed $50,000 for pest control and related services at
Palm Desert Housing Authority owned properties. Motion was
seconded by Commissioner Beverly Fitzgerald and carried by 7-0 vote
(AYES: Ballard, Fitzgerald, Lewis, Nevares, Tucker, Whitehurst, and
Horning; NOES: none)
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VI. CONTINUED BUSINESS
None
VII. REPORTS AND REMARKS
A. COMMISSION REPORTS
None
B. SUMMARY OF CITY COUNCIL, SUCCESSOR AGENCY TO THE
REDEVELOPMENT AGENCY, AND HOUSING AUTHORITY AGENDA ITEMS
A memo summarizing the approved action items from the City Council and
Authority Board meetings was provided to the Commission for review.
C. MONTHLY OCCUPANCY STATUS REPORT
The Commission reviewed the Monthly Occupancy Status Report for February.
Teresa Vakili reported that the properties are currently at 98.99% occupancy;
175 applicants were contacted from the interest list; 61 recertifications were
completed; 13 move -ins and 15 move -outs
D. REPORT #1 — MONTHLY OCCUPANCY AND AVERAGE RENT STATEMENT
The Commission reviewed the Monthly Occupancy and Average Rent Statement
for February.
Teresa Vakili highlighted that the majority of the units at both the multifamily and
senior complexes are still below 75 - 80% of the County median income.
Janet Moore mentioned that HCD have not released the 2017 income limits.
Upon question, Jessica Gonzales stated that once HCD publishes the income
limits, rental rates are then adjusted accordingly; only during recertification of
tenants leases are the rents increased by the new income limits.
E. REPORT #2 — MONTHLY NET OPERATING INCOME STATEMENTS
The Commission reviewed the Monthly Net Operating Income Statements for
February .
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Teresa Vakili referenced Palm Village's significant expenses due to the rehab of
the second level decking.
F. HOUSING AUTHORITY PROPERTIES UPDATE
An update on the Housing Authority Properties was provided to the Commission
for review.
Teresa Vakili summarized the report.
Pictures of the re -piping rehab project for Building 40 at One Quail Place were
displayed for review.
Commissioner Mike Lewis suggested decomposed granite low maintenance as
an alternative to the grass affected by the rehab project. Staff is discussing
several possibilities with the landscape department.
Commissioner Joy Whitehurst asked on the number of units affected by the
project.
Ms. Vakili stated there are 16 units in each building however only the lower units
of 8 tenants were transferred; the top level units did not have to be transferred.
She noted there have been no complaints from the tenants; the contractor had
to shut off water once.
Veronica Tapia provided an updated on the candlewood deck project, noting
that a signed contract has been received. Pictures will be brought to the
Commission for review at a future meeting.
At this time, Ms. Vakili reported on a fire that took place at Carlos Ortega Villas.
A tenant accidently turned on the range while moving in, sprinklers were
triggered and the fire department responded to the site. Two units were affected
by the fire and tenants had to be relocated.
Commissioner Whitehurst asked if dogs were allowed at the properties.
Ms. Vakili responded yes with no restrictions on breed and/or size, unless the
animal shows aggression.
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G. Authority Home Improvement Program (HIP) Update (Janet)
ACTIVITY (February 2017):
Inquiries (calls, walk-ins, emails): 6
Applications Provided: 4
Application Intake Process: 1
Ineligible (does not meet criteria): 1
Energy Savings Assistance Programs Referrals: 0
(JHC Construction - SCE/Gas Co)
Janet Moore stated that the HIP program will appear in the Brightside in
May.
VIII. NEXT MEETING DATE — May 10, 2017
IX. ADJOURNMENT
With Commission concurrence the meeting was adjourned at 4:50 pm to
May 10, 2017.
Patty Leon, cording Secretary
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