HomeMy WebLinkAboutHA36200 CO1 2017 Tree-Stump Removal SvcsContract No. HA36200
MEETING DATE:
REQUEST:
Recommendation
STAFF REPORT
PALM DESERT HOUSING AUTHORITY
HOUSING DEPARTMENT
November 16, 2017
RATIFICATION OF CHANGE ORDER NO. 1 AND AUTHORIZE
CHANGE ORDER NO. 2 TO CONTRACT NO. HA36200 WITH
RELIABLE TREE CARE FOR 2017 TREE AND STUMP REMOVAL
SERVICES FOR THE AUTHORITY PROPERTIES
By Minute Motion, that the Authority Board,
1) Ratify the Executive Director's approval of Change Order No. 1 in the amount
of $13,077 for use of contingency to Contract No. HA36200 with Cristobal R.
Romero dba Reliable Tree Care ("Reliable Tree Care"), for 2017 Tree and
Stump removal services for the Authority properties in the total amount of
$13,077; and
2) Authorize Change Order No. 2 to Contract No. HA36200 with Reliable Tree
Care, in an amount not to exceed $8,000 (which is an increase to the original
contract amount of $87,178 plus contingency of $13,077) for additional tree
and stump removals due to unforeseen conditions; and
3) Authorize the Palm Desert Housing Authority Chairman and/or the Executive
Director to execute any documents necessary to effectuate the actions taken
herewith.
Monies are available in the FY 2017/2018 Authority's capital replacement budget.
Committee/Commission Recommendation
The Housing Commission will review this recommendation at its regular meeting of
November 15, 2017. Upon request, a verbal report will be provided at the Authority's
regular meeting of November 16, 2017.
Strategic Plan
This request does not apply to a specific strategic plan goal.
Background Analysis
On July 13, 2017, the Palm Desert Authority Board ("Authority Board") authorized the award
of Contract HA36200 to Reliable Tree Care, in the amount of $87,178 plus 15%
contingency in the amount not to exceed $13,077 (for any additional alternate work) for tree
and stump removals services at the Authority properties (the "Project"). As part of the
Contract No. HA36200
November 16, 2017 Meeting - Staff Report
Housing Authority — Ratify Change Order No. 1 and Authorize Change Order No. 2 with
Reliable Tree Care
Page 2 of 2
request, the Authority Board authorized the Executive Director to review and approve
written requests for the use of the contingency in the amount of $13,077 for additional tree
and stump removals as necessary.
Reliable started the project on October 11, 2017, and has now completed the removals at
all of the Authority properties with the exception of One Quail Place which has the highest
quantity of trees to be removed for this Project. In the process of performing the removals
at the other properties, there were approximately twenty eight (28) additional trees (twenty
three hardwood trees and five palm trees) identified at various properties that needed to be
removed due to disease or trees that are dead.
For the trees that have been identified to date, the total amount to remove is approximately
$14,154, exceeding the contingency available. In order to complete the Project, Staff
recommends that the Authority Board ratify Executive Director's approval of Change Order
No. 1 for the use of the available contingency amount of $13,077 and authorize an
additional increase to the contract in the amount not to exceed $8,000 for additional tree
and stump removals that may arise that were not anticipated at the remaining property, One
Quail Place.
Fiscal Analysis
The fiscal impact of this contract is the additional cost in the amount of $8,000 to Contract
No. HA36200 which will be paid from the FY 2017/2018 Authority's capital replacement
budget.
Prepay=. b Jessica Gonales, Senior Management Analyst
LEGAL REVIEW DEPT. REVIEW FINANCIAL REVIEW CITY MANAGER
N/A
Robert H.
Hargreaves
City Attorney
APPLICANT:
t)Ti$t Moore
irector of Finance
Reliable Tree Care
48-522 Camino Real
Coachella, CA 92236
ATTACHMENTS: Change Order No. 1
Change Order No. 2
et Moore
irector of Finance
ON.. .
Original on the with City Clerk's Offio
Lauri Aylaian
City Manager
AUTH