HomeMy WebLinkAboutPrelim - HA - 03/22/2018PRELIMINARY MINUTES (DRAFT)
PALM DESERT HOUSING AUTHORITY MEETING
THURSDAY, MARCH 22, 2018
CIVIC CENTER COUNCIL CHAMBER
73510 FRED WARING DRIVE, PALM DESERT, CA 92260
I. CALL TO ORDER - 3:00 P.M.
Chairman Jonathan convened the meeting at 3:01 p.m.
II. ROLL CALL
Present:
Member Jan C. Harnik
Member Kathleen Kelly
Member Gina Nestande
Vice Chairman Susan Marie Weber
Chairman Sabby Jonathan
Also Present:
Lauri Aylaian, Executive Director
Robert W. Hargreaves, City Attorney
Rachelle D. Klassen, Secretary
Lori Carney, Director of Administrative Services
Russell Grance, Director of Building & Safety
Ryan Stendell, Director of Community Development
Martin Alvarez, Director of Economic Development
Janet M. Moore, Director of Finance/City Treasurer
Tim Jonasson, Interim Director of Public Works
Frankie Riddle, Director of Special Programs
Bo Chen, City Engineer
Stephen Y. Aryan, Risk Manager
Lt. Matt Martello, Asst. Chief, Palm Desert Police/Riverside Co. Sheriff's Dept.
Grace L. Rocha, Deputy City Clerk
III. ADJOURN TO CLOSED SESSION
Reauest for Closed Session:
None
PRELIMINARY MINUTES (DRAFT)
PALM DESERT HOUSING AUTHORITY MEETING MARCH 22, 2018
With Housing Authority Board concurrence, Chairman Jonathan adjourned the
meeting to Closed Session of the City Council at 3:02 p.m. He reconvened the
meeting at 4:04 p.m.
IV. RECONVENE REGULAR MEETING - 4:00 P.M.
A. REPORT ON ACTION FROM CLOSED SESSION.
None
V. CONSENT CALENDAR
A. MINUTES of the Housing Authority Meeting of March 8, 2018.
Rec: Approve as presented.
B. CLAIMS AND DEMANDS AGAINST THE CITY/HOUSING TREASURIES -
Warrant Dated 3/2/2018 (Joint Consideration with the Palm Desert
City Council).
Rec: Approve as presented.
C. REQUEST FOR ACCEPTANCE OF WORK for Contract No. HA36200 —
2017Tree and Stump Removal Services forthe Housing Authority Properties
(Cristobal R. Romero d.b.a. Reliable Tree Care, Coachella, CA).
Rec: By Minute Motion, accept the work as complete and authorize
Authority Secretary to file a Notice of Completion for subject project.
Upon motion by Harnik, second by Weber, and 5-0 vote of the Authority Board
(AYES: Harnik, Kelly, Nestande, Weber, and Jonathan; NOES: None), the Consent
Calendar was approved as presented.
VI. CONSENT ITEMS HELD OVER
None
VII. RESOLUTIONS
None
2
PRELIMINARY MINUTES (DRAFT)
PALM DESERT HOUSING AUTHORITY MEETING MARCH 22, 2018
Vill. NEW BUSINESS
A. REQUEST FOR AWARD OF CONTRACT FOR THE 2018 CITYWIDE
PALM TREE PRUNING PROJECT TO RELIABLE TREE WORKS, INC., IN
THE TOTAL AMOUNT OF BASE BID OF $129,185 (CONTRACT
NO. C36720, PROJECT NO.931-18) (JOINT CONSIDERATION WITH THE
PALM DESERT CITY COUNCIL).
Landscape Supervisor Randy Chavez stated this project is to perform the
yearly pruning of City maintained palm trees.
Councilmember/Member Harnik moved to, by Minute Motion, authorize: 1) Award
of subject contract for the 2018 Citywide Palm Tree Pruning Project to Reliable Tree Works,
Inc., Coachella, California, in total amount of the base bid of $129,185 (City - $116,060.00
and Housing Authority - $13,125.00); 2) Director of Finance to set aside an additional 20%
contingency in the total amount of $25,837 (City - $23,212.00 an d Housing Authority -
$2,625.00); 3) City Manager/Executive Director, or designee, to review and approve written
requests for use of the contingency amount of $25,837 for unforeseen conditions;
4) Mayor/Chairman to execute the agreement; 5) Mayor to execute the Notice of
Completion upon satisfactory completion of the project — funds are available for the portion
of the contract relative to City and Assessment Districts in Parks and Recreation Account
Nos. 1104610-4332001, 1104611-4332001, 1104610-4337100; and in Repair/Maintenance
Medians Account No. 1104614-4337001; Desert Willow Account No. 4414195-4332000;
and Assessment District Fund 200 Accounts; for the Housing Authority, funds are set aside
in the 2017-2018 and proposed 2018-2019 Housing Authority Operating Budgets for this
purpose. Motion was seconded by Nestande and carried by a 5-0 vote (AYES: Harnik,
Kelly, Nestande, Weber, and Jonathan; NOES: None).
IX. CONTINUED BUSINESS
None
X. OLD BUSINESS
None
XI. PUBLIC HEARINGS
None
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PRELIMINARY MINUTES (DRAFT)
PALM DESERT HOUSING AUTHORITY MEETING MARCH 22, 2018
XII . REPORTS, REMARKS, AND AUTHORITY BOARD ITEMS REQUIRING ACTION
A. EXECUTIVE DIRECTOR
None
B. AUTHORITY COUNSEL
None
C. CHAIRMAN AND MEMBERS OF THE AUTHORITY
None
XIII. ORAL COMMUNICATIONS - C
None
XIV. ADJOURNMENT
With Authority Board concurrence, Chairman Jonathan adjourned the meeting at
5:26 p.m.
ATTEST:
RACHELLE D. KLASSEN, SECRETARY
PALM DESERT HOUSING AUTHORITY
SABBY JONATHAN, CHAIRMAN
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