HomeMy WebLinkAboutMinutes - Housing Commission 06/13/2018PALM DESERT HOUSING AUTHORITY
INTEROFFICE MEMORANDUM
TO: RACHELLE KLASSEN, CITY CLERK
FROM: PATTY LEON, RECORDING SECRETAR
DATE: July 12, 2018
SUBJECT: HOUSING COMMISSION MINUTES
Attached is a copy of the Housing Commission Meeting Minutes approved at the Housing
Commission meeting held July 11th, 2018 as follows:
(x) Meeting Minutes for June 13th, 2018
Please submit to the Housing Authority Board.
Thank you.
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CITY OF PALM DESERT
HOUSING COMMISSION MEETING
MINUTES
JUNE 13, 2018
I. CALL TO ORDER
Gregory Ballard, Housing Commission Chair, convened the meeting at 3:30
p.m.
II. ROLL CALL
Present: Absent:
Gregory Ballard — Chair
Juan Mireles
Steve Nash
Robert Nevares
Wade Tucker (left at 3:36 p.m.)
Joy Whitehurst
Others Present:
Kathleen Kelly, City Council Member Liaison
Janet Moore, Director of Finance
Jessica Gonzales, Senior Management Analyst
Teresa Vakili, RPM Company
Patty Leon, Recording Secretary
Phyllis Tucker, Las Serenas Resident
III. ORAL COMMUNICATIONS
Beverly Fitzgerald
Phyllis Tucker, tenant at Las Serenas, read a letter aloud on behalf of
Commissioner Wade Tucker announcing that Mr. Tucker will be resigning from
the Housing Commission effective today.
Councilmember Liaison Kathleen Kelly thanked Mr. Tucker on behalf of the City
Council and the City of Palm Desert, for being an exemplary participant,
expressing that everything the City does depends on the residents' participation.
She hopes to officially express that gratitude at an upcoming City Council
meeting.
Janet Moore expressed that both Mr. and Mrs. Tucker are a great asset to the Las
Serenas community; Teresa Vakili agreed and mentioned that Mr. and Mrs.
Tucker have assisted with every resident event held at Las Serenas and are truly
appreciated.
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Housing Commission
Minutes June 13, 2018
At this time, Mr. Wade Tucker left the meeting [3:36 p.m.]
IV. APPROVAL OF MINUTES
MINUTES of the Regular Housing Commission meeting of May 09, 2018:
Motion was made by Commissioner Joy Whitehurst to approve the minutes
of the Housing Commission meeting of May 9th, 2018. Motion was seconded
by Commissioner Steve Nash and carried by 5-0 vote (AYES: Mireles; Nash,
Nevares, Whitehurst and Ballard; NOES: none; ABSENT: Fitzgerald and
Tucker).
V. NEW BUSINESS
A. Extension to Contract No. HA34822 — Curtis Allan Floor Covering Inc.
Jessica Gonzales summarized the staff report, stating that Curtis Allan will
provide services to all the Authority rental properties.
Motion was made by Commissioner Juan Mireles to forward the
recommendation to the Housing Authority to approve an extension to
Contract No. HA34822 with Curtis Allan Floor Covering Inc. for
purposes of procuring floor coverings and related supplies and
services at the Authority owned and operated properties in the amount
not to exceed $250,000 for FY 2018/2019. Motion was seconded by
Commissioner Gregory Ballard and carried by 5-0 vote (AYES:
Mireles; Nash, Nevares, Whitehurst and Ballard; NOES: none;
ABSENT: Fitzgerald and Tucker).
Lowe's Home Centers, Inc./Home Depot U.S.A, Inc./HD Supply Facilities
Maintenance
Jessica Gonzales summarized the staff report.
Commissioner Juan Mireles asked on the difference for using both Lowe's
and Home Depot as vendors.
Mrs. Gonzales responded that Lowe's carries different types of supplies and
tend to be tailored to single family homes wherein Home Depot specializes
in more commercial supplies that are needed at the rental units. However,
management staff understands to use Lowe's whenever possible.
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Housing Commission
Minutes June 13, 2018
Motion was made by Commissioner Gregory Ballard to forward the
recommendation to the Housing Authority to authorize the use of
Lowe's Home Centers, Inc., Home Depot U.S.A., Inc., and HD Supply
Facilities Maintenance for the Purchase of Materials, Supplies and
Appliances for FY 2018/2019. Motion was seconded by Commissioner
Juan Mireles and carried by 5-0 vote (AYES: Mireles; Nash, Nevares,
Whitehurst and Ballard; NOES: none; ABSENT: Fitzgerald and Tucker).
Housing Authority Vendor List
Jessica Gonzales summarized the staff report noting that there is an
additional vendor that was inadvertently not included on the Vendor List;
West Coast Arborists will be included on the Vendor List.
Commissioner Joy Whitehurst inquired if the properties have golf carts.
Teresa Vakili replied that most of the properties have golf carts that are
utilized by maintenance staff on a daily basis.
Motion was made by Commissioner Joy Whitehurst to forward the
recommendation to the Housing Authority to streamline the use of
names vendors with the addition of West Coast Arborist for the
Authority by granting exception to the bidding requirements and
approving the Authority Vendor List. Motion was seconded by
Commissioner Gregory Ballard and carried by 5-0 vote (AYES:
Mireles; Nash, Nevares, Whitehurst and Ballard; NOES: none;
ABSENT: Fitzgerald and Tucker).
D. Courtesy Patrol Services - PHDA.
A finalized staff report was provided to the Commission for review.
Jessica Gonzales stated that four proposals were submitted. She mentioned
that there was a limited time to review the proposals noting that the bid
amounts on the second page of the staff report were inadvertently switched.
The staff report will be modified to reflect the correct amounts, Southwest
Security bid amount is $100,440. She further noted the urgency to award a
contract given that there is an interim contract currently at the properties of
which will expire the first part of July.
Upon question if Southwest Security had provided services at the properties
in the past, Teresa Vakili replied no noting White Falcon Security Inc. is
currently the provider at the properties. She mentioned that Southwest
Security services includes patrol officers carrying body cameras which will
be beneficial.
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Housing Commission
Minutes June 13, 2018
Commissioner Joy Whitehurst inquired on the type of events held at the
properties that would require a need for additional security services as
mentioned on the report.
Mrs. Gonzales mentioned that the storm microburst event that damaged
common areas as well as several units at California Villas required
additional patrol services to secure the area and assist residents who were
temporarily relocated.
Commissioner Steve Nash inquired if the patrol officers were armed.
Janet Moore replied no, noting patrol services are considered a courtesy to
the residents.
Commissioner Nash asked if the patrol officers have access/hotline to the
Police in the event of an emergency nature.
Ms. Vakili replied yes.
Motion was made by Commissioner Gregory Ballard to forward the
recommendation to the Housing Authority to authorize the Award of
Contract No. HA37200 to Southwest Protective Services for Courtesy
Patrol Services at the Authority Properties in a total annual amount not
to exceed $120,528 (which includes $100,440 for an annual cost and
$20,008 for additional services on an as needed basis. Motion was
seconded by Commissioner Steve Nash and carried by 5-0 vote
(AYES: Mireles; Nash, Nevares, Whitehurst and Ballard; NOES: none;
ABSENT: Fitzgerald and Tucker).
VI. CONTINUED BUSINESS
A. Administrative Plan
• Section 4: Applications and Household Qualification
Jessica Gonzales stated that two versions were provided to the Commission
for review. A redlined version of Section 4 and a draft version of the
proposed Sections 1, 2 and 3 previously provided and reviewed by this
Commission. Mrs. Gonzales noted that staff will bring the additional sections
to this Commission for review at future meetings; there are a total of 8
sections in the Administrative Plan.
Commissioner Steve Nash requested copies of Sections 1, 2, and 3 redlined
versions previously reviewed by this Commission; staff will forward those
copies to Mr. Nash.
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Housing Commission
Minutes June 13, 2018
Motion was made by Commissioner Gregory Ballard to accept the
revisions to Section 4: Applications and Household Qualifications of
the Administrative Plan of the Housing Authority. Motion was seconded
by Commissioner Steve Nash and carried by 5-0 vote (AYES: Mireles;
Nash, Nevares, Whitehurst and Ballard; NOES: none; ABSENT:
Fitzgerald and Tucker).
VII. REPORTS AND REMARKS
A. COMMISSION REPORTS
B. SUMMARY OF CITY COUNCIL, SUCCESSOR AGENCY TO THE
REDEVELOPMENT AGENCY, AND HOUSING AUTHORITY AGENDA
ITEMS
A memo summarizing the approved action items from the City Council and
Authority Board meetings was provided to the Commission for review.
Commissioner Robert Nevares inquired on the Smoking Policy.
Jessica Gonzales stated that the Smoking Policy is still under review by
legal counsel and staff.
C. MONTHLY OCCUPANCY STATUS REPORT
The Commission reviewed the Monthly Occupancy Status Report for April.
Teresa Vakili reported that the properties are 98.5% occupied with 28
move -ins and 25 move -outs. Staff contacted 725 applicants off the waiting
list; completed 51 recertifications; and 289 applicants were added to the
waiting list.
D. REPORT #1 — MONTHLY OCCUPANCY AND AVERAGE RENT
STATEMENT
The Commission reviewed the Monthly Occupancy and Average Rent
Statement for April.
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Housing Commission
Minutes June 13, 2018
Jessica Gonzales reported that the 2018 Income Limits have been
published and will be effective July 1st pursuant to the Rental Rate Policy.
There is an increase to the area median income; a family of 4 is now at
65,800 versus 65,000.
E. REPORT #2 — MONTHLY NET OPERATING INCOME STATEMENTS
The Commission reviewed the Monthly Net Operating Income Statements
for April.
F HOUSING AUTHORITY PROPERTIES UPDATE
An update on the Housing Authority Properties was provided to the
Commission for review (May)
Teresa Vakili summarized the report.
Pictures of California Villas Restoration Project were displayed for the
Commission's review. Ms. Vakili noted that the residents are pleased with
the plant material planted at the openings of the patio allowing for privacy.
Also displayed were pictures of carport projects at Catalina Gardens,
Neighbors and One Quail Place. Ms. Vakili noted that a resident
accidentally crashed onto a post at Catalina Gardens. At Neighbors, a tree
fell on top of the carport. The mailbox canopies and carports project at One
Quail Place is underway.
G. Authority Home Improvement Program (HIP) Update (Janet)
ACTIVITY (May 2018):
Inquiries (calls, walk-ins, emails): 11
Applications Provided: 1
Application Intake Process: 0
Ineligible (does not meet criteria): 9
Energy Savings Assistance Programs Referrals: 2
(JHC Construction - SCE/Gas Co)
Janet Moore reported on some of the reasons why HIP applicants
are ineligible for the program. Homeowners will inquire on painting
their house and/or repairs to improve their home aesthetically which
are not considered of a Health and Safety nature .
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Housing Commission
Minutes June 13, 2018
VIII. NEXT MEETING DATE — July 11th, 2018
IX. ADJOURNMENT
With Commission concurrence, Chair Ballard adjourned the meeting at 4:16 p.m.
Fatty Leon, Recording Secretary
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