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Home My WebLink AboutPDHA - 2018 Vendor List� � .....-�-- STAFF REPORT PALM DESERT HOUSING AUTHORITY HOUSING DEPARTMENT MEETING DATE: June 14, 2018 PREPARED BY: Jessica Gonzales, Senior Management Analyst REQUEST: Streamline the use of named vendors for the Authority by granting exception to the bidding requirements and approving the Authority Vendor List Recommendation By Minute Motion, that the Authority Board, 1) Grant an exception to the bidding requirements, as provided for by Section 3.30.160 (K) of the Municipal Code; and 2) Approve the Housing Authority Vendor List pursuant to Section 3.30.160(K) for purposes of providing recurring, routine services, supplies, and maintenance effective July 1, 2018, not to exceed $50,000 per each named vendor. Housinq Commission Recommendation The Housing Commission will review this recommendation at its regular meeting of June 13, 2018. Upon request, a verbal report will be provided at the Authority's regular meeting of June 14, 2018. Strateqic Plan This request does not apply to a specific strategic plan goal. Executive Summary By authorizing the use of the attached updated vendor list for the Authority properties ("Properties"), the Authority's staff and contracted management company will be able to utilize the vendors for services and supplies at an accelerated efficiency. The list is updated and amended as needed to ensure quality, availability, compliance with California Labor Code Section 1720, et se�c. ., and 1770, et se�c ., as well as California Code of Regulations, Title 8, Section 16000, et se�c ., ("Prevailing Wage Laws"), and competitive pricing as prescribed by the Palm Desert Municipal Code policies and procedures for the procurement of materials, supplies, equipment and contractual June 14, 2018 — STAFF REPORT Housing Authority — Authority Vendor List, effective 7/1 /18 Page 2 of 3 services. Whenever possible, local vendors will be used for the desired supplies and services. The approval of the Authority list will simplify the process to purchase and acquire the services needed especially during emergency events, where time is of the essence. Backqround Analvsis The Authority operates approximately 1,100 residential rental units. Pursuant to Section 3.30.160(K) of the Municipal Code, the Authority may obtain routine and recurring services, supplies, and maintenance by adopting a procedure approved by the City Manager. By creating the attached list, vendors may be utilized by staff and the contracted management company in order to provide routine, recurring services, supplies and maintenance to the Properties. As a responsibility to obtain the best prices the contracted management company, throughout the year, obtains quotes on varying items depending on the type of supply, service or maintenance to be completed. Generally, more than one vendor has been listed to ensure availability and competitive pricing. Quotes are requested of local vendors, as well as outside the area, to ensure competitive pricing. This list does not preclude any vendor or service provider from providing pricing for their services during the time the list is active. Whenever possible, local vendors are used for the desired supplies and services. Twenty Nine percent (29%) of the listed vendors are local and Thirty Four percent (34%) of the listed vendors are within Riverside County. On May 17, 2018, a notice inviting interested vendors was posted soliciting submittal of qualifying information to be included on the list. The attached list has been revised and supersedes all previous vendor lists and amendments. Purchases and/or services provided by one vendor at any one property, valued at more than $50,000, per fiscal year, will follow the standard procedure for procurement. Staff will request changes to the list from time to time as is necessary to ensure quality, reliability, and availability of service, supplies and maintenance providers. Staff requests approval of this request to facilitate the continued routine, recurring maintenance of the Properties. Fiscal Analysis There is no direct fiscal impact with the approval of the request with the exception of the cost for the supplies, services or maintenance to be completed. Nonetheless, not having a vendor list established may potentially result in a loss of revenue due to the timing constraints associated with scheduling routine maintenance items from vendors who have not previously provided pricing. June 14, 2018 — STAFF REPORT Housing Authority — Authority Vendor List, effective 7/1/18 Page 3 of 3 LEGAL REVIEW DEPT. REVIEW FINANCIAL CITY MANAGER REVIEW N/A �� 1�� Robert W. Hargreaves a t Moore a et Moore Lauri Aylaian City Attorney irector of Finance irector of Finance City Manager ATTACHMENTS: Palm Desert Housing Authority Vendor List, effective July 1, 2018. � �.. �i3Y !-i4�.iS� ��tui7'!� `J�� .�.��.�0�' �l � ��r�� '�:� ��rig�nal �n rile �rtth Cit� �iark'� Uffic * Removed for separate consideration - then Approved as amended to include West Coast Arborist as a named vendor. 5-0 (AYES: Harnik, Kelly, Nestande, Weber, and Jonathan; NOES: None) 2018 P.D.H.A. VENDOR LIST VENDOR I LOCATION I SERVICE PROVIDED � Apartment Induttry Savices (typfqlly thate service� an geued toward thls Induttry) Great Amencan Business Mail Order-Houston, TX Replacement FlaqslDoor Mats/Etc Jayco Industries Apple Valley, CA Mailboxes Metalcraft, Inc Mason C�tY, IA I ID Plates and Labels M 3 M Si�ns I PALM DESERT, CA I Siqnaqe Mood Media � Charlotte, NC I ProperiV Phone Advertis�nq Peachtree Bus�ness Products I Ma�l Order-Atlanta GA I Replacement Flaqs/Door MatslEtc Sign-a-Rama I PALM DESERT, CA I Signaye UDbeaf, Inc I Mad Order-St Louis, MO I ReDlacement Flac�slDoor MatslElc WASH Mult�(amily Laundry Systems I EI Sequndo, CA I Laundry Mach�ne Serv�ce Welcome Home Amenca Inc I Holly Spnnqs. GA I ADartment Market�nq Products I I OflicNComputer Produets and SeMces Desert Business Interiors PALM DESERT, CA Of�ce Fumiture HRS USAICostco PALM DESERT, CA Supplies Palm Desert Printing PALM DESERT, CA Printinq Service Retrolel Palm Sorinas. CA Phone Products/ReDair/Services Sparkletts Atlanta, GA Bottle Water Delivery Staples PALM DESERT, CA Copier EquipmenURepairlSupplies Valley Offce Equipmen� Cathedral Gitv CA Office SupDheslEquiDmenl a CARPET CLEANING Ana Rosa s Paint & Clean�ng CleenX CarQel 8 T�le Distinctive Floor Care Express Contractors. Inc Westem Carpet Clean�ng, Inc b. HOUSE CLEANING Ana Rosa s Paint 8 Cleaning Express Contractors, Inc HMA Clean�ng C POOL SERVICE Gardner Outdoor and Pool Remodel�ng Teserra VM Pool Service Buildinp Malrtenance Services ��,�(.� Carpet Cleaning/Mamtenance Cathedral Citv. CA Caroet CleaningiMa�ntenance PALM DESERT, CA Carpet Cleaninc�IMaintenance Fontana, CA Camet Cleaninq/Ma�ntenance Ontano, CA Carpet Cleaning/Maintenance Indio. CA JanitonallHouse Cleaning Fontana, CA JaroronallHouse Clean�ng �� Janitonal/House Cleanins l�dio..G? Pool Serwce, Repa�rs and Remodehng Coachella. CA Pool Sernce & Repa�rs PALM DESERT, CA Pool Service & Reoairs Building Mairtenance Suppites Cintas Cincinnati, OH First Aid Kits Fer4uson Enterpnses Inc � thedral Gtv. CA HardwarelSupplies HD SuDDIy Facil�ties Ma�ntenance San Diego, CA HardwarelSuppl�es Lowe's PALM DESERT, CA PainUHardwarelSupplies The Home Deoot Suoplv CRC Rancho Miraae/La Quinta. Harclware/Suool�es Waxie Sanitary SuDP�Y San D�ego, CA Jan�tonal Suppl�es Appliance Repiacements, Rappfrs & Servtces BestA phance p IhnusaodP_alms...CA �nh�nca ReDair/Parts J& M Appliance Redlands, CA Appl�ance ReDair/Parts Lowe's PALM DESERT, CA HardwarelSupplies ihe Home Depol Suppry San D�ego, CA All Apphances Servrce/Repa�rs/Suppl�es I I CamefMnYllWindow Replacemenb, Repdrs � Services Curtis Allan FloorCovenng Corona. CA Floor Covennq Pacific Vert�cals Inc Lake Ells�nae, CA W�ndow Covennqs Rehable Renovat�on, Inc Caona. CA Floor Covenng The Screenmobile Inc Thousand Palms. CA Screen ReplacemenVRepair TELEPHONE N0. I (800)676-3979 � �800) 587-5257 f (800) 437-5283 I �7601289-0019 I ... _, .._. `8001345-5000 I (600)241-4623 I �7601776-9907 I (8001325-3047 I (800)421-6897 I (8001937-9424 I (7601340-1112 (7601770-2810 (7601346-6644 (760) 778-8175 (800) 804-4579 �7601341-4814 (7601321-1560 (760) 668-6591 p60) 328-2923, (760) 340 6623 �7601969�4179 (9511360-6500, (909) 376-0865 I (951)218-6146,(909)923-7617 I (7W166&6591 (951) 360-6500 (7601609-3924 {760) 342-9756 (7601340-9000 (7601343-8616 (714)288-8400 (909)263-1402 (800)431-3000 �760j449•9060 (760)324-0100/(7601347-8722 (800) 544-8054 I ElecWwl Brian K Stemmer ConsWction PALM DESERT, CA Interior 1 Fxterior Repairs 8 Construction Cove Eledric PALM DESERT, CA Serv(ce/RepairslSupplfes M Brey Electric Inc Beaumont, CA Service/RepairslSupDlies HVAC John Hamson Coniracting (SCE Energy EKcient Contractor) Banning, CA Service/Repairs/Supplies Johnstone Supply PALM DESERT, CA ServicelRepairslSupplies Landscape andlorTrae Service K�rkpatr�ck Landscap�ng Serv�ces In � Landscape Contractor L�berty Landscaping Rivers�de, CA Landscape Contractor Mowers Plus, Inc Bermuda Dunes. CA Landscape Equipment Parts Ray Lopez Assoc�ates j�g�� Landscape Counsel�ng and Planning Reliable Tree Works Inc Coachella. CA Tree Removal (760) 343-4247 (9091793-6050 - �7601449-9060 (800) 431-3000 `9511235-4422 (800)218-5555 (951j 27&8000 (760)343-3500 (760)819-5476 �760)360-0036 (951)845-5438 �760) 322-2653 (760j360-0720 (760) 347-6926 (951 � 683-2999 (760) 772-2153 {760) 206-9696 (7601848-9483 Page 1 of 3 Updated 05/30/2018 2018 P.D.H.A. VENDOR LIST VENDOR AEA Plumbinq Inc. Amencan Leak Detecuon Maple Leaf Plumbing, Heating and Air Conditioning Southwest Plumbinq Valley Plumbing The Garland Company Acme Moving and Stora�e Air Qualiry Testing Services Alhance Enwronmental Amer�can Technologies, Inc Atlas Awning and Screen Automated Gate Serv�ces Inc Belfpr Properly Restorat�on Best Tec Best Westem Plus Palm Desert ResoR B.G. Structural Engineering, Inc. B�g Sky Gate Keeper Bnckley Env�ronmental Buck's Sta�r Treads Cnme Scene Sten-Clean LLC Crossfre Mechan�cal Desert CiGes Indoor Air Desert Fire ExtinGwsher Desert Satellite CommunicaGons LLC Door Pros Duct Pros Elite Communications Env�rocheck Inc Eqw(ax Venfcahx Serv�ces Flood Response Henry's Glass and Minor Internat�onal Pav�nq Serv�ces Lowe's OKce Team Playground Gallery, LLP Powerstride Battery Company Preasion Garaoe Door 8 Gates Realpage Robertsonlndustnes,lnc (TotTur� Sam's Fence Company ServPro Shasta Fue arotectior The Lock Shop Town and Counlry Golf Cars Valley Lock and Safe Westcon Consiruction Allan Michaels ConsWct�on Inc Alvarez Refn�sh�ng Inc Amtech Elevator Serv�ces Aquadc Pump Services, Inc Brfan K Stemmer Construction Cotton Commercial Inc GLS Architecture Group Inc HD Supply Interstate RestoraGon Cal�forn�a James E. DeGroff JHA En�ineering Leisure Creation New Conslruction Solutions Pacific Sun Casual Furniture Pat�o Fum�ture Doctor Inc Rel�able Renovat�on, Inc Ryder Corp S& T Coniracrors Serv�ces inc LOCATION PALM DESERT,CA Palm Sonnas CA PALM DESERT,CA Thousand Palms. CA Bermuda Dunes CA Rooflnq Cleveland, OH I Roofnq ReDairs 8 Construction Specia ty ServiCes PALM DESERT, CA Mov(nq Company PALM DESERT, CA Air Quality Tesdnq Azusa, CA MoldlAsbestos/Enwronmental Remed�at�on and Removal Service Orange, CA Mold/Asbestos/Enwronmental Remediation and Reconstruction Serv�ce Pal@.SDPnos. CA Carports/Awnings/Patio Covers Service Corona. CA Gate and GaraQe Door Instaliat�on/ReDaidService Mold-Asbestos'Env�ronmenlal Remed�at�on and Reconstruct�on R�veis�de CA Serv�ce PALM DESERT, CA Boiler and Water Heater Specialist PALM DESERT, CA Hotel accommodaGon PALM DESERT, CA Engineering Services L�,Qu�,�A Pooi qate repair San Bernard�no, CA Mold/AsbestoslEnvironmental Remediat�on and Removal Serv�ce Fontana, CA Sta�r Treads Rancho Cucamonga, CA Env�ronmentl Removal and Clean�ng Serwce @ermuda Dunes. CA Bo�ler and Water Heater Specialist PALM DESERT, CA Environmental Services ��I��Snri�n��l� FueExtin�wsherReplacemenVRepair PALM DESERT, CA Satellite Dish Repairs & Installation PALM DESERT, CA Glass Door�ndow repairs & replacement PALM DESERT, CA Air Duct Cleaning & SaniGzing PALM DESERT, CA Phone and Internet Communication Service Arcadia, CA Mold/Asbestos/Enwronmental TesUnq Chicaqo. IL I Employmen� Venfcabon Thousand Palms. CA 1 Fire%Water/Mold Cleanup. RemediaUon and Restoration Bermuda Dunes CA � Glass Repa�r/W�ndow 6 Pat�o Sl�der Replacement San Bemard�no, CA I Asphalt Repa�r FALM DESERT, CA I Appliance Supplier Los Angeles, CA I Staffing Company Arl�nqton, WA � Playground Eqwpment PALM DESERT, CA I Electric Car EquipmentlMaintenance Yucca Vallev. CA I Gate and Garaqe Door Installat�onlRepa�r/Serv�ce Dallas, TX � OneSite Property Manapement Soflware Phoenix, AZ � Playground Surfacin4 Therm�.�� I Fence/S�d�n� Special�sl PALM DESERT, CA � FirelWaterlMold Cleanup, Remediation and RestoraGon �housand Palms CA � Fire Exhnqwsher InstallahonrDesign�Replacement/Repair PALM DESERT, CA � KeyslLock Repair Hemet, CA � Golf Caris Cathedral Gitv. CA � Keys/Lock Repair 14�1ip,_GA � Asphalt Repair I � � I � I I � I I I � I � � � � I � � � � I � I � I � SERVICE PROVIDED PI� mbina ServicelRepai rslSupplies Serv�ce/Repa�rs/Suppl �es Service/RepairslSupplies Serv�ce/ReDa�rslSuppl�es ServiCe/Re pa i rSIS u ppl ies Interiw 8 Exterlor Prope�y Repaire and Maintenance National City, CA Intenor / Extenor Repa�rs 8 Construction Fullerton, CA Resurfacing Counter Tops, bathtubs, etc. Anahe�m, CA Elevator Serv�ce and Repa�rs PALM DESERT, CA Pond Supplies PALM DESERT, CA Interiorl Exterior Repairs & ConsWction Katy, TX Intenor / Extenor Repa�rs � Construct�on PALM DESERT, CA Architect PALM DESERT, CA Interior 1 Exterior Repairs 8 Construction Anaheim, CA Intenor / Extenor Repairs 8 Construchon PALM DESERT, CA Engineering PALM DESERT, CA En�ineerin� Russellville, AL Pool andpat�o furn�ture replacement La Ouinta. CA Intenor / Extenor Repa�rs & Construction Hemet, CA Pool furn�ture Repa�r and Replacemont �athedral Ci1�CA Pool Furni�ure Repa�r Caona. CA Resurfac�ng Counter Tops, bathtubs etc Corona. CA Intenor I Extenor Repairs & Construction Sama Clan�a, CA Intenor / Extenor Repa�rs & ConsWCGon Page 2 of 3 TELEPHONE N0. l480)219•6276 (760)320-8273 (760) 346-8758 �760) 343-2345 (760)347-3629 (951)300-8377 �760)200•1102 (760)238-6679 (626) 633-3500 (951) 682-9200 �7601327-8466 (9511817-3000 �951) 682-7000 (855) 4623788 �760) 340�4441 (760) 568-3553 (760) 346-9090 (909) 888-2010 (909) 350-9010 1888) 577-7206 �760) 898-0478 760•902•2545 (760)322-0995 �aaz► sss-�oza (760) 360•9300 (!60) 202-9894 (760)470-1393 (800) 665-7586 {800) 366-6660 {760)343-3933 (760)360-2800 (909)794-2101 �780)449•9060 (7601836-1877 (B00)306-6333 �760) 360-7227 {7601 320-4911 (877) 325-7243 �800) 858-0519 (760) 397-0213 (888) 577•7206 �760) 404-1350 (760)346-5214 (951)929-4419 (760)321-5397 (760)775-7070 (619)264-3443 {��a� �ao-o», �714) 939-6516 �760)272•7510 (760)819•5476 (949)375-2026 �760) 3403528 �76015349648 (714)978-6400 �8051889•0917 �760)345-1352 (208)755-3260 (760)861-1725 (951) 658 3156 (760)328-8999 (951� 27&8000 (9511371-8368 i8181335-3176 Updated 05/30/2018 2018 P.D.H.A. VENDOR LIST VENDOR Seabreeze Pat�o Fum�ture Stemmer Development Sun Tech Companies Sundrella Casual Fumiture West Coast Serv�ces Powerstride Battery Companv Boyd 8 Assoc�ates Comtron Palms to Pines Towing Plaza Towing Inc Protechon One Alarm Monitonng, Inc Whde Falcon Secunty Exclusive Pest Control Services Transaction Termite Inc Notes: PALM DESERT BUSINESSES �{�:hella Vallev,�y��ge� Riverside County Businesses Outside Riverside County LOCATION SERVICE PROVIDED Interfor 3 Exterlor Prope�tY Repain �nd Maintenmce Oran4e, CA Pool and Qabo fum�ture replacement PALM DESERT, CA Interior I Exterior Repairs & ConstrucGon La Ownta. CA Solar panel cleaning maintenance Phcenix, CA Pool Fumiture Repair and Replacement Yuca�pa CA Resurfac�ng Counter Tops, bathtubs etc 1`I�Intenance EQuipment and Repalr I PALM DESERT, CA II Electric Car EquipmentlMaintenance l Courtesy Pafrol, Security Alarms/Survelllance � Towfng Indio, CA Security Alarm System/Monitoring PALM DESERT, CA Security Alarm SystemlMonitoring PALM DESERT, CA Towing PALM DESERT, CA Towing Lawrence, KS Security Alarm System/Monitonng ! a �inla A Courtesy Patrol Pest ConVol PALM DESERT, CA Pest Control PALM DESERT, CA Pest Control Page 3 of 3 TELEPHONE N0. �714) 633-0200 (760►819-5476 (760)861-6666 �623) 516-2010 (714) 780-0171 p60) 6748787 {760) 776-8811 (7601776-8811 �760) 8745938 �760) 775�4314 �800) 937-3354 (760)396-6287 (760►449-0379 (760)776-0850 Updated OS/30/2018