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Home My WebLink AboutMinutes - Housing Commission 01/10/2018PALM DESERT HOUSING AUTHORITY INTEROFFICE MEMORANDUM TO: RACHELLE KLASSEN, CITY CLERK FROM: PATTY LEON, RECORDING SECRETAR DATE: February 15, 2018 SUBJECT: HOUSING COMMISSION MINUTES Attached is a copy of the Housing Commission Meeting Minutes approved at the Housing Commission meeting held February 14th, 2018 as follows: (x) Meeting Minutes for January 10th, 2018 Please submit to the Housing Authority Board. Thank you. 2.�t.WY HOUSE AU T II vD.--7;.'r-•H`.-2 ' . R.. It..] 1V" a s ( ffir G \HOUSING\Patty Leon\Housing Commission \Miscellaneous\Memos\Memos to City Clerk HCV-[AC - Minutes doc CITY OF PALM DESERT HOUSING COMMISSION MEETING MINUTES JANUARY 10, 2018 I. CALL TO ORDER Gregory Ballard, Housing Commission Chair, convened the meeting at 3:30 p.m. II. ROLL CALL Present: Absent: Gregory Ballard — Chair Robert Nevares Beverly Fitzgerald Joy Whitehurst Mike Lewis Wade Tucker Others Present: Kathleen Kelly, City Council Member Liaison Janet Moore, Director of Finance Jessica Gonzales, Senior Management Analyst Teresa Vakili, RPM Company Miriam Miller, Recording Secretary III. ORAL COMMUNICATIONS None. IV. APPROVAL OF MINUTES MINUTES of the Regular Housing Commission meeting of December 13, 2017: Motion was made by Commissioner Beverly Fitzgerald to approve the minutes of the Housing Commission meeting of December 13th, 2017. Motion was seconded by Commissioner Wade Tucker and carried by 4-0 vote (AYES: Fitzgerald, Lewis, Tucker, and Ballard; NOES: none; ABSENT: Nevares and Whitehurst). 1 Housing Commission Minutes January 10, 2018 V. NEW BUSINESS A. Notice of Completion — Deck Improvement Project Janet Moore summarized the staff report stating that the Deck Improvement Project at Candlewood Apartments is complete with minor details to finish. Staff is requesting to forward the recommendation to the Palm Desert Housing Authority. Motion was made by Commissioner Mike Lewis to forward the recommendation to the Housing Authority to authorize the Executive Director to accept as complete the work for Contract No. HA-35180 with Ryder Corporation for the Candlewood Apartment Deck Improvement Project. Motion was seconded by Commissioner Wade Tucker carried by 4-0 vote (AYES: Fitzgerald, Lewis, Tucker, and Ballard; NOES: none; ABSENT: Nevares and Whitehurst). B. Award Contract — Garland/DBS Inc. Jessica Gonzales summarized the staff report. Commissioner Wade Tucker asked if the leasing office building's roof at One Quail Place was part of Garland's previous roof projects. Ms. Gonzales stated that the leasing office building's roof is a separate project. The Authority has a contract with Garland but only to do repairs. The leasing office roof is considered beyond repairs and will require a complete restoration. It was not recommended to replace the roof because it is a tiled roof and is in good condition even though it is the original roof of the property. Some tiles do need to be replaced. Motion was made by Commissioner Mike Lewis to forward the recommendation to the Housing Authority to Authorize the Award of Contract No. HA with Garland/DBS Inc., for the Leasing Office Building Roof Restoration Project at One Quail Place Apartments in an amount not to exceed $69,971. Motion was seconded by Commissioner Wade Tucker carried by 4-0 vote (AYES: Fitzgerald, Lewis, Tucker, and Ballard; NOES: none; ABSENT Nevares and Whitehurst). VI. CONTINUED BUSINESS 2 Housing Commission Minutes January 10, 2018 A. Administrative Plan Jessica Gonzales asked the Commission if they had any comments with respect to the sections of the Administrative Plan provided at the last meeting. Commissioner Beverly Fitzgerald commented that the changes are fine considering they are mostly policies and procedures which are not her area of expertise. Mrs. Gonzales noted that staff will bring additional sections (one or two sections at a time) to this Commission for review at future meetings. Janet Moore clarified the area median income for Riverside County, stating Palm Desert's median income is lower than Riverside County's median income. Motion was made by Commissioner Mike Lewis to accept the revisions to Section 1: Definitions; Section 2: About the Plan; Exhibit A: Palm Desert Housing Authority Properties; Exhibit C: Housing Authority of the County of Riverside, Utility Allowances of the Administrative Plan of the Housing Authority. Motion was seconded by Commissioner Beverly Fitzgerald and carried by 4-0 vote (AYES: Fitzgerald, Lewis, Tucker, and Ballard; NOES: none; ABSENT: Nevares and Whitehurst. VII. REPORTS AND REMARKS A. COMMISSION REPORTS Janet Moore reported that she attended the dedication of two veteran homes in Palm Desert presented by Habitat for Humanity. Also that City of Palm Desert employees donated baskets to the residents as a welcome to Palm Desert. B. SUMMARY OF CITY COUNCIL, SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY, AND HOUSING AUTHORITY AGENDA ITEMS A memo summarizing the approved action items from the City Council and Authority Board meetings was provided to the Commission for review. Commissioner Gregory Ballard asked for an update on Resolution #HA- 84. 3 Housing Commission Minutes January 10, 2018 Jessica Gonzales stated that the Housing Authority Board approved Resolution #HA-84 at their December 14th meeting. C. MONTHLY OCCUPANCY STATUS REPORT The Commission reviewed the Monthly Occupancy Status Report for November. Teresa Vakili reported that RPM staff contacted 828 applicants from the waiting list and added 275 applicants to the waiting list. Staff also conducted 81 recertifications. There were 39 move outs and 24 move -ins for the month of November. D. REPORT #1 — MONTHLY OCCUPANCY AND AVERAGE RENT STATEMENT The Commission reviewed the Monthly Occupancy and Average Rent Statement for November. Janet Moore noticed that the number of contacts has increased substantially compared to previous years. E. REPORT #2 — MONTHLY NET OPERATING INCOME STATEMENTS The Commission reviewed the Monthly Net Operating Income Statements for November. F. HOUSING AUTHORITY PROPERTIES UPDATE An update on the Housing Authority Properties was provided to the Commission for review (December) Teresa Vakili summarized the report. Commissioner Mike Lewis asked if the Housing Authority can accept donations of trees from the Rotary Club. Councilmember Liaison Kathleen Kelly stated that she had Mr. Ricardo Loretta, member of the Rotary Club, contact Randy Chavez, City's Landscape Supervisor to identify locations for the trees. 4 Housing Commission Minutes January 10, 2018 G. Authority Home Improvement Program (HP) Update (Janet) ACTIVITY (December 2017): Inquiries (calls, walk-ins, emails): 4 Applications Provided: 2 Ineligible (does not meet criteria): 2 Energy Savings Assistance Programs Referrals: 0 (JHC Construction - SCE/Gas Co) VIII. NEXT MEETING DATE — February 14, 2018 IX. ADJOURNMENT With Commission concurrence, Chair(Ballard adjourned ttyg meeting at 3:59 p.m. U D Patty Leon, Recording Secretary 5