HomeMy WebLinkAboutPrelim - HA - 04/26/2018PRELIMINARY MINUTES
PALM DESERT HOUSING AUTHORITY MEETING
THURSDAY, APRIL 26, 2018
CIVIC CENTER COUNCIL CHAMBER
73510 FRED WARING DRIVE, PALM DESERT, CA 92260
I. CALL TO ORDER - 3:00 P.M.
Chairman Jonathan convened the meeting at 3:06 p.m.
II. ROLL CALL
Member Jan C. Harnik
Member Kathleen Kelly
Member Gina Nestande
Vice Chairman Susan Marie Weber
Chairman Sabby Jonathan
Also Present:
Lauri Aylaian, Executive Director
Robert W. Hargreaves, City Attorney
Rachelle D. Klassen, Secretary
Lori Carney, Director of Administrative Services
Russell Grance, Director of Building & Safety
Ryan Stendell, Director of Community Development
Martin Alvarez, Director of Economic Development
Janet M. Moore, Director of Finance/City Treasurer
Tim Jonasson, Interim Director of Public Works
Bo Chen, City Engineer
Stephen Y. Aryan, Risk Manager
Lt. Matt Martello, Asst. Chief, Palm Desert Police/Riverside Co. Sheriff's Dept.
Grace L. Rocha, Deputy City Clerk
III. ADJOURN TO CLOSED SESSION
Request for Closed Session:
None
PRELIMINARY MINUTES DRAFT
PALM DESERT HOUSING AUTHORITY MEETING APRIL 26, 2018
With Housing Authority Board concurrence, Chairman Jonathan adjourned the
meeting to Closed Session of the City Council at 3:07 p.m. He reconvened the
meeting at 4:03 p.m.
IV. RECONVENE REGULAR MEETING - 4:00 P.M.
A. REPORT ON ACTION FROM CLOSED SESSION.
None
V. CONSENT CALENDAR
A. MINUTES of the Housing Authority Meeting of April 12, 2018.
Rec: Approve as presented.
B. CLAIMS AND DEMANDS AGAINST THE CITY/HOUSING TREASURIES -
Warrant Dated 4/13/2018 (Joint Consideration with the Palm Desert City
Council).
Rec: Approve as presented.
C. HOUSING COMMISSION MINUTES for the Meeting of March 14, 2018.
Rec: Receive and file.
Upon motion by Harnik, second by Weber, and 5-0 vote of the Authority Board
(AYES: Harnik, Kelly, Nestande, Weber, and Jonathan; NOES: None), the Consent
Calendar was approved as presented.
VI. CONSENT ITEMS HELD OVER
None
VII. RESOLUTIONS
None
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PRELIMINARY MINUTES DRAFT
PALM DESERT HOUSING AUTHORITY MEETING APRIL 26, 2018
VIII. NEW BUSINESS
A. REQUEST FOR AUTHORIZATION TO AWARD CONTRACT TO S & T
CONTRACTORS SERVICES, INC., FOR CONSTRUCTION OF MAILBOX
CANOPIES AND CARPORTS PROJECT AT ONE QUAIL PLACE
APARTMENTS IN A TOTAL AMOUNT OF $278,500 (CONTRACT
NO. HA36610).
Management Analyst Jessica Gonzales stated that approval of this request
will allow for the construction of mailbox canopies and carports at the
Housing Authority property at One Quail Place Apartments.
Chairman Jonathan noted the matter went before the Housing Authority
Commission and was approved unanimously.
Member Kelly moved to, by Minute Motion, authorize: 1) Waiving any and all
irregularities and award of subject contract in the amount of $278,500 to S & T Contractors
Services, Inc., Palm Desert, California, for construction of mailbox canopies and carports
project at One Quail Place Apartments; 2) Director of Finance to set aside 20%
contingency of $55,700 for unforeseen conditions; 3) Executive Director, or designee, to
review and approve written requests for use of the contingency amount of $55,700 for
unforeseen conditions; 4) Executive Director and/or the Chairman to execute the
negotiated contract and any documents necessary to facilitate the contract award and
project — monies are available in the Authority's Capital Replacement Budget. Motion was
seconded by Harnik and carried by a 5-0 vote (AYES: Harnik, Kelly, Nestande, Weber, and
Jonathan; NOES: None).
IX. CONTINUED BUSINESS
None
X. OLD BUSINESS
None
XI. PUBLIC HEARINGS
None
XII . REPORTS, REMARKS, AND AUTHORITY BOARD ITEMS REQUIRING ACTION
A. EXECUTIVE DIRECTOR
None
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PRELIMINARY MINUTES
PALM DESERT HOUSING AUTHORITY MEETING
B. AUTHORITY COUNSEL
None
C. CHAIRMAN AND MEMBERS OF THE AUTHORITY
None
XIII. ORAL COMMUNICATIONS - C
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XIV. ADJOURNMENT
DRAFT
APRIL 26, 2018
With Authority Board concurrence, Chairman Jonathan adjourned the meeting at
5:28 p.m.
SABBY JONATHAN, CHAIRMAN
ATTEST:
RACHELLE D. KLASSEN, SECRETARY
PALM DESERT HOUSING AUTHORITY
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